1305M226Q0024_-_Statement_of_Work.pdf

STATEMENT OF WORK

FOR

GROUNDS MAINTENANCE SERVICES

NOAA Gulf of America Disaster Response Center 7344 Zeigler Blvd. Mobile, AL 36608

December 03, 2025

STATEMENT OF WORK

FOR

GROUNDS MAINTENANCE SERVICES

1. DESCRIPTION OF SERVICES. The contractor shall provide all personnel, equipment, tools, supervision, and other items and services necessary to ensure that grounds maintenance is performed at the NOAA Gulf of America Disaster Response Center in a manner that will maintain healthy grass, trees, shrubs, and plants and present a clean, neat, and professional appearance.

1.1. MAINTAIN IMPROVED GROUNDS.

1.1.1. Mow Improved Grounds. Grass shall be cut on approximately one acre of improved grounds as indicated in the attached drawings, Appendix B. Grass clippings shall be removed or mulched when visible after mowing. Contractor shall maintain the growth of grass height on improved grounds between 1 to 4 inches depending upon the type of grass, and mowed a minimum of twice per month during the growing season (March 1 through October 31). The height is a guideline for a neat and professional appearance. All improved grounds shall look well-manicured at all times. Pick up debris, natural and manmade, prior to mowing any area.

* Kentucky Blue Grass, St. Augustine - 2 to 3 in.

* Tall Fescue - 2.5 to 3.5 in.

* Bermuda Grass - 1 to 1.5 in.

* Zoysia Grass - 1 to 1.5 in.

1.1.2. Edging. Sidewalks, driveways, curbs, and other concrete or asphalt edges located in the improved grounds areas shall be edged at least every other mowing, or once per month during the growing season (March 1 through October 31). Areas that require edging are shown in Appendix B. Edging shall include removal of vegetation from cracks in sidewalks, driveways, and curbs within .5 inch of the edged surface and to a depth of 2.0 inches. This work involves approximately 1755 linear feet of sidewalks, driveways, and curbs in areas indicated in Appendix A. The contractor shall remove any visible debris after edging, before leaving work area.

1.1.3. Trimming. Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks, boulders, and other fixed obstacles.

Trimming height shall match surrounding area grass heights. This task involves all improved grounds as shown in Appendix B. All areas shall be trimmed concurrent with mowing.

Damage to landscape plants from trimming shall be repaired by the contractor. If a plant should die or become unhealthy due to damage, the contractor will be responsible for replacing the damaged plant with a plant of same size and type. Plant replacement shall occur within 15 days of noticed damage. Remove or mulch grass clippings when visible after trimming, before leaving work area.

1.1.4. Remove Debris/Police Grounds. The contractor shall perform general litter patrol in all areas identified in Appendix B during each service visit (a minimum of twice per month in the growing season (March 1 through October 31) and once per month during the winter).

Responsibilities shall include, but not be limited to, the removal and disposal of all natural debris, (tree limbs, dry brush, rodent habitats, dead animals, etc.), and man-made debris.

Contractor shall police areas when mowing, trimming, edging, or fertilization have been performed. Dispose of all debris at an off-site location in accordance with existing local, state, and federal regulations.

1.1.5. Repair Damaged Areas. Areas damaged by contractor vehicles, erosion, drought or insect/diseases shall be seeded, sprigged, or sodded to meet the standards of surrounding areas when they occur or are apparent. Other than lawn areas will be repaired to match the surrounding area.

1.1.6. Apply Fertilizer and/or Lime. The contractor shall perform an effective commercial fertilizer/lime application program for all improved grounds a minimum of twice per year.

Approved fertilizers/lime shall be applied in accordance with the manufacturer’s instructions.

The type and amount or fertilizer or lime applied shall be based on seasonal and soil conditions of the property. All applications shall be made when weather conditions permit desirable results (no rain predicted within 72 hours). The contractor shall avoid paved areas, when spraying or applying granular fertilizer. Should any fertilizer be placed on the paved areas, they shall be swept/hosed off onto the lawn by the contractor prior to leaving the work site. Each fertilized area shall be flagged immediately following application to identify areas to the site personnel.

1.1.7. Trimming/Pruning. Contractor shall prune trees in improved and semi-improved areas as needed to prevent obstruction of parking areas, fencing, buildings, cameras, and other infrastructure. Pruning shall be accomplished in accordance with industry (ANSI Z133.1

- 1994) standards. Class II medium pruning shall be used in general on all trees. Class IV pruning shall be used only for lifting, removal, and/or cutback of branches that conflict with normal traffic or safety in the vicinity of the trees. Minimum safety clearance is 14 feet over streets, 12 feet over driveways, 8 feet over walk areas, and 4 feet from buildings. Other trees shall be pruned on an as-required basis to provide safety, clearances and/or to prevent structural damage. Topping and de-horning shall not be permitted. Trimming/pruning of trees around utility poles/power lines is the responsibility of the contractor. Notify the COR when trimming/pruning around utility poles/power lines is needed. Shrubs, small trees, and other plants shall be maintained according to the American Society of Landscape Architect's standards, and pruned/trimmed a minimum of twice per year. They shall be pruned as required to maintain their natural growth characteristics. Shrubs and small trees shall be trimmed and pruned to enhance the beauty and health of the plant. Hedges shall be maintained to their natural mature height and shape. Broadleaf evergreens and flowers beds shall be pruned annually or as required maintaining clearances of minimum of 3 inches from buildings, sidewalks, or other obstructions. Areas beneath shrubs and hedges shall be kept free (clean) of all grass, weeds, vegetation, and debris. Volunteer tree growth seedlings shall be removed at no additional cost to the government.

