Solicitation_Propylene Glycol v3.pdf

RFQ IFB RFP

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

1. REQUISITION NUMBER PAGE OF

2. CONTRACT NO. 3. AWARD/EFFECTIVE

DATE

4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME b. TELEPHONE NUMBER (No collect calls)

8. OFFER DUE DATE/

LOCAL TIME

9. ISSUED BY

13b. RATING

14. METHOD OF SOLICITATION

CODE

15. DELIVER TO 16. ADMINISTERED BY CODE

18a. PAYMENT WILL BE MADE BY CODEFACILITY

CODE

CODE

TELEPHONE NO.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN

OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK

BELOW IS CHECKED

SEE ADDENDUM

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED

29. AWARD OF CONTRACT: REF.

DATED . YOUR OFFER ON SOLICITATION

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

OFFER

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

ARE ARE NOT ATTACHED

ARE ARE NOT ATTACHED

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

17a CONTRACTOR/

OFFEROR.

CODE

8 (A)

SIZE STANDARD:

NAICS:

% FOR:SET ASIDE:UNRESTRICTED OR

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SMALL BUSINESS

10. THIS ACQUISITION IS

EDWOSB

SMALL BUSINESS PROGRAM

STANDARD FORM 1449 (REV. 2/2012) BACK

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

40. PAID BY

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

PARTIAL FINAL

37. CHECK NUMBER

38. S/R ACCOUNT NO. 39. S/R VOUCHER NUMBER

36. PAYMENT

COMPLETE PARTIAL FINAL

SCHEDULE Continued

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NSN: 6850-01-288-7922

ASN: D111-153

PROPOLYNE GLYCOL, 100%, PACKAGED IN QUART

CONTAINERS WITH TWO QUART CONTAINERS PER

BOX

SPECIFICATION D111-153-SP004.

0001 PROPYLENE GLYCOL, BASE, QUART CONTAINER,

FOR USE WITH ALL (F&P) FISCHER & PORTER

GAUGES, AND (AWPAG) ALL WEATHER

PRECIPITATION ACCUMULATION GAUGES IN

ACCORDANCE WITH ATTACHED SPECIFICATION

NO. D111-153-SP002

PACKAGED 2 EACH ONE-QUART CONTAINERS PER

BOX. NOTE: THE QUART CONTAINERS MUST HAVE

FLAT SIDES.

CONTRACTOR SHALL DELIVER FOUR (4) UNITS

OF THE PROPYLENE GLYCOL, PACKAGED AS

SPECIFIED ABOVE, FOR PRE-PRODUCTION

SAMPLES IAW THE ABOVE-IDENTIFIED

SPECIFICATION. (THE GOVERNMENT MAY

ELECT TO WAIVE THE REQUIREMENT FOR PRE-

PRODUCTION SAMPLES IF THE VENDOR HAS

PREVIOUSLY PROVIDED PROPYLENE GLYCOL

UNDER THE SPECIFICATION). SAMPLES SHALL

BE DELIVERED WITHIN 30 CALENDAR DAYS

AFTER RECEIPT OF PURCHASE ORDER AS FIRST

ARTICLES. ACCEPTANCE INSPECTION WILL BE

PERFORMED AT THE GOVERNMENT FACILITY

(NATIONAL RECONDITIONING CENTER, 14200

MERRITT RD, GRANDVIEW, MO 64030)

UPON RECEIPT OF WRITTEN GOVERNMENT

ACCEPTANCE, (OR IN THE CASE WHERE THE PRE-

PRODUCTION DELIVERY HAS BEEN WAIVED) THE

BALANCE OF THE ORDER SHALL BE DELIVERED

WITHIN 30 CALENDAR DAYS.

EARLIER DELIVERY AND PARTIAL SHIPMENTS

ARE ACCEPTABLE AND ENCOURAGED AT NO

ADDITIONAL EXPENSE TO THE GOVERNMENT.

ITEMS DELIVERED UNDER THIS CONTRACT

SHALL BE INDIVIDUALLY PACKAGED IN SHIPPING

BOXES/CONTAINERS SUITABLE FOR DELIVERY

BY COMMON CARRIER, AND LABELED IN

ACCORDANCE WITH THE "NATIONAL WEATHER

SERVICE INSTRUCTIONS TO COMMERCIAL

VENDORS FOR MARKING AND BAR CODING

SUPPLIES FOR SHIPMENT TO THE NATIONAL

LOGISTICS SUPPORT CENTER FOR ALL

CONTRACTS".

INVOICES SHALL BE SUBMITTED TO THE

FOLLOWING ADDRESS

U.S. DEPARTMENT OF COMMERCE, NOAA

NATIONAL LOGISTICS SUPPORT CENTER

14200 MERRITT AVENUE

GRANDVIEW, MO 64030

ATTN: TRACYE GREGORY

3400.00 EA

PAGE 3 OF 59 1305M220QNWWG0031

Table of Contents

OFFEROR INSTRUCTIONS

SAP EVALUATION CRITERIA

PROPYLENE GLYCOL SPECIFICATIONS

DELIVERY, MARKING & CODING INSTRUCTIONS

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

52.212-1 INSTRUCTIONS TO OFFERORS--COMMERCIAL ITEMS (OCT 2018)

52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS (OCT 2018)

52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS (OCT 2018)

52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL

ITEMS (OCT 2019)

52.209-4 FIRST ARTICLE APPROVAL--GOVERNMENT TESTING (SEP 1989)

52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (DEC 2013)

52.247-34 F.O.B. DESTINATION (NOV 1991)

1352.201-70 CONTRACTING OFFICER´s AUTHORITY (APR 2010)

