S01 Amd 0001 12FPC322Q0052 Graves and Clark Rd_.pdf

(x)

12FPC322Q0052

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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FPAC-HQ-APD-TX

Fort Worth TX 76115-3404 501 W. Felix St., Building 23 Fort Worth Federal Center

FPAC BUS CNTR-ACQUISITION DIV-TX

FPAC-HQ-12FPC3

WASHINGTON DC 20250

1400 INDEPENDENCE AVE SW, RM 6801-S

FPAC BUS CNTR-ACQ DIV-OPS BRANCH-SE

07/19/20220001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

07/12/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

LAUREEN M. EIPP

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

The purpose of this amendment is to transmit Q&A notes of the site visit, attendance list,and to add clause 52.228-13 Alternative Payment Protection which was inadvertently left out of the solicitation.

All other terms and conditions remain unchanged.

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

Amendment 001 EWP Graves and Clark Rd – Channel Repairs

July 13, 2022

12FPC322Q0052 – Vinton County, Ohio

***Note:***

A Bid Bond is NOT required with this request.

***Add Clause:*** 52.228-13 Alternative Payment Protections. (Jul 2000)

(a) The Contractor shall submit one of the following payment protections:

Payment Bond, SF25A Irrevocable letter of credit (ILC) Tripartite Escrow Agreement

(b) The amount of the payment protection shall be 100 percent of the contract price.

(c) The submission of the payment protection is required within five (5) days of contract award.

(d) The payment protection shall provide protection for the full contract performance period plus a one-year period.

(e) Except for escrow agreements and payment bonds, which provide their own protection procedures, the Contracting Officer is authorized to access funds under the payment protection when it has been alleged in writing by a supplier of labor or material that a nonpayment has occurred, and to withhold such funds pending resolution by administrative or judicial proceedings or mutual agreement of the parties.

(f) When a tripartite escrow agreement is used, the Contractor shall utilize only suppliers of labor and material that signed the escrow agreement.

(End of clause)

***Site Visit Notes:***

Clark Road and Graves Road EWP Site Showing Notes

Solicitation No. 12FPC322Q0052 Vinton County, Ohio

The site showing started at 11:30 am. It was conducted by Greg Wells, Civil Engineer, for the United States Department of Agriculture – Natural Resources Conservation Service (USDA-

NRCS).

Quotes are due prior to 5:00pm EDT on July 25, 2022. All quotes must be submitted electronically to Elrick Lounds, Contract Specialist, elrick.lounds@usda.gov

This solicitation will result in a Firm Fixed Price Construction Contract. It is set-aside for Small Businesses under NAICS Code 237990. This is not a sealed bid – it is a request for quotes.

Greg pointed out that a bid bond is not required. Also, Box 12a is checked, requiring a Performance and Payment Bond. However, there is no Alternative Payment Protection language, or other clause or language in the solicitation to describe this requirement with the exception of AGAR 452.228-70. This has been added as above and required with 10 days of contract award.

All quoters must have an active registration in the System for Award Management (SAM).

Use of the Invoice Payment Platform (IPP) by the contractor will be required, as described on page 10 of the solicitation document. All invoices must be submitted electronically through IPP.

The Performance Time is 66 calendar days from the time the contractor receives the Notice to Proceed. The maximum workweek is 10 hours per day, Monday through Saturday.

Greg made note of NRCS supplement to OSHA parts 1910 and 1926.

Variation in Estimated Quantities – FAR Clause 52.211-18 is included in this solicitation.

Buy American-Construction Materials – provision 52.225.9 – is included in this solicitation.

Greg mentioned Part IV of the Solicitation – Representations and Instructions.

Greg reviewed the quote submission instructions (Page 41 in the Solicitation)

The estimated project value is between $100,000 and $250,000.

The project Supervisor may act as the contractor’s quality control manager.

Greg mentioned the requirement for a written pollution control plan is waived. A written dewatering plan is not required.

Greg noted the clauses incorporated by reference.

Greg noted construction wage rates – FAR Clause 52.222-6 - must be paid to all employees working under the contract. The wage determination was provided as an attachment to the solicitation. Site interviews may be performed with the contractor’s employees to verify wages and hours.

Greg reviewed the construction specifications and bid items.

Bid item #1 – Channel Clearing and Shaping. A written pollution control plan is not required.

