S01 - Amendment 001 - Solicitation 12FPC425Q0072.pdf

Solicitation 12FPC425Q0072 Amendment 0001 Questions and Answers

September 10, 2025

• Is it possible to bill for a portion of the total amount per job after the site preparation is done? Yes

• Is the time period for the site preparation absolute? For example, Swain, LLC WRE

Site states that site preparation will consist of mowing a total of 173.7 acres within 14 days of contract award followed with a chemical application of Roundup no earlier than 2 weeks after mowing, but before October 1. Since the bid closes on September 15, this would mean that we would need to finish mowing on the 15'th in order for the 2 weeks to pass before spraying it before October 1'st. We would like some clarification on that. NRCS will allow some variance on site preparation due to the contract being awarded so late. We will allow for the wheat nurse crop to be planted up to Nov. 15th. The mowing and spraying will have some variances as well and NRCS will do the best we can to modify the site preparation to be able to get completed. However, NRCS is requesting the contractor that gets awarded the project contact NRCS to discuss timelines as soon as they sign all contract documents.

• Are species substitutions allowed, and if not, could the densities be changed in order to keep the total amount of trees the same if the total number of a certain species is unavailable. (Ex. if 8,000 Swamp Chestnut Oak is needed, but we are only able to get 6,000, could we raise the numbers of another species to make up for the 2,00 missing from Swamp Chestnut Oak?) Potentially but NRCS will evaluate on a case by case basis.

• Will maps/shapefiles of the total planting/site preparation area be provided? I believe the location maps in Attachment 2 show the entire easement as the acreages do not match to the planting site details. NRCS can provide all necessary maps to show all areas to be planted for each site.

• There is also no map for Swain, though, there is a map for a Miles Farms. Not sure if there was a name change or if it is just a mistake. Will attach map with updated name change.

• Are the size specification for the bareroots all of the dimensions listed, or is that an "or" statement, where they would need to be 10" tall OR root collar diameter be at least ¼ inch?

Below are the specific requirements and it’s not OR The following plant species: Big Shellbark Hickory and Shagbark Hickory shall have the following dimensions;

- Minimum height of 8” inches and a maximum height of 36 inches

- Diameter at the root collar of at least 1/4 inch

- Roots shall be at least 5 inches in length and MUST be pruned to 10 inches, as necessary;

8. The following plant species: Pecan shall have the following dimensions;

- Minimum height of 10” inches and a maximum height of 36 inches

- Diameter at the root collar of at least 1/4 inch

- Roots shall be at least 5 inches in length and MUST be pruned to 10 inches, as necessary;

9. The following plant species: Overcup Oak, Swamp White Oak, Swamp Chestnut Oak, Bur Oak, Nutall Oak, Willow Oak, Pin Oak, Cherrybark Oak, Shumard Oak, Black Walnut, Persimmon, Silky Dogwood, and Bald Cypress, shall have the following dimensions;

- Minimum height of 14 inches and a maximum height of 48 inches

- Diameter at the root collar of at least 1/4 inch

- Roots shall be at least 5 inches in length and MUST be pruned to 10 inches, as necessary