1305M3-22-R-NFFK0033 - Synopsis for Regional A-E EV Svcs (FINAL).pdf

C -- Synopsis for Indefinite Delivery/Indefinite Quantity Contracts for Regional Architect- Engineer (A-E) Environmental Services for the NOAA National Marine Fisheries Service

(NMFS) - Office of Habitat Conservation (OHC)

General Information

Document Type: Presolicitation Notice Solicitation Number: 1305M3-22-R-NFFK0033 Posted Date: 22 August 2022 Original Response Date: 30 September 2022 Current Response Date: 30 September 2022 Classification Code: C -- Architect and Engineering Services Set-Aside: 100% small business set-aside Title: Indefinite Delivery/Indefinite Quantity Contracts for Regional

Architect-Engineer (A-E) Environmental Services for the NOAA National Marine Fisheries Service - Office of Habitat Conservation

Contracting Office Address

Western Acquisition Division, 325 Broadway, SOU6, GB506B, Boulder, CO 80305

Description

1. Contract Information:

These services will be procured in accordance with 40 USC Chapter 11 Selection of Architects and Engineers and Public Law (PL) 92-582, formally known as the Brooks Act, as implemented in the Federal Acquisition Regulation (FAR) Subpart 36.6. Firms must demonstrate competence and qualifications for the required work, stated in this synopsis, for selection for negotiation.

This acquisition will result in award of four (4) single-award Indefinite Delivery/Indefinite Quantity (IDIQ) contracts (one (1) per region) for A-E Environmental Services in four (4) diverse regions. Each IDIQ will have one (1) five-year ordering period anticipated to commence in March 2023. The IDIQs will have one (1) option period available allowing services to be extended for up to six (6) months under the authority of FAR Clause 52.217-8, Option to Extend Services. Each IDIQ’s guaranteed minimum is anticipated to be set at $25,000.00, with each IDIQ maximum value set as $50 Million.

This announcement is restricted to small business concerns. The applicable North American Industry Classification System (NAICS) code is 562910, “Environmental Remediation Services”, with a size standard of 750 employees. The selected firms will be required to perform work in accordance with FAR Clause 52.219-14, Limitations on Subcontracting

(DEVIATION SEP 2021).

In accordance with the FAR 36.601-4(b), the A-E firm must be a registered/licensed engineering firm to be eligible for award. Firms must provide proof that it is permitted by law to practice the professions of engineering, (e.g., state registration number, or a brief explanation of the firm’s licensing in jurisdictions that do not register firms, etc.). Failure to submit the required proof could result in a firm’s elimination from consideration.

Interviews may be scheduled with firms slated as the most highly qualified. Firms slated for interviews may be asked to clarify information contained in the submittal. Elaborate presentations are not desired.

Eligibility for this contract award requires registration of the firm with the System for Award Management (SAM) database. Register via the SAM Internet site at https://www.sam.gov/. Firms will be verified by Data Universal Numbering System (DUNS) number/Unique Entity Identifier (UEI) to ensure that awards for the IDIQs are to unique entities. Failure to register in the SAM Database may render your firm ineligible for award.

2. Project Information:

Work will be issued via negotiated Firm-Fixed-Price (FFP), Time-and-Materials (T&M) or Labor-Hour (LH) task orders. No specific projects are identified at this time and therefore funds are not presently available for individual task orders. While subject to change, the Government anticipates that approximately 30 to 45 task orders will be issued amongst the IDIQs over a five-year period and the average value will range from $75,000.00 to $2 Million per task order. Individual projects have historically had periods of performance that range from 12 to 60 months.

The firm shall furnish all labor, management, incidental services, investigations, studies, travel, facilities, supplies, equipment, and materials to perform the required services. During the execution of work, the firm shall provide adequate supervision and quality control to assure the accuracy, quality, timeliness, and completeness of the work.

Services include a broad range of environmental services in both tidal and non-tidal environments and for a range of biomes in support of the habitat restoration and environmental programs for the National Marine Fisheries Service - Office of Habitat Conservation and other government agencies.

The regions stated below will be the preponderance of the geographic area but firms shall also have a nationwide capability in order to provide added flexibility if capacity concerns arise.

The applicable regions are:

• South Atlantic Coast – Includes the states of North Carolina, South Carolina, Georgia, Florida, and U.S. Caribbean Islands (Puerto Rico and U.S. Virgin Islands).

