B2. RFQ 12RADZ22Q0004_Amd_0002 FINAL.pdf

(x)

12RADZ22Q0004

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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WASHINGTON DC 20250

RD-31ME

1400 INDEPENDENCE AVE, SW

RURAL DEVELOPMENT BUSINESS CENTER

PROCUREMENT MANAGEMENT OFFICE

USDA, RURAL DEVELOPMENT

08/18/20220002

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

08/18/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Period of Performance: 09/23/2022 to 06/22/2023

The purpose of this amendment is to:

1) Answer all questions received. All responses to these questions are hereby incorporated into the scope of this requirement.

All other terms and conditions remain unchanged.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

DANIELLE N. RODRIGUEZ

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Q&As

Responses to Questions 8/26/2022

1) In multiple building properties, is there a table that shows how many buildings should be inspected?

Unfortunately, our systems do not track the number of buildings at each 515 project. Where multiple buildings exist, the contractor must complete the sample by selecting units from as many buildings as possible. We can tell you that approximately 52% of our projects have 25 units or fewer units, 38% have between 26 and 50 units and approximately 10% have 50 units or more. This is information we hope to gather in the MPIPP.

2) The Chart in section 3.2 infers that inspector training is only to occur during the initial 300 inspections. Is that correct?

Training can take place throughout the life of the contract. The contractor must train as many inspectors as needed to complete the required number of inspections in the period of performance. The SOW assumes that training will be especially intensive at project start up. The SOW states that:

The contractor’s proposal must provide a draft Baseline Master Program Schedule showing the timeline for completing each of the three phases above of the MPIPP. A final master program plan will be due 15-business days after contract award (see item 2 in the Schedule of Key Deliverables). The Agency is open to negotiating the number of weeks needed to complete each phase if the Contractor has reason/justification to implement the pilot on a different time schedule.

3) The contractor is required to create a communication protocol for properties. Will USDA let these properties know in advance that they are potentially due for inspection?

The Agency will let all owners know of the MPIPP and its goals in general and will also inform individual borrowers of the MPIPP if their projects are chosen for inspection. However, Section

3.2 of the SOW, Specific Tasks/Requirements, states that the MPIPP Communication Plan must:

The contractor must develop a comprehensive communication plan which informs multifamily borrowers and management agents that they will be taking part in the MPIPP.

The plan should include materials that describe the pilot program, the rationale for the new physical inspection protocol, the overall goals of the pilot program.

and describe what they must do to prepare for the inspection.

4) We are pleased to see parallel inspections as a requirement. On these parallel inspections are both inspectors 'inspectors of record'? Will these parallel inspections be invoiceable at a different rate to factor in the quality control functions?

Both inspections will be counted as “inspections of record” and will be billed at the same rate and count in fulfillment of the 1,000 inspections required.

5) Will the government be furnishing the property profile information via email or via a portal?

The Agency plans to furnish the property profile information by email in the form of an updated Excel spreadsheet of projects to be inspected. However, the Agency is open to other suggestions for transmitting this information. Any suggestions for alternate methods should be included in one of the Sections of the MPIPP Implementation Plan described in Section 3.2, Specific Requirements/Tasks that is required with submission of a proposal.

6) Would HUD NSPIRE certification be considered as acceptable inspector qualification? Do the Contractors staff and Inspectors need to be PIV’ed through the USDA?

The SOW states that HUD’s Real Estate Assessment Center (“REAC”) certification is acceptable. The Agency is not familiar with the NSPIRE certification requirements and process.

Any proposal that would want to include this certification as an acceptable qualification would have to show that the NSPIRE certification is equivalent to or more comprehensive that the REAC certification or any of the others listed in Section 13.0 Key Personnel.

Contractor personnel will be onboarded according to the Agency’s suitability procedures and must meet the Agency’s suitability requirements. This process will require providing requested personal information/documents and completing these tasks in a timely manner. The onboarding process will be discussed upon contract award.

7) The excel file for Stratified Sample Projects to be Inspected does not open from the PDF provided?

A copy of the Excel spreadsheet is included with the Agency’s response to these questions. Sorry for the confusion.

8) Phase 3 encompasses 700 inspections in 14-weeks. 10 inspections per day may be reasonable without factoring in the travel to rural areas, weather, and other unforeseen delays. Is it possible to move the schedule out on Phase 3 to a total of 26 weeks?

The contractor’s proposal must provide a draft Baseline Master Program Schedule showing the timeline for completing each of the three phases above of the MPIPP. A final master program plan will be due 15-business days after contract award (see item 2 in the Schedule of Key Deliverables). The Agency is open to negotiating the number of weeks needed to complete each phase if the Contractor has reason/justification to implement the pilot on a different time schedule provided all inspections are completed within the period of performance.

9) On page 22 of the PWS you state that all projects are within Continental United States. No inspections will be conducted in Alaska. Puerto Rico or the Virgin Islands. And in the listing of states in the West Region you have included Hawaii. Will Hawaii be included for inspections?

Hawaii is a state within the West Region but no projects in Hawaii will be inspected in the

MPIPP.

10) Could the excel file included as attachment 6 in the PWS document be provided to prospective bidders ? the file does not open from the PDF provided.

A copy of the Excel spreadsheet is included with the Agency’s response to these questions. Sorry for the confusion.

11) Per the SF 1449 this contract shows as being set aside for Small Business. However, per proposal instructions Vol. I Tab 6 is requesting proof of 8(a) Certification. Please advise if contract is being set aside for 8(a).

The set aside for this requirement is 100% small business. This is not specifically set aside for 8(a); however, if a company replies and states they are in the 8(a) program, we are asking that they provide their certification with their proposal.

12) We noticed the link to Appendix 6 excel spreadsheet with projects list is not working. Could you please send over the spreadsheet.

A copy of the Excel spreadsheet is included with the Agency’s response to these questions. Sorry for the confusion.