SOW.pdf

PERFORMANCE WORK STATEMENT

SAFETY AND OCCUPATIONAL HEALTH FOR

NAVAL HISTORY AND HERITAGE COMMAND

1.0 Period of Performance

• Base Year: 09/01/24 – 02/28/25

Option to Extend the Term of the Contract (FEB 2029). The total duration of this contract, including the exercise of any options under this clause, shall not exceed 5 years

• Option Year 1: 1 Mar 2025 – 28 Feb 2026

• Option Year 2: 1 Mar 2026 – 28 Feb 2027

• Option Year 3: 1 Mar 2027 – 28 Feb 2028

• Option Year 4: 1 Mar 2028 – 28 Feb 2029

FAR clause 52.217-9 Option to Extend the Term of the Contract: The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 60 days before the contract expires. The preliminary notice does not commit the Government to an extension.

2.0 Purpose

Purpose statement: Performance specification for Naval History and Heritage Command Occupational Safety and Health (OSH) safety support to strengthen NHHC OSH program implementation, and risk management by inspecting and assessing the work processes, providing training, supporting meetings, performing and documenting risk assessments and providing recommendations to update policy, processes and written programs.

3.0 Scope

Contractor shall directly support staff members of NHHC Headquarters and National Museum of the United States Navy located at the Washington Navy Yard (WNY) in Washington, DC, Collection Management Facility located at Defense Logistics Agency, Richmond VA and NHHC Activities. NHHC’s Headquarters office at WNY is the office to which the Contractor shall provide primary interaction and communication.

NHHC Activities, Museums and Detachments (hereinafter “NHHC Activities”) for which NHHC provides occupational safety and health support:

NHHC Headquarters and National Museum of the U.S. Navy - Washington Navy Yard, DC National Museum of the United States Navy - Washington Navy Yard, DC National Naval Aviation Museum – Pensacola, FL National Museum of the American Sailor – Great Lakes, IL Hampton Roads Naval Museum – Norfolk, VA U.S. Navy Seabee Museum - Port Hueneme, CA Submarine Force Museum - Groton, CT Naval Undersea Museum - Keyport, WA Puget Sound Navy Museum - Bremerton, WA Naval War College Museum - Newport, RI U.S. Naval Academy Museum - Annapolis, MD Detachment Boston – Charleston Naval Shipyard, MA Collection Management Facility- Richmond, VA

Contractor’s close working relationships with other Center personnel may involve learning information for which NHHC is unaware. Contractor shall notify NTR of urgent matters and any issues or situations that may impact the status of the Agency’s SOH program. Examples include mishaps, hazards, and SOH compliance issues that may result in serious injury or death.

3.1 Tasks Perform Safety Program Assessments, Training, Inspections and Documentation using one Full-Time Equivalent (FTE) 2,080 work hours in a fiscal year. Complete Primary Duties, Responsibilities and tasks listed below.

Primary Duties and Responsibilities:

Plans and conducts independent work requiring judgment in the evaluation, selection, application, and adaptation of safety compliance, techniques, control procedures, and criteria.

Perform workplace/work process assessments: Evaluate new and existing work processes and assists in documenting job hazard assessments of NHHC Activities, workplaces, and work processes.

Risk Management: Assist in working with the process owners to assess risks and assist in making recommendations for controls to reduce risk. Recommends acceptable work practices, mitigations, protective equipment and evaluates implementation. Collaborate with work process supervisors and work process owners to provide technical advice recommendations and recognized mitigation methods and techniques and guidance based on observations. Document by completing a Job Hazard Analysis (JHAs).

Performs safety and health support and inspections of NHHC Activities and field locations and documents conditions observed.

Develops draft training plans, conducts and records safety and occupational health training for NHHC Activities on topics including but not limited to; new employee orientation, supervisor responsibilities, employee rights and responsibilities, lockout/tagout, fall protection, portable ladder safety, self-assessment, lockout/tagout, laboratory safety, laser safety, drone safety, fall protection, ergonomics, hazard communication, ergonomics, hazard communication, pre-job planning, hand tool safety, personal protective equipment, and behavior based safety systems.

Advises supervisor(s) of noncompliance; stops work in imminent danger situations and under conditions of imminent adverse environmental impact; and reports actions to activity supervisor and NTR. Provide recommended mitigations or interim protective measures to reduce or eliminate risk.

Executes other duties as assigned by the NTR.

Assist in establishing, reviewing, updating and developing Safety and Occupational Health policies, instructions, standard operating procedures, job hazard assessments, meeting agendas, minutes, metrics, assessments, goals, plans, reports, spreadsheets, and other safety and occupational health documentation in support of the NHHC safety program.

personal protective equipment, and behavior

Other Information:

Contractor shall be responsible for funding and maintaining certifications, licenses, professional memberships, subscriptions, and continuing education requirements (applicable to their geographic duty station) for their personnel.

