PWS_Puget_Sound_hydrophone_retrieval_8_8_2019.pdf

Performance Work Statement National Oceanic and Atmospheric Administration (NOAA)

National Marine Fisheries Service (NMFS) Northwest Fisheries Science Center (NWFSC)

Puget Sound hydrophone retrieval/redeployment

1.0 Background

In 2014, three arrays of hydrophones were deployed in Puget Sound to detect acoustic transmitters implanted in steelhead migrating to the Pacific Ocean. Forty-one hydrophones currently remain in or near original locations. Eight hydrophones are moored south of the Tacoma Narrows Bridge, nineteen hydrophones span Central Puget Sound, and fourteen hydrophones span Admiralty Inlet. The batteries powering each hydrophone are expected to expire in 2019, and the hydrophones need to be retrieved in order to replace the batteries and redeploy. Each moored hydrophone is encased in a custom float collar and tethered to a 500- pound poured concrete anchor. Mooring depths range from 15 to 289 meters. Within the past 6 months the functionality and coordinates for 39 hydrophones have been checked, verifying that 32 of 39 are still communicating and present at known locations. Another survey will be conducted by NOAA prior to the initiation of work under this PWS and information will be shared with the contractor regarding the specific location for all hydrophones that are still communicating with a Vemco deck box modem, and an accounting of all deployment locations for hydrophones that are no longer communicating. NOAA has identified two options for retrieving hydrophones and their anchors (1) identification of specific locations using side-scan sonar, then use of ROV to attach a line to each hydrophone assembly, or (2) use a grappling line along the seafloor to snag and haul each hydrophone assembly to the surface.

Contractor support is required to retrieve the hydrophones and entire mooring assembly (approximately 600 pounds each), with the option to perform the subsequent task of re-rigging and re-deploying the moorings in the same locations after battery replacement. If the option is exercised, the contractor shall be required to purchase and assemble the rigging for attaching the hydrophones to the anchors. The redeployed hydrophones are expected to be moored for 7 years (until 2026).

2.0 Tasks

Key tasks include, but are not necessarily limited to, the following:

2.1 Retrieval of hydrophone and anchor assemblies

● Retrieve and secure 39 hydrophone/anchor assemblies from the Puget Sound seafloor o Government is providing with this work statement: a list of hydrophones with their specific coordinates and the date in March 2019 when each hydrophone was last verified to be present at the specific coordinate based on Vemco modem communication with the hydrophone.

o For each hydrophone with a verified location to be provided by the government, perform recovery operations to include complete recovery of hydrophone and anchor.

o For each hydrophone without a recently verified location, conduct a search of the area surrounding the deployment coordinates up to a 200 m radius around the documented location (provided).

o Recover any found hydrophones and anchor assemblies.

o Document the actual area searched and the amount of time spent searching for each hydrophone and anchor that could not be found via the search radius indicated above, o Government will work with contractor to pick up hydrophones and transport them to storage facility

(NWFSC Manchester).

2.2 Redeployment of hydrophones and anchor assemblies (Optional Task)

● Deploy 40 hydrophone/anchor assemblies o Procure new rigging materials and extra anchors for 40 hydrophone/anchor assemblies o Use rigging and anchor materials capable of maintaining integrity in saltwater for up to 7 years to secure all hydrophones and float collars to 500 pound anchors o Take photographs of a random sample of 5 hydrophone assemblies and provide to NWFSC, documenting the range of condition of the assemblies o Provide final coordinates and the corresponding serial number of each of the redeployed hydrophones to

NWFSC, using the format decimal degrees.

3.0 Deliverables

● Hydrophones and anchors shall be transferred to NOAA staff at a pre-determined location

● Provide an accounting of any hydrophones with August 2019 government-verified locations that were not recovered and the reason they were not recovered.

● Provide a brief report of the search for each hydrophone with unverified locations that were not found.

● A summary report at the end of retrieval. The report shall include, at a minimum, accurate and precise geographic coordinates (in decimal degrees) of each hydrophone/anchor assembly retrieved, along with the serial number of each assembly; the date each assembly was retrieved; and any issues encountered.

4.0 Requirements

Vessels:

The Contractor shall provide vessel(s) that are available in, or able to be transported to, the Puget Sound area.

Vessel requirements:

● Must have the cargo capacity to safely and effectively carry necessary equipment

● The vessel’s equipment for deployment and recovery must be rated to retrieve and manipulate moorings weighing approximately 600 pounds

● Recovery equipment proposed for services must have a demonstrated ability to recover deep-water moorings up to 300 meters in depth.

● Meet all required United States Coast Guard (USCG) safety requirements for the size of the vessel

● Capability to provide 100% oxygen to a non-breathing diver

● Equipped to allow the safe exiting and boarding of the vessel by fully-equipped SCUBA divers if divers are used

● Capacity to safely transport divers (if used), crew, and equipment needed for the project

Personnel requirements:

● If proposing to use divers (optional), all dive personnel shall maintain current certification in CPR, First Aid, Dive Accident Management, and Oxygen Administration. A record of this certification shall be provided at the kickoff meeting.

● Vessel operator(s) must be appropriately licensed by the USCG

5.0 Performance Requirements Summary

This contract includes a Performance Requirements Summary (PRS). The PRS plays an integral role in the administration of the contract. In addition to any applicable inspection clauses or other related terms and conditions contained in the contract, the PRS shall serve as a primary tool for inspection and acceptance of services as facilitated by the Contracting Officer’s Representative (COR). Evaluation of the Contractor’s overall performance shall be in accordance with the performance standards set forth in the PRS, and will be conducted by the COR. The PRS constitutes a material aspect of the contract and will not be changed or otherwise modified without prior written approval of the Contracting Officer.