Seeding and Mulching (Spec. 6), Excavation (Spec. 21), and Earthfill (Spec. 23) are subsidiary items. The Harrison Township Trustees will take the excess excavated material and may provide a truck for hauling to their local stockpiling area. The Trustees will not take and dispose of woody debris.

Bid item #2 – Mobilization/Demobilization – The work limits are as shown on the plans. A detailed construction schedule is required prior to commencing construction. One lane of traffic will be maintained during construction hours with appropriate flagging. Two lane traffic is required after work hours. The road will be kept clean from any mud leaving the site. A written dewatering plan is not required. Pollution Control (Spec. 5), Traffic Control (Spec. 9), and Contractor Quality Control (Spec. 94) are subsidiary items. A portable toilet and toilet maintenance services shall be supplied at the site by a commercial vendor for the duration of the contract.

Bid item #3 – Drainfill – Greg reviewed the Items of Work for this bid item from Construction Specification 24 – Drainfill. This bid item is for the drainfill placed behind the woven wire mesh gabions to the neat lines on the drawings. Material shall be crushed limestone from any source meeting the gradation requirements for AASHTO No. 57.

Bid item #4 –Rock Riprap - The limestone can be from any supplier currently certified by ODOT for Type C Riprap, as described in Construction Specification 61. The rock riprap installation specifications are found in the Items of Work in Specification 61, which Greg reviewed.

Removal of Water (Spec. 11), Drainfill (Spec. 24), and Steel Reinforcement (Spec. 34) are subsidiary items.

Bid item #5 – Woven Wire Mesh Gabions – Greg reviewed the Items of Work from Construction Specification 64. The limestone rock riprap fill within the gabions shall be as described Construction Specification 64, and shall be sourced from a supplier currently certified by ODOT.

The gabion baskets shall be zinc-coated wire with a PVC coating, including lacing wire. All fasteners shall be stainless steel. Removal of Water (Spec. 11) and Steel Reinforcement (Spec.

34) are subsidiary items.

Q: Will rebar pins be required, and if so, will they be a bid item?

A: Rebar pins may be required during construction but their widespread use is not expected.

Rebar pins are subsidiary to Bid Item #5 – Woven Wire Mesh Gabions.

Greg began reviewing the Graves Road and Clark Road drawings at 11:40am. This site consists of installing woven wire mesh gabions per the engineering drawings and construction specifications.

The group toured the sites and Greg noted the baseline, benchmark, and work limits for each site.

Graves Rd – Site 1 Q: Will the township mow before construction begins?

A: Yes, per Wes Davidson, Harrison Township Trustee. The Township notified NRCS on 7/18/22 that all sites are now mowed and viewing should be easier, as well as construction.

Graves Rd – Site 2 Wes Davidson, Harrison Township Trustee, noted to keep the parking and work limits on the east side of Graves Road and not use the location shown in the drawings on the west side of the road at this site. Wes also offered that the contractor could use the gravel parking lot at the Harrison Twp Election House site nearby on US Rte 50 as an additional staging area. Coordinates of this site are: 39.270616, -82.672460

Graves Rd – Site 3 – The group discussed that gabion baskets will need to be cut and laced around 2 culverts, which are shown on the drawings.

Graves Rd – Site 4 – Greg mentioned equipment should not be operated in the stream channel at any of the sites.

Clark Road – Greg noted the work limits and extent of the work.

Q: Can the contractor work with landowners to acquire more staging area?

A: Yes, as long as the agreement is in writing and NRCS is notified.

Q: Which trees are removed?

A: Greg referred to the engineering plans and pointed out the two trees that will be cut at the stump. The tree trunks will be removed while the stump will stay in place.

Q: If a contractor wins the low quote for both Thompson Road and Clark/Graves Roads, will NRCS provide an extension for the construction timeline and allow one project to be worked at a time?

A: The project agreement expires on October 31, 2022. Both projects need completed by then. In the event that one contractor wins both contracts, we could discuss with and work with the Contracting Officer to stagger start dates slightly, but the projects need completed on time and we will not wait to start one after the other completes. Also, could a contractor withdraw his quote for one project if he was apparent low bidder on both and felt he could not complete both in the timeframes discussed above? At the site showing I told them that would be a possibility and we needed to ask the CO about that to confirm.

The site showing ended at 12:43pm.

One additional note: the contractor is required to contact the Ohio Utilities Protection Service (OUPS) at least 48 hours prior to the start of construction. The contractor must provide the inspector with the OUPS reference number.