SOLICITATION_NWR Maintenance.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

BASE YEAR

0001 MAINTENANCE OF SYRACUSE NWR SITE FOR WFO

BINGHAMTON, JOHNSON CITY, NY PER ATTACHED

STATEMENT OF WORK.

Period of Performance: 04/01/2020 to 03/31/2021

4.00 QR

OPTION YEAR ONE

OPT

0002 MAINTENANCE OF SYRACUSE NWR SITE FOR WFO

Period of Performance: 04/01/2021 to 03/31/2022

OPTION YEAR TWO

0003 MAINTENANCE OF SYRACUSE NWR SITE FOR WFO

Period of Performance: 04/01/2022 to 03/31/2023

OPTION YEAR THREE

0004 MAINTENANCE OF SYRACUSE NWR SITE FOR WFO

Period of Performance: 04/01/2023 to 03/31/2024

OPTION YEAR FOUR

0005 MAINTENANCE OF SYRACUSE NWR SITE FOR WFO

Period of Performance: 04/01/2024 to 03/31/2025

PAGE 3 OF 52 1305M220QNWWN0083

Table of Contents

INSTRUCTIONS TO OFFERORS

SAP EVALUATION CRITERIA

STATEMENT OF WORK

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT

(DEC 2019)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (DEC 2019)

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (OCT 2018)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

ITEMS (JAN 2020)

52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

52.232-18 AVAILABILITY OF FUNDS (APR 1984)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

52.237-2 PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (APR 1984)

1352.201-70 CONTRACTING OFFICER´s AUTHORITY (APR 2010)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

1352.228-70 INSURANCE COVERAGE (APR 2010)

1352.228-72 DEDUCTIBLES UNDER REQUIRED INSURANCE COVERAGE- FIXED PRICE (APR 2010)

1352.233-70 AGENCY PROTESTS (APR 2010)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

1352.237-75 KEY PERSONNEL (APR 2010)

1352.270-70 PERIOD OF PERFORMANCE (APR 2010)

1330-52.222-70NOAA SEXUAL ASSAULT AND SEXUAL HARASSMENT PREVENTION AND RESPONSE POLICY (MAY 2018)... 33

1330-52.237-70CONTRACTOR COMMUNICATIONS

1330-52.237-71NOAA GOVERNMENT-CONTRACTOR RELATIONS - NON-PERSONAL SERVICES CONTRACT (SEPT 2017)

1330-52.237-72CONTRACTOR ACCESS TO NOAA FACILITIES (SEPT 2017)

1330-52.243-70REQUESTS FOR EQUITABLE ADJUSTMENT (OCT 2017)

1330-52.270-304NOAA ACQUISITION AND GRANTS OFFICE OMBUDSMAN (OCT 2016)

WAGE DETERMINATION

PAGE 4 OF 52 1305M220QNWWN0083

CLAUSES

INSTRUCTIONS TO OFFERORS

PAGE 5 OF 52 1305M220QNWWN0083

INSTRUCTIONS TO OFFERORS

NAICS: 811213, Communication Equipment Repair and Maintenance

Quotes should be emailed to bryton.curtis@noaa.gov.

BASIS FOR AWARD:

The government intends to award as a firm-fixed price requirement to the responsive responsible quoter(s) providing the best value to the government, considering both price and non-price factors. The award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. This requirement will be set aside 100% for small businesses.

SYSTEM FOR AWARD MANAGEMENT (SAM):

In accordance with FAR 52.212-1(k), unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall have an active registration in the SAM database at the time quotes are submitted, during performance and through final payment of any contract resulting from this solicitation. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov under Acquisition Systems or www.sam.gov.

SUBMISSION OF QUOTES:

Quotes must be submitted by electronic means for consideration of award. Electronic quotes may be transmitted by email to bryton.curtis@noaa.gov. It is the Offeror’s responsibility to ensure their electronic offer has been received. If you have any questions regarding the quoting process please contact Bryton Curtis at 816-426-2304.

The following information is to be returned:

1. Page 1 (complete blocks 17a, 30a, 30b and 30c)

2. Page 3 (fill in your quote/prices)

3. Your DUN & Bradstreet (D&B) D-U-N-S Number. If you do not have a DUNS Number, you may request one at http://fedgov.dnb.com/webform. There is no charge for getting a DUNS Number.

PAGE 6 OF 52 1305M220QNWWN0083

4. Contractor representations and certifications shall be completed in the System for Award Management (www.sam.gov). Contractors shall provide a statement that they either are or are not registered and active in SAM.