1352.209-73 COMPLIANCE WITH THE LAWS (APR 2010)

1352.209-74 ORGANIZATIONAL CONFLICT OF INTEREST (APR 2010)

1352.233-70 AGENCY PROTESTS (APR 2010)

1352.233-71 GAO AND COURT OF FEDERAL CLAIMS PROTESTS (APR 2010)

1352.246-70 PLACE OF ACCEPTANCE (APR 2010)

1330-52.243-70REQUESTS FOR EQUITABLE ADJUSTMENT (OCT 2017)

1330-52.270-304NOAA ACQUISITION AND GRANTS OFFICE OMBUDSMAN (OCT 2016)

PAGE 4 OF 59 1305M220QNWWG0031

CLAUSES

OFFEROR INSTRUCTIONS

PAGE 5 OF 59 1305M220QNWWG0031

INSTRUCTIONS TO OFFERORS

NAICS: 325199, All Other Basic Organic Chemical Specialties

Quotes should be emailed to bryton.curtis@noaa.gov.

BASIS FOR AWARD:

The government intends to award as a firm-fixed price requirement to the responsive responsible quoter(s) providing the best value to the government, considering both price and non-price factors. The award will be made on the basis of the lowest evaluated price of proposals meeting or exceeding the acceptability standards for non-cost factors. This requirement is 100% set aside for small business concerns.

SYSTEM FOR AWARD MANAGEMENT (SAM):

In accordance with FAR 52.212-1(k), unless exempted by an addendum to this solicitation, by submission of an offer, the offeror acknowledges the requirement that a prospective awardee shall have an active registration in the SAM database at the time quotes are submitted, during performance and through final payment of any contract resulting from this solicitation. If the offeror does not become registered in the SAM database in the time prescribed by the Contracting Officer, the Contracting Officer will proceed to award to the next otherwise successful registered Offeror. Offerors may obtain information on registration and annual confirmation requirements via the SAM database accessed through https://www.acquisition.gov under Acquisition Systems or www.sam.gov.

SUBMISSION OF QUOTES:

Quotes must be submitted by electronic means for consideration of award. Electronic quotes may be transmitted by email to bryton.curtis@noaa.gov. It is the Offeror’s responsibility to ensure their electronic offer has been received. If you have any questions regarding the quoting process please contact Bryton Curtis at 816-426-2304.

The following information is to be returned:

1. Page 1 (complete blocks 17a, 30a, 30b and 30c)

2. Page 3 through 4 (fill in your quote/prices)

3. Your DUN & Bradstreet (D&B) D-U-N-S Number. If you do not have a DUNS Number, you may request one at http://fedgov.dnb.com/webform. There is no charge for getting a DUNS Number.

PAGE 6 OF 59 1305M220QNWWG0031

4. Contractor representations and certifications shall be completed in the System for Award Management (www.sam.gov). Contractors shall provide a statement that they either are or are not registered and active in SAM.

5. Your response to CAR Clause 1352.209-74(c), Organizational Conflict of Interest – Contractors shall provide a statement that they either do or do not have conflict of interest.

6. As requested in CAR Clause 1352.213-70, Provide your response to the factors used to evaluate quotes.

7. An email address and telephone number where you can be reached for future correspondence.

Contractors who do not respond to items 1 through 7 may be considered non-compliant with the requirements of the solicitation and no further consideration shall be given for award.

QUESTIONS:

All questions must be submitted via email to the Contracting Specialist, Bryton Curtis at email Bryton.curtis@noaa.gov. The government will make every effort to reply to the questions submitted in a timely manner

SAP EVALUATION CRITERIA

PAGE 7 OF 59 1305M220QNWWG0031

1352.213-70 EVALUATION UTILIZING SIMPLIFIED ACQUISITION PROCEDURES

(APR 2010)

The Government will issue a purchase order resulting from this Request for Quotation (RFQ) to the responsible offeror whose quotation results in the best value to the Government, considering both price and non-price factors considered.

Evaluation will be made based on the lowest priced, technically acceptable quote received. The following factors will be used to evaluate quotations:

1) Technical Capabilities

(a) In accordance with the Statement of Work, contractors shall provide information that demonstrates a level of applicable experience with Propylene Glycol to meet the specifications in the attached drawings and testing guidelines.

2) Past Performance. The offeror's past performance on related contracts will be evaluated to determine, as appropriate, successful performance of contract requirements, quality and timeliness of delivery of goods and services, cost management, communications between contracting parties, proactive management and customer satisfaction.

The contractor shall provide a list of at least two but no more than three contacts, including phone numbers, of past performance references that you have successfully supplied goods similar to size those listed in the statement of work.

(3) Price. The Government will evaluate offers for award purposes by adding the total price for the basic requirement.