• Gulf of Mexico – Includes the states of Florida, Alabama, Mississippi, Louisiana, and Texas.

• Northeastern U.S. Atlantic and Great Lakes – Includes the states of Maine, New Hampshire, Massachusetts, Connecticut, Rhode Island, New Jersey, New York, Pennsylvania, Delaware, Vermont, Virginia and Maryland for the North Atlantic Coast, and New York, Wisconsin, Michigan, Illinois, Indiana, Ohio, and Minnesota for the Great Lakes Region.

• Pacific Coast – Includes the states of Alaska, Oregon, Washington, California, Hawaii and the U.S. Pacific Islands (American Samoa, Guam, and the Commonwealth of the Northern Marianas), Idaho, Montana, Wyoming, Utah, Nevada, Arizona, Colorado, and New Mexico.

The preponderance of the work is environmental restoration support. The restoration support is accomplished substantially through professional services of an architectural or engineering nature and other supporting incidental services. Services required may include, but are not limited to, the following broad categories:

• Assessment studies including topographic, bathymetric, ecological, hydrologic, geo-technical, geomorphic, contaminated materials, hydrogeological marine, estuarine, oceanographic, cultural, economic, wetlands and plant and animal community assessments. Supporting studies on the physical, biological, and anthropogenic effects of a proposed habitat protection, restoration or creation action(s) to be provided under the requirement.

• Field surveys, mapping and sampling which may require the use of boats and global positioning system (GPS) technology and soil, sediment coring and/or surface or groundwater sampling equipment.

• Modeling including hydrologic and hydraulic evaluations, surface and groundwater quality and quantity, sediment or contaminant fate and transport, tidal elevation, tidal current and wave models.

• Architectural services for buildings as components of environmental restoration projects.

• Landscape architecture services as components of restoration and coastal resiliency projects.

• Engineering services by licensed professional engineers in all required disciplines to prepare: project designs, basis of design reports, construction plans, and permit applications as needed for compliance with federal, coastal state and local regulatory authorities. This may include preparation of all required details, specifications, bid documents and supporting graphics.

• Limited construction services that include administration, oversight, and project coordination with NOAA restoration project managers or Natural Resources Damage Assessment (NRDA) case team leads.

• Consulting support services for the development of environmental documentation in accordance with the Oil Pollution Act (OPA), Comprehensive Response Compensation and Liability Act (CERCLA), and National Environmental Policy Act (NEPA) to include preparation of Restoration Plans (RPs), Environmental Assessments (EAs) and Environmental Impact Statements (EISs), and other programmatic documentation related to NOAA’s habitat restoration activities.

• Stakeholder engagement, education, and outreach services including environmental training and restoration project development workshops, development and execution of human dimensions surveys, development and execution of stakeholder engagement, marketing, outreach and communication plans and strategies, and translation services.

3. Submission Requirements:

THIS IS NOT A REQUEST FOR PROPOSAL.

A. Submissions shall be submitted electronically to hannah.montoya@noaa.gov and nicholas.g.brown@noaa.gov via the Department of Defense (DoD) Secure Access File Exchange (SAFE) website at: https://safe.apps.mil/ by 5:00 PM Mountain Time on September 30, 2022. Contact hannah.montoya@noaa.gov to obtain a drop-off request code by no later than 9:00 AM Mountain Time one day prior to the due date. An e-mail with instructions for uploading documents will be sent after making a request. Firms are highly encouraged to follow up with the Government points of contact listed to confirm receipt of submission. It is the firm’s responsibility to ensure timely submission. Failure to comply with submission requirements may result in the firm’s elimination from further evaluation.

B. Interested firms (single firms or joint ventures) having the capabilities to perform this work must submit a SF 330 (8/2016 Edition or current revision) for the prime firm and all consultants/subcontractors. Late proposal rules found in FAR 15.208 will be followed for late submittals. Submission by facsimile or in paper will NOT be accepted.

Instructions for completing the form are included on the form. The SF 330 form is available at https://www.gsa.gov/reference/forms. Firms submitting as a joint venture should include with their submission a copy of the signed and executed joint venture agreement. Failure to include the signed and executed joint venture agreement may result in the firm’s elimination from further evaluation.

