B5iii_Amendment 0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NUMBER

IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

A. Amendment 0001 to Request for Quote (RFQ) 1305M2-21-Q-NWWA-0048 is hereby issued to incorporate questions and answers submitted to the Contracting Officer and incorporate the updated PWS, dated Feb. 24, 2021. Quoters must acknowledge receipt of this amendment on each copy of the quote submitted.

B. The questions ...See Continuation Page

1 9

1305M221QNWWA00480001 FEB 24, 2021 NW-WA0000-21-00020

AJ830023

NOAA/AGO/EAD

601 E 12TH STREET

ROOM 1734

KANSAS CITY MO 64106

See Block 6

1305M221QNWWA0048

FEB 10, 2021

See Schedule

X

Continuation Page

Continued from Block 14...

and answers are provided on the continued page. The updated PWS is attached thereafter.

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Attachment Page

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RFQ 1305M221QNWWA0048

Questions and Answers

Question 1

From PWS Para C.3.e: The Contractor may be required to cash large ($2,000 to $3,000) official checks (i.e. Treasury Department), for foreign national students, apply part of the same to student’s housing bills, and let students draw the balance during the period they are in training. The Contractor may impose reasonable controls upon the check cashing service, such as a $100.00 limit on personal checks, 24-hour advance notice for payroll checks, one check per day, or similar reasonable restrictions

Is this something that a contractor will have to do (e.g. cash payroll checks)?

Answer: We do not believe that payroll cashing is a requirement at this point given the widespread use of direct deposit and access to ATM machines, and therefore have removed the PWS requirement as evident in the updated PWS.

Question 2

Will a person from our company need to be onsite for the entire training session? Each training session that takes place.

Answer: The contractor is responsible for transporting students to and from the Training Center as described in the PWS, but no one from the contractor needs to remain on site during the day.

Question 3

Though the award notes 6,000 rooms per fiscal year, are you able to clarify for me how the lodging is booked? Meaning, are there individual task orders that will come out with each class needing to be housed?

Answer: Please see FAR Clauses 52.216-18 and 52.216-21 in the solicitation for information on how orders will be placed in a contract.

Question 4

Will you be providing a tax exempt certificate? Or should we include taxes in the rate?

Answer: No tax exempt certificate will be provided. Please see FACTOR 3 – PRICE, as it states, “The quoter shall complete the attached Pricing Schedule to quote all pricing. The prices shall be all-inclusive firm-fixed pricing, including, but not limited to profit, overhead, and G&A.” Thus, this would include taxes in the rates.

Question 5

Do you know how many students will be at each training session and for how many days?

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RFQ 1305M221QNWWA0048

Questions and Answers

Answer: As stated in the solicitation, “This is a fixed-price, Requirements type acquisition as described at FAR Subpart 16.503, whereby the services described herein may be requested through issuance of individual task orders to the contract. Funds will be obligated on each task order. Each student and or guest instructor shall have their own room. It is anticipated that approximately 6000 room nights will be ordered during 12-month periods, but this is an estimate only and represents the Government's anticipated need for the performance period. These estimated quantities are not to be construed as representation to an offeror that the quantity will be required or ordered, or that conditions affecting the requirement will be stable or normal. The quantity is based upon records of previous similar requirements.”

Due to the ongoing COVID-19 situation, the NWSTC has drafted the following class schedule, in which is only an estimated number of hotel nights needed starting in April 2021. Please note that the NWSTC expects to ramp up classes to full capacity once NOAA passes policy to do so.

This fluid situation will be passed onto the Contractor as soon as it becomes available.

Q3 Total: 1402 April: 562 May: 310 June: 530

Q4 Total: 3490 July: 902 August: 1478 September: 1110

Question 6

Do you happen to have a sample class schedule for a fiscal year we could look at to get an idea of arrival/departure patterns etc?

Answer: Please see response to Question 5.

Question 7

Concerning the stovetops, will other items work in place of stovetops such as induction burner hot plates available to check out when needed, along with outdoor grills?

Answer: The stovetop requirement is not a minimum requirement that will eliminate a quoter from being considered for award. However, quoters providing students access to at least two hot plates or burners in their rooms at all times may be rated higher in the guest room technical subfactor.

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DEPARTMENT OF COMMERCE

National Oceanic Atmospheric Administration

National Weather Service

Performance Work Statement

Lodging and Transportation Services in Kansas City, MO

Dated: February 24, 2021

C.1 SCOPE

The Contractor shall furnish the necessary personnel, material, equipment, services and facilities (except as otherwise specified), to perform lodging and transportation services.

2 BACKGROUND

This requirement is to furnish student and guest instructor lodging and transportation for the U.S. Department of Commerce, National Oceanic and Atmospheric Administration (NOAA), National Weather Service Training Center (NWSTC) located at 7220 NW 101st Terrace, Kansas City, Missouri 64153.

As the students and guest instructors have relatively long-term residence, the NWS’s experience has shown that classroom performance decreases and problems relating to morale exist if the lodging is in different locations, and the lodging environment does not treat the students equally.

3 GENERAL

The lodging facility shall be no more than 15 minutes drive time (one way) or 5 road miles (one way) from the NWSTC.

A public restaurant shall be available on the premises or within 0.1 mile. The restaurant shall be open throughout the day, 7 days per week, Sunday through Saturday, including Holidays. Breakfast, lunch and dinner shall be served. The restaurant shall be open for breakfast by 6:00 a.m. every weekday morning and have non-smoking sections available. At a minimum, a 10%discount shall be offered for all menu items at all times. Transportation to and from the restaurant and the motel/hotel shall be provided if the restaurant is not on the premises.

Special menus or dietary food shall be available to students who have special needs.