(End of clause)

PROPYLENE GLYCOL SPECIFICATIONS

PAGE 8 OF 59 1305M220QNWWG0031

Specification No. D111-153-SP004

Dec. 3, 2013

Supersedes

Specification No. D111-153-SP003

Nov. 1, 2010

NATIONAL WEATHER SERVICE

ENGINEERING DIVISION

Specification For

Packaged Units of PROPYLENE-GLYCOL

PAGE 9 OF 59 1305M220QNWWG0031

NWS Specification No. D111-153-SP004 Dec.3, 2013

Table of Contents

NWS Specification No. D111-153-SP004 Dec. 3, 2013

1 SCOPE

1.1 Scope

2 APPLICABLE DOCUMENTS

2.1 Documents Government

2.1.1 Standards

2.2 Document Sources

3 REQUIREMENTS

3.1 General Requirements

3.1.1 Item Definition

3.1.2 Major Components

3.2 Product Characteristics

3.2.1 Functional Environment

3.3 Formulation

3.3.1 Chemical Properties

3.3.2 Physical Properties

3.3.3 Toxic Products

3.4 Container

3.4.1 Container Details

3.4.2 Container Source

3.4.3 Quantity

3.4.4 Labels

3.4.5 Packaging and Marking

3.5 Samples

3.5.1 Preproduction Samples

3.5.2 Production Lot Samples

3.6 Workmanship

3.7 Precedence of Documents

3.7.1 Notification

4 QUALITY ASSURANCE PROVISIONS

4.1 General

4.2 Acceptance Test and Inspection Provisions

4.2.1 Performance of Tests and Inspections

4.2.2 Contractor Services and Materials

4.3 Rejection

4.4 Compliance Documentation

4.4.1 Materials and Process Certification

4.4.2 Certification Reports

4.5 Sample Inspections

4.5.1 Preproduction Sample Inspection

4.5.2 Production Sample Inspection

PAGE 10 OF 59 1305M220QNWWG0031

4.5.3 Reinspection

4.6 Inspection Procedures

4.6.1 Sample Inspection

4.6.2 General Inspection

5 PREPARATION FOR DELIVERY

5.1 Preservation and Packaging

5.2 Packaging Details

5.3 Marking

5.3.1 Special Marking

6 NOTES

6.1 Intended Use

6.2 Ordering Data

6.2.1 Procurement Details

6.2.2 Samples

6.2.3 Certifications and Reports

6.2.4 Shipment

APPENDIX A ................................................. 6-1

PAGE 11 OF 59 1305M220QNWWG0031

U.S. DEPARTMENT OF COMMERCE

National Oceanic & Atmospheric Administration

National Weather Service

Silver Spring, Maryland 20910

Dec. 3, 2013

Supersedes

SPECIFICATION FOR

Packaged Units of PROPYLENE GLYCOL

1 SCOPE

1.1 Scope.

This specification defines the requirements for the manufacture, test, acceptance, and delivery of packaged units of Propylene

Glycol suitable for use in National Weather Service (NWS) recording precipitation gauges.

2 APPLICABLE DOCUMENTS

2.1 Documents Government.

The following documents, form part of this specification to the extent specified herein. The document revision in effect shall be the issue in effect on the date of solicitation for bids or proposals.

2.1.1 Standards.

FEDERAL: Title: Remarks:

Fed. Std. 102b Preservation, packing, and packing levels

See paragraph 5.1 &

5.2 (herein)

Fed. Std. 123d Marking for Shipment See paragraph 5.3

(herein)

2.2 Document Sources.

Single copies of federal specifications and standards required for bidding purposes are available at the regional General

Services Administration offices.

PAGE 12 OF 59 1305M220QNWWG0031

3 REQUIREMENTS

3.1 General Requirements.

The Propylene Glycol unit shall be manufactured, tested, inspected, and packaged for delivery as specified in applicable paragraphs of this specification. Preproduction tests shall be completed prior to the manufacture of the production units.

3.1.1 Item Definition.

A unit of Propylene Glycol shall be defined as one 32 ounce

(nominal) container properly filled and labeled as specified herein. The Propylene Glycol is used to melt snowfall that accumulates inside the NWS recording precipitation gage.

3.1.2 Major Components.

a. Propylene-glycol - pure technical grade, USP/EP (food grade)

b. Container with labels

3.2 Product Characteristics.

The Propylene Glycol shall contain the chemical compounds required to conform to the requirements of this specification.

3.2.1 Functional Environment.

The Propylene Glycol shall perform as an anti-icing agent by not forming a solid when diluted with 50 percent water at a temperature of -30°F, nominal values.

3.3 Formulation.

The Propylene Glycol (PG) shall be pure, high quality, technical grade or USP/EP grade (food grade), propylene-glycol. This grade of PG is a clear, colorless, practically odorless, and slightly viscous liquid.

3.3.1 Chemical Properties.

The Propylene Glycol shall have a pH value in the range of

6.5 minimum to 8.2 maximum.

PAGE 13 OF 59 1305M220QNWWG0031

3.3.2 Physical Properties.

The specific gravity of the Propylene Glycol shall be 1.04 ±

2% when measured at ambient room temperature.

3.3.3 Toxic Products.

The Contractor shall provide the current toxicological data and formulations required to evaluate the safety of the Propylene

Glycol and provide a Material Safety Data Sheet (MSDS) that complies with OSHA code 29 CFR 1910.1200.

3.4 Container.

The container shall be of one quart capacity and shall be constructed to withstand shipment and storage without leakage when packaged as specified.

3.4.1 Container Details.

The container shall be shaped for cubic efficiency by being generally rectangular in shape and shall be in accordance with the following:

a. The container material shall be of high density polyethylene. Any color is acceptable.

b. The pouring neck shall be threaded to accept a cap and shall be suitable for air-tight hermetic sealing. A foil seal shall be secured over the pouring orifice after the container is filled.

c. A cap shall be supplied and fitted to each filled/sealed bottle, and contain an additional seal to ensure sealing after the foil seal is removed.

d. The container shall not be oversized and should have a maximum capacity of 38 fluid ounces or less.

e. The container shall be the same for the whole order lot.

f. The container may be direct printed or use labels to contain the information specified in 3.4.4 and following. Other Vendor information may also be on the container.

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3.4.2 Container Source.

The vendor shall choose the container source.

3.4.3 Quantity.

Each container shall be filled with 32 +/- 1 fluid ounces of the specified propylene-glycol.

