1305M225Q0165 - Combined Synopsis.docx

1. GENERAL INFORMATION

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotes are being requested and a separate written solicitation will not be issued.

The RFQ number for this acquisition is 1305M225Q0165 and shall be used to reference any quote provided under this RFQ.

The Government intends to issue a single-award firm-fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract. The IDIQ lifecycle shall consist of a five year ordering period.

The North American Industry Classification System code for this acquisition is 335139, Electric Lamp Bulb and Other Lighting Equipment Manufacturing, with a size standard of 1,250 employees. This acquisition is set-aside 100% for small business.

2. DESCRIPTION OF REQUIREMENT

This requirement is for of Incandescent Obstruction Lightbulbs as specified in this RFQ via Attachment A, Specification Sheet. The required incandescent lightbulbs of a specific luminescence is required for each Government wind tower for the purpose of performing the duties of an obstruction light. Obstruction lights that are incandescent are an Federal Aviation Administration requirement for safety of flight reasons. Unlighted wind towers are a hazard to aviation operations on airports leading to serious safety implications to civil aviation.

The ordering frequency is estimated at one to three times an ordering period, as a need is established and funding becomes available. Furthermore, for RFQ purposes only, the Government projects the following estimated ordering quantity per ordering periods. This estimate is not an obligation and can be less, more, or none than the amount indicated:

The anticipated IDIQ, as a result of this RFQ, does not obligate any funds. The Government is obligated only to the extent specified in the individual delivery orders issued after the establishment of the IDIQ, while otherwise meeting the minimum ordering value specified in clause Commerce Acquisition Regulation (CAR) 1352.216-75, Minimum and Maximum Contract Amounts.

Shipping for individual orders shall be to the following address, to include free on board (FOB) destination pricing:

National Logistics Support Center 14200 Merritt Road Grandview MO, 64030

3. QUOTE INSTRUCTIONS

The quote submitted in response to this RFQ must be in compliance with the terms and conditions stated in the RFQ and attachments. All claimed capabilities to meet the requirements shall be fully documented and are subject to verification by the Government. Non-conformance with these instructions may result in rejection of the quote, an unfavorable quote evaluation, or being deemed ineligible for award. The Contracting Officer (CO) will select the best value submission which conforms to the RFQ requirements (to include all stated terms, conditions, representations, certifications, and all other information required by the submission instructions).

The contractor shall state in their quote that the quote is valid until an award is made and that unit pricing for each ordering period is valid throughout the lifecycle of the IDIQ.

The quote shall consist of the following:

(1) COVER PAGE: The contractor shall submit the following for the cover page:

i. A filled in and signed cover page by an individual authorized to contractually obligate the contractor proposing. The cover page shall also include the title of the quote, the RFQ number, name and address of contractor, CAGE code, UEI, Business Size, and Tax ID number. The signature of the RFQ constitutes an understanding that the contractor understands the requirement specified within this RFQ and will meet the standards and requirement(s) therein and has no exceptions other than any clearly stated within the contractor’s quote. Contractors must clearly identify any exception to RFQ terms and conditions and must provide complete supporting rationale. The Government reserves the right to determine any such unacceptable exceptions. Any exception determined unacceptable by the Government may result in the contractor’s quote being determined unacceptable and ineligible for award. In addition, if a contractor believes that the requirement(s) in these instructions contain an error, omission, or are otherwise unsound, the contractor shall immediately notify the CO in writing with supporting rationale as well as the remedies the contractor is asking the CO to consider as related to the omission or error. This notification shall be before the solicitation question submission closing date.

ii. An acknowledgment to all RFQ amendments, as applicable.

iii. Any provisions and clauses that are not already completed on the System for Award Management (SAM) must be provided by the contractor at time of submission of their quote package. It is required that all contractors register on SAM and maintain an active registration during the life of the IDIQ and subsequent Delivery Orders. SAM can be accessed at SAM.gov. SAM registration is required for award. If the contractor has already completed the provisions and/or clauses in SAM.gov, the contractor shall state as such and is not required to submit the applicable provision and/or clause within the quote.

(2) TECHNICAL CAPABILITY: The contractor shall submit the following for Technical Capability, that shall be evaluated against evaluation Factor I, Technical Capability:

The contractor shall include specific measurable characteristics for each technical characteristic stated in RFQ Attachment A, Specification Sheet. The technical characteristics of the Incandescent Obstruction Lightbulbs quoted shall be specific, detailed, and complete to adequately describe how the Incandescent Obstruction Lightbulbs quoted complies with the requirements of the Specification Sheet. The contractor shall assume that the Government has no prior knowledge of their items/products. This can be accomplished by providing documents such as a manufacture technical sheet.