C. Interested firms may submit a SF 330 for multiple regions. However, each submission shall be distinct and tailored for the region and clearly identified with the region name.

Firms shall submit one (1) copy of a submission per region.

D. Submit a compiled SF 330, Part I, completed in accordance with the SF 330 instructions and additional instructions herein. It shall contain information in sufficient detail to identify the team (prime, other offices of the prime firm, and consultants/subcontractors) proposed for this requirement. Do not include company literature with the SF 330.

E. Shall use no smaller than typed, 10 point font using Standard English. Pages in excess of the maximums listed will not be used in evaluation of the selection criteria. Number the paragraphs of the SF 330 to correspond to the paragraph numbers in this synopsis.

Submit the SF 330 in a searchable Portable Document Format (PDF) format.

F. SF 330, Part I, Additional Instructions:

i. The A-E firm (prime or joint venture) must be a registered/licensed engineering firm to be eligible for award in accordance with the FAR 36.601-4(b). Firms shall provide proof that it is permitted by law to practice the professions of engineering, (e.g., state registration number, or a brief explanation of the firm’s licensing in jurisdictions that do not register firms, etc.). Failure to submit the required proof could result in a firm’s elimination from consideration.

ii. In Section C, identify the discipline/service supplied by each firm. With the firm name provide whether the firm is a small business and what type.

iii. In Section D, include a Team Project Organization Chart to indicate how each firm on the proposed team (prime and each consultant/subcontractor is identified in Section C) integrates into the composite team. Job titles and organization chart shall match the required discipline titles. Organizational charts can be up to three (3) 8 ½ x 11 pages.

iv. In Section E, provide:

a) Brief resumes of the on-staff and consultant/subcontractor employees you intend to use to perform the work. Resumes must be submitted for each discipline as specified in the Professional Qualifications criterion (see Paragraph 4B below). The states of professional registration and certification of each individual shall be included in each resume. Firms shall also submit a summary matrix that displays the discipline degree, years of experience, state(s) of registration/certification, and physical office location in each of the specialized experience categories for each individual proposed. Use no more than two (2) page per individual resume.

b) If all disciplines as specified in the Professional Qualifications criterion (see Paragraph 4B below) are not within the firm and/or teaming arrangements, then include a detailed explanation of how these disciplines will be acquired when necessary. Use no more than three (3) pages.

c) Copies of any professional certifications or licenses for the proposed employees. There is no page limitation for this requirement.

v. In Section F, provide:

a) Minimum of five (5) but no more than ten (10) example projects for consideration. Specify on each project the value (both the A-E fee and total project cost) of the service performed. Projects shall be similar in size and scope and can be current or completed in the past five (5) years. Specify whether the experience is that of the prime (or joint venture) or from an office other than that being proposed to be used for this project. Specify contract numbers, if applicable. Use no more than two (2) pages per project.

Do not submit an IDIQ contract as an example project. Instead, list relevant task orders or standalone contracts. The Government will not evaluate information provided for an IDIQ contract. Examples of project work submitted that do not conform to this requirement will not be evaluated.

If the firm is a joint venture, projects performed by the joint venture shall be submitted; however, if there are no projects performed by the joint venture, projects shall be submitted for each joint venture partner.

Firms failing to provide projects from all joint venture partners will be considered to have not met the requirements of Criterion 1 – Specialized Experience and Technical Competence. All joint venture partners shall submit the minimum number of projects as specified in the paragraph above.

b) Include a proposed staff team organizational chart with specificity on the team’s regional project management structure, proposed approach on how the staff team will handle at least four (4) restoration projects at the same time that involve medium to complex engineering designs, and a narrative description of personnel responsibilities and how the quality management and quality control procedures will function and be monitored for performance. Use no more than three (3) pages. Note a detailed quality control plan (QCP) must be prepared and approved by the Government as a condition of contract award but is not required with this submission.

c) Include a detailed statement outlining the following in terms of percentages where appropriate. Use no more than ten (10) pages.

1) The relationship of the team/partners/parties in terms of business ownership, capital contribution, profit distribution or loss sharing.

2) The estimated percentage involvement of each firm on the proposed team.

3) The management approach in terms of who will conduct, direct, supervise, and control.

4) The structure and decision-making responsibilities of the team/partners/parties in terms of who will control the manner and method of performance of work.

