SOW--P-3_Wheel_and_Tire_Requirement--1305M218QNMAN0001.pdf

STATEMENT OF WORK

P-3 AIRCRAFT WHEEL AND TIRE REPAIR

FOR

NATIONAL OCEANIC ATMOSPHERIC ADMINISTRATION (NOAA)

AIRCRAFT OPERATIONS CENTER (AOC)

General Requirements:

- Overhaul P-3 Main Wheel (40x14/28/174) and tire assembly (P/N 3-1267-1).

- Overhaul P-3 Nose Wheel (28x7.7/14/174k) and tire assembly (P/N 3-1284).

NOTE: AOC uses approximately ten (10) Main Wheel assemblies and six (6) Nose Wheel assemblies per year.

A. WORK SCOPE AND REQUIRMENTS

AOC maintains two (2) P-3 Aircraft, and has a need to replace wheel and tire assemblies based on wear and damage as determined from inspection by AOC Equipment Specialists. Currently, AOC stores approximately eight (8) spare Main and six (6) Nose Wheel/tire assemblies, which provide a quick change when needed. Change out can be performed on site by the Equipment Specialists wherever the aircraft is located. Once removed, there is a need to have tire and wheel components sent out for repair, overhaul, or replacement as quickly as possible to refurbish the spare inventory, ensuring an aircraft does not undergo unnecessary down time during critical missions. This requisition is to provide access to repair services from a contractor for all of the P-3 aircraft wheel and tire assemblies. The contractor shall comply with all of the maintenance manuals, manufacturer and NAVAIR requirements. The Contractor shall provide all special tools, facilities, equipment, and certified technical staffing to perform tasks.

The minimum requirements are as follows:

1) Remove tire carcass and disassemble main and nose wheel assembly- 40" x 14" forged aluminum split wheel assembly part number (P/N) 3-1267-1 using a 40" x 14" Type VII tire P/N 012-771 for the main wheels and 28" x 7.7" forged aluminum split wheel assembly P/N 3-1284 using a 28" x 7.7" tire P/N 008-683 for the nose wheel,

2) Remove, clean, and inspect wheel bearings in accordance with maintenance manual procedures,

3) Paint strip wheel assemblies,

4) Visually inspect the wheel halves for cracks and corrosion using standard practices and procedures in accordance with maintenance manuals. Further, inspect wheel halves and bolts using Non-Destructive Inspection (NDI) testing methods to determine any cracks not found during visual inspections,

5) Provide inspection reports and documentation to the AOC before proceeding,

6) Rejected wheel assembly halves will be replaced through AOC,

7) Repaint wheel assemblies,

8) Repack reusable wheel bearings with MIL-G-81322 grease,

9) Assemble wheel halves using new seals, repacked or new bearings as applicable, NDI inspected or new bolts as applicable with new nuts, and new valve stem, replacing tire with new or retread tire in accordance with maintenance manual specifications,

10) Provide necessary inspection teardown reports and documentation of the work performed on both serviceable and rejected tire and wheel assemblies,

11) Return all rejected wheel and wheel bearing assemblies to AOC

12) Upon return to service of the assemblies, the contractor shall provide all required repair documentation (i.e. FAA Form 8130 or equivalent).

The Government shall be responsible for scheduling all work against this PO. Only the work that is being requested shall be done. Any additional work or discrepancies (Over and Above) must have prior approval from the Contracting Officer.

As soon as possible, the contractor shall provide a list of the discrepancies/tear down inspection report to AOC. The report shall include the extent of the inspection, condition found on all major and minor components, and any recommendations (if applicable) for maintenance that would prevent future failures.

B. SHIPPING AND DELIVERY REQUIREMENTS

Notification of required service will be initiated as soon as the component tires and wheels need servicing, which will be determined by the Contracting Officer’s Representative (COR). The COR will give the contractor as much advanced notice as possible in order to schedule the repairs and expedite the service. The contractor shall give a due-out date for the components return to the AOC. If the wheel and tire components are not able to be returned by the date stated due to unexpected over and above discrepancies, the contractor shall inform the COR to determine what actions should be taken if any. The cost of shipping the wheel and tire assemblies to the contractor facility shall be the responsibility of the AOC. The contractor shall be responsible for return shipping to AOC. However, AOC may arrange for different shipping methods if it is in their best interest.

CAUTION: Shipping tire pressure shall be 25 psi

CAUTION: Wheel bearings shall be sealed with cardboard or masking tape after overhaul (to prevent any foreign debris).