5. Your response to CAR Clause 1352.209-74(c), Organizational Conflict of Interest – Contractors shall provide a statement that they either do or do not have conflict of interest.

6. As requested in CAR Clause 1352.213-70, Provide your response to the factors used to evaluate quotes.

7. As requested in CAR Clause 1352.27-75, Provide your key personnel, which includes Name, Title and Telephone Number

8. As requested in CAR Clause 1352.228-70, Provide your insurance certificate.

9. In accordance with NOAA Acquisition Manual 1330-52.222-70, NOAA Sexual Assault and Sexual Harassment Prevention and Response Policy, Provide verification the vendor will provide required training.

10. An email address and telephone number where you can be reached for future correspondence.

Contractors who do not respond to items 1 through 10 may be considered non-compliant with the requirements of the solicitation and no further consideration shall be given for award.

QUESTIONS:

All questions must be submitted via email to the Contracting Specialist, Bryton Curtis at email Bryton.curtis@noaa.gov. The government will make every effort to reply to the questions submitted in a timely manner

SAP EVALUATION CRITERIA

PAGE 7 OF 52 1305M220QNWWN0083

1352.213-70

EVALUATION UTILIZING SIMPLIFIED ACQUISITION PROCEDURES (APR 2010)

The Government will issue a purchase order resulting from this Request for Quotation (RFQ) to the responsible offeror whose quotation results in the best value to the Government, considering both price and non-price factors considered. Evaluation will be made based on the lowest priced, technically acceptable quote received.

The following factors will be used to evaluate quotations:

1. TECHNICAL CAPABILITIES

The offeror’s ability to meet all listed duties and responsibilities in accordance with the statement of work will be evaluated to determine as appropriate, successful conformance to the contract requirements. NOAA will evaluate the offeror’s technical capability information.

The Contractor shall possess (a) experience in conducting site surveys of radio communications sites; (b) an understanding of NOAA All Hazards NWR radio communications network, Specific Area Messaging Encoding techniques; (c) established familiarity with NWS facilities and systems; (d) possess the knowledge, skills and abilities needed to operate and interrogate portable computer systems, email, and software applications ; (e) experience in troubleshooting and diagnosing electronic equipment failures in specialized NWR and ROAMS equipment, (f) experience in installing antennas on government-owned transmitter sites, and (g) experience in the analysis of radio paths, and their relationship to equipment configurations.

2. PAST PERFORMANCE

The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods, cost management, communications between contracting parties, proactive management and customer satisfaction.

The contractor shall provide a list of at least two but no more than three contacts, including phone numbers, of past performance references that you have successfully supplied services similar to those listed in this solicitation.

3. PRICE

The Government will evaluate the offeror’s quoted pricing listed for this RFQ by adding the base year and all options. NOAA will evaluate the quoter’s proposed price for fairness and reasonableness in relation to the RFQ’s requirements.

The Government reserves the right not to award a contract.

PAGE 8 OF 52 1305M220QNWWN0083

All offers received will be evaluated in accordance with the evaluation criteria. The government reserves the right to make an award without discussions based solely on initial quotes. Therefore, offerors should ensure that their initial quote constitutes their best offer in terms of both price and specifications being proposed.

(End of clause)

STATEMENT OF WORK

PAGE 9 OF 52 1305M220QNWWN0083

State m ent of W o rk f o r NOAA Weat h er All H a z a rds R a dio Maintena n ce

In the State of New York.

1. SCOPE

1.1 G en era l. The National Oceanic and Atmospheric Administration (NOAA), National Weather Service (NWS) operates the NOAA Weather Radio (NWR) network to provide continuous transmissions of recorded weather and appropriate all-hazards warning information to the public. An NWR system consists of an audio control console located in a Government Weather Forecast Office (WFO), a station (a transmitter system, including antenna and transmission line, located at a remote site, often collocated with and hosted by a commercial or educational TV/radio transmitter and tower), and a communication link (telephone line, microwave or UHF link) between the two locations and emergency power.

This Statement of Work (SOW) pertains to the station (transmitter system) portion of the NWR network only. Systems are installed within the United States and its possessions. This SOW requires the contractor to maintain the identified NWR sites to the technical and operational standards identified herein. Any deviation from or non-compliance with this SOW shall be documented and redressed by the GCP and/or the CO.

1.2 M a intenance Services for Contractor M aintai ned T ran s m itter Sy s t e m s . The Contractor provides complete maintenance services according to Section 3 for the transmitter system sites. These sites shall be referred to as "Contractor Maintained."