5) Identify (by name and title) the personnel having the authority to legally bind the team/partners/parties (including a list of team members/partners/parties that includes company name, DUNS/UEI and CAGE numbers, address, point of contract, email address, and phone number).

vi. In Section G, Block 26, list the names of all individuals included in the resumes in Section E.

vii. In Section H, provide:

a) Include any other relevant information including a short discussion of why the firm is especially qualified based upon the specific selection criteria listed herein.

b) Submit a completed Contractor Performance Assessment Reporting System (CPARS) evaluation for each project under Criterion 1 – Specialized Experience and Technical Competence. IF A COMPLETED CPARS EVALUATION IS NOT AVAILABLE, the Past Performance Questionnaire (PPQ) (Attachment (1)) included with this synopsis is provided for the firm or its team members to submit to the client for each project included under Criterion 1. DO NOT

SUBMIT A PPQ WHEN A COMPLETED CPARS IS AVAILABLE.

If the firm is a joint venture, CPARS evaluations or PPQs for the joint venture shall be submitted. However, if the joint venture has no past performance information, CPARS evaluations or PPQs shall be submitted for each joint venture partner. Firms failing to provide the required information from all joint venture partners will be considered to have not met the requirements of Criterion 5 – Past Performance.

IF A CPARS EVALUATION IS NOT AVAILABLE, ensure correct phone numbers and email addresses are provided for the client point of contact. The Government reserves the right to conduct telephone interviews with references listed (or other individuals acting for listed references if they are unavailable). Completed PPQs should be submitted with your SF 330. If the firm is unable to obtain a completed PPQ from a client for a project(s) before the response date set forth in this synopsis, firms should complete and submit the first page of the PPQ, which will provide contract and client information for the respective project(s). Firms may submit a PPQ previously submitted under a different Notice/Solicitation (legible copies are acceptable) as long as it is on the same form as posted with this synopsis. It is the firm’s responsibility to follow up with clients/references to ensure timely submittal of questionnaires. If requested by the client, questionnaires may be submitted directly to the Government’s points of contact via e-mail at hannah.montoya@noaa.gov and nicholas.g.brown@noaa.gov, prior to the submission closing date.

Firms shall not incorporate by reference into their response PPQs or CPARS previously submitted in response to other acquisitions.

Past performance will not be retrieved for the proposed consultants and subcontractors unless they are known to the Government to have below satisfactory ratings.

Firms are highly encouraged to provide any information on problems encountered and the corrective actions taken on projects submitted under Criterion 1. Firms are also highly encouraged to address any adverse past performance issues. Firms may also provide information regarding customer satisfaction such as recognition for technical achievements, cost savings, and awards or commendations received for similar projects as being requested in this synopsis. This information shall not exceed four (4) pages.

In addition to the above, the Government may review any other sources of information for evaluating past performance. Other sources may include, but are not limited to, other past performance information retrieved through the Past Performance Information Retrieval System (PPIRS), including CPARS, inquiries of owner representative(s), Federal Awardee Performance and Integrity Information System (FAPIIS), Electronic Subcontract Reporting System (eSRS), and any other known sources not provided by the firm.

While the Government may elect to consider data from other sources, the burden of providing detailed, current, accurate and complete past performance information rests with the firm.

G. SF 330, Part II, Additional Instructions:

Responding firms shall submit a copy of a current and accurate SF 330, Part II for the specific prime, as well as for other offices of the prime and consultant/subcontractor offices proposed to perform the work, even if one is already on file. All Part IIs SHALL be signed (signed within the past 36 months from the closing date of the synopsis) and dated either by an original handwritten signature or digital signature. Indicate in Block 5b of each Part II, if the firm is a Large Business, Small Disadvantaged Business, Small Business, HUBZone, Service-Disabled Veteran Owned Small Business, Veteran Owned

Small Business, or Woman Owned Small Business. Use the applicable NAICS code and size standard specified in this synopsis for classification purposes.

i. In Block No. 4, Part II, provide the DUNS/UEI number issued by Dun and Bradstreet Information System. The DUNS/UEI must be for the firm or joint venture performing the work and all consultants/subcontractors.

