SOW--1305M219QNMAN0072.pdf

SOW--1305M219QNMAN0072

Statement of Work (SOW)

Maintenance of Aerospace Ground Support Equipment (AGSE)

For

NOAA Aircraft Operations Center (AOC), Lakeland, Florida.

BACKGROUND

The U.S. Department of Commerce (DOC), National Oceanic and Atmospheric Administration

(NOAA), Aircraft Operations Center (AOC), Lakeland Florida, operates nine aircraft ranging from light piston aircraft to heavy WP-3D Orion Hurricane Hunters and Gulfstream IV

Hurricane Surveillance aircraft. The AOC has need for a contractor to maintain AOC’s Aircraft

Ground Support Equipment (AGSE).

Contractor shall:

Maintain a minimum of $100,000.00 of liability insurance in the State of Florida throughout the contract life.

Provide proof of liability insurance (or verifiable proof of the ability to obtain said insurance) when responding to this Request For Quote (RFQ). If selected as the choice contractor, must provide a hard copy of said active liability insurance at least 2 business days prior to beginning contract; failure to do so will default this contract to the next ranked eligible vendor.

Must provide the name of the technician who will work on-site at the AOC

Technician must be versed in small and large gas/diesel/electrical motor repair, general hydraulic repair, general pneudraulic repair, general pneumatic repair, and posses a working knowledge of circuitry and circuit repair as well as general mechanical and electrical troubleshooting and repair.

ASE certification preferred.

On-site technician must have at least 10 years history of maintaining all forms of AGSE

Provide proof of on-site technician’s AGSE training or certifications for the last 10 years

Provide three references in maintaining AGSE

Have the equipment to load bank Aircraft Electrical Generator Power Units

Have the equipment (or ability) to load test aircraft jacks (Annually) ranging from 1 ton up to 45 tons.

Obtain and maintain security clearance for access to a US Government facility

Shall posses a valid driver’s license, vehicle insurance and registration

Provide their own transportation, tools and equipment

Utilize AOC supply system as the primary source for any consumables, parts, or materials required. Obtain prior approval from AOC Chief of Supply before purchasing any materials above and beyond the scope of the standard cost of scheduled inspection/maintenance

Be responsible for providing all hazardous materials, and arranging disposal of any hazardous wastes (No HAZMAT will be brought into the AOC facility without an SDS and approval from the AOC Supply Chief)

Provide a 4 hour response time for emergency AGSE repair

Provide updated equipment status reports and spreadsheets in Microsoft ACCESS, EXCEL, or WORD format to the AOC Support Services Chief at his/her choice of interval (normally monthly).

Provide transportation for any items requiring off-site inspection/maintenance

Notify AOC supply personnel whenever entering/departing the AOC facilities on the scheduled duty days

Tag/mark all AOC AGSE items with equipment number and maintenance status to ensure equipment status is clearly visible to all users

Recommend replacement items with written quotes for upgrades and schedule adjustments based on usage

Immediately notify the AOC Chief of Supply/COR whenever items are found to be in an unsafe/unusable condition

Provide a cost breakdown on all invoices of periodic inspection/maintenance items:

Labor and parts

Contractor is not responsible for calibration testing.

Equipment records are not required to be maintained to Department of Defense standards

(Industry Standards are sufficient)

Contractors are responsible for Non-Destructive testing (if necessary)

Fueling of Equipment:

Contractor shall refuel all AGSE as necessary (Diesel and Gasoline). As the variables are too great to predict, it is impossible to set a fixed-cost price, therefore, the contractor will pre-pay for any fuel, and in-turn, invoice for the fuel cost and labor using the “Over and Above” CLIN.

Contractor will provide the COR with a copy of all fuel receipts. Note: Fuel pumps (diesel and gasoline) are with ½ mile of AOC. Contractor shall not store any bulk fuel tanks on AOC premises. One portable fuel container (up to 25 gallons) is permissible and must be stored in an authorized storage locker/unit.

AOC will:

Provide an enclosed area for AGSE maintenance, tools and materials

Provide shop pneumatic air

Provide a 2-ton automobile floor jack

Provide a Hazardous Material disposal site for AGSE fluids and filters

Provide common hardware, HAZMAT, and general Personal Protective Equipment

(except steel-toe shoes)

Ensure technical publications (if available) are furnished

The government will provide quality control as required

Provide authorized storage for portable fuel container (up to 25 gallons)

General Description of the Work:

Provide scheduled and routine inspections and repairs to include unscheduled maintenance for all identified AOC AGSE. These inspections are to include the following Work Scope.