3.4.4 Labels.

If labels are used, each container shall have durable self-adhesive, smudge-proof labels attached to the wider sides of the container. Printing shall be sized for normal unaided eyesight. The labels/printing shall have the instruction information in the format as specified in Appendix A.

3.4.5 Packaging and Marking.

The units shall be packaged two to a box/carton and marked, in accordance with the requirements of Section 5.

3.5 Samples.

The Contractor shall provide the required samples for the preproduction and production acceptance inspections. The

Government may subject any unit to spectrographic, chromatographic, and spectrophotometric methods or any other measurements deemed necessary by the Government to facilitate comparison between the preproduction samples and the production samples subsequently delivered for acceptance.

3.5.1 Preproduction Samples.

The Contractor shall manufacture a preproduction sample for approval by the Government prior to the quantity production of the Propylene Glycol units on contract. This sample shall consist of four units of the Propylene Glycol formulated, quantified, and in labeled containers packaged, and marked for delivery as specified in paragraphs 3.3 through 3.4.5.

3.5.2 Production Lot Samples.

The Contractor shall select and inspect the production lot samples from each production lot (i.e. from the same mix or batch) at random at a rate of four Propylene Glycol units per production lot of 2,000 units as defined by paragraph 3.1.1.

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3.6 Workmanship.

Workmanship shall be the highest quality consistent with accepted industrial standards utilized by manufacturers of similar material, and shall comply with applicable standards and requirements to produce an uncontaminated and consistent product. With the delivery of each lot submitted for Government acceptance, the Contractor shall visually inspect each unit for completeness as follows:

a. Containers sealed with foil

b. Container caps tight

c. Labels attached and smudge-free

d. Two units in each carton

e. Material Safety Data Sheets in each carton

f. Packaging marked as required

3.7 Precedence of Documents.

Should the requirements or provisions of the purchase contract, this specification or referenced documents be in conflict, the following order of precedence shall prevail:

a. Purchase contract

b. This specification

c. Referenced standards and specifications

3.7.1 Notification.

The Contractor shall immediately notify the Government

Contracting Officer, in writing, of any conflict or apparent conflict with the requirements in this specification.

4 QUALITY ASSURANCE PROVISIONS

4.1 General.

Acceptance of any Propylene Glycol unit by the Government shall be contingent upon such unit(s) complying with the requirements of this specification as demonstrated by meeting the "Quality

Assurance Provisions" specified herein. Government acceptance of the preproduction Propylene Glycol samples or any production Propylene Glycol unit shall not be construed as a waiver of any specified requirement.

4.2 Acceptance Test and Inspection Provisions.

The Contractor shall demonstrate to the Government that each

Propylene Glycol unit complies with the technical requirements of this specification by conducting the following required

PAGE 16 OF 59 1305M220QNWWG0031

classes of tests and inspections and any other necessary tests and inspections to assure compliance.

a. Preproduction sample inspection (4.5.1)

b. Production sample inspection (4.5.2)

4.2.1 Performance of Tests and Inspections.

The Contractor shall perform all tests and inspections at the

Contractor's facility or any other facility approved by the

Government. The Government will witness and review all tests and inspections and use the results in the determination of the acceptance of each Propylene Glycol unit. The Government reserves the right to waive any test or inspection and to perform any or all inspections deemed necessary to assure that each Propylene Glycol unit complies with the requirements of this specification at any time during the contract period.

4.2.2 Contractor Services and Materials.

The Contractor shall provide all services, materials, facilities, equipment, and personnel required to perform all tests and inspections. Except as otherwise specified, the

Contractor may utilize his own facilities or any commercial laboratory acceptable to the Government.

4.3 Rejection.

In the event any Propylene Glycol unit fails to comply with any requirement of this specification, the Government will reject the entire lot from which the Propylene Glycol unit represents. The Contractor shall determine the cause of noncompliance, at no additional cost to the Government, and submit remedial procedures for approval prior to re-inspection.

4.4 Compliance Documentation.

4.4.1 Materials and Process Certification.

The Contractor shall certify, in writing, signed by the

Contractor's Official Quality Control Representative, acknowledging that each unit submitted for Government acceptance is manufactured from the specified materials and produced in accordance with all the requirements of this specification.

PAGE 17 OF 59 1305M220QNWWG0031

4.4.2 Certification Reports.

The Contractor shall provide a written report, signed by the

Contractor's Official Quality Control Representative, listing the actual measurements, tests, and inspection results as indicated in Table I.

4.5 Sample Inspections.

4.5.1 Preproduction Sample Inspection.

The Contractor shall inspect and test two of the four preproduction samples of paragraph 3.5.1 in accordance with the inspection procedures of paragraph 4.6 and as specified in Table

I. Rejection shall be as specified in paragraph 4.3. The remaining two units, packaged as required by Section 5, and the documentation required by paragraph 4.4 shall be delivered to the Government for approval.

4.5.2 Production Sample Inspection.

The Contractor shall select the samples in accordance with paragraph 3.5.2 and shall inspect these samples in accordance with the inspection procedures of paragraph 4.6 and as specified in Table I. Rejection shall be as specified in paragraph 4.3. The documentation required by paragraph 4.4 shall be delivered concurrently with the production lot to the

Government for approval.

4.5.3 Reinspection.

Reinspection by the Contractor shall only be permitted after the remedial procedures of paragraph 4.3 have been approved by the

Government Contracting Officer. These procedures shall establish whether reinspection shall include all the inspection procedures of paragraph 4.6 or only those that revealed the cause(s) for the initial rejection. Reinspected units shall be designated as such by the Contractor and shall be delivered only after the compliance documentation of paragraph 4.4 meets the approval of the Government Representative.