H. Questions and Comments:

Technical inquiries and questions regarding this synopsis shall be submitted in writing via e-mail to hannah.montoya@noaa.gov and nicholas.g.brown@noaa.gov by 5:00 PM Mountain Time on September 12, 2022. Include the solicitation number and title in the subject line. Phone calls will not be accepted.

I. List of Attachments:

1) Attachment 1 – NOAA Past Performance Questionnaire (PPQ)

4. Selection Criteria:

Firms responding to this announcement will be evaluated to determine the most highly qualified firms to perform the required services in accordance with the published selection criteria. Failure to comply with instructions, or provide complete information may affect the firm’s evaluation or disqualify the firm from further consideration.

The selection criteria are listed below in descending order of importance.

1) Specialized Experience and Technical Competence

2) Professional Qualifications

3) Location in the General Geographic Area and Knowledge of the Locality

4) Capacity

5) Past Performance

A. Specialized Experience and Technical Competence (SF 330, Part I, Sections F & H):

i. The board will evaluate the specialized experience on similar projects and the technical capabilities of the prime firm, joint venture, and any consultants/subcontractors.

ii. The board will evaluate the effectiveness of the proposed project team

(including management structure, coordination of disciplines, offices and/or consultants/subcontractors, proposed approach to handle at least four (4) restoration projects at the same time that involve medium to complex engineering designs, and prior working capabilities).

iii. The board will evaluate the demonstrated experience of the prime or the joint venture firms in the assessment, engineering design, regulatory compliance, construction phase services, and monitoring of habitat restoration, enhancement, and protection projects.

iv. The board will evaluate the prime or joint venture firms’ wide-ranging capabilities for advancing diverse projects in various geographical areas of the U.S. and its territories including a wide range of habitats supporting marine, estuarine, and diadromous fishery resources.

v. The board will evaluate the demonstrated quality management and control procedures for restoration projects.

vi. The board will evaluate the knowledge of and familiarity with statutes;

regulations and practices pertaining to coastal and marine environmental work in the region for which the contractor is applying. This includes knowledge of and familiarity with federal, state and local environmental laws, regulations and policies.

vii. Examples of typical projects include, but are not limited to:

a) Tidal and non-tidal wetlands restoration

b) Stream restoration including designing channels and flood plains and addition of fish habitat structures

c) Riparian revegetation

d) Designing and implementing the removal of, modifications to, or replacement of physical barriers (especially dams and culverts) to anadromous fish passage

e) Designing road retirement and removal and related habitat restoration

f) Coastal floodplain/wetland restoration design and pertinent construction techniques

g) Riparian fencing

h) Intertidal mud and sand flat restoration

i) Tidal and riverine hydrology modification

j) Fish and shellfish stock enhancement

k) Dredge and fill type habitat restoration projects in tidal areas

l) Coral reef restoration projects

m) Barrier island/barrier headland restoration projects

n) Exotic vegetation removal projects

o) River diversion projects (e.g. crevasse projects)

p) Oyster projects

q) Derelict vessel and marine debris removal

r) Submerged aquatic vegetation restoration projects

viii. The firm’s experience and technical competence shall include:

a) Technical assessments including plant and animal population and community assessments; ecological site characterization; cultural resources assessment; bathymetric and topographic surveying;

ecological modeling including hydrodynamic models, water quality models, sediment transport models, ecological models and landscape models; socioeconomic impact assessments of coastal or marine habitat restoration projects, and geotechnical investigations.

b) Restoration planning, engineering and design, engineering details and specifications, sequence of construction bid packages and regulatory permit applications, and in compliance with federal, state, and local regulations and regulatory processing.

c) Organization, facilitation and participation in public meetings, hearings and outreach programs.

d) Environmental documentation in accordance with the National Environmental Policy Act (NEPA) to include preparation of Environmental Assessments and Environment Impact Statements.

e) Construction oversight and inspection of restoration projects.

f) Monitoring of project performance for both engineering components and ecological/environmental components.

g) Site assessment (Phase I and Phase II) which includes performing surveys and compile required documentation for property transfer or sale; compliance review which include the evaluation of installations and practices, provide feedback, training, and report; ensure budget requests reflect all corrective actions; management audits – consistency with environmental compliance objectives; identify elements of risk;

risk assessment to ascertain pathways of transport and exposure and risk to the environmental; preliminary assessments/site investigations and hazardous materials and waste information to provide assistance with identification and storage of hazardous materials and guidance on proper hazardous waste disposal.

h) In the aftermath of an emergency incident (i.e., oil spill, chemical release, vessel grounding, storm event or other related incident) professional services may be needed to rapidly plan, coordinate, perform, and/or subcontract to and oversee a firm that can implement certain specifically identified small-scale emergency restoration projects.

