RFQ AMENDMENT 1_QandAplusPriceSheet.pdf

RFQ AMENDMENT 1, #12RADZ24R0001 – Outreach Interpretation and Translation Servies for USDA

This RFQ Amendment 1 is for Solicitation #12RADZ24R0001 to attach Amendment1_Price Sheet as well as respond to Vendor Questions received prior to August 23, 2024. The contractor is not required to use the amendment 1 Price Sheet, but it’s a tool to be used, if needed.

Questions & Responses:

1. Is there any incumbent/recompete or this is a brand-new project?

a. NO incumbent, this is brand-new acquisition.

2. Is this a new requirement/recompete? Also able to share the current budget and price?

a. Yes, this is a new requirement. There are no funds available at the moment but each Call Order will have specific language requirements and be priced prior to award. Vendor is allowed to use the Price Sheet as a tool for quote submission.

3. What is value of the previously awarded contract?

a. As mentioned above, this is brand-new acquisition, no historical pricing.

4. Could you confirm whether transcription services are required as part of this contract?

a. Yes, as noted in the solicitation, PWS dated August 14, 2024, sections 1.2 and 1.5 state transcription services required. The transcription services needed will be identified in each Call Order.

5. Could you confirm if ASL or any other languages should be included?

a. Vendor should include ASL in submission of quote for review.

6. What is the GSA RFQ number for this solicitation?

a. This is a stand-alone new acquisition for award; however vendor can review GSA

#47QRAA24D001H for example of past similar acquisition.

7. Will USDA provide the Price/Cost Schedule as mentioned in Instructions to Offerors?

a. Vendor can use the attached Amendment 1 Price Sheet as a tool or create their own.

8. Will USDA provide submission guidelines including page limit and any formatting requirements?

a. No specific page limit or formatting requirements prefer, pdf documents, word documents, excel documents must be emailed and consolidated.

9. DLI, FBI, FSI, the American Translators Association (ATA), and other agencies do not offer testing, evaluation, and/or certification in many of the languages included in USDA’s list of languages. Many of these languages are not formally tested and certified by any agency. Can the requirement for certification be modified to include the language, “when available”?

a. Vendor is recommended to submit best quote for solicitation but each Call Order will have further PWS that explains specific language requiring translation, etc.

10. USDA has included 5.5 hours of required training per provider per year. Will the time required for meeting these training requirements be billable under this contract?

a. The trainings are mandatory. Vendor should add these costs into quote for each Call Order but not separately priced, this will be firm fixed price.

11. Who is the incumbent contractor? What is the current contract number?

a. Not applicable.

12. What is the dollar value of the current contract?

a. Not applicable.

13. When does the current contract expire?

a. Not applicable.

14. What is the Government’s process for distributing task orders?

a. The Government will send out individual RFQs for each Call Order that has specific language requirements detailed.

15. Will each task order require a technical response or a pricing submittal only?

a. Depends, if vendor submits rate/pricing via price sheet the Government will use those rates for the Call Order but will get confirmation from vendor of validity of rates prior to award.

16. How long will contractors have to submit task order responses?

a. 14 days for each Call Order.

17. What will be the scope and duration of the task orders released? Will they cover one assignment, one month, one year, one location, etc.?

a. This will be further explained in each Call Order.

18. Please provide a clarification as to whether the government expects the offeror to complete page (1-30 of the 90-page document) of the PWS_Notice ID_12RADZ24R0001 as part of the offer package.

a. No, not required but vendor recommended to complete best as they can filling in and submit best quote based on solicitation evaluation. Vendor can use the supplied Price sheet as a tool.

19. Would it be possible to include any required documents/forms as an attachment to the original solicitation in SAM.gov? (if any)

a. No, send email with attachment(s) if any to Contracting Officer.

20. Will the government accept ATA certification or other certifications in lieu of the listed acceptable certifications for some of the required languages?

a. Possibly will consider, vendor recommended to submit with quote for review.

21. What is the expected number of call orders for the first 12 months?

a. Unknown at this time. TBD

22. What is the expected volume of work, per language, per service?

a. Estimate maybe 1500 words during each session, as needed, languages will be specified in each Call Order depending on the Rural Development location and needs.

