1305M220QNWWN0098 Final.pdf

PDF 1 MB Posted Mar 2, 2020

Attached to: 1305M220QNWWN0098 Grounds Maintenance WFO Caribou & Hodgdon Building
Solicitation number: 1305M220QNWWN0098
Issued by: Department of Commerce National Oceanic and Atmospheric Administration

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REQUEST FOR QUOTATION

(THIS IS NOT AN ORDER)

THIS RFQ IS IS NOT A SMALL BUSINESS SET-ASIDE

15. DATE OF QUOTATION

16. SIGNER

a. NAME (Type or print)

c. TITLE (Type or print)

b. TELEPHONE

AREA CODE

NUMBER

STANDARD FORM 18 (REV. 6-95) Prescribed by GSA-FAR (48 CFR) 53.215-1(a)

AUTHORIZED FOR LOCAL REPRODUCTION

Previous edition not usable

8. TO:

b. COMPANYa. NAME

c. STREET ADDRESS

d. CITY e. STATE f. ZIP CODE

9. DESTINATION

a. NAME OF CONSIGNEE

b. STREET ADDRESS

c. CITY

d. STATE e. ZIP CODE

7. DELIVERY

FOB DESTINATION

OTHER

(See Schedule)

10. PLEASE FURNISH QUOTATIONS TO THE

ISSUING OFFICE IN BLOCK 5a ON OR BEFORE CLOSE OF BUSINESS (Date)

IMPORTANT: This is a request for information and quotations furnished are not offers. If you are unable to quote, please so indicate on this form and return it to the address in Block 5a. This request does not commit the Government to pay any costs incurred in the preparation of the submission of this quotation or to contract for supplies or service. Supplies are of domestic origin unless otherwise indicated by quoter. Any representations and/or certifications attached to this Request for Quotation must be completed by the quoter.

11. SCHEDULE (Include applicable Federal, State and local taxes)

ITEM NUMBER

(a)

SUPPLIES/ SERVICES

(b)

QUANTITY

(c)

UNIT

(d)

UNIT PRICE

(e)

AMOUNT

(f)

12. DISCOUNT FOR PROMPT PAYMENT

a. 10 CALENDAR DAYS (%) b. 20 CALENDAR DAYS (%) c. 30 CALENDAR DAYS (%) d. CALENDAR DAYS

NUMBER PERCENTAGE

NOTE: Additional provisions and representations are are not attached.

13. NAME AND ADDRESS OF QUOTER

a. NAME OF QUOTER

b. STREET ADDRESS

c. COUNTY

d. CITY e. STATE f. ZIP CODE

14. SIGNATURE OF PERSON AUTHORIZED TO

SIGN QUOTATION

PAGE OF PAGES

1. REQUEST NUMBER 2. DATE ISSUED 3. REQUISITION/PURCHASE REQUEST NUMBER 4. CERT. FOR NAT. DEF.

UNDER BDSA REG. 2

AND/OR DMS REG. 1

RATING

5a. ISSUED BY 6. DELIVER BY (Date)

5b. FOR INFORMATION CALL (NO COLLECT CALLS)

NAME TELEPHONE NUMBER

AREA CODE NUMBER

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PROVIDE ALL PERSONNEL, TOOLS, EQUIPMENT,

MATERIALS, LABOR, AND SUPERVISION TO

PROVIDE LAWN CARE AND GROUNDS KEEPING

SERVICES FOR THE NATIONAL WEATHER SERVICE

WEATHER FORECAST OFFICE

CARIBOU WFO MAINE

810 MAIN STREET

CARIBOU, ME 04736

IN ACCORDANCE WITH THE PERFORMANCE WORK

STATEMENT AND THE APPLICABLE DEPARTMENT

OF LABOR WAGE DETERMINATION.

THE QUANTITIES LISTED BELOW ARE ESTIMATES

ONLY. CONTRACTOR SHALL BE PAID FOR ACTUAL

WORK PERFORMED.

GROUNDS MAINTENANCE FOR THE MONTHS

OF MAY 2020, JUNE 2020, JULY 2020, AUG 2020,

SEPTEMBER 2020

0001 BASE YEAR GROUNDS MAINTENANCE AT WFO

CARIBOU PER THE PERFORMANCE WORK

STATEMENT.

