Sam Gray FY24 Yard SOW.docx

Statement of Work Boatyard Services for Research Vessel Sam Gray R3601

A] GENERAL INFORMATION:

1] This Statement of Work contains the requirements for boatyard services on the NOAA Research Vessel Sam Gray, hull number R3601.

2] The general characteristics of the vessel are as follows:

3] All work is to be accomplished at the Contractor’s facility. NOAA will deliver the vessel to the Contractor’s facility, and redelivery will also be at the Contractor’s facility. The required performance period for all work defined herein is; Date of award plus 90 days.

4] Coordination of work schedules will be the responsibility of the Contractor to avoid any delays or disruptions, and in order to meet the performance period. The Contractor will provide all facilities, labor, materials, tools, and services required to complete the work UNLESS exceptions are noted in the specified tasks below. Where parts are replaced, the Contractor will install new and unused OEM parts in all cases unless exceptions are submitted in writing and pre-approved by the TPOC.

5] Upon arrival at the Contractor’s facility the contractor will accept full responsibility for the safety of the vessel, including but not limited to fire protection, security patrols, water-tight integrity, and protection from adverse environmental conditions, etc. This responsibility will terminate only after all work defined herein (or added during the work period) is complete, accepted by NOAA, and NOAA personnel remove the vessel from the Contractor’s facility.

6] NOAA employees and contractors may be working on board the vessel during the contract performance period on a not to interfere basis. During this period, it will be required that these personnel have full access to the vessel during normal working hours.

7] If the vessel is hauled from the water, the Contractor will ensure that all machinery and equipment used for that purpose is fully functional, suitable for the task, rated for loads at least 20% greater than the maximum weight of the vessel, and operated by trained, competent personnel. The NOAA Technical Point of Contact (TPOC) will provide a docking plan for the vessel if requested.

8] The Government reserves the right to award some or all tasks defined herein, and to add tasks during the work period so long as cost and period of performance revisions, if any, are mutually agreed.

9] All work performed under this SOW (or added to it during the period of performance) will meet or exceed all current requirements of ABYC and USCG (Subchapter T) as applicable to this size and type of vessel, in addition to any specific requirements stated below.

10] In the event defects or damage unrelated to the work are discovered, the Contractor shall submit a Condition Found Report (CFR) to the TPOC. The CFR shall define the problem found, the corrective actions needed, the cost for that work (separated into labor, materials, services, and total), and the impact to the period of performance. No additional work shall be performed without written approval from the Contracting Officer.

11] A site visit is strongly encouraged prior to proposal. Quoters are encouraged to inspect the vessel and satisfy themselves as to all conditions that may affect the cost and schedule of the contract. In no event shall a failure to inspect the vessel constitute grounds for a claim after award of the contract. The address for the site visit is 10 Ocean Science Circle, Savannah, GA 31411. Contact the TPOC to schedule a site visit.

B] SPECIFIC WORK TASKS

1] Haul, clean, weigh, block, store, and launch Remove the vessel from the water. Pressure-wash the entire hull from sheer line to keel removing all dirt, grime, and marine growth. Clean all fittings and attachments below waterline, including propulsors, through-hulls, intake grates, etc. Do not damage any existing anti-fouling paint, vessel lettering, or logos. Clean transducers with a non-metallic brush, taking care to not mar the emitting surface in any way.

Weigh the vessel with a certified scale and report the amount to the TPOC in writing.

Block the vessel in a level attitude with the keel 36” minimum off the ground. Inspect the hull, coatings, and all attachments and report any damage or discrepancies to the TPOC in writing. Provide electrical power to the vessel suitable for its shore power system.

Upon completion of all work done on the hard, launch the vessel, inspect all compartments for leaks, and secure it dockside. If dockside testing or underway trials are required after launch, provide notification to the TPOC 24 hours in advance so NOAA personnel can attend.

2] Replace anodes Replace all sacrificial anodes on the hull and engines with new units of the same material and alloy. After install, test each anode to ensure electrical contact with the mounting surfaces.

