Amendment 0001.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT 1. CONTRACT ID CODE

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

Questions and Answers Solicitation 1305M2-21-Q-00634, Amendment 0001

Vendor Question 1 (Ref. 1.1.1.) Reads “in addition to the checklist items, the interior condition of HVAC duct work shall be inspected & cleaned as needed (monthly).”

a. This added provision to inspect and clean duct work as needed (monthly) is VERY excessive and can be VERY expensive and nearly impossible to quote reasonably. This requirement does not follow normal duct inspection procedures unless the building is located in an extremely harsh environment. Duct inspections and cleaning are not typically part of the routine preventive maintenance inspections but rather a one-time project request when needed.

Can you please provide clarity to this monthly requirement?

Government Responses to Vendor Question 1 This shall be required only to inspect and recommend cleaning as needed. Not sure how to address this since we do not intend to have them clean ducts each month.

Vendor Question 2 (Ref. 1.1.2.) Reads “glycol shall be refilled as needed”.

Can you please provide clarity if the Government is responsible for the costs of the Glycol?

Government Responses to Vendor Question 3 Any needed glycol shall be provided by the contractor. Government only provides HVAC filters and belts (normal expendables).

Vendor Question 3 (Ref. Offeror Instructions, 8.) Reads “Contractors shall be authorized to provide maintenance on Trane and Data Aire Equipment. Provide confirmation of Certification for technical personnel.”

a. Star Service is Trane Factory certified but regarding the Data Aire Equipment, Star Service does not have “official”

Data Aire trained technicians, however, our official Computer Room & Mission Critical HVAC equipment training is on Liebert Equipment. Currently, Star Service maintains and services Data Aire Equipment for some of its current Customers. Liebert Equipment is specified in the engineered drawings (M102) the Government furnished in this RFQ (04 FY21 DRC NEW HVAC Service Contract Appendices). We gather the Data Aire Equipment replaced the original specified Liebert Equipment as “approved like-kind”. Will the Government except Liebert Trained Certifications as part of the Technical Capabilities since Liebert is an industry leader in computer room and mission critical applications and the technical qualifications meet the same Data Aire requirements?

Government Responses to Vendor Question 3 The DRC doesn't have Liebert equipment, it has Data Aire equipment. The contractor must be fully capable of repairs and maintenance to Data Aire units such as the DRC has. If the contractor has staff that are trained to maintain and service equipment that are identical in design and maintenance requirements to the Data Aire units that is acceptable.

The Request for Quotations is hereby amended as follows:

1. Questions and Answers are provided on page two of this amendment.

2.All other terms and conditions remain unchanged.

200 Granby Street Suite 865 Norfolk, VA 23510