DELIVERY DATE: 05/01/2020

Period of Performance: 05/01/2020 to 04/30/2021

5.00 MO

GROUNDS MAINTENANCE FOR THE MONTHS

OF MAY 2021, JUNE 2021, JULY 2021, AUG 2021,

SEPTEMBER 2021

OPT

0002 OPTION YEAR ONE GROUNDS MAINTENANCE AT

WFO CARIBOU PER THE PERFORMANCE WORK

STATEMENT.

DELIVERY DATE: 05/01/2021

Period of Performance: 05/01/2021 to 04/30/2022

OF MAY 2022, JUNE 2022, JULY 2022, AUG 2022,

SEPTEMBER 2022

OPT

0003 OPTION YEAR TWO GROUNDS MAINTENANCE AT

WFO CARIBOU PER THE PERFORMANCE WORK

STATEMENT.

DELIVERY DATE: 05/01/2022

Period of Performance: 05/01/2022 to 04/30/2023

5.00 EA

OF MAY 2023, JUNE 2023, JULY 2023, AUG 2023,

SEPTEMBER 2023

OPT

0004 OPTION YEAR THREE GROUNDS MAINTENANCE AT

WFO CARIBOU PER THE PERFORMANCE WORK

STATEMENT.

DELIVERY DATE: 05/01/2023

Period of Performance: 05/01/2023 to 04/30/2024

OF MAY 2024, JUNE 2024, JULY 2024, AUG 2024,

SEPTEMBER 2024

OPT

0005 OPTION YEAR FOUR GROUNDS MAINTENANCE AT

WFO CARIBOU PER THE PERFORMANCE WORK

STATEMENT.

PAGE 2 OF 64 1305M220QNWWN0098

DELIVERY DATE: 05/01/2024

Period of Performance: 05/01/2024 to 04/30/2025

PROVIDE ALL PERSONNEL, TOOLS, EQUIPMENT,

MATERIALS, LABOR, AND SUPERVISION TO

PROVIDE LAWN CARE AND GROUNDS KEEPING

SERVICES FOR THE NATIONAL WEATHER SERVICE

WEATHER FORECAST OFFICE

HODGDON RDA WSR-88D BUILDING

185 BARTON ROAD

HODGDON, ME 04730

IN ACCORDANCE WITH THE PERFORMANCE WORK

STATEMENT AND THE APPLICABLE DEPARTMENT

OF LABOR WAGE DETERMINATION.

THE QUANTITIES LISTED BELOW ARE ESTIMATES

ONLY. CONTRACTOR SHALL BE PAID FOR ACTUAL

WORK PERFORMED.

GROUNDS MAINTENANCE FOR THE MONTHS OF

MAY 2020, JUNE 2020, JULY 2020, AUG 2020 AND

SEPTEMBER 2020

0006 BASE YEAR GROUNDS MAINTENANCE AT RDA

HODGDON PER THE PERFORMANCE WORK

STATEMENT.

DELIVERY DATE: 05/01/2020

Period of Performance: 05/01/2020 to 04/30/2021

GROUNDS MAINTENANCE FOR THE MONTHS OF

MAY 2021, JUNE 2021, JULY 2021, AUGUST 2021

AND SEPTEMBER 2021

OPT

0007 OPTION YEAR ONE GROUNDS MAINTENANCE AT

RDA HODGDON PER THE PERFORMANCE WORK

STATEMENT.

DELIVERY DATE: 05/01/2021

Period of Performance: 05/01/2021 to 04/30/2022

MAY 2022, JUNE 2022, JULY 2022, AUGUST 2022

AND SEPTEMBER 2022

OPT

0008 OPTION YEAR TWO GROUNDS MAINTENANCE

AT RDA HODGDON PER PERFORMANCE WORK

STATEMENT.

DELIVERY DATE: 05/01/2022

Period of Performance: 05/01/2022 to 04/30/2023

MAY 2023, JUNE 2023, JULY 2023, AUG 2023 AND

SEPTEMBER 2023

OPT

0009 OPTION YEAR THREE GROUNDS MAINTENANCE AT

RDA HODGDON PER THE PERFORMANCE WORK

STATEMENT.

