1305M226Q0086_-_SOW.pdf

Statement of Work Annual Service for the Autoclaves & Sussman Steam Boiler

Hollings Marine Laboratory 331 Fort Johnson Road Charleston, SC 29412

General

The Hollings Marine Laboratory (HML), located at 331 Fort Johnson Rd., Charleston, SC 29412, requires a contractor to perform annual and quarterly inspection, preventative maintenance and repair of Two (2) Primus autoclaves and Sussman Steam Boiler located at the Hollings Marine Laboratory (HML). The Contractor shall provide preventative maintenance and operations service checks on an annual and quarterly basis, along with trouble shooting and repair, parts, and labor coverage for the two Autoclaves and Sussman Steam Boiler for the contract period of performance.

The systems are located at the Hollings Marine Laboratory (HML), and are in daily use by the scientists of the Laboratories. The selected Contractor shall respond within four (4) hours of an emergency call from the client. The contractor shall respond to emergency calls during the Government's normal work day of eight hours.

Objective

The objective is to obtain the services of a Mechanical Contractor to provide preventative maintenance, corrective maintenance, emergency service, trouble shooting, repair and operator training of the two autoclaves and Sussman Steam Boiler located at Hollings Marine Laboratory (HML), 331 Fort Johnson Rd, Charleston SC 29412.

These services will ensure that HML will have fully functional autoclaves and Sussman Steam Boiler, which will operate with minimal failure while supporting the critical sterilizing operation requirements of the laboratories and the associated research. The Hollings Marine Laboratory supports diverse laboratories and in various scientific fields, and the affiliated scientists need their research and experiments fully protected. A failure of these autoclaves would put a work stoppage on critical science conducted in the laboratories.

Qualifications

The contractor shall show competency and experience in the operation, maintenance, and service/repair of Autoclaves along with the Sussman Steam Boiler and their Management/Automation systems that operate in large industrial, commercial, institutional, medical and/or academic facilities. The contractor shall demonstrate a mechanical knowledge of boilers operations and electrical and associated equipment. The servicing contractor shall perform the controls system maintenance with factory trained, skilled, professional technicians, which are familiar with inspection, maintenance and repair procedures.

Scope of Work:

The contractor will provide HML with the expert maintenance and repair services for the two (2) Primus Sterilizers/Autoclaves systems and one (1) Sussman Steam Boiler along with associated equipment. The contractor shall provide consistent and reliable preventative maintenance services and repair procedures. Equipment shall be kept in fine tune condition by appropriate repairs, maintenance, calibration and adjustments for peak effectiveness and efficiency, responsiveness on the part of the contractor when any repair or adjustment is needed. The contractor shall also provide a minimum of one-year parts and labor warranty for all repairs covered under this statement of work herein at no additional cost to the Government. The contractor shall provide a yearly system performance report to the facility maintenance lead engineer at HML. The contractor shall provide qualified, factory-trained Primus system technicians. Factory training shall include Primus hardware including: equipment controllers (EC), system interface and programing. The Sussman Steam boiler shall receive an annual preventative maintenance which shall consist of dis-assembling and cleaning of the elements and replacement of the gaskets along with testing of the boiler and gauges. The contractor shall be responsible for all emergency unscheduled service calls and must be prepared to begin work to make repairs within four (4) hours of being contacted. The contractor personnel shall call back to the HML representatives within one hour of being notified of an emergency condition, and state the technician’s name and estimated time of arrival at site to begin work. The technician shall be required to check in and out with the receptionist at the front desk, and ask for the HML maintenance supervisor to have their service ticket signed. A copy of the service ticket with the complete description of work performed must be left with the maintenance supervisor after each visit. If further labor and/or materials are required to complete the repair once the condition is under control, the call will be completed as required for a routine call. Each technician shall be trained in the following:

1. Lockout tag out

2. Electrical safety high voltage 3. Hazardous communications

4. Personal protective equipment

5. Fall protection

6. Passed a respiratory examination and has respiratory equipment available.

Quarterly Maintenance Inspections

The contractor shall provide HML with expert maintenance services which shall include all labor and materials in order to perform quarterly maintenance inspections while utilizing the manufacture’s O/M manual, which includes four (4) comprehensive inspections and four (4) operational inspections on the two autoclaves, along with Annual Preventative maintenance on the boiler and a semi-annual operational inspection. The contractor shall furnish all minor and major repair labor and material for the system including the equipment listed below. The service contractor shall furnish all labor, material, lubricants, filters, piping, electrical devices, travel expense, tools, test equipment, machinery and equipment necessary to complete performance of all aspects of work described in this Statement of Work.

Minimum Required Preventive Maintenance System Checks

The annual preventative maintenance of the Primus sterilizers shall be performed quarterly, using the manufacturer's O/M manual, to include all required quarterly preventative maintenance. At the minimum the contractor shall perform the following work:

• Inspect the pneumatic lines, air lines, stream lines, switches and cylinder components.

• Inspect/test proper door operation. Adjust assembly if needed.

• Provide door cables, cylinders as needed.

• Inspect and replace the door gasket if needed.

• Provide all door gaskets for replacement.

• Inspect/test steam pressure relief valves.

• Provide replacements if needed.

• Remove and clean strainers.

• Check/adjust incoming steam pressure.

• Check incoming water supply pressure.

• Inspect all pipes, fittings, valves and connections for leaks and corrosion.

• Check/inspect all solenoid valves for internal and external leaks and check operation.

• Provide valves and solenoids for replacement, when needed.

• Inspect/replace all checked valves if needed.

• Provide all check valve replacements, as needed.

• Run test cycles and verify proper timing, cycle progression and operation of all LCD indicators on the operator’s panel and the audible alarm.

• Provide and install a new steam trap kit if needed.

• Provide written reports on all services performed.

• Test and replace ink cartridges / ribbons as needed.

• The Sussman boiler will be disassembled and the elements cleaned along with the inside of the boiler. This is a once a year or annual requirement.

There are 2 Primus (s/n 15750 & 15837) sterilizers and one (1) Sussman Boiler (s/n ESM 1191838)

Period of Performance

The Period of Performance will be a base plus four option years.

Training

At the commencement of the first year of the contract the, contractor shall provide factory-authorized training classes on the Primus systems and Sussman Boiler for HML maintenance staff for up to Three (3) people at no additional cost.

Personnel

The contractor shall provide proof that all on-site employees are U.S. citizens or legal aliens. The contractor shall not employ personnel with felony convictions, or with a record of narcotics use, for work at the Hollings Marine Laboratory (HML). The contractor is responsible for completing a security investigation on all employees working at the Hollings Marine Laboratory (HML) in connection with this contract.

GOVERNMENT POC

Richard Sparkman Ph: 808.295.3822 Email: richard.sparkman@noaa.gov

IT Security Requirements

The Certification and Accreditation (C&A) or Assessment and Authorization (A&A) requirements of Clause 48 CFR 1352.239-72 do not apply, and a Security Accreditation Package is not required.

Work Schedules/Shifts

Excluding emergency services that may be required, the Contractor shall accomplish all work for the HML during the hours of 0700 and 1630 Monday through Friday, excluding Federal Holidays.

This allows the flexibility for the contractor to schedule 8 hours of work during a time when HML staff will be at the facility.

Guarantee of Work

Contractor shall guarantee all work and agree to remedy, at its own expense, any defects caused by poor workmanship or materials.

Conformance with Environmental Management Systems

The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility environmental management system (EMS) applicable for your contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility EMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals.

In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the EMS Site Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

1. Register at front desk and receive a temporary pass for one day (if needed a door pass card will be provided)

2. The front desk personnel will have you read a brief statement concerning the EMS, the Facility Engineer or designated maintenance staff member will convey to the contractor any other items that need to be done to protect HML and the environment concerns we have.