23. What is the expected primary place of performances for spoken interpretation services?

(City(ies) / State(s))

a. TBD, identified in each Call Order.

24. What are the expected destinations for off-site indoor/outdoor locations? (City(ies) /

State(s))

a. TBD, identified in each Call Order.

25. Can the non-personal service staff carry the packages or it can only be shipped?

a. TBD, to be discussed with staff as needed and most cost effective.

26. Is it expected for the management staff compensation be factored in the pricing schedules, or listed separately as its own CLIN?

a. Not expected to be separately priced, but vendor is able to list separately if preferred.

27. Will USDA issue official badges for vendor staff and non-personal service?

a. Depends USDA staff may issue temporary badge for vendor staff as needed for in-person outreach events, on as needed basis.

28. Are all the services required to be within the GSA schedule? If so, are vendors able to partially bid?

a. No, this is stand-alone BPA contract that will be award to single small business vendor. Vendors encouraged to provide complete quote for evaluation.

29. According to the statement: "The USDA/RD/PR anticipates awarding a BPA to a Vendor who shall have a physical office located on the island of Puerto Rico for the fulfillment of the requirements included in this SOW." We have resources along with a Project Manager located in Puerto Rico, but we do not have a physical office. Are vendors capable of bidding on this solicitation if they do not have a office located in San Juan?

a. The provided PWS dated August 14, 2024, doesn’t specify such statement.

Vendor does not need to have a physical office in Puerto Rico.

30. Is there an anticipated volume for each service required in the solicitation? If so, what is the volume will be for each?

a. TBD, each Call Order will specify further details as the needs arise. No previous history so this requirement has some unknowns.

USDA RD

Price Sheet

PROCUREMENT DATA

Procurement Name:

Contract Type:

Requisition Number:

Contact Name:

Contact Number:

Period of Performance:

All States Interpretation & Translation Services Firm Fixed Price BPA

TBD

Juliet Hall, Contracting Officer

TBD

9/30/24 -09/29/2029

SUMMARY DATA TOTAL

BASE TOTAL: $0.00

OY 1 TOTAL: $0.00

OY 2 TOTAL: $0.00

OY 3 TOTAL: $0.00

OY 4 TOTAL: $0.00

PROCUREMENT TOTAL: $0.00

Vendor Name:

CAGE Code:

UEI:

SAM Registration Expiration Date:

Vendor POC:

Company Address:

Company Telephone Number:

Company Email Address:

Vendor Signature:

Date:

RFQ #12RADZ24R0001Amendment 1

Translations per year WORDS HOURLY Rate Amount 5000

$0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00 $0.00

Base: 09/30/24 - 09/29/25

All States Translation Services

WORD DOCUMENT TRANSLATIONS

LANGUAGE

Amharic Arabic Armenian Bengali Cantonese Chamorro Chinese Chuukese Dutch French German Gujarati Haitian Creole Hawaiian Hindi Hmong Hungarian Igbo Ilocano Indigenous Italian Japanese Karen-Burmese Khmer Korean Kosraean Lao Macedonian Mandarin Marshallese

$0.00 Navajo $0.00 Nepali $0.00 Ojibwe $0.00 Palauan $0.00 Pennsylvania Dutch $0.00 Persian $0.00 Russian $0.00 Samoan $0.00 Serbo-Croatian $0.00 Sign Language $0.00 Somali $0.00 Spanish $0.00 Swahili $0.00 Tagalog $0.00 Telugu $0.00 Thai $0.00 Ukrainian $0.00 Urdu $0.00 Vietnamese $0.00 Yapese $0.00 Yiddish $0.00 Yoruba/W. African $0.00

FY TOTAL 0 $0.00

0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00

OPTION YEAR 1: 09/30/25 - 09/29/26

All States Translation Services

WORD DOCUMENT TRANSLATIONS

LANGUAGE

Amharic Arabic Armenian Bengali Cantonese Chamorro Chinese Chuukese Dutch French German Gujarati Haitian Creole Hawaiian Hindi Hmong Hungarian Igbo Ilocano Indigenous Italian Japanese Karen-Burmese Khmer Korean Kosraean Lao Macedonian Mandarin Marshallese