DELIVERY DATE: 05/01/2020

Period of Performance: 05/01/2023 to 04/30/2024

MAY 2024, JUNE 2024, JULY 2024, AUG 2024 AND

SEPTEMBER 2024

OPT

0010 5.00 EA

PAGE 3 OF 64 1305M220QNWWN0098

OPTION YEAR FOUR GROUNDS MAINTENANCE AT

RDA HODGDON PER THE PERFORMANCE WORK

STATEMENT.

DELIVERY DATE: 05/01/2020

Period of Performance: 05/01/2024 to 04/30/2025

PAGE 4 OF 64 1305M220QNWWN0098

Table of Contents

PERFORMANCE WORK STATEMENT WFO CARIBOU

PERFORMANCE WORK STATEMENT HODGDON

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (OCT 2018)

52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (SEP

2013)

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (MAY 2011)

52.223-10 WASTE REDUCTION PROGRAM (MAY 2011)

52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN SERVICE AND CONSTRUCTION CONTRACTS (AUG

2018)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

52.237-1 SITE VISIT (APR 1984)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

1352.201-70 CONTRACTING OFFICER´s AUTHORITY (APR 2010)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED PRICE (APR 2010)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (DEC 2019)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

ITEMS (JAN 2020)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

1352.228-70 INSURANCE COVERAGE (APR 2010)

1352.233-70 AGENCY PROTESTS (APR 2010)

1352.237-75 KEY PERSONNEL (APR 2010)

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

1330-52.222-70NOAA SEXUAL ASSAULT AND SEXUAL HARASSMENT PREVENTION AND RESPONSE POLICY (MAY 2018)... 38

1330-52.237-71NOAA GOVERNMENT-CONTRACTOR RELATIONS - NON-PERSONAL SERVICES CONTRACT (SEPT 2017)

1330-52.237-72CONTRACTOR ACCESS TO NOAA FACILITIES (SEPT 2017)

1330-52.243-70REQUESTS FOR EQUITABLE ADJUSTMENT (OCT 2017)

1330-52.270-304NOAA ACQUISITION AND GRANTS OFFICE OMBUDSMAN (OCT 2016)

1352.201-72 CONTRACTING OFFICER`S REPRESENTATIVE (COR) (APR 2010)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-16 COMMERCIAL AND GOVERNMENT ENTITY CODE REPORTING (JUL 2016)

52.204-18 COMMERCIAL AND GOVERNMENT ENTITY CODE MANAGEMENT (JUL 2016)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-22 ALTERNATIVE LINE ITEM PROPOSAL (JAN 2017)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(DEC 2019)

52.232-11 EXTRAS (APR 1984)

52.232-39 UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (JUNE 2013)

52.247-34 F.O.B. DESTINATION (NOV 1991)

52.233-3 I PROTEST AFTER AWARD (AUG 1996)--ALTERNATE I (JUN 1985)

1352.213-70 EVALUATION UTILIZING SAP

PAGE 5 OF 64 1305M220QNWWN0098

Table of Contents

OFFEROR INSTRUCTIONS

WAGE DETERMINATIONS

LIST OF ATTACHMENTS

PAGE 6 OF 64 1305M220QNWWN0098

CLAUSES

PERFORMANCE WORK STATEMENT WFO CARIBOU

PAGE 7 OF 64 1305M220QNWWN0098

PERFORMANCE BASED SERVICE PURCHASE ORDER—GROUNDS

MAINTENANCE (CLINS 0001 – 0005)

This solicitation contains a work statement for a performance-based service. This means that the Government has described WHAT is to be accomplished, not HOW to accomplish it, and states a basis for determining whether finished work meets the Government quality requirements. It does not state detailed procedures for accomplishing the requirement unless there are safety, security or communication requirements.

It is the responsibility of the Contractor to ensure that they build into their bid/proposal price the necessary hours that it will take to meet the performance standards specified.