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d. Free parking adjacent to the lodging facility shall be available for students and guest instructors. Their vehicles shall be accessible and available for use 24 hours a day. Parking areas shall be well lit and provide security levels necessary to ensure safety for the students and their property.

e. The decor shall be upscale and pleasing throughout the motel/hotel. General housekeeping and repair, appearance, low-noise levels, orderliness of establishment and personnel, and other factors considered to be conducive to the overall impression of acceptability shall be apparent and maintained.

f. The Contractor shall have in-house capability to accommodate an estimated minimum number of 85 students and guest instructors at one time, yet have the ability to accommodate 115 students and guest instructors at one time within the designated distance identified in the above Paragraph C.3.a. All students and guest instructors are strongly preferred to be lodged at one site.

g. The Contractor shall make reasonable effort to honor guest requests for non-smoking/smoking and ground level/upper level rooms.

h. A common room with a minimum of 200 square feet shall be available exclusively for the use of students for study and social activities. If this room is normally a room used for sleeping, the bed(s) shall be removed and a minimum of two tables, eight chairs, microwave, TV, VCR, and refrigerator shall be provided.

It shall be cleaned on a daily basis and maintained as would any guest room.

i. The lodging facility shall maintain physical security and safety using necessary equipment and well-trained, well-supervised personnel.

j. The lodging facility shall have meeting rooms on the premises for special NWS meetings. Facilities shall be large enough to accommodate groups ranging in size from 12 to 50 persons. The price for use of these rooms shall be negotiated, and the contract shall be modified appropriately. The Government does not guarantee use of such facilities.

k. Laundry facilities shall be available to the students on the premises in a well lit, secure area at a reasonable price. Laundry detergent, bleach, and other laundry supplies shall be available in the same facility. Tables for folding clothes and racks for hanging clothes shall be available for students’ use. The laundry area shall be cleaned daily. A minimum of two washers and dryers shall be available.

l. The lodging facility shall have a sanitary and mechanically maintained swimming pool. Recreational facilities such as game room, tennis courts, and exercise facilities shall be available. An on-site location is desirable.

m. The lodging facility shall have a minimum of two handicap accessible rooms available.

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n. The lodging facility shall have free wireless (wifi) internet access.

o. The lodging facility shall have a business center with no less than one computer and one printer for guest use

C.3.1 ROOM REQUIREMENTS

The requirements below are applicable to all guest rooms provided under this contract. The rooms:

a) Must be a suite or comparable type room consisting of a minimum of 1 bedroom, sitting area and kitchen with a table and chair;

b) Must include a microwave, refrigerator, sink, stovetop and table in the kitchen;

c) Shall be uniform in appearance and size;

d) Shall be single occupancy;

e) Shall have a minimum of 180 square feet, excluding the bathroom;

f) Shall have a private bath;

g) Shall be equipped with sufficient heating and cooling devices to maintain a temperature of not less than 68º nor more than 78º Fahrenheit (individual room temperature controls shall permit heating and cooling as guest desires);

h) Shall have furnishings (i.e. mattresses, draperies, carpeting, etc.) that are fire resistant and of the same quality and condition as the typical guest room;

i) Shall have a modern, working color television set with cable service to include local network affiliates, CNN, the Weather Channel, and a selection of sports and movie channels;

k) Shall be cleaned daily. Cleaning shall be that which is normally done for all customers (i.e. bathrooms cleaned, clean sheets and towels, bed made, floor vacuumed, and other amenities);

l) Shall include, at a minimum, one double bed.

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m) Shall have either a desk or table for writing and studying with an appropriate chair and lighting of not less than 75 foot candle power;

n) Shall have an alarm clock or clock radio;

o) Shall have blocking bar/device for any sliding glass patio doors

p) Shall have smoke and heat detectors and sprinkler system in each room, and all applicable operating permits and licenses (i.e. Board of Health, Fire Marshall, and other local, State and Federal regulations) posted.

C.4 TRANSPORTATION REQUIREMENTS

a. Students shall be provided one round trip per day from the Contractor’s facility to the NWSTC, except Saturday, Sunday and federal holidays;

b. Students MUST arrive at the NWSTC at least 15 minutes before classes begin and depart no later than 15 minutes after classes end. Normally, classes begin at 8:00 a.m. and end at 4:00 p.m. A few classes begin at 7:30 a.m. and dismiss at 5:00 p.m. Occasionally, rotating training shifts may require transportation at odd times. For example, some classes may begin at 6:00 a.m. and dismiss at 6:00 p.m.

The last day of class often dismisses early;

c. Transportation vehicles must be able to provide a seat for each student. Seats will be adequate in size to accommodate a large adult. The driver shall have appropriate license and satisfactory driving record;

d. The Contractor shall provide or arrange for a transportation vehicle that is handicapped accessible.

e. Private vehicles shall not be used to transport students;

f. Contractor shall transport all students in a safe and timely manner. The vehicle used to transport the students shall be in good working order. The vehicle shall be in compliance with applicable City, State, and Federal laws and regulations, and shall have heating/cooling capabilities that range from 65º to 80º Fahrenheit year round;

g. The Contractor shall furnish proof that vehicles used to transport students are covered by “Bodily Injury Liability” insurance, at the limit specified in the contract.

h. The Contractor shall furnish, as a minimum, scheduled shuttle services to/from a nearby mall or other large shopping and restaurant area that provides food/retail/ entertainment services. If the retail area is spread out, multiple pickup and drop-off areas can be specified. A minimum of two (2) round trips shall be provided

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between 4:00 p.m. and 11:00 p.m. weekdays. A minimum of four (4) round trips shall be provided between noon and midnight on Friday, Saturday, and Sunday.

i. The Contractor shall furnish shuttle service to and from the Kansas City

International Airport for arrivals and departures of students.