S01 AMENDMENT 0001 - JANITORIAL SERVICES PMC MS.pdf

(x)

12FPC421Q0021

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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FPAC-HQ-APD-NC

RALEIGH NC 27609

4407 Bland Rd. Ste. 117 Operations Branch FPAC Business Center

FPAC-HQ-12FPC4

WASHINGTON DC 20250

1400 INDEPENDENCE AVE SW, RM 6801-S

FPAC BUS CNTR-ACQ DIV-OPS BRANCH-SE

06/08/20210001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

06/08/2021

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

This amendment is issued to provide the following information:

1. List of interested vendors who participated from the site visit conducted on Monday June

21, 2021.

- Petty's

- Dynamic Contract Consultants

- Powell Inc.

- OK Cleaning Services

2. The following is the Q&A:

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

AMY D. STONEBRAKER

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 2

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12FPC421Q0021/0001

Q1. Do they have to be here all day for cleaning?

A1. No. Just need to show up to clean during hours of operation.

Q2. Do the floors for all the buildings need to be waxed?

A2. No. Just the main office once per year

Q3. It mentions Ground Keeping on the second page of the solicitation. Do they need to cut grass and landscape maintenance?

A3. No. This contract is for office/building cleaning only. The language about grounds maintenance will not apply to this requirement.

3. The SOW has been revised to eliminate the language of grounds maintenance "The contractor shall ensure cleaning and grounds keeping is performed to improve the total environment of the facilities" and revise the cleaning schedule.

The revised SOW will be attached to this amendment.

4. The time to return quotes is corrected from

1700 (5:00 pm ET) to 1500 (3:00pm ET). It was misstated in the original document.

There are no additional changes by reason of this amendment, the time to return quotes is not extended.

Period of Performance: 10/01/2021 to 03/31/2022

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Attachment 1 - Revision 1

Performance Work Statement (PWS) Jamie L. Whitten PMC (MSPMC)

Janitorial services

A. Description of Services:

The contractor shall provide all management, tools, cleaning solutions, supplies, equipment and labor necessary to ensure that custodial services are performed at the MSPMC in a manner that will maintain a satisfactory facility condition and present a healthy, clean, neat and professional appearance. The contractor shall ensure cleaning is performed to improve the total environment of the facilities.

The contractor shall accomplish all cleaning tasks to meet the requirements of this Statement of Work.

The contractor shall perform tasks in accordance with the minimum cleaning tasks, standards and procedures which are detailed below.

Contractor shall supply the MSPMC with all cleaning solutions to complete cleaning and maintenance tasks. MSPMC will restock restroom paper towels, toilet paper, and hand soap. Contractor may use on-site vacuum cleaner (but must furnish bags), brooms, and toilet brushes. Cleaning supplies purchased by MSPMC shall not be used for contracted cleaning services (i.e., disinfecting wipes are for spot-cleaning by staff and should not be used primarily for contractor use).

All tasks in main office, greenhouse (office area and bathrooms), and shop (office and bathrooms) are to be completed once a week, except where stated. Windows will be completely cleaned twice per year in the main office, shop (office only) and greenhouse (office area) buildings. Strip and wax main office floor once per year.

B. Cleaning Schedule Includes main office, shop (office and bathrooms only), and greenhouse (office area and bathrooms), except where stated, according to description of items (section 3).

a) Weekly:

i) Sweep all floors including under desk floor mats

ii) Mop all floors (cleaning solvent, floor disinfectant cleaner) for bathrooms and specialty cleaner for tile floors.

iii) Remove trash from all cans and deposit in outside trash can.

iv) Vacuum/clean all floor mats and shake out exterior mats.

v) Clean and disinfect all bathroom surfaces (sink, toilet bowl, toilet exterior, and mirrors)

vi) Clean bathroom drains and showers (wipe surfaces, etc).

b) Monthly:

i) Dust all surfaces (desks, shelves, printers, copiers, windowsills, air vents, baseboards, cobwebs on ceiling, etc.).

ii) Wipe down all tables and counters in main areas, including lab benches and lab sinks. Main office only

c) Every 6 months:

i) Clean all windows (dust blinds, clean inside and outside of glass, clean screen, remove any cobwebs, dead bugs, etc.).

d) Once per year: Main office only

i) Floor waxing, buffing, or stripping (PMC staff not responsible for moving furniture).

C. Description of Tasks

1. Maintain Floors. All floors, except carpeted, concrete and areas that will not accept wax, shall be swept and damped mopped weekly to ensure they have a uniform, glossy appearance and are free from dirt, debris, dust, scuff marks, heel marks, other stains and discoloration, and other foreign matter. Hard floors shall be swept and mopped with appropriate solvent for Betco Hybrid Floor Finish 660. Baseboards, corners, walls & wall/floor edges shall also be cleaned (dusted or wiped off).

All floor maintenance solutions shall be removed from baseboard, furniture, trash receptacles. Chairs, trash receptacles, and other moveable items shall be moved to maintain floors underneath these items.