B. Professional Qualifications (SF 330, Part I, Sections E & G & H):

i. Personnel by discipline shall show the entire proposed team by listing personnel from the prime (or joint venture firms) and personnel from consultants/subcontractors/teaming arrangements. The board will evaluate, as appropriate, the education, skills, training, registrations, overall and relevant experience, and longevity with the firm of key management and technical personnel.

ii. Responding firms shall demonstrate the professional qualifications in these primary disciplines. This evaluation criterion focuses primarily on the qualifications of the key personnel and not the number of personnel, which is addressed under the capacity criterion.

iii. The following is a list of the key personnel. Additional personnel other than the required will not be evaluated.

Archeologist Architect Biologist Aquatic and Fishery Civil Engineer Coastal and River Geomorphologist Coastal Engineer Community Relations Computer Scientist Computer-Aided Drafting and Design Technician Contract Manager Cost Engineer Cost Estimator Ecologist Aquatic and Fishery Economist Technical Writer Electrical Engineer Environmental Chemist Environmental Engineer Environmental Scientist Facility/Land Use Planner Geochemist Geohydrologist or Hydrologist Geologist Geotechnical Engineer Hazardous Waste Specialist Historian Hydrographer Land Surveyor and Title Searcher Landscape Architect Mechanical Engineer Meteorologist Ocean Engineer Office Administrator Planner Principal Program Manager Project Manager Quality Assurance/Quality Control Officer

Risk Assessor Statistician Structural Engineer Toxicologist

C. Location in the General Geographic Area and Knowledge of the Locality (SF 330, Part I, Sections E & F & H):

i. Firms will be evaluated on its demonstrated knowledge of the geographic regions in which projects could be located (i.e. South Atlantic Coast, Gulf of Mexico, Northeastern U.S. Atlantic and Great Lakes, or Pacific Coast). A firm does not have to be located close to a project, but must be familiar with the regional bio-physical conditions and political jurisdictions of the geographical area of the firm’s submission. Firms with physical office locations and qualified project managers within the geographical region proposed are preferred.

ii. Preferred example projects include specific projection and restoration knowledge and relevant project experience with coastal federal, state and local regulatory agencies, acquired from consulting with and permitting for the activities in coastal areas. This includes local geological features, ecological communities, climatic conditions and local construction methods that are regionally unusual or unique. Preference will be placed on the firm’s knowledge of NOAA/NMFS habit protection and restoration projects.

D. Capacity (SF 330, Part I, Sections E & F & G & H):

i. The board will consider each firm’s experience with similar size projects and the available capacity of key disciplines when evaluating the capacity of a firm or team to perform the work in the required time.

ii. Since it may be difficult for a firm to accurately predict required staffing based on the information in this synopsis, a firm will not be disqualified or downgraded because of its proposed number of personnel for a project shown in the SF 330. Instead, the board will consider the total strength of the key disciplines in the prime or joint venture firm and its consultants/subcontractors in the designated regional offices proposed to perform the work and its ability to handle at least four (4) restoration projects at the same time that involve medium to complex engineering designs, in relationship to the firm’s current workloads.

E. Past Performance (SF 330, Part I, Section H):

Firms will be evaluated on past performance with Government agencies and private industry in terms of work quality, compliance with performance goals and schedules, cost control, and stakeholder/customer satisfaction as determined from the information submitted and other sources. Past performance information for relevant projects submitted under Criterion 1 – Specialized Experience and Technical Competence may be given greater weight.