The Contractor shall provide at least 24-hour’s notice of his/her planned absence, to the CO and COR, and indicate the individual who will act on his/her behalf. The Contractor Manager shall notify NHHC in a timely (immediately when they become aware) manner of his/her absence in the event of an unplanned circumstance (e.g. emergency, sick, etc.) Notifications shall be accomplished by electronic mail or phone.

Deliverables:

Documents and work-products prepared by Contractor during the contract shall become the property of NHHC and will be delivered to the NTR as identified below.

The contractor shall complete a minimum of two (2) work process Job Hazard Analysis per week and provide completed JHAs to the Navy Technical Representative (NTR), refer to 8.4 below.

The contractor shall provide 1 training topic per month, to include list of training to be performed for the year coordinated and with the NTR, training syllabus and training materials two weeks in advance of training, and minutes of the meeting within one week of conclusion.

The Contractor shall provide, to NTR, weekly reports containing metrics and status updates for ongoing projects.

The weekly report will provide project/deliverable progress, upcoming projects and actions, and other situations for which NHHC should be made aware. Reporting categories and requested information will be provided to the contractor.

Contractor shall provide monthly operational and financial reports on the status of this task order. In addition, the Contractor shall provide, prior to contract end, a final report with a summary and reference of all assessments performed. The Contractor shall provide weekly status reports to the NTR.

3.2 Personnel and Experience Requirements

Experience in implementing and managing Safety and Occupational Health programs in accordance with OSHA laws, industry standards, best practices, techniques and policies. Certified Safety Professional (CSP) OR Associate Safety Professional certification/s highly desired.

Technical knowledge and capability to apply fundamental safety and occupational health concepts, practices, and procedures to reduce or eliminate risks to patrons and staff members.

Knowledge and use of change management methods

Proficient in use of information systems, software applications, such as work processing, spreadsheets, database application and the internet. Knowledge of MS Office computer programs are required.

Excellent oral and written communication skills. .Ability to clearly and effectively articulate, present, and promote varied ideas and issues (to include sensitive or controversial topics) before a wide range of audiences.

Ability to convey written information in a clear, concise, organized, and convincing manner for the intended audience. Able to express thoughts persuasively and uses effective modes to reinforce message retention.

Strong computer skills, specifically in the Microsoft Office Suite.

The government estimates this work will take (1) full time equivalent over the period of performance.

Knowledge of ESAMS and Risk Management Information (RMI) System is a plus.

Minimum Qualifications Contractor personnel shall possess:

Education/Experience Required:

8 years of full-time safety and occupational health management experience or Certified Safety Professional (CSP) Certification with at least 3 years of experience. Or have a Bachelor’s Degree in safety, industrial hygiene, or relevant scientific, engineering, or technical discipline.

Working Knowledge of occupational safety and health principles, practices, procedures, body of laws and regulations (e.g., 29 CFR 1910, and DODI 6055.1)

Excellent communication, facilitation, and interpersonal skills, with the ability to work across functional lines and at many levels

Ability to think creatively, strategically and technically Ability to work a flexible schedule based on department and Command needs.

Contractor must be able to obtain a Common Access Card or Washington Navy Yard installation access ID equivalent.

Possess and maintain a minimum clearance of Secret based on a T3 (or equivalent) investigation

4.0 Contractor Unclassified Access to Federally Controlled Facilities, Sensitive Information, Information Technology (IT) Systems or Protected Health Information (Jan 2017)

Homeland Security Presidential Directive (HSPD)-12, requires government agencies to develop and implement Federal security standards for Federal employees and contractors. The Deputy Secretary of Defense Directive- Type Memorandum (DTM) 08-006 – “DoD Implementation of Homeland Security Presidential Directive – 12 (HSPD-12)” dated November 26, 2008 (or its subsequent DoD instruction) directs implementation of HSPD-12.

This clause is in accordance with HSPD-12 and its implementing directives.

APPLICABILITY

This clause applies to contractor employees requiring physical access to any area of a federally controlled base, facility or activity and/or requiring access to a DoN or DoD computer/network/system to perform certain unclassified sensitive duties. This clause also applies to contractor employees who access Privacy Act and Protected Health Information, provide support associated with fiduciary duties, or perform duties that have been identified by DON as National Security Position, as advised by the command security manager. It is the responsibility of the responsible security officer of the command/facility where the work is performed to ensure compliance.

Each contractor employee providing services at a Navy Command under this contract is required to obtain a Department of Defense Common Access Card (DoD CAC). Additionally, depending on the level of computer/network access, the contract employee will require a successful investigation as detailed below.

ACCESS TO FEDERAL FACILITIES

Per HSPD-12 and implementing guidance, all contractor employees working at a federally controlled base, facility or activity under this clause will require a DoD CAC. When access to a base, facility or activity is required contractor employees shall in-process with the Navy Command’s Security Manager upon arrival to the Command and shall out-process prior to their departure at the completion of the individual’s performance under the contract.

