HVAC_Chemical_Water_Treatment_PWS_2019.docx

HVAC CHEMICAL WATER TREATMENT

PERFORMANCE WORK STATEMENT (PWS)

C.1 SCOPE: The Contractor shall provide the following as part of a comprehensive HVAC Chemical Water Treatment on the open condenser water loop and the closed chilled water loop for the centrifugal liquid chiller and evaporative cooling towers located at NOAA Mississippi Laboratory, 3209 Frederic St, Pascagoula, MS:

· Chemical treatment of the open and closed loop water Analysis, including monitoring and maintenance

· Preventive and corrective Maintenance of all associated chemical feeder equipment

· Corrosion coupon sampling/measurement

· On-line posting of water loop sample analysis

· A guarantee of treatment program performance

C.2 SYSTEM DESCRIPTION: The HVAC chemical water treatment system consists of SOLV-ULTIMA 150 mix and feed dissolution (erosion) chemical feeders as the primary equipment used to introduce chemical treatment to the open and closed water loops.VAC Also included in this PWS are all equipment, components, and parts that make up the complete chemical feed system including but not limited to, all timers, controllers, pumps, valves, control wiring, flow meters, tubing and piping, etc.

C.3 PERIOD OF PERFORMANCE: The Period of Performance shall be 10/1/19 through 9/31/20, Monday through Friday, 8:00 a.m.-5:00 p.m., excluding Federal Holidays listed below:

Federal Holidays

C.4 DEFINITIONS:

C.4.1 COMPREHENSIVE CHEMICAL WATER TREATMENT - Monitor, analyze and adjust levels as necessary algaecides, biocides, corrosion inhibitors, scale inhibitors to maintain all HVAC water loops in a manner and condition recommended by and in compliance with all individual connected-equipment (cooling towers, chiller, air handlers, control valves, etc.) manufacturers and Association of Water Technologies (AWT) guidelines.

C.4.2 GUARANTEE – Contractor will clean or pay for cleaning of equipment treated under this Contract that is fouled by improper performance during the performance period to the extent and degree necessary to restore OEM specified performance.

C.4.3 REPAIR TIME - Time from arrival at site of repair until all repairs under the service call are completed.

C.4.4 RESPONSE TIME - Time from notification of need for remedial maintenance (service call) until the contractor physically reports to site and commences repairs.

C.4.5 SERVICE CALL – Telephonic notification by Contracting Officer or designated representative of a need for remedial maintenance.

C.5 CONTRACTOR FURNISHED EQUIPMENT:

C.5.1 The Contractor shall provide a toll-free number to the Contracting Officer for use in placing service calls. The Contractor shall also provide the cell phone number of the serviceman typically assigned to provide the HVAC chemical water treatment service. The Contractor shall ensure that the repair technician can be contacted at the said numbers during the hours specified in C.3.

C.5.2 The Contractor shall provide all items necessary to complete the work stated herein (including, but not limited to, tools, chemicals, parts, components, control wiring, materials, test equipment, schematics, manuals, MSDS’, transportation, etc.).

C.5.3 All replacement parts must be new - not remanufactured or refurbished. All replacement parts shall meet or exceed OEM specifications. Replacement parts shall be furnished on an exchange basis (replaced parts become the property of the Contractor and installed parts become Government property).

C.6 GOVERNMENT FURNISHED EQUIPMENT:

The Government shall provide adequate utilities, work space, and access to the equipment to enable the Contractor and the equipment to perform the water treatment program as specified. Storage space will not be provided to the Contractor.

C.7 PRE-EXISTING CONDITION OF EQUIPMENT:

All equipment has been maintained since installation and repairs have been made as soon as the need was identified. Therefore, the Contractor shall assume responsibility for all equipment covered by this contract upon acceptance of the purchase order. The Contractor may not refuse responsibility for any equipment based on pre-existing conditions or a determination by the Contractor that the equipment was not maintained properly prior to this contract.

C.8 SITE VISIT:

It is the responsibility of the Contractor to inspect the equipment to be maintained to determine its condition and compare the Statement of Work with the work to be done to determine all requirements necessary to perform the services required herein. Failure to do so will in no way relieve the Contractor of responsibility for furnishing any materials, maintaining or repairing any equipment, or performing any work required to carry out the terms of this contract. Arrangements for inspection may be made by contacting the Government Point of Contact (GPC), Facility Manager Rob Vivian, at 228-762-4591.

C.9 CONTRACTOR QUALIFICATIONS: See attachment 1, CWT Specifications.