This list may be modified at any time during the contract period by notification in writing by the contracting officer (CO).

1. 3 M iscell a ne o us Ser v ices a nd S u pp o rt Ser v ices. The Contractor shall provide, on an as-needed basis, miscellaneous services according to Section 3.9 for all transmitter sites.

1.4 O ther Cont r a ctual Arr a ng e m e nt s . Due to possible additions of new transmitter sites through the NWR network upgrade and expansion process, relocations of existing sites, and changes to cooperative agreements with other parties during the contract period, the Government reserves the right, with Contractor coordination, to: change, or enhance the transmitter site equipment configuration; change the number of sites and site locations; and, change or amend technical, operational support requirements. Any changes shall be coordinated through the CO and officially submitted in writing in accordance with provisions herein. Contract change administration shall be carried out by the CO only.

No changes in, or deviation from, the scope of work shall be put into effect without a supplemental agreement executed by the CO authorizing such changes. In the event the Contractor effects any such change at the direction of any person other than the CO, the changes shall be considered to be without authority and no adjustment shall be made in the contract price to cover any increase in cost incurred as a result thereof.

1.5 C o n tra c t C o n ce p t . This contract is for a period of twelve (12) months and 4 one year options. The time frame to commence starts 30-days after contract award. No modifications or adjustments shall be accepted 30-days prior to contract completion. Any letters of extension or adjustments to the established contract end-date must be made by the Government in writing no less than 30-days prior to contract completion. The Government reserves the right to cancel or adjust the contract date for a shorter period of time at any time during the contract period with 30-days written notice to the Contractor.

PAGE 10 OF 52 1305M220QNWWN0083

1. 6 Required S ta nd a rd o f W o rk m a n s h i p Unless otherwise specifically provided in this contract, the quality of all services rendered hereunder shall conform to the highest standards in the relevant profession, trade or field of endeavor. All services shall be rendered by, or supervised directly by individuals fully qualified in the relevant profession, trade or field, and holding any licenses required by law.

It is the responsibility of the contractor to comply with all applicable state and federal laws governing the health and safety of its employees, including all regulations promulgated under the Occupational Safety and Health Act (OSHA). Such compliance shall include, but not be limited to, ensuring that all employees are properly trained for the work to be performed and have been supplied with all necessary protective and safety equipment.

1.7 T r a n s p ortat i o n. Contractor shall provide for transportation to and from transmitter sites for contractor personnel.

1.8 Per Die m . Contractor shall provide lodging and meals for contractor maintenance technician(s) if necessary during a routine or non-routine maintenance function.

2. GOVERNMENT FURNISHED EQUIPMENT (GFE).

Items and equipment furnished by the Government in order to provide the services required by Section 3 and 4 of this SOW are GFE. Equipment manuals required to perform the services under this contract shall be provided initially by the Government; subsequent requirements shall be at the Contractor’s expense.

The Government does not guarantee the condition of GFE, but shall make every effort to transfer property that is in good working order.

3. CONTRACTOR MAINTAINED TRANSMITTER SITES.

Unless otherwise specified, the Contractor shall have complete responsibility for, and shall bear all costs associated with, providing all maintenance and maintenance support services for the NWR transmitter systems equipment at the locations listed.

3.1 Required M a intenance S ervice s . Maintenance services shall be provided in such a manner that the availability requirements specified in Section 3.5 are met.

3. 2 W a rr a n t y M a in t en a nce a nd Pa r t s Supp o r t . All new NWR transmitter equipment has a one year OEM parts warranty from the date of delivery to the transmitter site. The Government shall initially provide the Contractor any appropriate warranty data on applicable transmitter sites. The Government may require the Contractor to order the replenishment items or it may procure the needed items through its own supply channels.

Spare parts are available from the NWR National Maintenance Contractor. The NWS shall provide the contractor with contact phone numbers and shipping addresses to obtain replacement parts. All replaced parts shall be returned to the Government supply depot at the contractor’s expense. The contractor is responsible for all costs involved with shipping parts back to the supply depot. All parts must be returned to the supply depot within 14 days of repair action completion.

3.3 Routine M a intenance. Maintenance services shall be provided in such a manner that the availability requirements specified in Section 3.5 are met. The Contractor shall maintain the transmitter systems through the use of Government furnished spare parts. These parts shall be requested from the appropriate Government supply depot in order to affect repairs.

