1303004-event.pdf
PDF 464 KB Posted
- Attached to
- Fuel for Three DOT Transport Locations
- Solicitation number
- 645-RFB-1639-2025
- Issued by
- Carroll County, Iowa
About this file
This document is a Request for Bid (RFB) issued by the Iowa Department of Transportation (Iowa DOT) for fuel vendors to provide transport deliveries to three maintenance garage locations across the state. The bid solicitation, numbered 645-RFB-1639-2025, seeks competitive pricing for ULS Diesel Fuel #1 and #2, bio-diesel additive, U87E10 gasohol, and seasonal fuel additives for underground tanks at maintenance garages in Charles City (2-15,000 gallon diesel, 1-12,000 gallon U87E10), Elkader (10,000 gallon), and Latimer (10,000 gallon). The bid opens on April 1, 2025, and closes on April 23, 2025, with a bid opening at 1:00 PM CDT. The contract period will run from July 1, 2025, through June 30, 2026, with an option to renew for five additional years in twelve-month increments.
The bid pricing will be structured as a fuel margin per gallon added to the DOT's daily rack pricing, with specific quantities for each location: Charles City requires 12,450 gallons of ULS Diesel #1, 59,100 gallons of ULS Diesel #2, 3,565 gallons of bio-diesel additive, and 46,760 gallons of U87E10. Elkader and Latimer have smaller but similar requirements. The Iowa DOT will award the contract to the responsible bidder whose submission is most advantageous, considering factors such as meeting mandatory requirements, proposed staffing, time schedules, past work performance, and work capacity. Payment terms are set at 0% 0, Net 60, and the department is a tax-exempt agency. Bidders are required to submit winter and summer additive specifications, a BQ-9000 Producer Certification, and indicate their terminal location for pricing.
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Text version
01 April 2025
Fuel for Three DOT Transport Locations Fuel for Three DOT Transport Locations.
01 April 2025
Open 4/1/2025 1:00 PM CDT Type RFB - Request for Bids Close 4/23/2025 1:00 PM CDT Number 645-RFB-1639-2025 Currency US Dollar
Sealed Until 4/23/2025 1:00 PM CDT
Payment Terms 0% 0, Net 60
01 April 2025
Contacts Reese Polich Reese.Polich@iowadot.us
Phone +1 515-239-1572
01 April 2025
Commodity Codes Commodity Code Description
40500 FUEL, OIL, GREASE AND LUBRICANTS
40507 Fuel Additives, Extenders, Octane Enhancers, etc.
01 April 202501 April 202501 April 202501 April 202501 April 202501 April 202501 April 202501 April 202501 April 2025 mailto:Reese.Polich@iowadot.us
Overview
The Iowa DOT is seeking competitive bids for fuel vendors to provide transport deliveries to these three locations around the state.
Bid price for diesel fuel #1 & #2, bio-diesel additive & U87E10 are to a fuel margin that will be added to the DOT rack pricing that is posted daily on our website.
Winter and Summer Additive prices are per treated gallon.
The Iowa DOT bidding process is subject to the procedures and requirements established in Iowa Administrative Code 761--20.
Shipping Terms
Deliveries shall be F.O.B Destination.
Communication
Until a contract is awarded, the sole point of contact for this bid opportunity will be the Purchasing Agent listed in the event. All questions must be directed solely to the Purchasing Agent and will not be accepted after the Q&A Submissions Close Date. Bidders are strongly encouraged to submit all questions through the Q&A Board. Responses to questions will be posted on the Q&A Board.
Contract Award
Award will be made for any one group or combination of groups. All items within a group must be bid to be considered for a group award. Award will be made to the lowest total cost for each group. Total cost will consist of cost of diesel #1, diesel #2 and biodiesel additive lines. Winter & Summer additive costs may or may not be added to Total cost and to contract depending on products bid and cost of product bid.
Award - Cost and Other Factors
It is the intent of the Iowa DOT to award the contract to the responsible bidder whose submission is the most advantageous to the Iowa DOT, cost and other factors considered. Other factors include, but are not limited to: meeting or exceeding mandatory requirements, proposed staffing, and meeting required time schedule. Other factors may also include a comprehensive review of bidders past work performance, and work capacity
Notification of Intent to Award
After responses are evaluated, a Notification of Intent to Award (NOIA) and bid tabulation will be posted publicly on the IMPACS Business Opportunities site.
Contract Period
The contract period will be from July 1, 2025 through June 30, 2026.
Contract Renewal
The Contractor will be awarded a one (1) year contract with an option to renew for five (5) additional years in twelve (12) month increments.
Description https://bids.sciquest.com/apps/Router/PublicEvent?tab=PHX_NAV_SourcingClosed&CustomerOrg=DASIowa&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT=undefined&SourcingPublicSite_FILTER_BY_BUSINESS_UNIT_buDisplayName=&SimpleSearch_Keyword=&tmstmp=1741986176410
Contract Quantities
Quantities listed are estimates only. Actual purchases may vary considerably based on actual needs throughout the contract period.
Additional Information
Responders shall furnish any requested information within three (3) working days after notification from the purchasing agent.
Purchase Orders
Purchase orders will be issued for items as needed throughout the contract period.
Tax Exemption
The Iowa Department of Transportation is a tax exempt agency. Tax exemption certificates will be provided upon request.
Bid Opening
Date: April 23, 2025
Time: 1:00pm CT
Interested responders are welcome to attend the bid opening via the Teams meeting link or by phone with the conference id number (listed below) followed by the # sign.