0 $0.00 Navajo 0 $0.00 Nepali 0 $0.00 Ojibwe 0 $0.00 Palauan 0 $0.00 Pennsylvania Dutch 0 $0.00 Persian 0 $0.00 Russian 0 $0.00 Samoan 0 $0.00 Serbo-Croatian 0 $0.00 Sign Language 0 $0.00 Somali 0 $0.00 Spanish 0 $0.00 Swahili 0 $0.00 Tagalog 0 $0.00 Telugu 0 $0.00 Thai 0 $0.00 Ukrainian 0 $0.00 Urdu 0 $0.00 Vietnamese 0 $0.00 Yapese 0 $0.00 Yiddish 0 $0.00 Yoruba/W. African 0 $0.00

0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00

OPTION YEAR 2: 09/30/26 - 09/29/27

All States Translation Services

WORD DOCUMENT TRANSLATIONS

LANGUAGE

Amharic Arabic Armenian Bengali Cantonese Chamorro Chinese Chuukese Dutch French German Gujarati Haitian Creole Hawaiian Hindi Hmong Hungarian Igbo Ilocano Indigenous Italian Japanese Karen-Burmese Khmer Korean Kosraean Lao Macedonian Mandarin Marshallese

0 $0.00 Navajo 0 $0.00 Nepali 0 $0.00 Ojibwe 0 $0.00 Palauan 0 $0.00 Pennsylvania Dutch 0 $0.00 Persian 0 $0.00 Russian 0 $0.00 Samoan 0 $0.00 Serbo-Croatian 0 $0.00 Sign Language 0 $0.00 Somali 0 $0.00 Spanish 0 $0.00 Swahili 0 $0.00 Tagalog 0 $0.00 Telugu 0 $0.00 Thai 0 $0.00 Ukrainian 0 $0.00 Urdu 0 $0.00 Vietnamese 0 $0.00 Yapese 0 $0.00 Yiddish 0 $0.00

0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00

OPTION YEAR 3: 09/30/27 - 09/29/28

All States Translation Services

WORD DOCUMENT TRANSLATIONS

LANGUAGE

Amharic Arabic Armenian Bengali Cantonese Chamorro Chinese Chuukese Dutch French German Gujarati Haitian Creole Hawaiian Hindi Hmong Hungarian Igbo Ilocano Indigenous Italian Japanese Karen-Burmese Khmer Korean Kosraean Lao Macedonian Mandarin Marshallese

0 $0.00 Navajo 0 $0.00 Nepali 0 $0.00 Ojibwe 0 $0.00 Palauan 0 $0.00 Pennsylvania Dutch 0 $0.00 Persian 0 $0.00 Russian 0 $0.00 Samoan 0 $0.00 Serbo-Croatian 0 $0.00 Sign Language 0 $0.00 Somali 0 $0.00 Spanish 0 $0.00 Swahili 0 $0.00 Tagalog 0 $0.00 Telugu 0 $0.00 Thai 0 $0.00 Ukrainian 0 $0.00 Urdu 0 $0.00 Vietnamese 0 $0.00 Yapese 0 $0.00 Yiddish 0 $0.00

0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00 0 $0.00

OPTION YEAR 4: 09/30/28 - 09/29/29

All States Translation Services

WORD DOCUMENT TRANSLATIONS

LANGUAGE

Amharic Arabic Armenian Bengali Cantonese Chamorro Chinese Chuukese Dutch French German Gujarati Haitian Creole Hawaiian Hindi Hmong Hungarian Igbo Ilocano Indigenous Italian Japanese Karen-Burmese Khmer Korean Kosraean Lao Macedonian Mandarin Marshallese

0 $0.00 Navajo 0 $0.00 Nepali 0 $0.00 Ojibwe 0 $0.00 Palauan 0 $0.00 Pennsylvania Dutch 0 $0.00 Persian 0 $0.00 Russian 0 $0.00 Samoan 0 $0.00 Serbo-Croatian 0 $0.00 Sign Language 0 $0.00 Somali 0 $0.00 Spanish 0 $0.00 Swahili 0 $0.00 Tagalog 0 $0.00 Telugu 0 $0.00 Thai 0 $0.00 Ukrainian 0 $0.00 Urdu 0 $0.00 Vietnamese 0 $0.00 Yapese 0 $0.00 Yiddish 0 $0.00