Defective parts shall be returned to the National Maintenance Contract depot unless otherwise directed by the GCP.

3.3.1 O n - Si t e R o u t ine M a in t enance. The Contractor shall perform routine maintenance every 120 days, as a minimum, according to the requirements stated. The Government reserves the right to periodically modify the "Maintenance Schedule." In addition, the maintenance data log attached to the transmitters must be updated and a copy of the log submitted to the local NWR focal point.

PAGE 11 OF 52 1305M220QNWWN0083

Prior to the onset of performing Routine Maintenance, the Contractor shall contact the lead forecaster of the owning forecast office by telephone and inform them of the anticipated outage. The lead forecaster of the owning forecast office may suspend or delay scheduled maintenance based upon weather alerting requirements due to impending severe weather.

The Contractor at some time during the visit to a site, should attempt to arrange for the associated forecast office to transmit a Specific Area Message Encoding (SAME) preamble test for the purpose of verifying signal level on the audio program line and resulting modulation deviation.

Levels shall be recorded in the maintenance data log attached to the transmitter.

Upon completion of routine maintenance, the transmitter system shall be fully operational and functional at the authorized output power as measured at the input to the transmission line, within required frequency and modulation tolerance, and in compliance with all technical descriptions and specifications in NWR operational specifications and requirements, and the OEM equipment manuals. The Contractor shall again contact the lead forecaster of the owning forecast office and notify them of the transmitter’s operational status prior to leaving the site.

3.3.2 R o u t ine R e m ote M o ni t or in g . The Contractor shall monitor remotely or locally all transmitters. The Contractor maintained sites shall be monitored on a monthly basis to verify that parameters are within specifications. Monitoring is to be done using dial in government furnished software on Crown and Armstrong transmitters and dial in ROAMS (Remote Off Air Monitoring System) on the others.

3.4 Correct i v e M a intenance. The Contractor shall accomplish all corrective maintenance whether identified by the Contractor or requested via a service call. When corrective maintenance is required due to a service call, routine maintenance according to Section 3.3 shall also be performed prior to leaving the transmitter site.

Prior to the onset of performing Corrective Maintenance, the Contractor shall contact the lead forecaster of the owning forecast office by telephone (ROAMS dial line) and inform them of the anticipated outage.

The Contractor at some time during the visit to a site and after the restoration of the corrective maintenance, should attempt to arrange for the associated forecast office to transmit a Specific Area Message Encoding (SAME) preamble test for the purpose of verifying signal level on the audio program line and resulting modulation deviation. Levels shall be recorded in the maintenance data log attached to the transmitter.

Upon completion of corrective maintenance, the transmitter system shall be fully operational and functional at the authorized output power as measured at the input to the transmission line, within required frequency and modulation tolerance, and in compliance with all technical descriptions and specifications in NWR operational specifications and requirements, and the OEM equipment manuals. The Contractor shall again contact the lead forecaster of the owning forecast office and notify them of the transmitter’s operational status prior to leaving the site.

3.4.1 S erv ice C a ll s . The Contractor shall provide a means to guarantee that calls for service shall be answered and responded to 24 hours a day, 365 days per year.

3. 5 S y st e m A va il a bilit y . The NWR transmitter system (which includes some UHF and microwave links) operates 24 hours a day, 365 days per year. Maintenance shall be provided so that no Contractor maintained transmitter system shall experience site outage in excess of 88 hours per year.

3.5.1 Si te O u tage a nd Re s torat i o n. A site outage is defined as the total loss of the ability to transmit broadcast-quality audio at the required output power as measured at the input to the transmission line. This is also referred to as a station being “off the air”. Site outages caused by “Acts of God”, vandalism, lightning damage, or severe weather conditions shall be corrected as soon as possible as determined by the GCP and the contractor.

** Note: Restoration time and cost shall be coordinated with the GCP for those types

PAGE 12 OF 52 1305M220QNWWN0083

of outages. Current weather conditions, site accessibility or forecasts for the affected site area shall determine the urgency of the restoration.

All other site outages shall be corrected so that the Mean Time to Restore (MTTR) per site shall not exceed 12 consecutive hours. The maximum restoration time for the site outage shall be listed under “Restoration Time”. Restoration Time consists of consecutive hours (including nights, weekends and holidays, regardless of Contractor's normal business hours) for all corrective service calls, unless an extended period is granted by the GCP. Any extension request shall be made to the GCP within 24 hours of the site outage. Outage time starts when the Contractor is notified of a problem or when an attempt is made to notify the Contractor through the specified method in Section 3.5.2 and the Contractor cannot be reached. The outage time ends when: (1) the Government is notified by the Contractor that the system is repaired and is available for use, and that broadcast-quality audio is again being transmitted at full authorized output power as measured at the input to the transmission line and the transmitting system meets all the required technical specifications and the OEM equipment manuals; and (2) the Government monitoring system, as applicable, verifies the quality of the received signal.