(3) PRICE: The contractor shall submit the following Price, that shall be evaluated against evaluation Factor II, Price:

The contractor shall submit complete and reasonable pricing utilizing the format of table in paragraph 2, Description Of Requirement. All prices shall be in U.S. dollar(s). All price(s) quoted shall be in U.S. dollars. Shipping will not be priced separately. The price of shipping shall be included in the overall unit price(s) of the quoted Incandescent Obstruction Lightbulbs and documented as one price when quoted. The unit price(s) shall include all costs and shall not be broken down in any form.

Unit Price(s) quoted in shall be incorporated into the resultant contract for the respective Ordering Period. The Quantities used in RFQ are estimates. Any orders placed off the resultant contract, regardless of quantities ordered, shall utilize the quoted Unit Price of the Ordering Period that the Order is placed.

4. EVALUATION OF QUOTES

Following receipt of quotes in response to this RFQ, the Government will perform an evaluation of all timely and complete quotations in order to select an awardee that is considered the best value (lowest price technically acceptable) to the Government that fulfills the requirements of this RFQ.

i. Initially, the Government will ensure the contractor has submitted all required information as stipulated in the RFQ quote instructions. Failure to comply with RFQ quote instructions may result in being immediately removed from consideration for award. Then the Government shall evaluate the following:

(1) COVER PAGE: The cover page shall then be reviewed to ensure the complete and signed by an authorized representative of the contractor; all amendments, as applicable, have been acknowledged; and all provisions and clauses such-as Representations, Certifications, and/or any other statements from the contractor have been completed and submitted or otherwise a statement that they are completed in SAM.gov.

(2) TECHNICAL CAPABILITY: Technical Capability shall be evaluated against evaluation Factor I, Technical Capability. Technical Capability shall be evaluated using the quoted Incandescent Obstruction Lightbulb’s specifications via the contractor’s technical narrative for each technical characteristic identified in Attachment A, Specification Sheet, and the supporting documentation of that narrative. Supporting documentation used as part of the contractor’s quote shall support all statements made by the contractor. The specific measurable technical characteristics of the submitted Incandescent Obstruction Lightbulbs shall be evaluated to determine if they are technically acceptable against the technical Attachment A, Specification Sheet.

(3) PRICE: Price shall be evaluated against evaluation Factor II, Price. Price will be evaluated for completeness and reasonableness. Contractors whose price is determined to be incomplete or unreasonable will not be considered for award. Completeness is defined as all prices inserted for all unit price(s), amount(s), and total(s) for each ordering period specified within the table in paragraph 2, Description Of Requirement. Reasonableness is defined as a price not exceeding that which would be incurred by a prudent person in the conduct of competitive business. The Government must be able to determine the quoted price is fair and reasonable to be able to award to a contractor. Price realism analysis will not be conducted.

Price shall also be evaluated by total evaluated price (TEP). TEP shall be calculated by multiplying the unit prices provided by the contractor and multiplying by the estimated ordering quantity to derive a total price per ordering period. The total price for each ordering period will be summed to determine the TEP.

Failure for all prices to be in U.S. dollar(s) shall result in the contractor being immediately removed from further consideration.

Failure for the price of shipping and all other contractor cost factors to be included in the overall unit price(s) of each Incandescent Obstruction Lightbulbs may result in the contractor being immediately removed from further consideration.

ii. The Government will make an award resulting from this RFQ to the responsible contractor whose quote, conforming to the solicitation, has been evaluated to be the best value (lowest price technically acceptable) to the Government.

5. RFQ QUESTIONS

All questions related to this solicitation are due no later than 1500 hours Eastern Standard Time (EST) on July 14, 2025 Contractors shall email Paul Thomas at paul.thomas@noaa.gov and Jennifer Roesner at Jennifer.roesner@noaa.gov with all questions related to this RFQ. Responses to the any questions will be answered and published to SAM.gov.

6. RFQ DUE DATE

Quotes shall be emailed to Paul Thomas at paul.thomas@noaa.gov and Jennifer Roesner at Jennifer.roesner@noaa.gov and be received no later than the quote closing date of 1500 hours EST on July 21, 2025. It is highly recommended that the contractor confirms that their quote and associated attachments has been received by the Government. Late quotes will be processed in accordance with FAR 52.212-1(f), Late submission, modifications, revisions, and withdrawals of offers.

7. ATTACHMENTS

i. Attachment A – Specification Sheet

ii. Attachment B – Provisions and Clauses