ACCESS TO DOD IT SYSTEMS

In accordance with SECNAV M-5510.30, contractor employees who require access to DoN or DoD networks are categorized as IT-I, IT-II, or IT-III. The IT-II level, defined in detail in SECNAV M-5510.30, includes positions which require access to information protected under the Privacy Act, to include Protected Health Information (PHI). All contractor employees under this contract who require access to Privacy Act protected information are therefore categorized no lower than IT-II. IT Levels are determined by the requiring activity’s Command Information Assurance Manager.

Contractor employees requiring privileged or IT-I level access, (when specified by the terms of the contract) require a Single Scope Background Investigation (SSBI) or T5 or T5R equivalent investigation, which is a higher level investigation than the National Agency Check with Law and Credit (NACLC) described below.

Due to the privileged system access, an investigation suitable for High Risk national security positions is required. Individuals who have access to system control, monitoring, or administration functions (e.g. system administrator, database administrator) require training and certification to Information Assurance Technical Level 1, and must be trained and certified on the Operating System or Computing Environment they are required to maintain.

Access to sensitive IT systems is contingent upon a favorably adjudicated background investigation. When access to IT systems is required for performance of the contractor employee’s duties, such employees shall in-process with the Navy Command’s Security Manager and Information Assurance Manager upon arrival to the Navy command and shall out-process prior to their departure at the completion of the individual’s performance under the contract. Completion and approval of a System Authorization Access Request Navy (SAAR-N) form is required for all individuals accessing Navy Information Technology resources. The decision to authorize access to a government IT system/network is inherently governmental. The contractor supervisor is not authorized to sign the SAAR-N; therefore, the government employee with knowledge of the system/network access required or the COR shall sign the SAAR-N as the “supervisor.”

The SAAR-N shall be forwarded to the Command’s Security Manager at least 30 days prior to the individual’s start date. Failure to provide the required documentation at least 30 days prior to the individual’s start date may result in delaying the individual’s start date.

When required to maintain access to required IT systems or networks, the contractor shall ensure that all employees requiring access complete annual Information Assurance (IA) training, and maintain a current requisite background investigation. The Contractor’s Security Representative shall contact the Command Security Manager for guidance when reinvestigations are required.

DENIAL OR TERMINATION OF ACCESS

The potential consequences of any requirement under this clause including denial or termination of physical or system access in no way relieves the contractor from the requirement to execute performance under the contract within the timeframes specified in the contract. Contractors shall plan ahead in processing their employees and subcontractor employees. The contractor shall insert this clause in all subcontracts when the subcontractor is permitted to have unclassified access to a federally controlled facility, federally-controlled information system/network and/or to government information, meaning information not authorized for public release.

CONTRACTOR’S SECURITY REPRESENTATIVE

The contractor shall designate an employee to serve as the Contractor’s Security Representative. Within three work days after contract award, the contractor shall provide to the requiring activity’s Security Manager and the Contracting Officer, in writing, the name, title, address and phone number for the Contractor’s Security Representative. The Contractor’s Security Representative shall be the primary point of contact on any security matter. The Contractor’s Security Representative shall not be replaced or removed without prior notice to the Contracting Officer and Command Security Manager.

5.0 Travel

For Contractor employees working remotely, travel (e.g., airfare, hotel, rental car, incidental expenses) to NHHC Activities not specifically requested or approved by NHHC (e.g., in-person computer refreshes or repairs, contractor-only events/meetings), costs shall be funded by Contractor.

Contractor support to NHHC may require domestic travel. To the extent allowed by hotels and rental car companies, the most recent government per diem and government mileage reimbursement rates shall be used.

For Contractor employees working remotely, travel (e.g., airfare, hotel, rental car, incidental expenses) to NHHC Activities locations for activities not specifically requested or approved by NHHC (e.g., in-person computer refreshes or repairs, contractor-only events/meetings), costs shall be funded by Contractor.

6.0 Place of Performance

Washington Navy Yard 805 Kidder Breese Street Washington Navy Yard, D.C. 20374-5060

7.0 Security

This Task Order requires a SECRET security clearance based on a T3 (or equivalent level) investigation

Contractor personnel will be in compliance with the Navy Information Assurance Security Publication IA Pub 5239- 26 of May 2000.

All contractor personnel must be US Citizens

8.0 Payment

Payment will be made by WAWF

9.0 Points of Contact

9.1 COR

Michael Curtis Contract Specialist, NHHC 202-433-2222

9.2 Contracting Officer

TBD

9.3 Contract Administrator

Stuart Davis, 757-443-1444

9.4 Navy Technical Representative (NTR)

Sheri Hendricks Safety Branch Head 202-433-9795