3.5.1 . 1 De g r a ded O per a t i o n a l C a p a bilit y . A transmitter site configured with a dual transmitter is considered in a degraded operational mode if either transmitter is not capable of operating at its full authorized power. The Contractor shall perform corrective maintenance on a degraded site as described in Section 3.4. The Contractor shall respond to an operationally degraded site within 48 hours of notice and restore it to full operation within 72 hours. A site outage is considered an emergency and has precedence over a degraded site.

3.5.2 N ot i f i cat i on of O u t age . The Government shall notify the Contractor of an outage. The Contractor shall specify the method and phone number where the Contractor can be notified of an outage. It is the responsibility of the Contractor to ensure that notification can be made per Section 3.4.1. The Contractor shall obtain approval from the controlling WFO before performing any routine or corrective maintenance that would cause an outage. Upon completion of the maintenance service: (1) the controlling WFO shall be notified that the transmitter is repaired, available for use, and broadcast-quality audio is again being transmitted at full authorized output power; (2) the transmitting system meets all the required technical specifications of NWR operational specifications and requirements, and the OEM equipment manuals; and, (3) the Government monitoring system, as applicable, verifies the monitored transmitter parameters are within the prescribed limits and the received signal is of good quality.

3.5.3 S erv ice C a ll s . The Contractor shall provide a means to guarantee that service calls shall be answered and responded to at all times according to the requirements of Sections 3.4 and 3.5.

3.5. 4 F a lse Rep a ir C a lls (FRC). The Contractor may expect to receive service calls that are not directly related to a failure of the NWR transmitter system. When the Contractor responds to a service call that is subsequently classified as an FRC, the Contractor notifies the GCP, also notes and documents the cause and effect of the NWR transmitter outage. The cost of an FRC to the same site for the same cause and effect within a five day period shall be reimbursed by the Government at cost. Historically, less than 8 percent of all service calls have been classified as an FRC in the past.

However, there is no guarantee that this rate shall continue.

3.6 An te nna S y s t e m s a nd R F T r a n s m i ss i on L in e s. Each transmitter system shall be fully operational at the completion of routine or corrective maintenance, new installations, or relocations. The Government shall be responsible for the installation, repair and replacement of antenna systems and RF transmission lines (Heliax), including related hardware and components.

PAGE 13 OF 52 1305M220QNWWN0083

3.7 Contra c t or Per s onnel T echnical Req u ir e m ent s . All Contractor personnel performing routine and corrective maintenance on the NWR transmitter system shall have appropriate technical qualifications, training, and experience to perform the required work on high power radio frequency (RF) UHF/VHF FM transmitter systems.

The Contractor shall possess (a) experience in conducting site surveys of radio communications sites; (b) an understanding of NOAA All Hazards NWR radio communications network, Specific Area Messaging Encoding techniques; (c) established familiarity with NWS facilities and systems;

(d) possess the knowledge, skills and abilities needed to operate and interrogate portable computer systems, email, and software applications ; (e) experience in troubleshooting and diagnosing electronic equipment failures in specialized NWR and ROAMS equipment, (f) experience in installing antennas on government-owned transmitter sites, and (g) experience in the analysis of radio paths, and their relationship to equipment configurations.

These qualifications shall be met by appropriate schooling in electronics and associated theory, and specific training and/or schooling in job related experience in the maintenance of related type transmitter equipment. The Contractor shall notify the Government in writing of any change of technical field personnel along with their technical qualifications, training and related experience.

3.8 C o n tra c tor Per f o r m a nce M o ni tor in g . The Government reserves the right to monitor the routine and corrective maintenance performance of the Contractor at any NWR transmitter site. The monitoring shall be performed by NWS personnel. The factors the Government shall monitor are all Contractor performance requirements specified in Sections 3 through 3.12.

3.9 O ther M a intenance Su p port Service s . The Contractor shall provide maintenance and logistics support of the Remote Off Air Monitoring System (ROAMS) if installed at transmitter sites. Maintenance shall involve defective whole unit replacement. Logistic support shall be whole unit shipment to and from the field with whole unit replacement provided by the Government from major items inventory.