PAGE 18 OF 59 1305M220QNWWG0031

Table I Inspection Schedule

Requirements

Test

Paragraph

Remarks

3.2.1 Functional Environment* 4.6.1.4 Test

3.3 Formulation* 4.4.1 Certification

3.3.1 Chemical Properties* 4.6.1.3 Measurement

3.3.2 Physical Properties* 4.6.1.2 Measurement

3.3.3 Toxic Products 4.6.2.3 Certification (MSDS)

3.4.1 Container Details* 4.6.1.5 Measurement

3.4.3 Quantity 4.6.1.1 Measurement

3.4.4 Labels 4.6.2.1 Inspection

3.4.5 Packaging for Shipment 4.6.2.2 Inspection

3.5.1 Preproduction Samples* 4.5.1 Test

3.5.2 Production Lot Samples* 4.5.2 Test

3.6 Workmanship 4.5.2.4 Inspection

*Preproduction and Production samples

0nly

See Paragraphs 4.4.1 and 4.4.2

4.6 Inspection Procedures.

4.6.1 Sample Inspection.

The Contractor shall inspect each sample unit in accordance with the inspection schedule of Table I on an individual basis starting with the general inspections of paragraph 4.6.2.

The actual test measurements from the following paragraphs shall be recorded as required in paragraph 4.4.2.

4.6.1.1 Quantity.

The Contractor shall certify, in writing, signed by the

Contractor's official Quality Control Representative, acknowledging that the quantity of Propylene Glycol in each container complies with the requirements of paragraph 3.4.3.

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4.6.1.2 Specific Gravity Test.

The Contractor shall determine the specific gravity of the

Propylene Glycol at room temperature using at Fisher Scientific model 1065 Hydrometer or equivalent for compliance with the requirements of paragraph 3.3.2.

4.6.1.3 Chemical Properties.

The Contractor shall determine the Ph value of the Propylene

Glycol of each unit for compliance with the requirements of paragraph 3.3.1 as follows:

a. Dilute the contents from each sample unit with an equal amount of distilled water.

b. Determine the Ph value of the diluted Propylene

Glycol from each unit using conventional Ph test methods

(save samples for next test).

4.6.1.4 Low Temperature Test.

The Contractor shall pour each diluted unit into separate containers, and then place them in a low temperature box, operating at -30°F +/- 5°F. After 3 hours: the Contractor shall determine the compliance of each sample unit with the requirements of paragraph 3.2.1. Discard the test samples properly after results are recorded and witnessed.

4.6.1.5 Container.

The Contractor shall visually examine each sample container for deficiencies and measure its total capacity by filling the empty container with tap water for compliance with the requirements of paragraph 3.4.1.

4.6.2 General Inspection.

The Contractor shall conduct the following inspections on each unit of each lot prior to delivery to the Government for acceptance.

4.6.2.1 Labels/Printing.

The Contractor shall visually examine the labels/printing on each unit for compliance with the requirements of paragraph

3.4.4.

4.6.2.2 Packaging for Shipment.

The Contractor shall examine each carton for compliance with the requirements of paragraph 3.4.5.

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4.6.2.3 Toxic Products.

The Contractor shall provide, in each carton, the toxicological data (MSDS) as required by paragraph 3.3.3.

4.6.2.4 Workmanship.

Prior to conducting the procedures of paragraph 4.6.1.1, the

Contractor shall visually examine each test sample for compliance with the workmanship requirements of paragraph 3.6:

a. Carton properly sealed and marked.

b. No evidence of leakage in any position.

c. MSDS present.

d. Container and label free of rough handling marks or smudges.

e. Seal installed in cap.

f. Proper installation of foil seal before opening.

g. Contents of the container free of impurities or sediment.

5 PREPARATION FOR DELIVERY

5.1 Preservation and Packaging.

Preservation and packaging shall be in accordance with

Federal Standard 102b, Level B. Preservation and packaging shall afford adequate protection against deterioration, and physical damage to the units during multiple reshipment, handling, and known storage conditions for periods of approximately but not exceeding 1 year.

5.2 Packaging Details.

The filled containers shall be packed with dividers in standard shipping cartons, two containers per carton including a copy of the MSDS. The cartons shall be protected from damage due to overstacking and tight strapping. The packing shall meet the requirements for continental U.S. shipment in accordance with commercial practice to insure carrier acceptance and safe transportation at the lowest surface rate to the NOAA warehouse in Kansas City, Missouri (or any other location in the contiguous U.S.).

5.3 Marking.

In addition to any special marking required by the contract, all cartons, shipping boxes, and crates shall be marked with letters at least 3/8-inch high and 3/16-inch wide in waterproof

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ink or paint to identify the contents in accordance with Federal

Standard 123d. Hand lettering is not authorized.

5.3.1 Special Marking.

In addition to the standard marking information, special marking shall be added as follows:

[NSN barcode (3 of 9 format)]

PROPYLENE GLYCOL

TWO 1-QT. PLASTIC BOTTLES

NSN: 6850-01-288-7922

WSN: D111-153

NWS SPEC. NO.: D111-153-SP004

CONTRACT NO.:

MANUFACTURER NAME (OPTIONAL)

DATE OF MANUFACTURE: MM/YY*

Manufacturer's name and address (optional)

*MM/YY represents the month (in one or two digits) and the year (in two digits).

6 NOTES

6.1 Intended Use.

The information in this section is for background and instructions to the Government Contracting Officer.