1.1.8. Maintain Bedding and Planted Areas. Fertilize, edge, eliminate weeds, and maintain mulch as identified in Appendix B, a minimum of twice per year. All weeds shall be removed or eradicated manually or mechanically, but not chemically. Any ornamental plants that are removed or killed by the contractor shall be replaced with the same or a similar plant by the contractor at no additional cost to the government.

1.2. MAINTAIN SEMI-IMPROVED/UN-IMPROVED GROUNDS.

1.2.1. Perform Vegetation Control. Vegetation control shall be accomplished on approximately 1.17 acres of semi-improved/un-improved grounds as indicated in Appendix B.

Contractor shall mow or maintain vegetation on semi-improved/un-improved grounds as set forth in Appendix B from 2 to 6 inches in height, a minimum of once per month during the growing season (March 1 through October 31).

2. GENERAL INFORMATION.

2.1. HOURS OF OPERATION. The facility hours of operation are from 8:00 am through 4:30 pm on Monday through Friday (except on Federal holidays). Federal holidays are:

New Year’s Day – 1 January Martin Luther King Day – 3rd Monday in January President’s Day – 3rd Monday in February Memorial Day – last Monday in May Independence Day – 4 July Labor Day – 1st Monday in September Columbus Day – 2nd Monday in October Veteran’s Day – 11 November Thanksgiving Day – 4th Thursday in November Christmas Day – 25 December If these holidays fall on Saturday, the preceding Friday will be observed. If these holidays fall on Sunday, the following Monday will be observed. If a holiday falls on a scheduled service day, the contractor will be responsible for rescheduling services for the first day post the holiday observance.

2.2. SECURITY REQUIREMENTS. Contractors are required to provide a state or federal issued identification and check in to the visitor log each time they are on site.

2.3. OPERATING CONSTRAINTS. The contractor must procure and maintain at his/her own expense, all necessary permits and licenses for the conduct of operations under any order resulting from this Request for Quotation, and shall agree to comply with all applicable municipal, State and Federal regulations. This includes Title 7, Chapter 6, Section 136 of the United States Code, Insecticides and Environmental Pesticide Control. All pesticides will be authorized/approved for use by each state (in this case Alabama) in which the work is to be performed. The offeror must include with the offer package, certification or license for any and all employees that will be handling or applying pesticides in performance of this Statement of Work.

All products used are to be environmentally friendly. Material Safety Data Sheets of these products must be available to the COTR upon request. Material Safety Data Sheets must be maintained at the DRC for any products that are stored at the facility. The products are to be non-toxic, biodegradable, and made from renewable sources (not petroleum) to promote a healthy and green environment.

3. APPENDICES.

A. Estimated Workload Data

B. Maps and/or Site Plans

APPENDIX A

ESTIMATED WORKLOAD DATA

ITEM

NAME

ESTIMATED

QUANTITY

ESTIMATED

WORKLOAD

1 Mow Improved Grounds 1 Acres 20-30 cycles

2 Edging 1755 Feet 15-20 cycles

3 Trimming grass 247 Square feet 15-20 cycles

4 Debris Removal 2.1 Acres 15-20 cycles

5 Fertilizer 1.15 Acres 2 cycles

6 Vegetation Control 1.17 Acres 1-4 cycles

7 Trimming/Pruning Trees, shrubs, etc.

5440 Square feet 1-4 cycles

8 Maintain Bedding Areas and flower beds

4387 Square feet 1-4 cycles

Cycle = event per year.

APPENDIX B

MAPS AND/OR SITE PLANS

See attached figures:

1. Semi/Un-improved Areas – Vegetation Control

2. Edging Areas

3. Trimming Areas

4. Trimming/Pruning Areas – Trees, shrubs, etc.

5. Maintain Bedding/Planted Areas

6. Debris Removal Areas

7. Improved Areas – Mowing

8. Fertilization

N

DRC facility

1. Semi/Un-Improved Areas - Vegetation Control

2. Edging Areas

3. Trimming Areas

4. Trimming/Pruning Areas - trees, shrubs, etc.

5. Maintain Bedding/Planted Areas

6. Debris Removal Area

– within grounds property perimeter

7. Improved Areas - Mowing

8. Improved Areas - Fertilization

ESTIMATED WORKLOAD DATA