The Contractor will be required to maintain a Quality Control Program (QCP) to ensure that the requirements of this purchase order are met. This program shall be created for identifying and correcting deficiencies in the quality of services before performance becomes unacceptable.

PERFORMANCE WORK STATEMENT

C.1. SCOPE OF WORK

A. Place of performance will be as follows: National Weather Service, 810 Main Street, Caribou, Maine 04736-4452, 207-492-0180.

B. All work performed under this purchase order is required to meet the quality and performance standards as identified. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Grounds Maintenance. Work shall be in a manner that will maintain healthy grass, shrubs, and plants and present a neat and professional appearance.

C. It is the responsibility of the contractor to comply with all applicable state and federal laws governing the health and safety of its employees, including all regulations promulgated under the Occupational Safety and Health Act (OSHA). Such compliance shall include, but not be limited to, ensuring that all employees are properly trained for the work to be performed and have been supplied with all necessary protective and safety equipment. The Government at its discretion may request written safety plans or guidelines for its records.

D. If services cannot be performed due to rain or thunderstorms, the Contractor shall perform any and all scheduled services the next duty day with no degradation to existing scheduled services.

C.2. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

A. Government Furnished:

Water and Electrical power will be provided on grounds for the Contractor to operate such equipment, as necessary, in the performance of this purchase order.

B. Contractor Furnished:

(1) The Contractor shall furnish all supplies, materials, and employee training necessary to achieve the quality performance standards of the work in this purchase order, unless otherwise specified herein.

PAGE 8 OF 64 1305M220QNWWN0098

(a) Training shall include all applicable OSHA and other related standards. The Contractor shall submit all Material Safety Data Sheets (MSDS) for any materials used under this purchase order containing “dangerous” or “warning” labels to the COR within 10 days after purchase order award date.

(b) Furnish employees with appropriate Personal Protection Equipment to meet OSHA standard 1910.132(a) which states: Protective equipment, including personal protective equipment for eyes, face, head, and extremities, protective clothing, respiratory devices, and protective shields and barriers, shall be provided, used, and maintained in a sanitary and reliable condition wherever it is necessary by reason of hazards of processes or environment, chemical hazards, radiological hazards, or mechanical irritants encountered in a manner capable of causing injury or impairment in the function of any part of the body through absorption, inhalation or physical contact.

(2) The Contractor shall furnish all equipment necessary to accomplish the work under this purchase order. All equipment must meet all applicable OSHA standards. Contractor shall not use any unsafe equipment or any equipment in need of repair.

C.3. CONTRACTOR PERSONNEL

A. Within five days of the purchase order start date, the Contractor shall submit, in writing, the name of the Site Manager and an alternate to the COR. The Contractor shall supply telephone, cell phone, and/or pager numbers to the COR for use in contacting the Site Manager. The Site Manager shall conduct overall management coordination and shall be the central point of contact with the Government for performance of all work under this purchase order. The Site Manager shall be authorized to receive any notices of deficiency in purchase order performance. The notices may include, but not be limited to, the following: non-performance of work, deficiencies in work performed and notices of proposed payment deductions due to the above. This may be in the form of written and/or verbal communications. The Site Manager shall be available weekdays, between the hours of 8:00 a.m. and 3:00 p.m., within 30 minutes to meet at the facility to discuss problem areas.

B. All personnel employed by the Contractor shall be experienced in the type of work involved and familiar with the specifications of this purchase order.

C. The Contractor is required to provide necessary and on-going tenant relations or customer service training for their employees.

D. Contractor personnel shall conduct all operations in such a manner as to minimize any inconvenience in the use of the facilities to the occupants.

E. Contractor personnel shall wear all appropriate Personal Protection Equipment as required by OSHA standards.

C.4. SCHEDULING WORK AND REPORTING REQUIREMENTS

Within five work days of the purchase order starting date, and annually thereafter for renewal periods, the Contractor shall submit to the COR schedules and plans to accomplish required services throughout the year. If changes need to be made to reduce conflicts with Government operations, special events, or other occurrences, the Contractor shall meet with the COR and revise the schedule as necessary. The COR can request changes to the monthly work schedule so spacing of services is distributed to meet the needs of the Government. The Contractor shall not deviate from this schedule without prior approval from the Contracting Officer’s Technical Representative.