1305M3-22-R-NFFK0033 ATTACHMENT 1 – NOAA Past Performance Questionnaire (PPQ)

NOAA PAST PERFORMANCE QUESTIONNAIRE (Form PPQ-0) CONTRACT INFORMATION (Contractor to complete Blocks 1-4)

1. Contractor Information Firm Name: CAGE Code:

Address: DUNS/UEI Number:

Phone Number:

Email Address:

Point of Contact: Contact Phone Number:

2. Work Performed as: Prime Contractor Sub Contractor Joint Venture Other (Explain) Percent of project work performed:

If subcontractor, who was the prime (Name/Phone #):

3. Contract Information Contract Number:

Delivery/Task Order Number (if applicable):

Contract Type: Firm-Fixed-Price Cost Reimbursement Other (Please specify):

Contract Title:

Contract Location:

Award Date (mm/dd/yy):

Contract Completion Date (mm/dd/yy): Actual Completion Date (mm/dd/yy): Explain Differences:

Original Contract Price (Total Award Amount and A-E Fee):

Final Contract Price (to include all modifications, if applicable): Explain Differences:

4. Project Description:

Complexity of Work High Med Routine How is this project relevant to project of submission? (Please provide details such as similar equipment, requirements, conditions, etc.)

CLIENT INFORMATION (Client to complete Blocks 5-8)

5. Client Information Name: Title:

Phone Number: Email Address:

6. Describe the client’s role in the project:

7. Date Questionnaire was completed (mm/dd/yy):

8. Client’s Signature:

NOTE: NOAA REQUESTS THAT THE CLIENT COMPLETES THIS QUESTIONNAIRE AND SUBMITS DIRECTLY BACK TO THE OFFEROR. THE OFFEROR WILL SUBMIT THE COMPLETED QUESTIONNAIRE TO NOAA WITH THEIR SUBMISSION, AND MAY DUPLICATE THIS QUESTIONNAIRE FOR FUTURE SUBMISSION ON NOAA SOLICITATIONS. CLIENTS ARE HIGHLY ENCOURAGED TO SUBMIT QUESTIONNAIRES DIRECTLY TO THE OFFEROR. HOWEVER, QUESTIONNAIRES MAY BE SUBMITTED DIRECTLY TO NOAA AT: HANNAH.MONTOYA@NOAA.GOV AND NICHOLAS.G.BROWN@NOAA.GOV. PLEASE INCLUDE SOLICITATION NUMBER: “1305M3-22-R-NFFK0033” IN THE SUBJECT LINE. THE GOVERNMENT RESERVES THE RIGHT

TO VERIFY ANY AND ALL INFORMATION ON THIS FORM.

RATING DEFINITION NOTE

(E) Exceptional Performance meets contractual requirements and exceeds many to the Government/Owner’s benefit.

The contractual performance of the element or sub-element being assessed was accomplished with few minor problems for which corrective actions taken by the contractor was highly effective.

An Exceptional rating is appropriate when the Contractor successfully performed multiple significant events that were of benefit to the Government/Owner. A singular benefit, however, could be of such magnitude that it alone constitutes an Exceptional rating. Also, there should have been NO significant weaknesses identified.

(VG) Very Good Performance meets contractual requirements and exceeds some to the Government’s/Owner’s benefit. The contractual performance of the element or sub-element being assessed was accomplished with some minor problems for which corrective actions taken by the contractor were effective.

A Very Good rating is appropriate when the Contractor successfully performed a significant event that was a benefit to the Government/Owner. There should have been no significant weaknesses identified.

(S) Satisfactory Performance meets minimum contractual requirements. The contractual performance of the element or sub-element contains some minor problems for which corrective actions taken by the contractor appear or were satisfactory.

A Satisfactory rating is appropriate when there were only minor problems, or major problems that the contractor recovered from without impact to the contract. There should have been NO significant weaknesses identified. Per DOD policy, a fundamental principle of assigning ratings is that contractors will not be assessed a rating lower than Satisfactory solely for not performing beyond the requirements of the contract.

(M) Marginal Performance does not meet some contractual requirements. The contractual performance of the element or sub-element being assessed reflects a serious problem for which the contractor has not yet identified corrective actions. The contractor's proposed actions appear only marginally effective or were not fully implemented.

A Marginal is appropriate when a significant event occurred that the contractor had trouble overcoming which impacted the Government/Owner.

(U) Unsatisfactory Performance does not meet most contractual requirements and recovery is not likely in a timely manner. The contractual performance of the element or sub-element contains serious problem(s) for which the contractor's corrective actions appear or were ineffective.

An Unsatisfactory rating is appropriate when multiple significant events occurred that the contractor had trouble overcoming and which impacted the Government/Owner. A singular problem, however, could be of such serious magnitude that it alone constitutes an unsatisfactory rating.