The PRS establishes key elements of Contractor performance that represent “mission essential” service requirements, which are identified in the table below in the “Service Output” column. The “Performance Objective” column represents the standard against which Contractor performance will be measured in relation to accomplishment of the corresponding service output. The performance objective or “standard” describes the minimum acceptable level of service by the Contractor for satisfactory performance. The “Acceptable Quality Level (AQL)” column displays the maximum allowable deviation from the performance objective, which, if exceeded, evokes the negative incentive specified in the table below.

Service Output Performance Objective Acceptable Quality Level (AQL)

Task 2.1 Retrieves all 39 hydrophones and all 39 anchor assemblies

+/- 8; documentation must be provided as to any unrecovered hydrophones and anchor assemblies

Task 2.2 Rigs and deploys 40 hydrophone + anchor assemblies

+/- 0

6.0 Post-Award Conference

The Contractor shall attend a Post Award Conference (i.e. “kickoff” meeting) with the Contracting Officer and the COR no later than 10 business days after the date of award. The purpose of the Post Award Conference, which will be chaired by the Contracting Officer, is to discuss technical and contracting objectives of this contract and review the Contractor's draft project plan. The Post Award Conference will be held at the Government’s facility, located at the Northwest Fisheries Science Center, 2725 Montlake Blvd, Seattle, WA, 98112 or via teleconference.

7.0 Confidentiality and Data Privacy

This contract may require that services contractors have access to Privacy Information. Services contractors are responsible for maintaining confidentiality of all subjects and materials and may be required to sign and adhere to a Non-disclosure Agreement (NDA).

8.0 Intellectual Property Rights

All deliverables are the property of the U.S. Government. All documents, analyses, files (digital or other), reports, notes and photos are to be used only by Contractor personnel assigned to this Task Order. Documents, files and other data are to be stored exclusively on Government owned equipment and at no point should be saved or archived on personal drives or devices. Copies are not to be disseminated to anyone outside of the NMFS or to any other contractor personnel without explicit release from the NMFS Project Leader.

9.0 Government Furnished Resources

The Government will provide all necessary information, data and documents to the Contractor for work required under this contract.

The Government will provide to the Contractor the following equipment, supplies, and similar, necessary to conduct these services and anticipates facility and security access as follows:

Services Contractor will work primarily: ☐ On-Site ☒ Off-Site Services Contractor requires access to NOAA facilities: ☐ Required ☒ Not Required Services Contractor requires a PIV or CAC: ☐ Required ☒ Not Required Services Contractor requires a NOAA email address: ☐ Required ☒ Not Required Services Contractor requires use of DOC-Owned IT equipment (laptop or desktop computer)

☐ Required ☒ Not Required

Services Contractor requires non-Government IT equipment to connect to a DOC network:

☐ Required ☒ Not Required

Services Contractor requires access to non-public DOC/NOAA data:

☐ Required ☒ Not Required

Services Contractor will be provided on-site office space with incidental Government Property (desk, chair, phone, and other similar equipment that remains onsite, per FAR 45.000 (5)

☐ Provided ☒ Not Provided

For Services Contractors doing laboratory work, the government will provide typical lab supplies and equipment for use:

☐ Provided ☒ Not Provided

For Services Contractors doing field work, the Government will provide typical field equipment, gear, and supplies for use:

☐ Provided ☒ Not Provided

Description of other access or equipment requirements not already addressed above:

Replacement batteries for redeployed hydrophones

10.0 Operational Hours

Work will be performed not to exceed 40 hours per week.

11.0 Overtime and Travel

Overtime is not anticipated nor authorized at this time. If overtime is required, it will be coordinated through the COR and approved on a case-by-case basis by the Contracting Officer in writing. Any overtime worked prior to the receipt of proper written authorization from the Contracting Officer will be done at the Contractor’s own risk and expense.

The Contractor shall be required to perform the work in various locations within Washing State’s Puget Sound.

12.0 Place of Performance

Work will be conducted at the facilities of the contractor (i.e. off-site) and at various sites within Washington State’s Puget Sound sea floor.

13.0 Special and/or Additional Requirements

The following additional aspects are / are not anticipated during the performance of this order:

Domestic / U.S. Travel ☒ Anticipated ☐ Not Anticipated Foreign / Overseas Travel ☐ Anticipated ☒ Not Anticipated Specialized Air Travel / Aerial Surveys: ☐ Anticipated ☒ Not Anticipated Sea Days (Deployed at Sea): ☒ Anticipated ☐ Not Anticipated Dockside / Harbor Side Work: ☒ Anticipated ☐ Not Anticipated Scuba Diving / Underwater Work: ☒ Anticipated ☐ Not Anticipated Remote Working Conditions (e.g. Worksite lacks basic services, has isolated living conditions, or similar):

☐ Anticipated ☒ Not Anticipated

Other: {Provide description below} ☐ Anticipated ☒ Not Anticipated Description of anticipated special and / or additional requirements not already described above:

Contractor is required to provide appropriate insurance and certified (e.g., PADI, NAUI) SCUBA divers if underwater work becomes necessary

14. Risk This project is considered moderate risk, and Contractor staff must be suited for public trust classification.

Background investigations are required for all contractor staff proposed for this project.

15. Period of Performance The base period is expected to be from September 15, 2019 through April 1, 2020.