C. PERIOD OF PERFORMANCE/SCHEDULE

This will be a Base Year plus Four (4) Option Years PO, with the Base year beginning on September 15, 2018.

The contractor will provide a time frame for completing the initial inspection followed by a time frame to complete the repairs. The completion period depends on the quantity shipped and degree of dis-repair of the component assemblies. Once a completion date is established, that date shall not be exceeded without prior approval from AOC.

D. QUALITY ASSURANCE

NOAA/AOC may require to have a representative witness any part of the PO. The Contractor shall keep the COR apprised of the progress and schedule. All repairs must be approved by the COR before repairs can begin. Should AOC discover any defects after receiving an overhauled wheel/tire assembly from the Contractor, the Contractor is responsible for return shipping (both ways) and all parts and labor required to repair the assembly back to serviceable condition.

E. PARTS AND WARRANTIES

The Contractor shall provide all replacement parts, materials, and consumables; however, the Government reserves the right to provide the same, if advantageous, at any time during the PO.

The Government will make the final determination on whether new, overhauled, or serviceable parts will be installed in the assemblies. Parts or components in an "as removed" condition will not be installed in the assemblies. Any part or component that has not reached its recommended service life but fails inspection and needs to be replaced will be treated as an "over-and-above". Both AOC P-3 aircraft average only 350 hours per year. The contractor must provide a warranty on the wheel assemblies based on either cycles or aircraft hours.

F. OVER AND ABOVE ITEMS

The Contractor is responsible for documenting and reporting, at intervals acceptable to the COR, all discrepancies found during inspections and maintenance. Discrepancies that are not a part of the scope of work will be known as "over and above." Corrective actions of those discrepancies are considered "over and above" items. Any part or component that has not reached its recommended service life, but fails inspection and needs to be replaced, is considered an "over and above" item.

1) The "Over and Above" discrepancy report must include (as a minimum):

2) Description of each discrepancy found;

3) Number of person-hours per discipline required to complete each discrepancy;

4) Hourly rate for personnel performing the work;

5) Parts cost, less the percentage discount, if any;

6) Total dollar amount for each discrepancy; and

7) Total dollar amount for the complete list of discrepancies.

The COR will be responsible for reviewing the list of "over and above" discrepancies and making a recommendation to either accept or decline the Contractor's proposal. The Contractor shall not proceed with correcting any "over and above" discrepancy without prior approval from the Contracting Officer. The Contractor shall bill all charges for "over and above" items on a separate line item at the conclusion of repairs.

Funds for over and above items will be specified at the time of award and included in PO line item numbers (CLINs) 0005, 0010, 0015, 0020, and 0025. The dollar amount stated in the PO represents an estimated total, not-to-exceed (NTE) amount, to cover charges for "over and above". The Government will pay invoices for "over and above" services out of the funds allocated and authorized on CLINs 0005, 0010, 0015, 0020, and 0025. This paragraph applies only to CLINs 0005, 0010, 0015, 0020, and 0025. It is not possible, prior to PO award, to accurately estimate the extent and duration of work or to anticipate costs for CLINs 0005, 0010, 0015, 0020 and 0025 with any reasonable degree of confidence. Time and materials provides for acquiring these services on the basis of direct labor hours and cost of materials at a fixed rate. Direct labor hours are at specified fixed hourly rates that include wages, overhead, general and administrative expenses, and profit. Cost of materials includes appropriate material handling cost as part of material fixed costs. The price to be paid for material shall be based on an established catalog or list price in effect when material or other product is furnished, less all applicable discounts to the Government. In no event shall the price exceed the contractor's sales price to its most favored customer for the same item in like quantity, or the current market price, whichever is lower.

G. FAA CERTIFICATION

The Contractor must be certified as an overhaul facility or FAA Repair Station for P-3 wheels.

Contractors must be certified to perform the work requested and must provide proof of certification. The Contractor must have performed (and provided written proof, if requested), of similar repairs and overhauls on the type of wheels and tires indicated in the scope of work.

The contractor must provide a technical representative who can respond to questions from

AOC.

H. INSURANCE AGAINST LOSS OR DAMAGE TO GOVERNMENT PROPERTY:

During the life of the contract, the Contractor shall, at its own expense, provide and maintain insurance to cover the replacement cost of the wheels and/ or tire assemblies should loss or damage occur.