The contractor shall:

(1) Perform weekly, monthly, quarterly, semi-annual and annual inspections/maintenance on-site at the NOAA AOC facility (or at another location if the inspection or repairs cannot be complied with at the AOC).

(2) Shall provide a firm fixed price for general inspections and servicing, and a labor rate for

“over and above repairs” for discrepancies. Any “over and above” quotes shall be itemized by part cost, part discount and labor cost (per half-hour increments).

WEEKLY INSPECTION:

The following equipment will receive Periodic Maintenance Inspections (PMI) on a weekly basis. A PMI includes inspection of all fluid levels, tire pressures, belts, hoses, cables, wires, plugs, gauges, the servicing and lubrication of all moving parts to include castors and wheels (as required). Inspection includes: looking for fluid leaks, cracks, metal fatigue, corrosion or cracks in the welds, a general visual inspection to check for broken, missing or defective materials and parts to include tire defects or wear. Servicing includes: checking fluids and tires for correct levels and pressures, then (as required)-- service fluids and tires, lubricate moving parts, and charge batteries. All motorized, non-motorized, and hydraulic equipment will receive a functional and/or operational check prior to signing-off the equipment as part of this weekly

PMI. All maintenance beyond what is described in the weekly PMI is considered “Over and

Above” maintenance, repairs, or labor. Provide an individual price breakdown for each item for a weekly PMI inspection as described in this paragraph:

1. Charger- EZ-GO

2. Charger- EZ-GO

3. Golf Cart EZ-GO

4. Golf Cart EZ-GO

5. Golf Cart EZ-GO

6. Golf Cart- Club Car

7. B-1 Maintenance Stand

8. B-1 Maintenance Stand

9. B-4 Maintenance Stand

10. B-4 Maintenance Stand

11.B-4 Maintenance Stand

12. B-4 Maintenance Stand

13. B-4 Maintenance Stand

14. Manlift Basket- JLG

15. Manlift Scissor- JLG (Standard)

16. Manlift Scissor- JLG (Narrow)

17. PowerCart- 28v Light Aircraft (Electric)

18. PowerCart- 28v Light Aircraft (Electric)

19. PowerCart- 28v Light Aircraft (Gasoline)

20. PowerCart- 28v Light Aircraft (Gasoline)

21. Tow Tractor- John Deere (Diesel)

22. Tow Tug- Stewart Stevenson (Diesel)

23. Tow Tug-NMC Wollard (Gasoline)

24. Tow Tug- LEKTRO (Battery/Electric)

25. Floor Scrubber-NILFISK (Battery/Electric)

26. Generator- Diesel (HOBART 140 KVA/28 VDC)

MONTHLY INSPECTIONS:

The following equipment will receive Periodic Maintenance Inspections (PMI) on a monthly basis. A PMI includes inspection of all fluid levels and tire pressures, belts, hoses, cables, wires, plugs, gauges, the servicing and lubrication of all moving parts to include castors and wheels (as required). Inspection includes: looking for fluid leaks, cracks, metal fatigue, corrosion or cracks in the welds, a general visual inspection to check for broken, missing or defective materials and parts to include tire defects and wear. Servicing includes: checking fluids and tires for correct levels and pressures, then (as required)-- service fluids and tires, lubricate moving parts, and charge batteries. All motorized, non-motorized, and hydraulic equipment will receive a functional and/or operational check prior to signing-off the equipment as part of this Monthly

PMI. All jacks will be exercised to their full extension. Towbar sheer bolts will be inspected and replaced (as needed), but not to exceed annually (unless circumstances dictate). The Overhead

Gantry Crane will be inspected and signed-off monthly In Accordance With the Manufacture or

OSHA checklist. An annual inspection on the Gantry Crane will be conducted by a Lakeland

Florida OSHA certified inspector. All maintenance beyond what is described in the monthly

PMI is considered “Over and Above” maintenance, repairs or labor. Provide an individualized price breakdown for each item for a monthly PMI inspection as described in this paragraph:

1. Generator- Gasoline (Honda)

2. Generator- Gasoline (Honda)

3. Generator- Gasoline (Honda)

4. Generator- Gasoline (Honda)

5. Generator- Diesel (Kubota)

6. Aircraft Jack- 3 ton Tripod 1’

7. Aircraft Jack- 3 ton Tripod 1’

8. Aircraft Jack- 5 ton Tripod 3’

9. Aircraft Jack- 5 ton Tripod 3’

10. Aircraft Jack- 5 ton Tripod 3’

11. Aircraft Jack- 12 ton Tripod 4’

12. Aircraft Jack- 25 ton Tripod 4’

13. Aircraft Jack- 25 ton Tripod 4’

14. Aircraft Jack- 30 ton Tripod 6’

15. Aircraft Jack- 30 ton Tripod 6’

16. Aircraft Jack- 30 ton Tripod 8’

17. Aircraft Jack Nose Gear P-3

18. Aircraft Jack Nose Gear P-3

19. Aircraft Jack- 30 ton Axel

20. Aircraft Jack- 45 ton Axel

21. Jack- Bomb Lift

22. Aircraft Trailer Mounted Air-Conditioning Unit (Diesel)

23. Lavatory Cart- Tron (Electric)

24. Overhead 5-ton Gantry Crane

25. Tow Bar, Wheeled (P-3) (Green)

26. Tow Bar- Collapsible Fly-Away (P-3)

27. Tow Bar, G-IV

28. Tow Bar, Twin Otter Plus

29. Tow Bar, Twin Otter Misc

30. Tow Bar, Twin Otter (fly away)

31. Tow Bar, Twin Otter (fly away)

32. Tow Bar Head, Twin Otter

33. Tow Bar Head, Twin Otter

34. Tow Bar Head, Twin Otter

35. Tow bar Head, King Air

QUARTERLY INSPECTIONS:

The following equipment will receive Periodic Maintenance Inspections (PMI) on a quarterly basis. A PMI includes inspection of all fluid levels and tire pressures, belts, hoses, cables, wires, plugs, gauges, the servicing and lubrication of all moving parts to include castors and wheels (as required). Inspection includes: looking for fluid leaks, cracks, metal fatigue, corrosion or cracks in the welds, a general visual inspection to check for broken, missing or defective materials and parts to include tire defects and wear. Servicing includes: checking fluids and tires for correct levels and pressures, then (as required)-- service fluids and tires, lubricate moving parts, and charge batteries. All motorized, non-motorized, and hydraulic equipment will receive a functional and/or operational check prior to signing-off the equipment as part of this Quarterly

PMI. In addition, the following equipment shall receive (as applicable and as necessary) an oil and oil filter change, a transmission fluid and transmission filter change, a rear differential oil change, and any hydraulic filter or hydraulic oil changes. All maintenance beyond the parts, fluids and labor to accomplish the Quarterly inspections is considered “Over and Above” maintenance, repairs and labor. Provide price breakdown for each item for a Quarterly inspection as described in this paragraph:

1. Generator- Diesel (HOBART 140 KVA/28 VDC)

2. PowerCart 28v Light Aircraft (Gasoline)

3. PowerCart 28v Light Aircraft (Gasoline)

4. PowerCart 28v Light Aircraft (Electric)

5. PowerCart 28v Light Aircraft (Electric)

6. Portable Power Starter Cart (Gasoline 18 hp 12/24v)

7. Tow Tractor John Deere (Diesel)

8. Tow Tractor Stewart Stevenson (Diesel)

9 . Tow Tractor LEKTRO (Battery/Electric)

10. Tow Tug NMC Wollard (Gasoline)

11. Aircraft Trailer Mounted Air-Conditioning Unit (Diesel)

12. Pressure Washer- Mobile- (Gasoline)

13. Pressure Washer- Mobile—Light Aircraft (Compressed Air)

14. Engine Stand P-3 - High

15. Engine Stand Twin Otter

16. Engine Stand Twin Otter

17. Engine Stand Twin Otter

18. Engine/Propeller Stand P-3 – Low boy

29. Engine/Propeller Stand P-3 – Low boy

20. Engine/Propeller Stand P-3 – Low boy

21. Engine/Propeller Stand P-3 – Low boy

22. Tow Bar Head, LearJet/Citation

23. Tow Bar Head, Cessna Commander

24. Jack-Tire Trolley

25. Propeller Dolly, Wheeled- Dual Prop Unit (P-3)

26. Propeller Stand, Wheeled-Portable (P-3)

27. Propeller Stand, Wheeled-Portable (P-3)

SEMI-ANNUAL INSPECTIONS:

The following equipment shall be inspected and cleaned twice per year. Provide price breakdown for each item for as Semi-annual inspection as described in this paragraph:

1. Re-useable filters - HANGAR GPU-Electric (HOBART 140 KVA)

2. Re-useable filters - HANGAR GPU-Electric (HOBART 140 KVA)

3. LEKTRO Tow-Tug Battery Charger

4. LEKTRO Tow-Tug Battery Charger

5. Floor Scrubber-NILFISK Charger

ANNUAL INSPECTIONS (Mechanical):

In addition to any weekly, monthly, quarterly or semi-annual inspections, the following equipment shall receive an annual load test. All maintenance beyond the parts, fluids and labor to accomplish the annual inspection is considered “Over and Above” maintenance, repairs or labor. Provide price breakdown for each item for an annual inspection as described in this paragraph:

1. Aircraft Jack- 3 ton Tripod 1’

2. Aircraft Jack- 3 ton Tripod 1’

3. Aircraft Jack- 5 ton Tripod 3’

4. Aircraft Jack- 5 ton Tripod 3’

5. Aircraft Jack- 5 ton Tripod 3’

6. Aircraft Jack- 12 ton Tripod 4’

7. Aircraft Jack- 25 ton Tripod 4’

8. Aircraft Jack- 25 ton Tripod 4’

9. Aircraft Jack- 30 ton Tripod 6’

10. Aircraft Jack- 30 ton Tripod 6’

11. Aircraft Jack- 30 ton Tripod 8’

12. Aircraft Jack Nose Gear P-3

13. Aircraft Jack Nose Gear P-3

14. Aircraft Jack- 30 ton Axel

15. Aircraft Jack- 45 ton Axel

16. Jack- 1 ton-Bomb Lift

ANNUAL INSPECTIONS (Electrical):

In addition to any weekly, monthly or quarterly inspections and servicing, the following equipment will receive a power checkout and/or load bank check. All maintenance required to bring this equipment to load bank and/or proper electrical power status is considered “Over and

Above” maintenance, repairs, or labor. Provide price breakdown for each item for an annual inspection as described in this paragraph:

1. PowerCart 28v Light Aircraft (Gasoline)

2. PowerCart 28v Light Aircraft (Gasoline)

3. PowerCart 28v Light Aircraft (Electric)

4. PowerCart 28v Light Aircraft (Electric)

5. Generator- HANGAR GPU-Electric (HOBART 140 KVA)

6. Generator- HANGAR GPU-Electric (HOBART 140 KVA)

7. Generator- Diesel (HOBART 140 KVA/28 VDC)

OVER AND ABOVE ITEMS:

The Contractor is responsible for documenting and reporting all discrepancies found during PMI inspections or servicing. Any equipment item or component that has not reached its recommended service life, but fails inspection and requires replacement, and is not included in routine servicing, is considered over and above.

The tear down discrepancy report must include (as a minimum):

Description of each discrepancy found;

Number of person-hours per discipline required to complete each discrepancy;

Hourly rate for personnel performing the work;

Parts cost less the percentage discount, if any;

Total dollar amount for each discrepancy; and Total dollar amount for the complete list of discrepancies.

The COR will be responsible for reviewing the list of discrepancies and making a recommendation to the Contracting Officer, to either accept or decline the Contractor's proposal.

The Contractor shall not proceed with correcting any discrepancies without prior approval from the Contracting Officer. Funds for “Over and Aboves” will be specified at the time of contract award and included in a specific contract line item number (CLIN). The dollar amount stated in the schedule for this CLIN will represent an estimated total, not-to-exceed amount, to cover charges for over and above items. The Government will pay invoices for over and above items out of the funds allocated and authorized on the “Over and Above” CLIN. It is not possible prior to contract award to accurately estimate the extent and duration of work or to anticipate costs for

“Over and Above” CLINS with any reasonable degree of confidence. Therefore, time and materials provides for acquiring these services on the basis of direct labor hours and cost of materials. Direct labor hours are at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit. Cost of materials includes parts and appropriate material handling costs. The price to be paid for material shall be based on an established catalog or list price in effect when material or other product is furnished, less all applicable discounts to the Government. In no event shall the price exceed the contractor's sales price to its most favored customer for the same item in like quantity, or the current market price, whichever is lower.