C.10 CONTRACTOR RESPONSIBIITIES:

The Contractor is responsible for the overall maintenance and performance of the HVAC chemical water treatment system and maintaining all treated water in accordance with equipment manufacturer’s recommendations.

The Contractor will be a member in good standing with the Association of Water Technologies (AWT) and employ Certified Water Technologist (CWT) technicians. The Contractor will only use solid-form, non-hazardous, environmentally-friendly treatment chemical treatment media.

The Contractor shall meet and maintain all requirements contained in Attachment 1, CWT Specifications

The Contractor shall be proactive in looking for ways to improve water treatment program performance and make necessary adjustments, modifications, etc. to achieve and maintain optimum loop water conditions.

C.11 PERFORMANCE STANDARDS:

C.11.1 Should the Government observe a program or equipment-related malfunction, the Contractor shall receive service calls from the Contracting Officer or her designated representative and shall perform all repairs to keep the equipment and water treatment program at the functional level specified by the Original Equipment Manufacturer and within this SOW.

C.11.2 Response time shall be within twelve (12) consecutive hours of service call.

C.11.3 Repair time shall be within twenty four (24) working hours of Response Time as stated above.

C.11.4 The Contractor shall request approval of any extensions to the repair time from the Contracting Officer, citing reason(s) for the inability to complete repairs in specified time frame.

C.11.5 The Contractor shall maintain correct amounts of all recommended chemicals in the open and closed water loops at all times, and the chemical containers will be replaced as frequently as needed.

C.11.6 The Contractor shall ensure the cooling towers do not accumulate any greater than minimal amounts of biological growth, algae or scale, to minimize the chance of Legionella bacteria growth and maximize treated equipment life, performance reliability and energy efficiency

C.11.7 The Contractor will install & monitor corrosion coupons to determine rate of wear, and also ensure the coupons are measured by an independent laboratory annually. The results will be briefed to the Government representative, provided in a written report and also maintained online.

C.11.8 The Contractor shall perform testing and inspections of all equipment in accordance with manufacturer’s recommendations in order to identify equipment wear in a timely fashion so that catastrophic failures can be avoided. Preventive maintenance shall be done in accordance with manufacturer’s recommendations. A minimum of one (1) site visit is required to:

· Inspect the entire chemical treatment system and performance all needed preventive maintenance

· Sample/analyze chilled water and condenser water for proper chemical content

· Inspect/replace chemical containers as required

· Any other associated tasks required to keep the system functioning in a reliable and efficient manner

C.11.9 The Contractor shall maintain a written record of all activity associated with the maintenance of these systems, providing a copy to the GPC after each preventive maintenance visit. These results will also be maintained in an on-line reporting system.

C.11.10 GUARANTEE: Contractor will clean or pay for cleaning of equipment treated under this Contract that is fouled by improper performance during the performance period to the extent and degree necessary to restore OEM specified performance.

C.11.11 The Contractor shall not subcontract any portions of the work without prior, written approval from the Contracting Officer.

C.11.12 CLEANUP OF WORK AREA: Contractor shall ensure work area is cleaned and returned to same condition as prior to work start.

C.12 SECURITY AND SAFETY:

This section describes the security and safety for this effort. The following sub-sections provide details of various considerations on this effort.

C.12.1 SECURITY Contractor will provide a list of all employees expected to work on project to COR prior to start of work. All employees will be required to register with the receptionist each work day and a government-issued form of identification will be required to verify identity. Contractor employees, subcontractors, etc. will be issued a Visitor’s Badge which will be worn and displayed while inside the facility.

C.12.2 SAFETY

Contractor Compliance: The Contractor and its sub-contractors shall comply with Public Law 91-596 (Occupational Safety and Health Act (OSHA)). These requirements shall be incorporated into the Contractor’s safety and health program.

Mishap Notification and Investigation: The Contractor shall promptly report pertinent facts regarding mishaps involving Government property damage or injury to Government personnel and to cooperate in any resulting safety investigation. The Contractor shall notify (via telephone) the cognizant CO, the COR and/or other applicable members within four (4) hours of all mishaps or incidents. The Government person notified by the Contractor will in-turn notify the Safety office. If requested by the cognizant CO, the COR and/or the cognizant program manager, the Contractor shall immediately secure the mishap scene/damaged property and impound pertinent maintenance and training records until released by the investigating safety office. If the Government investigates the mishap, the Contractor and the sub-contractors shall cooperate fully and assist the Government personnel until the investigation is completed.