6.2 Ordering Data.

Procurement documents should state the specific title, number, and date of this specification and any exceptions.

6.2.1 Procurement Details.

Item description information is provided by paragraph 3.1.1.

6.2.2 Samples.

The preproduction and production samples (see paragraphs 3.5.1 and 3.5.2) must not be waived. Government approval of the preproduction sample test results are required prior to start of the production lot. Preproduction and production samples and test results should be addressed in the procurement document

(these samples are expended in testing and the effect on the net delivered lot should be considered).

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6.2.3 Certifications and Reports.

The materials and process certification of paragraph

4.4.1 and the certification report of paragraph 4.4.2 are required deliverables.

6.2.4 Shipment.

The procurement document should require information on method of palletizing to assure undamaged containers.

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A-1

APPENDIX A

CONTAINER LABELS

PROPYLENE GLYCOL FOR

RECORDING PRECIPITATION GAUGES

DATE OF MANUFACTURE: MM/YY* LOT NO.:_________

NATIONAL STOCK NO. 6850-01-288-7922

(Specification No. D111-153-SP004)

INSTRUCTIONS:

A. Gauge Preparation:

1. At the beginning of the season for snow or freezing temperatures, complete the following:

a. Remove and store funnel. Replace when season ends.

b. Empty, clean, and replace the bucket.

B Addition of Propylene Glycol:

1. FISCHER & PORTER GAUGE:

Pour contents of two of these containers into the collector.

DO NOT ADD WATER OR MAKE ADJUSTMENTS TO THE GAUGE AFTER

THE PROPYLENE GLYCOL HAS BEEN ADDED.

C. General

1. Stir the Propylene Glycol solution occasionally, especially after rain or snow, to mix well.

2. Empty the Fischer & Porter gauge only when it records near the 10-inch level. DO NOT ADJUST readings.

*MM/YY represents the month (in one or two digits) and the year (in two digits).

LABEL ONE

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Specification. No. D111-153-SP003

A-2

CAUTION: Contains PROPYLENE-GLYCOL. Propylene-glycol may cause eye irritation. In case of eye contact immediately flush eyes with water for 15 minutes. If irritation persists after flushing, contact a physician. Prolonged contract with skin is essentially non-irritating. However, in case of contact with skin wash off with soap and water. If swallowed no adverse health effects are expected. However, do not induce vomiting since aspiration into the lungs may cause lipoid pneumonia. Do not store in open or unlabeled containers. Keep away from children and animals.

LABEL TWO

DELIVERY, MARKING & CODING INSTRUCTIONS

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INSTRUCTIONS TO COMMERCIAL VENDORS

FOR

MARKING AND BAR CODING SUPPLIES

FOR SHIPMENT TO

THE NATIONAL LOGISTICS SUPPORT CENTER

FOR

All CONTRACTS

December 15, 2015

Prepared by:

DEPARTMENT OF COMMERCE

NATIONAL OCEANIC AND ATMOSPHERIC ADMINISTRATION

NATIONAL WEATHER SERVICE

LOGISTICS MGMT. BRANCH, W/OBS34

1325 EAST-WEST HIGHWAY

SILVER SPRING, MD 20910

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Basic Requirements

Products which are procured for delivery to the National Logistics Support Center (NLSC) are required to be individually packaged and labeled in accordance with this document.

Product and contract/purchase order information markings shall be placed on containers for items delivered to the National Logistics Support Center (NLSC). These markings shall contain information and be placed in accordance with requirements of MIL-STD-129M, Marking for Shipment and Storage, and MIL-STD- 1189B, Standard Department of Defense Bar Code Symbology, with exceptions allowed as described below, or as contained in the contract or ordering document. The cited MIL-STD standards are available from the following source:

Defense Printing Service Detachment Office Department of the Navy

700 Robbins Avenue Philadelphia, PA 19111-5094

Telephone orders for these documents may be placed at 215-697- 2179. The information provided below is a synopsis of those MIL-STD requirements deemed important to logistics management requirements at the National Logistics Support Center. Note that bar code requirements are applicable unless they are specifically identified as excluded in the contract or purchase order.

A. General Description of Requirements

The MIL-STDs contain requirements for content and placement of markings on containers of items delivered under contract or purchase order. These requirements include text markings of product, contract and vendor information, as well as select bar coded information.

Each deliverable item shall be individually packaged in a unit shipping container labeled in accordance with this document.

Unit shipping containers shall be of sufficient strength and offer adequate protection against damage from handling by a commercial carrier (i.e., Federal Express, United States Post

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Office, etc.) These unit shipping containers shall be packaged into exterior shipping packages in accordance with this document.

Preservation and packaging shall afford protection against corrosion, deterioration and physical damage during shipment, handling, indeterminate storage and worldwide redistribution.

Marking requirements differ for exterior containers and other levels of packing--unit packs, intermediate containers. An exterior container is defined as a container designed to protect unit packs and intermediate containers and their contents during shipment and storage. It can be a unit pack or an intermediate container, or contain a combination of unit packs and intermediate containers. An exterior container may or may not be used as a shipping container. An intermediate container is defined as a wrap, box, or bundle containing unit packs of identical items. A container which meets the definition as an intermediate container, but which is used as a shipping container, shall be marked as an exterior container. Any container which includes two or more NSN's shall be marked as an exterior container.

Different purchase orders or contracts shall not be consolidated in a single container or pallet.

B. Text Information

Text information shall include product identification and contractor information. These two types of information are described separately below, for each of the possible types of containers.

B.1. Identification markings on unit packs, intermediate containers, and unpacked items

In the order listed below, the following information is required unless specifically exempted in the procurement contract or order, or shown as optional.