3.9.1 T el eco m m u n ic at i o ns E qui p m e n t . The contractor shall provide “first look” maintenance for telephone communication lines supplying program audio to the transmitter system. This initial inspection of telephone circuits may involve the verification of line levels with respect to test tones. Providing access for telephone repair personnel and escort of telephone repair personnel may be required.

3.9.2 E m ergency G e nerator s . Several NWR transmitter sites have NWS-owned emergency power. Some of these generators are set to run an unattended weekly test. While on site performing routine maintenance on NWR transmitters, the contractor shall perform a visual inspection of the generator checking for any oil, coolant, frayed drive belts or fuel leaks. Any faults or failures shall be noted and reported to the NWS NWR controlling office. The contractor shall log run time, fuel level, any faults, and date of inspection in a NWS supplied logbook for the generator. NWS shall perform any and all routine or corrective maintenance on generators.

3.10 E m ergency M e a s ure s . The contractor is responsible for routine and emergency maintenance of the equipment. Infringement on the scope, terms, and conditions of the agreements or maintenance contracts by Government employees is not permitted except in emergency situations and only when directed by regional or WSH management. The Government reserves the right to return equipment to operating condition when station maintenance cannot meet operational restore time requirements. When the Government does so, it must notify the Contracting Officer (CO) of the action(s) taken as soon as practical after the occurrence; especially if obtaining prior CO approval was determined unreasonable.

3.11 Radi a t ion/ I nte r m o dula t ion I nterference. When notified of a RFI problem, NWS may require the contractor to perform a technical check of the transmitter. The Government shall take the necessary precautions to eliminate radiation interference to a NWR transmitter system from other transmitting equipment and to eliminate any radiation emanating from the NWR transmitter system that may interfere with the normal services of other communications and broadcast systems, devices, services, or facilities within or outside the United States.

3.12 Mo di f i cat i o ns. Only NWS approved modifications are to be made on Government furnished equipment. NWS reserves the right to have the contractor make the modifications where necessary.

NOTE: Not all transmitter locations have lightning protection systems installed. The Contractor shall provide the Government, a list of all Contractor maintained transmitter sites that do not have antenna, AC power, or phone line lightning protection equipment or devices properly installed on the transmitter system.

3.1 3 Annu a l Si g n a l S t ren gt h M e a s ur e m e n t . The NWS shall perform annual signal strength measurements to ensure that overall system performance has not deteriorated. The signal strength measurements shall be made at a minimum of four different land locations that are approximately 90 degrees apart and a minimum of 5 to a maximum of 20 statute miles radius from the transmitter site (the NWS shall use the same locations as used the previous year and each year thereafter for continuity). The time interval between the annual measurements shall be from 9 to 13 months. The measurement shall be performed using calibrated (traceable to National Institute of Standards and Technology (NIST)) test equipment designed to measure RF field strength in the appropriate units and using identical measurement procedures.

4. PROGRAM SUPPORT.

4.1 T e s t E qui p m ent M a intenance. The GCP may issue Government furnished test equipment to a Contractor on a case by case basis. This GFE test equipment shall be maintained and kept in a secure location by the Contractor. Current calibration shall be monitored by the Government. The calibration period shall be as noted in the equipment manuals. The GFE test equipment calibration shall be performed by the NWS PME Calibration Contractor approved by the Government.

PAGE 14 OF 52 1305M220QNWWN0083

Any special test equipment manufactured by Scientific Radio Systems, Inc. (SR Systems) shall be sent to the National NWR Maintenance Contractor and calibrated annually.

If any Contractor-owned test equipment is used in the performance of this contract, it shall be maintained and kept in current calibration at Contractor expense according to manufacturer’s recommendations and traceable to the NIST. Copies of this certification shall be made available to the NWR Focal Point and/or the GCP.

4. 2 C o m pu t er S u pp o r t . The Contractor is required to supply a portable computer system which shall be used to provide connectivity to transmitter monitoring systems both locally and remotely. At a minimum, this computer system shall contain a dial modem, serial port (RS-232), Word Processing Software compatible with NWS Standards (i.e. MS Word), virus protection application, (MacAfee) and electronic mail capability. The computer system shall be maintained and kept in good repair at Contractor expense.

The Government shall supply the Contractor all necessary software applications used to access NWR transmitters for the purpose of remotely monitoring NWR transmitters. The Government shall also provide training to the Contractor and software installation and setup assistance to the Contractor. The Government shall also provide the Contractor with access phone numbers and passwords to NWR transmitters and ROAMS equipment.