PAGE 9 OF 64 1305M220QNWWN0098

C.5. QUALITY CONTROL PROGRAM

A. The Contractor shall establish a complete, written, Quality Control Program (QCP) to ensure that the requirements of the purchase order are provided as specified. The written QCP shall be submitted to the COR within 5 days of the start date of work.

B. The QCP’s purpose is to provide a plan for meeting all requirements of this purchase order. The QCP should include, but not be limited to, the following:

1. An inspection of the grounds which covers all services stated in “Performance Standards and Guideline Requirements” of this purchase order.

2. A system to ensure that the Contractor’s employees, or subcontractor’s employees, are notified of all deficiencies in their area of responsibility. A system and plan to retrain employees to ensure that deficiencies do not reoccur.

3. A plan for monitoring and correcting customer complaints. A record of customer complaints and the corrective action taken must be kept on file at this site and available for review by the Contracting Officer or his/her representative, at any time.

4. A plan for the immediate forwarding of customer complaints that are not the responsibility of the Contractor, to the COR or their designated representative.

C. The QCP must be kept current, reflecting the pertinent purchase order modifications and requisite changes or conditions. The Contractor shall review the plan with his onsite personnel to ensure complete understanding. A copy of the most current QCP must be kept on file at the worksite where the tasks are being accomplished.

D. If the Contractor is not meeting performance or quality measures, the Government retains the right to review the QCP and related documents. Upon review of the plan and related documents, the Government will take appropriate action to ensure that all quality and performance measures are met as specified in this purchase order.

E. A performance evaluation meeting shall be conducted each July between the COR and onsite manager to review purchase order performance and discuss any corrective measures needed for the QCP.

PAGE 10 OF 64 1305M220QNWWN0098

F. PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

NOTE: All services provided under this purchase order are required to meet the quality and performance standards described herein.

A. The Contractor shall provide all labor, equipment, materials, supplies, and supervision to perform grounds maintenance and landscape services as identified in the Performance Work Statement.

1. The following guidelines describe what is considered to be the normal industry quality and performance standards for intended services under this type of purchase order.

2. The Contractor, through innovation, technology or other means, shall perform the required services in order to meet the quality and performance standards.

B. The following guidelines are for reference only and final results will be the determining factor for the success or failure of this purchase order. Performance will be based on the Contractor’s effort in the meeting the performance and quality standards, not the frequency or method of performance.

1. Mowing and Trimming Operations: The Contractor shall be responsible for monitoring the growth of the grass and scheduling cutting/mowing operations as required. The Contractor shall prevent scalping, uneven mowing, rutting by equipment, damage to trees and shrubs during contractor operations. The Contractor shall replace shrubs and tress damaged during mowing operations. Precautions shall include removal or repair of equipment causing unnecessary damage or procedures causing unsatisfactory mowing. The Government is not responsible for damage to contractor’s equipment due to trash, debris, or uneven terrain. Contractor shall maintain all open drainage systems;

open culverts under driveways and roads free of debris, trash, limbs, leaves and grass clippings. Grass shall be cut from May through October and maintained between 2 ½” and 3” height. The frequency of mowing may vary depending on weather conditions.

Grass and weeds shall be trimmed around trees, shrubs, buildings, fences, poles, posts, fire hydrants, parking lot bumper blocks and other fixed obstacles. Trimming height shall match surrounding area grass height. Grass clippings shall be removed or mulched to provide a uniform appearance after mowing. All improved grounds shall look well manicured at all times. All areas shall be trimmed concurrent with mowing. Damage to trees and shrubs from trimming, caused by contractor shall be repaired by the Contractor at no additional cost to the Government. If a plant should die or become unhealthy due to damage caused by the Contractor, the Contractor will be responsible for replacing the damaged plant or tree with a plant or tree of the same species, and size. Plant or tree replacement or repair shall occur within 15 days of noticed damage. It is the Contractor’s responsibility to ensure their trimming or mowing services does not damage trees. Sod shall be completely removed from around base of all trees in lawn area and 24 inches away from edge of trunk, to form an even circle around the tree. If grass seeding is needed to repair damaged areas, use a compatible grass seed mixture.