! NSN(National Stock Number), to include spaces or dashes and any prefix or suffix shown in the contract or requisition.

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! CAGE code and part number (PN). The letters "CAGE" and either "PN" or "P/N" shall be used to identify this information. The PN specified in the contract (if any) shall be used; if none is specified, the PN of the actual manufacturer or the PN assigned by the company awarded the contract. No PN is required if none is assigned to the item.

! Item description or nomenclature. A short description of the product identified by the NSN. If specified in the contract or procurement document, the Agency Stock Number shall be shown on the next line(s), for example:

ASN: K220-3A3

! Quantity (QTY) and Unit of Issue (UI). The quantity is the number of units of issue in the marked unit pack or intermediate container. The unit of issue is the standard or basic quantity indicated in the procurement contract or order as the minimum quantity issued, e.g., quart, liter, dozen, foot, meter, each, gross, etc. A nondefinitive UI shall be accompanied by a quantitative expression, such as

"1 ROLL (100 FT)."

! Contract number or Purchase Order number, and line item number.

! When shelf-life markings are specified in the contract, purchase order, purchase description, specifications, material standards, and other procurement documents, they shall include the shelf life expiration date, and be shown below the product description information on unit packs, intermediate containers, and unpacked items.

! Hazardous Material Identification information shall be included in accordance with MIL-STD 129-M, and standards referenced therein. A Material Safety Data Sheet (MSDS) shall be included with each shipment.

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! An item assigned a serial number shall have that number applied to the unit pack and to the intermediate container preceded by the abbreviation "SER NO". The serial number data shall be shown directly below the product identification markings. When unit packs bearing consecutive serial numbers are packed in an intermediate container, only the first and last numbers in the series shall be shown. When not in sequence, each number shall be listed on the container. When there is inadequate space on the container for the marking of multiple serial numbers, a list of serial numbers shall be included. One copy of the serial number list shall be placed inside the container and one copy shall be placed in the packing list envelope. The identification-marked side of the container shall be marked "SERIAL NUMBER LIST INSIDE".

Figure 1 illustrates the content and placement of product identification markings on unit pack and intermediate containers.

B.2 Identification and contract markings on exterior containers

When necessary, due to a number of varying NSN's being shipped on the same contract at the same time, an exterior container may be required to consolidate several different unit packs and/or intermediate containers. In addition, an intermediate container may be utilized as a shipping container, and shall be marked as an exterior container. The following identification and contract information shall be marked on exterior containers in the order listed.

B.2.1 Exterior Containers Containing a Quantity of a Single NSN

If the exterior container contains one or more unit packs or one or more intermediate packs of the same NSN, the exterior container shall be marked with the following product description and contract information:

Identification Information

! National Stock Number(NSN) , in the manner described in B.1 above.

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! CAGE code and PN, in the manner described in B.1 above.

! Item description or nomenclature. If specified in the contract or procurement document, the Agency Stock Number shall be shown on the next line, for example:

ASN: K220-3A3

! Quantity and UI, as described in B.1. The quantity should reflect the total number of units of issue packed in the exterior container.

! Gross weight and cube. The capital letters "WT" and CU" shall precede the gross weight and cube numerals. If no units of measure of weight or cube are shown, it will be assumed that the values are expressed in pounds and cubic feet. The gross weight shall be expressed in pounds, rounded up to the nearest pound.

The cube shall be calculated from the overall length, width, and height dimensions of the exterior shipping container. Irregular, cylindrical, or round items shall be considered to be rectangular solids. The cube shall be expressed in cubic feet, expressed in decimals rounded up to the nearest tenth of a cubic foot. If metric units are used to show weight or cube, the units must be included after the value, for example, WT 5.2 KG CU 3.4 LITER.

! When shelf-life markings are specified in the contract, purchase order, purchase description, specifications, material standards, and other procurement documents, they shall include the shelf life expiration date, and be shown below the product description information on exterior containers. NOTE: Any inspection/test date and other shelf-life markings, when required, shall be applied below the identification markings and as specified in MIL-STD-129M.

! All required hazardous material markings shall be shown on the exterior container. For information on the additional marking and labeling requirements for hazardous materials, see MIL-STD-129M and other standards referenced therein.

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! Items assigned a serial number shall have that number applied, either in text format or bar coded, to the exterior container, preceded by the abbreviation "SER NO". The numbers shall be shown directly below the above product identification markings. When unit packs bearing consecutive serial numbers are packed in an exterior container, only the first and last numbers in the series shall be shown. When not in sequence, each number shall be listed on the container. When there is inadequate space on the container for the marking of multiple serial numbers, a list of serial numbers shall be included with the shipment. One copy of the serial number list shall be placed inside the container and one copy shall be placed in the packing

Contract Information

! Contract or purchase order number, and line item number.

Where applicable, also include delivery order number, modification number, or lot number.

! Name and address of the contractor (including nine-digit zip code). The street address is optional. When supplies are shipped from a subcontractor, only the name and address of the company awarded the contract shall be used.

Figure 2 illustrates the content and placement of identification and contract markings on exterior containers which contain a quantity of a single NSN.

B.2.2 Exterior Containers of multiple NSN's.

When containers of items include more than a single NSN, the container shall be marked with the following information, in the order listed, as shown on the next page:

Identification Information

! Include on the first line the word "MULTIPACK". If the contained items are in support of a system identified in the order or contract, the system shall be

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identified on this line, e.g., "MULTIPACK FOR NEXRAD

SYSTEM"

! the gross weight and cube

! In addition to any shelf-life markings, the words "CONTAINS

SHELF-LIFE ITEMS" shall be placed on the next line(s).