Join the meeting now
Meeting ID: 225 787 912 571
Passcode: Y5YN2GA3
Dial in by phone
+1 515-817-6093,,467757941# United States, Ames
Find a local number
Phone conference ID: 467 757 941#
Those who join the public bid opening after 1pm may not hear all the responses read aloud but all responses will be posted publicly for viewing as soon as they become available.
https://teams.microsoft.com/l/meetup-join/19%3ameeting_YjNhNGI2ZTQtNzhkZC00ZTcwLWFjMzQtZGU1Nzc1ZWQ1MTZl%40thread.v2/0?context=%7b%22Tid%22%3a%22a1e65fcc-32fa-4fdd-8692-0cc2eb06676e%22%2c%22Oid%22%3a%222638c642-f798-4881-8e04-e36227b317bb%22%7d https://dialin.teams.microsoft.com/7798de11-5a2e-46f6-99dc-0caa213c9a6b?id=467757941
Required to View Event
Prerequisites Required to Enter Bid
01 April 2025
1. Bidder shall certify that they have read, understand, and accept.
2. Bidder shall certify that they have read, understand, and accept.
3. Bidder shall certify that they have read, understand, and accept.
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Buyer Attachments
1. Fuel specification.pdf
2. NREL-Biodiesel-Handling-and-Use-Guide-6th-Edition.pdf
01 April 202501 April 202501 April 202501 April 202501 April 202501 April 2025 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzAzMDA0LTE3OTExOTAzNzdGdWVsIHNwZWNpZmljYXRpb24ucGRm&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9 https://bids01.jaggaer.com/apps/Router/PublicEventDownload?file=U291cmNpbmdldmVudC8xMzAzMDA0LTE3OTExMzU0NjlOUkVMLUJpb2RpZXNlbC1IYW5kbGluZy1hbmQtVXNlLUd1aWRlLTZ0aC1FZGl0aW9uLnBkZg%3D%3D&auth=MDpBRVMyI0NQNVp4a2IvSnkxZDNIUm81TGpka2h4M0V4bkpBZDlVSkVFUnk5WnZrK2l5eGZjOVRGNkRHUlU9
Questions Required Questions
Group 1: Specifications Attachment Instructions:
1.1 Please attach the specifications for the winter additive you are submitting to this bid.
1.2 Please attach the specifications for the summer additive you are submitting to this bid.
1.3 Please attach your BQ-9000 Producer Certification.
Group 2: CVTC (Charles City) Maintenance Garage 2-15,000 gallon diesel Underground tanks 1-12,000 gallon U87E
Instructions:
2.1 Brand of Winter additive.
List brand and treat ratio.
2.2 Brand of summer additive.
List brand and treat ratio
2.3 Terminal location.
List what terminal your bid price is based out of.
Group 3: Elkader Maintenance Garage 10,000 gallon Underground Instructions:
3.1 Brand of winter additive.
List brand and treat ratio
3.2 Brand of summer additive.
List brand and treat ratio
3.3 Terminal location.
List what terminal your bid price is based out of.
Group 4: Latimer Maintenance Garage 10,000 gallon Underground Instructions:
4.1 Brand of winter additive.
List brand and treat ratio
4.2 Brand of summer additive.
List brand and treat ratio
4.3 Terminal location.
List what terminal your bid price is based out of.
01 April 202501 April 202501 April 202501 April 202501 April 2025
Product Line Items Product Line Items
1. CVTC (Charles City) Maintenance Garage 2-15,000 gallon diesel Underground tanks # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 ULS Diesel Fuel #1 Fuel Margin/Gallon 12,450 GAL - Gallon
Bid price to be a fuel margin/gallon that will be added to the DOT rack pricing that is posted daily on our website.
P2 ULS Diesel Fuel #2 fuel margin/gallon 59,100 GAL - Gallon
Bid price to be a fuel margin/gallon that will be added to the DOT rack pricing that is posted daily on our website.
P3 Bio-Diesel Additive B99/B100 fuel margin/gallon 3,565 GAL - Gallon
Bid price to be a fuel margin/gallon that will be added to the
Vegetable Oil based
P4 Winter Additive Cold Flow Improver cost per treated gallon 1 GAL - Gallon
P5 Summer Additive cost per treated gallon 1 GAL - Gallon
P6 U87E10 Gasohol fuel margin/gallon 46,760 GAL - Gallon
1-12,000 gallon U87E10 Underground tank
2. Elkader Maintenance Garage 10,000 gallon Underground # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 ULS Diesel Fuel #1 fuel margin/gallon 1 GAL - Gallon
Bid price to be a fuel margin/gallon that will be added to the DOT rack pricing that is posted daily on our website.
P2 ULS Diesel Fuel #2 fuel margin/gallon 19,220 GAL - Gallon
Bid price to be a fuel margin/gallon that will be added to the
P3 Bio-Diesel Additive B99/B100 fuel margin/gallon 800 GAL - Gallon
3. Latimer Maintenance Garage 10,000 gallon Underground # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 ULS Diesel Fuel #1 fuel margin/gallon 1 GAL - Gallon
Bid price to be a fuel margin/gallon that will be added to the DOT rack pricing that is posted daily on our website.
P2 ULS Diesel Fuel #2 fuel margin/gallon 37,500 GAL - Gallon
Bid price to be a fuel margin/gallon that will be added to the
P3 Bio-Diesel Additive B99/B100 fuel margin/gallon 1 GAL - Gallon
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Service Line Items Service Line Items
There are no Items added to this event.
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