2. Fertilize Grounds. The Contractor shall furnish and apply a slow release fertilizer in (3) separate treatments; once in the spring, once in mid summer, and once again in the fall.

3. Over seed. In the spring of the year the Contractor shall furnish and spread grass seed over the entire lawn. Seed shall be a mix that does well in northern Maine’s climate and is weed free at a minimum rate of 2 lbs per 1,000 sq. ft.

4. Edging. Grass shall be cut back from all edges 0.5” to 1.5” and not cut deeper than 1.5” to 2”. Edging shall include removal of vegetation from cracks, and expansion joints in sidewalks, driveways, stone landscaping, and curbs. Grass shall not extend over the edge

PAGE 11 OF 64 1305M220QNWWN0098

of parking lots, concrete streets, pads, sidewalks, driveways, paved areas or curbs in all areas. During the first year of this purchase order edging shall be established around evergreen trees where the grass intersects the mulch bed. During the option years of this purchase order this edging shall be maintained.

5. Weed Control. Lawns shall be maintained to show continual progress in removal of annual and perennial weeds, including all clover and coarse grass species. Parking lots, plant beds, walkways, stone landscaping, and patio area shall be kept free of weeds, grasses, leaves and debris. Planting beds shall be kept free of weeds, grasses, leaves and debris. Sprays specific for problem vegetation are permitted.

6. Lime Application. The Contractor shall furnish and apply pelletized lime once in the in the fall at a minimum rate of 40 lbs per 1,000 sq. ft.

7. Tree Pruning. Remove dead, damaged, or diseased wood from all trees (within 6 feet from the ground). This is a continuous requirement.

8. Bark Mulching. During the month of May the Contractor shall provide and place bark mulch around evergreen trees and plant beds. Quantities supplied must be sufficient to maintain planting bed areas with a minimum mulch depth of four (4) inches, and tree mounds with a minimum depth of six (6) inches. A sample of mulch shall be submitted to the COR prior to application.

9. Cleanup. All grass clippings, weeds, and pruning shall be removed from the project premises as necessary. Walks and driveways shall be kept free of equipment and debris.

Exterior walls of building shall be kept free of soil. When on the job site police entire grounds to remove all trash, debris and leaves. This shall include the vehicle parking lots, walkways and lawn areas.

10. Aeration and Dethatching. During spring and again in late summer/early fall the entire lawn area shall be aerated using a powered aerator set to remove cores cleanly without tearing or otherwise damaging the turf. Coring tines shall be ½ inch in diameter, set on no more than 6 inch centers, and shall remove cores of at least 2 inches in depth. In the spring only, following aeration, the entire lawn area shall be dethatched using a powered vertical mower. Thatch shall be removed to within ¼ inch of the ground surface.

Contractor shall remove and dispose of all debris at an approved public or commercial dumpsite.

11. Dormant Oil Spray. In the fall evergreens shall be sprayed with a dormant oil Spray.

12. Final Work. During the last two weeks of the purchase order, the Contractor shall leave all tree mounds and rock beds in a weed free condition. Grass shall be mowed, weather conditions permitting, regardless of height.

PAGE 12 OF 64 1305M220QNWWN0098

ITEMIZED SERVICES REQUIREMENT SHEET

I. The following are services INCLUDED under this performance-based solicitation. The following are major service items and therefore, some minor or sub item services may not be listed.

A. Aeration and Dethatching B. Edging C. Fertilizing D. Grass Mowing E. Lime F. Mulching G. Pruning H. Trimming I. Weeding

PAGE 13 OF 64 1305M220QNWWN0098

Performance Objectives and Thresholds

General

The contractor service requirements are summarized into performance objectives that relate directly to essential services. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of the contractor performance are subject to Government surveillance, and absence of any purchase order requirement form the Performance objectives identified below shall not detract from its enforceability nor limit the rights or remedies of the Government under purchase order clauses.