All moved items shall be returned to their original and proper position. All chemicals shall comply with clauses (FAR 52.223-1 and 52.223-2).

2. Remove Trash. All trash containers shall be emptied and returned to their initial location.

Boxes, cans, papers placed near a trash receptacle shall be removed. The contractor shall furnish trash can liners of adequate quality to protect each trash can. Any obviously soiled or torn plastic trash receptacle liners shall be replaced. Trash receptacles shall be left clean, free of foreign matter and free of odors. Trash should be hauled to trash can in front of the office for Monday pickup.

3. Clean Interior Glass. Clean all interior glass, including glass in exterior doors (inside and outside), and restroom mirrors. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

4. Vacuum and Clean Floor Mats. Vacuum and clean interior floor mats where applicable.

After vacuuming or cleaning, mats shall be free of all visible lint, litter, soil and other foreign matter.

Soil and moisture underneath mats shall be removed, and mats returned to their normal location. Spot clean greasy or dirty mats.

5. General Spot Cleaning. Perform spot cleaning on a continual basis. Spot cleaning includes, but is not limited to removing, or cleaning smudges, fingerprints, marks, streaks, spills, etc., from washable surfaces of all walls and ceilings (where within reach), partitions, vents, grillwork, doors, door guards, door handles, panic-bars, kick-plates, light switches, temperature controls, countertops and fixtures. After spot cleaning, the surface shall have a clean, uniform appearance, free of streaks and spots.

6. General Dusting and Furniture cleaning. All horizontal surfaces must be dusted or cleaned to eliminate dust collection in offices and common areas. This includes horizontal blinds, bookcases, computer equipment, printers, filing cabinets, windowsills, etc. Furniture will be free of dust, dirt and debris and maintained in original arrangement. Conference room tables, office tables, and counter tops in lab, kitchen area, and conference room should be wiped down monthly with appropriate cleaning solutions.

7. Basic Restrooms/Kitchenette Cleaning Services. Sweep floors and mop tile restroom floors with disinfecting mop solution (supplied by contractor). Clean and disinfect all surface of sinks, toilet bowls, urinals, shower in shop, shower mats, plumbing fixtures, dispensers, doors, walls, ceilings (where applicable), mirrors, counters and other such surfaces, using a germicidal detergent in accordance with the bio-based requirement After cleaning, bathrooms will be free of deposits, dirt, streaks, and odors. Disinfect all surfaces of partitions, stalls, stall doors, entry doors, (including handles, kick plates, ventilation grates, metal guards, etc.) and wall areas adjacent to wall mounted lavatories, urinals, and toilets, including wiping down tiled areas around toilet baseboards. Clean all drains, remove hair and other foreign debris.

8. Sweep and Mop Floor. After sweeping and mopping, the entire floor surface, including grout, areas shall be free from litter, dirt, dust, and debris. Grout on wall and floor tiles shall be free of dirt, scum, mildew, residue etc. Floors shall have a uniform appearance without streaks, swirl marks, detergent residue, or any evidence of soil, stain, film or standing water. Moveable items shall be tilted or moved to sweep and damp mop underneath. Floors shall be stripped, scrubbed, waxed, sealed etc. as necessary to maintain sanitary conditions and a clean, uniform appearance.

D. Periodic Cleaning Services.

1. Windows. Clean interior and exterior of windows twice per year in main office, shop (office only) and greenhouse (office area only) buildings. Clean only interior of windows in shop and greenhouse, exterior have bars. After glass cleaning, there shall be no traces of film, dirt, smudges, water, or other foreign matter.

2. Strip and Wax Floors. Main office floors will be stripped and waxed once per year with appropriate materials for floors. Contractor is responsible for moving furniture and replacing to original position.

E. Facilities.

The following facilities at the MSPMC are included in this custodial contract. Building sizes are given in approximate square feet, it is contractor’s responsibility to verify.

a. Main office:

• 2400 square feet

• Office Windows (18 of various sizes)

• Restrooms (2, with sinks)

• Kitchen area (1, with sink)

• Conference area (1, with sink)

b. Shop (office portion only):

• 500 square feet

• Office Windows (3 of various sizes)

• Restrooms (2, with sinks and one shower)

c. Greenhouse building (office portion only):

• 1200 square feet

• Office Windows (6 of various sizes)

• Restrooms (2, with sinks)

F. Quality Control.

The contractor shall develop and maintain a quality program to ensure custodial services are performed in accordance with commonly accepted commercial practices. The contractor shall develop and implement procedures to identify, prevent and ensure non-recurrence of defective services. As a minimum, the contractor shall develop quality control procedures addressing the areas identified above.

G. Hours of Operation.

Monday – Friday 7:30 a.m. – 4:30 p.m. E.S.T. Contractor must clean during regular business hours and must arrange times to ensure access. PMC staff frequently work in the field and may lock office facilities.