The NWR Focal Point and/or the GCP is responsible for providing the Contractor with up to date email addresses.

The Contractor is responsible for maintaining a current email account for the purpose of sending and receiving modification notes, maintenance notes, reports and correspondence from the NWR Focal Point and/or GCP. The Contractor is responsible with providing these individuals with the current email address.

4. 3 M a in t en a nce Rep o r t in g . The Contractor shall provide an email report to the local NWR Focal Point and a cc: to the GCP within 24 hours of completion of any maintenance on a contractor maintained system.

At a minimum, the report shall contain the following information:

1) Start Date and time (Local time)

2) Transmitter Name

3) Reason for maintenance action

4) Description of the action taken to restore transmitter to fully operational condition

5) Listing of the quantity/parts ordered and replaced

6) Close Date and Time (Local Time)

The Government shall initially provide known NWR transmitter site data to the Contractor on those sites the Contractor is responsible for maintenance. A sample of an NWR transmitter site data sheet shall be provided. The Contractor shall not assume this data to be complete or correct. The site data report shall contain, as a minimum, all information fields for each NWR transmitter site for which the Contractor has maintenance responsibility.

4.4 On Si te Q u a li t y C o n trol Vi s i t s . The government reserves the right to make on-site visits for the purpose of reviewing the Contractor’s performance with respect to compliance with contract specifications and adherence to established maintenance procedures and schedules.

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of Provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/browse/index/far

(End of Clause)

52.204-7 SYSTEM FOR AWARD MANAGEMENT (OCT 2018)

(a) Definitions. As used in this provision-- Electronic Funds Transfer (EFT) indicator means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

Registered in the System for Award Management (SAM) means that--

(1) The Offeror has entered all mandatory information, including the unique entity identifier and the EFT indicator, if applicable, the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14) into

SAM;

(2) The offeror has completed the Core, Assertions, and Representations and Certifications, and Points of Contact sections of the registration SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The offeror will be required to provide consent for TIN validation to the Government as a part of the SAM registration process; and

(4) The Government has marked the record "Active".

Unique entity identifier means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b)

(1) An Offeror is required to be registered in SAM when submitting an offer or quotation, and shall continue to be registered until time of award, during performance, and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement resulting from this solicitation.

(2) The Offeror shall enter, in the block with its name and address on the cover page of its offer, the annotation "Unique Entity Identifier" followed by the unique entity identifier that identifies the Offeror's name and address exactly as stated in the offer. The Offeror also shall enter its EFT indicator, if applicable. The unique entity identifier will be used by the Contracting Officer to verify that the Offeror is registered in the SAM.

(c) If the Offeror does not have a unique entity identifier, it should contact the entity designated at www.sam.gov for establishment of the unique entity identifier directly to obtain one. The Offeror should be prepared to provide the following information:

(1) Company legal business name.

PAGE 15 OF 52 1305M220QNWWN0083

(2) Tradestyle, doing business, or other name by which your entity is commonly recognized.

(3) Company physical street address, city, state, and Zip Code.

(4) Company mailing address, city, state and Zip Code (if separate from physical).

(5) Company telephone number.

(6) Date the company was started.

(7) Number of employees at your location.

(8) Chief executive officer/key manager.

(9) Line of business (industry).

(10) Company headquarters name and address (reporting relationship within your entity).

(d) Processing time should be taken into consideration when registering. Offerors who are not registered in SAM should consider applying for registration immediately upon receipt of this solicitation. See https://www.sam.gov for information on registration.

(End of provision)

52.204-9 PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (JAN 2011)

(Reference 52.204-9)

52.204-13 SYSTEM FOR AWARD MANAGEMENT MAINTENANCE (OCT 2018)

(a) Definitions. As used in this clause-- "Electronic Funds Transfer (EFT) indicator" means a four-character suffix to the unique entity identifier. The suffix is assigned at the discretion of the commercial, nonprofit, or Government entity to establish additional System for Award Management (SAM) records for identifying alternative EFT accounts (see subpart 32.11) for the same entity.

"Registered in the System for Award Management (SAM)" means that--

(1) The Contractor has entered all mandatory information, including the unique entity identifier and the EFT indicator (if applicable), the Commercial and Government Entity (CAGE) code, as well as data required by the Federal Funding Accountability and Transparency Act of 2006 (see subpart 4.14), into SAM;

(2) The Contractor has completed the Core, Assertions, Representations and Certifications, and Points of Contact sections of the registration in SAM;

(3) The Government has validated all mandatory data fields, to include validation of the Taxpayer Identification Number (TIN) with the Internal Revenue Service (IRS). The Contractor will be required to provide consent for TIN validation to the Government as a part of the SAM registration process;

and

(4) The Government has marked the record "Active".