Performance Objective Performance Threshold

Perform all services required in accordance with the PWS Not to exceed 1 valid complaint On a daily or weekly basis of unsatisfactory service per week

Perform all periodic services as required Not to exceed 1 valid complaint of Unsatisfactory service per interval

The preferred method of resolving deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day. When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is then logged as a deficiency. Deductions for deficiencies shall be calculated as 1/30th of unit price for each day that the Contractor fails to correct.

Points of Contact

William C. Desjardins, Contracting Officer Representative Level I and Electronic Systems Analyst (ESA) Laura Seiders, Administrative Support Assistant (ASA) - For invoicing questions Telephone # 207-492-0180

PERFORMANCE WORK STATEMENT HODGDON

PAGE 14 OF 64 1305M220QNWWN0098

PERFORMANCE BASED SERVICE PURCHASE ORDER—GROUNDS

MAINTENANCE (CLINS 0006 – 0010)

It is the responsibility of the Contractor to ensure that they build into their quoted price the necessary hours that it will take to meet the performance standards specified.

PERFORMANCE WORK STATEMENT

C.1. SCOPE OF WORK

A. Place of performance will be as follows: National Weather Service, 185 Barton Road, Hodgdon, Maine 04730, 207-492-0180.

D. If services cannot be performed due to rain or thunderstorms, the Contractor shall perform any and all scheduled services the next duty day with no degradation to existing scheduled services.

C.2. SUPPLIES, MATERIALS, EQUIPMENT AND UTILITIES

A. Government Furnished:

Water and Electrical power will be provided on grounds for the Contractor to operate such equipment, as necessary, in the performance of this purchase order.

B. Contractor Furnished:

PAGE 15 OF 64 1305M220QNWWN0098

C.3. CONTRACTOR PERSONNEL

B. All personnel employed by the Contractor shall be experienced in the type of work involved and familiar with the specifications of this purchase order.

C. The Contractor is required to provide necessary and on-going tenant relations or customer service training for their employees.

D. Contractor personnel shall conduct all operations in such a manner as to minimize any inconvenience in the use of the facilities to the occupants.

E. Contractor personnel shall wear all appropriate Personal Protection Equipment as required by OSHA standards.

C.4. SCHEDULING WORK AND REPORTING REQUIREMENTS

PAGE 16 OF 64 1305M220QNWWN0098

C.5. QUALITY CONTROL PROGRAM

B. The QCP’s purpose is to provide a plan for meeting all requirements of this purchase order. The QCP should include, but not be limited to, the following:

1. An inspection of the grounds which covers all services stated in “Performance Standards and Guideline Requirements” of this purchase order.

4. A plan for the immediate forwarding of customer complaints that are not the responsibility of the Contractor, to the COR or their designated representative.

E. A performance evaluation meeting shall be conducted each July between the COR and onsite manager to review purchase order performance and discuss any corrective measures needed for the QCP.

PAGE 17 OF 64 1305M220QNWWN0098

F. PERFORMANCE STANDARDS AND GUIDELINE REQUIREMENTS

NOTE: All services provided under this purchase order are required to meet the quality and performance standards described herein.

A. The Contractor shall provide all labor, equipment, materials, supplies, and supervision to perform grounds maintenance and landscape services as identified in the Performance Work Statement.

1. The following guidelines describe what is considered to be the normal industry quality and performance standards for intended services under this type of purchase order

2. The Contractor, through innovation, technology or other means, shall perform the required services in order to meet the quality and performance standards.

2. Fertilize Grounds. The Contractor shall furnish and apply a slow release fertilizer in (3) separate treatments; once in the spring, once in mid summer, and once again in the fall.

PAGE 18 OF 64 1305M220QNWWN0098

6. Lime Application. The Contractor shall furnish and apply pelletized lime once in the in the fall at a minimum rate of 40 lbs per 1,000 sq. ft.

7. Tree Pruning. Remove dead, damaged, or diseased wood from all trees (within 6 feet from the ground). This is a continuous requirement.

9. Cleanup. All grass clippings, weeds, and pruning shall be removed from the project premises as necessary. Walks and driveways shall be kept free of equipment and debris.

Contractor shall remove and dispose of all debris at an approved public or commercial dumpsite.