(N) Not Applicable No information or did not apply to your contract Rating will be neither positive nor negative.

TO BE COMPLETED BY CLIENT

PLEASE CIRCLE THE ADJECTIVE RATING WHICH BEST REFLECTS YOUR EVALUATION OF THE

CONTRACTOR’S PERFORMANCE.

1. QUALITY:

a) Quality of technical data/report preparation efforts E VG S M U N

b) Ability to meet quality standards specified for technical performance E VG S M U N

c) Timeliness/effectiveness of contract problem resolution without extensive customer guidance

E VG S M U N

d) Adequacy/effectiveness of quality control program and adherence to contract quality assurance requirements (without adverse effect on performance)

E VG S M U N

2. SCHEDULE/TIMELINESS OF PERFORMANCE:

a) Compliance with contract delivery/completion schedules including any significant intermediate milestones. (If liquidated damages were assessed or the schedule was not met, please address below)

E VG S M U N

b) Rate the contractor’s use of available resources to accomplish tasks identified in the t t

E VG S M U N

3. CUSTOMER SATISFACTION:

a) To what extent were the end users satisfied with the project? E VG S M U N

b) Contractor was reasonable and cooperative in dealing with your staff (including the ability to successfully resolve disagreements/disputes; responsiveness to administrative reports, businesslike and communication)

E VG S M U N

c) To what extent was the contractor cooperative, businesslike, and concerned with the interests of the customer?

E VG S M U N

d) Overall customer satisfaction E VG S M U N

4. MANAGEMENT/ PERSONNEL/LABOR

a) Effectiveness of on-site management, including management of subcontractors, suppliers, materials, and/or labor force?

E VG S M U N

b) Ability to hire, apply, and retain a qualified workforce to this effort E VG S M U N

c) Government Property Control E VG S M U N

d) Knowledge/expertise demonstrated by contractor personnel E VG S M U N

e) Utilization of Small Business concerns E VG S M U N

f) Ability to simultaneously manage multiple projects with multiple disciplines E VG S M U N

g) Ability to assimilate and incorporate changes in requirements and/or priority, including planning, execution and response to Government changes

E VG S M U N

h) Effectiveness of overall management (including ability to effectively lead, manage and control the program)

E VG S M U N

5. COST/FINANCIAL MANAGEMENT

a) Ability to meet the terms and conditions within the contractually agreed price(s)? E VG S M U N

b) Contractor proposed innovative alternative methods/processes that reduced cost, improved maintainability or other factors that benefited the client

E VG S M U N

c) If this is/was a Government cost type contract, please rate the Contractor’s timeliness and accuracy in submitting monthly invoices with appropriate back-up documentation, monthly status reports/budget variance reports, compliance with established budgets and avoidance of significant and/or unexplained variances (under runs or overruns)

E VG S M U N

d) Is the Contractor’s accounting system adequate for management and tracking of costs? If no, please explain in Remarks section.

Yes No

e) If this is/was a Government contract, has/was this contract been partially or completely terminated for default or convenience or are there any pending terminations?

Indicate if show cause or cure notices were issued, or any default action in comment

Yes No

f) Have there been any indications that the contractor has had any financial problems?

If yes, please explain below.

Yes No

6. SAFETY/SECURITY

a) To what extent was the contractor able to maintain an environment of safety, adhere to its approved safety plan, and respond to safety issues? (Includes: following the users rules, regulations, and requirements regarding housekeeping, safety, correction of noted deficiencies, etc.)

E VG S M U N

b) Contractor complied with all security requirements for the project and personnel security requirements.

E VG S M U N

7. GENERAL

a) Ability to successfully respond to emergency and/or surge situations (including notifying COR, PM or Contracting Officer in a timely manner regarding urgent contractual issues).

E VG S M U N

b) Compliance with contractual terms/provisions (explain if specific issues) E VG S M U N

c) Would you hire or work with this firm again? (If no, please explain below) Yes No

d) In summary, provide an overall rating for the work performed by this contractor. E VG S M U N

Please provide responses to the questions above (if applicable) and/or additional remarks. Furthermore, please provide a brief narrative addressing specific strengths, weaknesses, deficiencies, or other comments which may assist our office in evaluating performance risk (please attach additional pages if necessary):