3] Engine service Provide a routine 100-hour service on the two Yamaha 250 four-stroke engines. The work will include all standard Yamaha maintenance tasks, including but not limited to:

a) External and internal anodes (minor disassembly)

b) Check battery

c) Inspect all system for leaks

d) Check cowling clamps

e) Check starting and idle speed

f) Check for abnormal noise

g) Replace oil and filter, clean screen

h) Replace primary and secondary fuel filters, clean housings

i) Inspect fuel lines

j) Replace gear oil

k) Service all grease fittings

l) Inspect water pump

m) Inspect trim and tilt unit

n) Inspect prop nut and cotter pin

o) Inspect pressure control valve (cooling)

p) Inspect, adjust, or replace spark plugs, caps, and leads

q) Inspect water indicator

r) Inspect thermostat

s) Inspect timing belt

t) Inspect ignition and stop switches

u) Inspect wire harnesses and connections

v) Inspect gauges

w) Inspect and adjust throttle and shift cables

Upon completion of all work, and with NOAA staff operating vessel, conduct sea trials to demonstrate that the engines are running per Yamaha specifications and that all service work is complete and leak free.

4] Renew bottom paint A] Tape or block off all hull penetrations and fittings that could be damaged by, or allow ingress of particulates, the following work. Blast the submerged hull bottom to bare metal, removing all existing bottom paint, primers, and barrier coatings. Notify the TPOC for a visual inspection of the hull bottom.

B] Apply barrier and primer coatings to the hull in accordance with Interlux requirements for the paint applied (see below).

C] Apply two coats of Interlux “Trilux 33” anti-fouling paint to the hull. Apply a third coat to the keel and forefoot from bow to stern. Paint color will match the coating removed. Shift the boat on the blocks to allow complete coverage of all areas covered by supports. Follow all paint manufacturer’s instructions regarding preparation, technique, and appropriate weather conditions.

D] Upon completion of all painting, schedule an inspection of the coating system by the TPOC.

5] Repairs, separate electrical system from fuel system Special Note: The vessel was partially flooded on 12-17-23. The “Flooding recovery” work defined in tasks A and B below addresses repairs to systems and components affected by that flooding. This work is to be done in conjunction with tasks C and D.

A] Flooding recovery: Disconnect the fuel supply hoses from the tank, and strip all fuel and water out of the hoses and all fittings between the tank and the engines. Replace the fuel filter elements within the Racor filters and on the engines. (Also see task 11)

B] Flooding recovery: Remove and replace the battery switches, the cables from them to the batteries, and the cables from the switches to the DC panel and engines. Replacements will not include any portions of cables that are separated by connectors that were not submerged. Ensure new cable terminations are sealed from water ingress before installation.

C] Various electrical system and fuel system components are currently co-located in the two aft compartments just forward of the transom. Reconfigure these compartments, and the elements within, so that all electrical connections and devices (terminals, splices, batteries, switches, breakers, etc.) are separated by an air-tight boundary from all fuel system connections and devices (fittings, unions, filters, valves, etc.) This separation will be made by repositioning devices, wires, and hoses as best suits the existing arrangements, and installing a rigid partition between the compartments that prevents any air exchange from one compartment to the other. As part of this revision, the passage of unbroken electrical wires passing through the fuel compartment, and unbroken fuel hoses to passing through the electrical compartment, is allowable so long as those wires and hoses are not fitted with any connectors, terminals, or joints of any kind.

D] When all work above is complete, prime the fuel system to ensure clean, non-aerated fuel completely fills all items previously stripped.

6] Replace windshields Replace the two forward-facing windshields with new units, including the frame and glass, but without the ventilation openings at the bottoms. Windshield construction and appearance be similar to those installed. Test the new units with a ¾” hose stream applied to the outside to demonstrate there are no leaks.

7] Replace windshield wiper system Replace the current windshield wiper motors, arms, and blades with new units to attain maximum swept area of the new windshields. New motors will be 12VDC, and provide the same or more force on the arms as the old units.

8] Replace side windows Replace the four currently installed cabin side windows in kind. Window construction, function, and appearance be the same as those currently installed. Test the new units with a ¾” hose stream applied to the outside to demonstrate there are no leaks.

9] Install two fans Install two 12VDC fans provided by the Government to provide captain and mate with air flow. Wire the fans to the spare breaker in the DC electrical panel, and if required, replace the breaker with one of suitable capacity.

10] Install fuel shut-off valves Add two ball-valves on or near the fuel tank, one on each of the fuel supply lines to the engines, to allow shutting off all flow from the tank. Position the valves so they visible and accessible through the cast aluminum deck hatch on the aft deck. Secure the valves with brackets or tabs so they are not supported by the supply hoses.

11] Modify bilge pump wiring Re-wire the bilge pump so that it is powered directly from the house battery regardless of battery switch setting. If none exists, install a fuse or breaker to protect the pump circuit from overload.