Replacing, Adding and/or Removing Equipment During Contract Periods:

As AGSE requires adding, replacement or deletion during the course of a contract period, AOC reserves the right to make necessary replacement, additions or deletions from equipment. If a piece of AGSE is replaced with a like item, then the contractor shall complete the required inspections (as the previous equipment received) and shall be paid at the same rate as the previous piece of equipment during that particular contract period. During the next contract re-award (option year), that new piece of equipment shall be modified into the contract. If the replacement equipment is not like the previous equipment, then the contractor will agree in writing to what the scope and interval of maintenance will be required on the new equipment along with a contracted price to maintain the equipment. In this case, the payment will come out of either the “Over and Above” CLIN or be paid using a Government Credit Card. During the next contract re-award (option year), that new piece of equipment shall be modified into the contract. If the AOC adds a brand new piece of equipment during the course of a contract, then the contractor will agree in writing what the scope and interval of maintenance will be required on the new equipment along with a contracted price to maintain the equipment. In this case, the payment will come out of either the “Over and Above” CLIN or be paid using a Government

Credit Card. During the next contract re-award (option year), that new piece of equipment shall be modified into the contract. If the AOC elects to remove a piece of equipment and not replace it, then the vendor will not invoice for that piece of equipment as of the day of removal. During the next contract re-award (option year), that removed piece of equipment shall be modified out the contract.

PLACE OF PERFORMANCE:

The primary place of performance is NOAA/Aircraft Operations Center, Lakeland FL. If equipment cannot be serviced at this location, the contractor shall provide pricing for off- site servicing under the “Over and Above” items. AOC has the right to accept or reject any offsite work.

PERIOD OF PERFORMANCE:

The period of performance for this order is one year from July 1, 2019 thru June 30, 2020 with four (4) one-year option periods. The total performance period shall not exceed 5 years.

SECURITY REQUIREMENTS:

The contractor’s on-site technician must not have any criminal charges, wants, warrants, or felony convictions. Further, the on-site technician must be drug free and be able to obtain (and maintain) a federal security clearance.

The contractor’s on-site technician will receive an in-depth background investigation. This investigation will be conducted by the Federal Government through the Office of Personnel

Management and the Department of Commerce Office of Security. The on-site technician cannot begin working until the investigation package has been submitted and the preliminary background checks are approved. The preliminary background check includes finger-prints through the FBI, validation of the applicant’s identity, and a clearance check of the National

Crime Information Center.

UNAUTHORIZED WORK:

Contractor shall not use the AOC premises to work on any personal vehicle(s) or (anything of the like) on AOC premises. Contractor shall not conduct any work after business hours, or on weekends, without an AOC employee present to supervise the work. Both of these items are liability and safety issues. Contractor, at their own discretion, may work weekends, but will not be paid over-time unless weekend work was directed or approved by the COR.

Courses and Classes:

From time to time, the contractor may require training to maintain AOC AGSE. In this case, the contractor is liable for all expense to obtain the necessary training. As for courses that AOC asks a contractor to attend (i.e…safety stand-down training, or safety survey de-briefs), the AOC will pay for these hours. These hours will be regular straight-time hours. The COR will make any and all decisions regarding a course in which he feels the contractor should attend.

INSPECTION AND REPORTS:

NOAA Aircraft Operations reserves the right to inspect all work performed by the contractor. If any work is deemed unacceptable or incomplete, the COR will notify the contractor of rejected work needing re-work. Final completion of the work performed requires an inspection completion report. The COR will work with the contractor to ensure these reports are completed in a timely manner. All expenses and parts to repair unacceptable or incomplete work is the responsibility of the contractor.

SUBMITTAL OF INVOICES:

The Contractor shall submit invoices as needed, but no later than 5 working days after the work is complete. The contractor shall submit invoices to the COR at the address shown below. All invoices will be reviewed by the COR to determine if the government is properly billed for services provided. Partial invoices will only be processed after the COR acceptance and approval. Invoices may be e-mailed to the COR or mailed to 3450 Flightline Drive, Lakeland

FL, 33811 (ATTN: Support Services Chief).

The Certification and Accreditation requirements of Commerce Acquisition Regulation clause

1352.239-73 Security Requirements for Information Technology Resources (October 2003) does not apply, and a Security Accreditation Package is not required.