11. Dormant Oil Spray. In the fall evergreens shall be sprayed with a dormant oil Spray.

PAGE 19 OF 64 1305M220QNWWN0098

ITEMIZED SERVICES REQUIREMENT SHEET

I. The following are services INCLUDED under this performance-based solicitation. The following are major service items and therefore, some minor or sub item services may not be listed.

A. Aeration and Dethatching B. Edging C. Fertilizing D. Grass Mowing E. Lime F. Mulching G. Pruning H. Trimming I. Weeding

PAGE 20 OF 64 1305M220QNWWN0098

Performance Objectives and Thresholds

General

Performance Objective Performance Threshold

Perform all services required in accordance with the PWS Not to exceed 1 valid complaint On a daily or weekly basis of unsatisfactory service per week

Perform all periodic services as required Not to exceed 1 valid complaint of Unsatisfactory service per interval

PAGE 21 OF 64 1305M220QNWWN0098

Performance Work Statement

Grounds Maintenance

WSR-88D

Provide grounds maintenance for the WSR-88D Radar Site located at 185 Barton Road, Hodgdon, Maine. Grass shall be cut from May through September and maintained between 2 ½” and 3” height for 1 acre. Trimming and weeding to include areas along the fence and gate and the bank above the fence. Keep culvert free from weeds and debris.

For seasonal startup service in the spring remove gravel and other debris from grass areas.

All work performed under this purchase order is required to meet the quality and performance standards as identified. The Contractor shall provide all personnel, equipment, tools, materials, supervision, and other items and services necessary to perform Grounds Maintenance. Work shall be in a manner that will maintain healthy grass and present a neat and professional appearance.

It is the responsibility of the contractor to comply with all applicable state and federal laws governing the health and safety of its employees, including all regulations promulgated under the Occupational Safety and Health Act (OSHA). Such compliance shall include, but not be limited to, ensuring that all employees are properly trained for the work to be performed and have been supplied with all necessary protective and safety equipment. The Government at its discretion may request written safety plans or guidelines for its records.

Points of Contact

William C. Desjardins, COR Level I and ESA Laura Seiders, ASA POC for Invoicing Telephone # 207-492-0180

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(Reference 52.204-9)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

(Reference 52.212-1)

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (OCT 2018)

(Reference 52.212-4)

52.223-2 AFFIRMATIVE PROCUREMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (SEP 2013) (Reference 52.223-2)

52.223-5 POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (MAY 2011)

(Reference 52.223-5)

52.223-10 WASTE REDUCTION PROGRAM (MAY 2011)

(Reference 52.223-10)

52.223-17 AFFIRMATIVE PROCUREMENT OF EPA-DESIGNATED ITEMS IN SERVICE AND CONSTRUCTION CONTRACTS (AUG 2018) (Reference 52.223-17)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

(Reference 52.232-18)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013) (Reference 52.232-40)

52.237-1 SITE VISIT (APR 1984)

(Reference 52.237-1)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984) (Reference 52.237-2)

1352.201-70 CONTRACTING OFFICER´s AUTHORITY (APR 2010) (Reference 1352.201-70)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

(Reference 1352.209-73)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

(Reference 1352.209-74)

1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED PRICE (APR 2010) (Reference 1352.228-72)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

(Reference 1352.233-71)

1352.237-71 SECURITY PROCESSING REQUIREMENTS - LOW RISK CONTRACTS (APR 2010)

(Reference 1352.237-71)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (DEC 2019)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (v)) of this provision.

PAGE 22 OF 64 1305M220QNWWN0098

(a) Definitions. As used in this provision-- "Covered telecommunications equipment or services" has the meaning provided in the clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

"Economically disadvantaged women-owned small business (EDWOSB)concern" means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

"Forced or indentured child labor" means all work or service

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

"Highest-level owner" means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

"Immediate owner" means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

"Inverted domestic corporation," means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

"Manufactured end product" means any end product in product and service codes (PSCs) 1000-9999, except

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

"Place of manufacture" means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

"Predecessor" means an entity that is replaced by a successor and includes any predecessors of the predecessor.

"Restricted business operations" means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L.

110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

"Sensitive technology"

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the…

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