12] Replace sponson inflation valves Replace the inflation valves currently installed in the port and stbd sponsons. Remove the exiting inflation valves (one to port, one to stbd) and their flanged connectors. Replace each valve with a Mirada #B-52040-S Topping valve, hold open, remote. Replace each of the flanges with a Mirada B-51985-S Mechanical flange.

To replace the flanges and valves above, obtain one each Mirada B-51979-S Mechanical flange installation tool, and one each Mirada B-51025-S socket tool. Provide these tools to the TPOC on completion of this task.

On completion of installation, pressurize the sponsons to 3.0 PSI, spray each valve and flange with soapy water, and inspect for leaks. Repeat the soapy water spray and inspection every ten minutes for a total of thirty minutes (four spray and inspect cycles). The absence of any bubbles will demonstrate there are no leaks. If leaks are found in the valves or flanges, repair the item and retest.

13] Trailer inspection Inspect and service trailer in accordance with NOAA Small Boat Program Annual Trailer Evaluation checklist. If the inspection report indicates work is required on the trailer, submit a CFR to the TPOC for review.

14] Replace the Captain and crew seats Replace the current Captain and crew seats and bases with two units provided by the Government. After installation, ensure all functions of the seats are fully operational.

15] Replace VHF radio Replace the current VHF radio with a new and unused unit positioned within reach of the operator, and mounted either on or above the helm station. Connect the new radio to the vessel GPS, and program the radio with an MMSI number provided by the TPOC. Test the radio on completion of this task.

16] Replace EPRIB hydro release Replace the EPIRB hydrostatic release with the same or similar brand and model as currently exists.

Ensure the mechanism is connected to function in a float-free manner.

17] Replace helm pump Provide and install a new and unused helm pump at the control console. Pump will be of the same brand and capacity as that replaced. Bleed the steering system after installation, and test the helm pump connections for leaks.

18] Replace nav lights Replace three navigation lights (red port, green stbd, white all-around) with LED units. New lights will be in the same position as those replaced, and provide the same arcs of displayed light. The red and green side lights will have a rated visibility of at least one nautical mile, and the white light at least two nautical miles.

19] Replace plastic hatch on aft deck Replace white plastic hatch on aft deck with watertight unit constructed of aluminum. The new hatch cover will be secured by either threaded fasteners or quick-release latches. Test the new hatch with a ¾” hose stream to demonstrate there are no leaks.

20] Replace chart plotter Replace upper Garmin unit with new unit provided by the Government. Connect the new unit to the existing radar, and any other devices the old unit was connected to. On completion, test the unit to demonstrate full operation and communication with all connected devices.

21] Service transducer and thru-hull Remove the one transducer and the one thru-hull fitting currently installed in the vessel. Ensure that both of these devices are of stainless-steel construction, and if either is not, inform the TPOC immediately for potential replacement. Clean the internal and external mounting surfaces of the two units to bare metal, and inspect for corrosion damage. If significant damage is found, inform the TPOC immediately for potential repair. Reinstall the transducer and thru-hull, bedding them both in appropriate sealant. Upon relaunching of the vessel, inspect both fittings for leaks.

22] Replace submerged wires and harnesses Special Note: The vessel was partially flooded on 12-17-23. The “Flooding recovery” work defined below addresses repairs to systems and components affected by that flooding.

Flooding recovery: With the TPOC, inspect and discuss the wires and harness emanating from the control console in the cabin. Determine which wires, harnesses, and connectors were submerged, and of those, which are not sealed in a manner that would positively prevent water ingress. Replace those wires, harnesses, and connectors that were submerged and are subject to water ingress. If OEM assembled harnesses require replacement, replace those with new and unused OEM harnesses.

C] IT SECURITY REQUIREMENTS

The Certification and Accreditation (C&A) requirements of 48 CFR 1352.239-73 do not apply, and a Security Accreditation Package is not required. The contractor will not have access to any government owned IT equipment or be furnished government privileged information. However, the contractor will have full access to the vessel and all of its systems.

D] AWARD BASIS

Any award resulting from this RFQ will be made based on the Lowest Price Technically Acceptable (LPTA) quote. Contractor must demonstrate past performance in working with aluminum vessels powered by outboard engines.

E] NOAA CONTACT

Technical Point of Contact (TPOC):

LTJG Cassidy Ring

(912) 598-2432 cassidy.ring@noaa.gov 10 Ocean Science Circle Savannah, GA 31411