! Warranty information. The words "WARRANTED ITEMS INSIDE" shall be placed on the next line if contained items are covered by a warranty.

! Hazardous Material Identification markings, as specified in

MIL-STD-129M and references contained therein, shall be placed on multi-pack containers.

! Other special markings. Caution markings shall be applied as required (e.g., FRAGILE, arrows, hazardous warning labels, electrostatic discharge sensitive devices, etc.).

! Items assigned a serial number shall have that number applied to the exterior container, preceded by the abbreviation "SER NO". The numbers shall be shown directly below the product identification markings listed in the previous paragraphs. When unit packs bearing consecutive serial numbers are packed in an exterior container, only the first and last numbers in the series shall be shown. When not in sequence, each number shall be listed on the container. When there is inadequate space on the container for the marking of multiple serial numbers, a list of serial numbers shall be included with the shipment. One copy of the serial number list shall be placed inside the container and one copy shall be placed in the packing

Contract Information

! Contract or purchase order number, and line item number.

Where applicable, also include delivery order number, modification number, or lot number.

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! Name and address of the contractor (including nine-digit zip code). The street address is optional. When supplies are shipped from a subcontractor, only the name and address of the company awarded the contract shall be used.

C. Shipping label markings

Shipping address markings or shipping labels shall be in accordance with accepted carrier practices and DOT regulations, or as otherwise prescribed in the contract or order. Address marking requirements of MIL-STD 129M are NOT included as part of requirements for shipment to NLSC, except that the Standard shall serve as guidance for placement of shipping labels on containers.

When multiple shipping containers are included in a shipment, the markings on each container shall include the serialized container number and the total number of containers in the shipment, e.g., 1 of 5.

All shipments to the National Logistics Support Center shall be made to the following address:

Department of Commerce National Logistics Support Center 14200 Merritt Road Grandview, MO 64030

D. Bar code markings

Unless otherwise specified in the contract or order, bar code markings are required on all containers and loose or unpacked items. Bar codes are to be of Code 3 of 9 symbology, generally of medium density (3.0 to 9.4 Characters Per Inch). The extended 3 of 9 character set is NOT to be utilized. All bar codes and the human readable interpretation (HRI) shall meet the specifications contained in MIL-STD 1189B, Standard Department of Defense Bar Code Symbology. The HRI shall be an exact interpretation of the bar code data and shall not contain spaces or dashes or start/stop characters. The preferred location for

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the HRI is below the bar code markings, while the optional location is above the bar code markings.

D.1 Unit Packs and Intermediate Containers

Unit packs and intermediate containers shall contain a bar code of the National Stock Number (NSN). This bar code shall consist of the basic 13 data characters. Prefixes and suffixes to the stock number, as well as spaces and dashes, shall not be bar coded. The HRI shall include only the 13 basic data characters.

Dashes, spaces or start/stop characters shall not be shown in the HRI.

When a requirement for bar coded serial numbers is specified in the procurement contract or order, an item assigned a serial number shall have the bar coded serial number applied to the unit pack and to the intermediate container. The bar codes shall be located directly below the product identification markings preceded by the abbreviation "SER NO". The letters "SER NO" shall not be bar coded. When more than five serial-numbered items are in an intermediate container, two serial number lists shall be provided. One list, which is to be placed inside the container, shall contain a bar code for each serialized item. The second list shall be placed in the packing list envelope; bar coding of the second serial number list is optional. The words "SERIAL NUMBER LIST INSIDE" shall be marked on the product identification-marked side of the container.

Figure 3 illustrates the marking placement and bar code requirements for unit packs and intermediate containers.

D.2 External Containers

Information to be bar coded on exterior containers which contain a single NSN shall include:

(1) National Stock Number(NSN). The NSN shall be bar coded as specified in D.1.

(2) Contract/Delivery Order or Purchase Order number. The bar coded contract/delivery order or order number shall consist of up to 15 characters, as prescribed in the contract or order.

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(3) Commercial and Government Entity (CAGE) code of the company awarded the contract. The CAGE code shall consist of 5 characters.

(4) Contract Line Item Number (CLIN) when used. The CLIN shall consist of 6 characters, including zero fillers placed to the left of the number (e.g., 0001AB).

NOTE: For exterior containers containing more than a single NSN, such as multipacks, bar code markings on the exterior container shall be limited to the contract or order number. However, unit packs and intermediate containers which are included in the exterior container shall be bar coded as described in D.1.

HRI information shall be preferably shown under the bar code, and shall include only the bar coded data characters; start/stop characters shall not be shown.

In addition, when a requirement for bar coded serial numbers is specified in the procurement contract or order, all items assigned a serial number shall have the bar coded serial number applied to the exterior container. The bar codes shall be located directly below the product identification markings and be preceded by the abbreviation "SER NO"; the letters "SER NO" shall not be bar coded. When more than five serial-numbered items are contained in an exterior container, two serial number lists shall be provided. The first list, which is to be placed inside the container, shall contain a bar code for each serialized item. The second list shall be placed in the packing list envelope; bar coding of the second serial number list is optional. The words "SERIAL NUMBER LIST INSIDE" shall marked on the product identification-marked side of the container.

Figure 4 illustrates the placement of markings and bar code requirements for external containers.

Figure 5 illustrates the layout format acceptable for bar code markings on exterior containers.

E. Markings and Marking Materials

Markings shall be by stenciling, stamping, machine printing, or labeling (using preprinted labels). In addition, hand printing

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may be used on packs and containers for marking any of the following: serial numbers, quantity per…