1303503-event.pdf
PDF 368 KB Posted
- Attached to
- Parks and Outdoor Recreation Business System
- Solicitation number
- FWP-RFP-2025-0984R
- Issued by
- Montana
About this file
The document is a Request for Proposal (RFP) issued by the State of Montana, State Procurement Services Division (SPSD) on behalf of the Department of Fish, Wildlife & Parks, seeking a contractor to provide a Parks and Outdoor Recreation (POR) Business System for Reservations, Tickets, and Point of Sale (POS). The RFP (Reference Number FWP-RFP-2025-0984R) was released on 02 April 2025, with proposals due by 5/1/2025 at 2:00 PM MDT. The solicitation covers a comprehensive business system solution, with potential commodity codes including computing equipment and software, computing services, and livestock/fish and game-related services.
The procurement follows standard state acquisition protocols, with Rhonda Peters serving as the primary contact (Rhonda.Peters@mt.gov, +1 406-444-3320). Payment terms are set at 0% with Net 30 conditions. The RFP includes multiple evaluation groups covering business information, confidential information handling, equal pay compliance, non-discrimination verification, scope of services, offeror qualifications, and cost proposal requirements. Notably, offerors who comply with the Equal Pay for Montana Women Executive Order can receive a 5% bonus in point scoring. The solicitation requires detailed submissions across several question groups, including business information, potential trade secret protections, and comprehensive service and qualification descriptions.
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Text version
02 April 2025
Parks and Outdoor Recreation Business System The State of Montana, Fish, Wildlife & Parks, is seeking a contractor for a POR Business System for Reservations, Tickets, and POS.
02 April 2025
Open 4/2/2025 12:00 AM MDT Type Request for Proposal Close 5/1/2025 2:00 PM MDT Number FWP-RFP-2025-0984R Currency US Dollar
Sealed Until 5/1/2025 2:00 PM MDT
Payment Terms 0% 0, Net 30
02 April 2025
Contacts Rhonda Peters Rhonda.Peters@mt.gov
Phone +1 406-444-3320
02 April 2025
Commodity Codes Commodity Code Description 3201 Livestock, Fish & Game - Animals/Fish 0910 Computing Equipment & Software - Software 1018 Computing Services - Project Management Services 3210 Livestock, Fish & Game - Livestock Services
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The State of Montana, State Procurement Services Division (SPSD), on behalf of the Department of Fish, Wildlife & Parks is issuing this Request for Proposal (RFP) to provide a Parks and Outdoor Business System for Reservations, Tickets, and Point of Sales.
A more complete description of the Scope of Work is provided in the Questions Section. Responses submitted to this RFP must comply with the instructions and procedures.
For assistance with eMACS functionality, such as Vendor registration, How to respond to a bid (IFB) or Proposal (RFP), How to videos, see the eMACS Vendor Handbook. Additional resources can be found at: https://spb.mt.gov/eMACS-Resources
For additional eMACS help not found within the Handbook or website, contact the eMACS Help Desk at 406-444-2575.
Be sure to review and submit your response upon completion.
Description https://spb.mt.gov/eMACS-Resources
Required to View Event
Prerequisites Required to Enter Bid
02 April 2025
1. Review and accept the Single Point of Contact information.
2. Review and accept the Submitting a Proposal information.
3. Review and accept the Q & A Board information.
4. Review and accept the contract as provided.
5.
Review and accept the insurance requirements. Offeror requesting change(s) or exception(s) to these requirements must submit the request(s) using the Contract Exception form. This form must be submitted by the deadline as listed on the Schedule of Events. The State will not consider any changes after the deadline. The State reserves the right to not accept any or all contract exceptions.
6.
Offerors requesting additions or exceptions to the contract terms shall submit them to the Q&A Board.
Offerors must use the Contract Exception template attached to this prerequisite. Offerors must detail why the exception is being sought and what specific effect it will have on the offeror's ability to respond to the RFP. Exceptions submitted after deadline will not be considered.
7. Review and accept the RFP Evaluation Process information.
8. Review and accept the Vendor Registration information.
9. Review and accept the Montana Time Zone information.
10. Review and accept the Registration with the Secretary of State information.
11. Review and accept the Debarment information.
12. Review and accept the RFP General Information.
13. Please review and accept the eMACS Handbook - Responding to Events. Additional resources are available at https://spb.mt.gov/eMACS-Resource
14. Offerors must read and accept the requirements for the Department of Administration's Powers and Duties.
15. Review and accept the Registration with the Secretary of State information.
16. Offerors must read and agree to the terms of the Oral Presentation/Interviews. This is an option at the sole discretion of the State.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Business Information Instructions:
1.1 Offerors must complete the attached document and upload it to this question.
Group 2: Confidential Information
Instructions:
The State of Montana is required by both the Montana Constitution and its laws to permit the public to examine documents that are kept or maintained by the public agencies, other than those legitimately meeting the provisions of Montana Constitution, Mont. Code Ann. §§2-6-1001, et seq, Montana Procurement Act §§18-4-401, et seq., and Montana’s Uniform Trade Secrets Act, Mont.
Code Ann. §§ 30-14-401, et seq
2.1 Does your proposal contain confidential information? If you select Yes, another question will be generated, requiring an upload of your Trade Secret Affidavit. Offerors MUST also upload a copy of the response with all areas claimed as confidential or proprietary redacted under Supplier Attachments.
2.2 Offerors must upload a completed Trade Secret Affidavit.
Group 3: Equal Pay for MT Women Instructions:
3.1 Equal Pay for Montana Women. Offerors who agree and certify compliance to Executive Order No. 12-2016, Equal Pay for Montana Women, will receive a bonus of 5% of the total points available. Offerors who do not comply will not receive bonus points.
Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations
Instructions:
Instructions: Offeror’s certification is made in compliance with and in reference to 30-20-301, MCA and the terms defined therein. If Offeror determines the provisions of 30-20-301, MCA do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.
4.1
Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation
4.2 The Contractor determines the provisions of 30-20-301, MCA do not apply to the contract, the Contractor shall submit a statement setting forth in detail the basis for such determination.
4.3 Please confirm whether you are a governmental entity, are not a “company” that exists to make a profit, or are a company with fewer than 10 full-time employees.
Group 5: Scope of Services Instructions:
5.1 Offerors must address each component of the Scope of Services document and upload their answers to this question.
Group 6: Offeror Qualifications Instructions:
6.1 Offerors must address each component of the Offeror Qualifications document and upload their answers to this question.
Group 7: Cost Proposal Worksheet Instructions:
7.1 Offerors must enter their costs using the cost proposal worksheet and upload your answers to this question.
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Product Line Items Product Line Items
There are no Items added to this event.
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Service Line Items Service Line Items
There are no Items added to this event.
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