"System for Award Management (SAM)" means the primary Government repository for prospective Federal awardee and Federal awardee information and the centralized Government system for certain contracting, grants, and other assistance-related processes. It includes--

(1) Data collected from prospective Federal awardees required for the conduct of business with the Government;

(2) Prospective contractor-submitted annual representations and certifications in accordance with FAR subpart 4.12; and

(3) Identification of those parties excluded from receiving Federal contracts, certain subcontracts, and certain types of Federal financial and non-financial assistance and benefits.

"Unique entity identifier" means a number or other identifier used to identify a specific commercial, nonprofit, or Government entity. See www.sam.gov for the designated entity for establishing unique entity identifiers.

(b) If the solicitation for this contract contained the provision 52.204-7 with its Alternate I, and the Contractor was unable to register prior to award, the Contractor shall be registered in SAM within 30 days after award or before three days prior to submission of the first invoice, whichever occurs first.

(c) The Contractor shall maintain registration in SAM during contract performance and through final payment of any contract, basic agreement, basic ordering agreement, or blanket purchasing agreement.

The Contractor is responsible for the currency, accuracy and completeness of the data within SAM, and for any liability resulting from the Government's reliance on inaccurate or incomplete data.

To remain registered in SAM after the initial registration, the Contractor is required to review and update on an annual basis, from the date of initial registration or subsequent updates, its information in SAM to ensure it is current, accurate and complete. Updating information in SAM does not alter the terms and conditions of this contract and is not a substitute for a properly executed contractual document.

(d)(1)(i) If a Contractor has legally changed its business name or "doing business as" name (whichever is shown on the contract), or has transferred the assets used in performing the contract, but has not completed the necessary requirements regarding novation and change-of-name agreements in subpart 42.12, the Contractor shall provide the responsible Contracting Officer a minimum of one business day's written notification of its intention to--

(A) Change the name in the SAM;

PAGE 16 OF 52 1305M220QNWWN0083

(B) Comply with the requirements of subpart 42.12 of the FAR; and

(C) Agree in writing to the timeline and procedures specified by the responsible Contracting Officer. The Contractor shall provide with the notification sufficient documentation to support the legally changed name.

(ii) If the Contractor fails to comply with the requirements of paragraph (d)(1)(i) of this clause, or fails to perform the agreement at paragraph (d)(1)(i)(C) of this clause, and, in the absence of a properly executed novation or change-of-name agreement, the SAM information that shows the Contractor to be other than the Contractor indicated in the contract will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the electronic funds transfer (EFT) clause of this contract.

(2) The Contractor shall not change the name or address for EFT payments or manual payments, as appropriate, in the SAM record to reflect an assignee for the purpose of assignment of claims (see FAR subpart 32.8, Assignment of Claims). Assignees shall be separately registered in SAM. Information provided to the Contractor's SAM record that indicates payments, including those made by EFT, to an ultimate recipient other than that Contractor will be considered to be incorrect information within the meaning of the "Suspension of Payment" paragraph of the EFT clause of this contract.

(3) The Contractor shall ensure that the unique entity identifier is maintained with the entity designated at www.sam.gov for establishment of the unique entity identifier throughout the life of the contract. The Contractor shall communicate any change to the unique entity identifier to the Contracting Officer within 30 days after the change, so an appropriate modification can be issued to update the data on the contract. A change in the unique entity identifier does not necessarily require a novation be accomplished.

(e) Contractors may obtain additional information on registration and annual confirmation requirements at https://www.sam.gov.

(End of Clause)

52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS AND VIDEO SURVEILLANCE SERVICES OR

EQUIPMENT (DEC 2019)

The Offeror shall not complete the representation in this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in the provision at 52.204-26, Covered Telecommunications Equipment or Services--Representation, or in paragraph (v) of the provision at 52.212-3, Offeror Representations and Certifications--Commercial Items.

(a) Definitions. As used in this provision-- Covered telecommunications equipment or services, critical technology, and substantial or essential component have the meanings provided in clause 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system.

Contractors are not prohibited from providing--

(1) A service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(2) Telecommunications equipment that cannot route or redirect user data traffic or permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c)…