S01 Amd 01 Brock Site Showing minutes 8_17_2022.pdf
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- Solicitation number
- 12FPC322B0016
About this file
This document outlines the minutes from a site showing for a federal construction contract opportunity. The opportunity is for Brock Gully Stabilization in Santa Rosa County, Florida, with an estimated value between $1,000,000 and $5,000,000. Key services required include construction of articulating concrete block lined waterways, grassed waterways, checkdams, earthen diversions, corrugated metal pipes, excavation, earthfill, an access road, and vegetation protection. The contract type will be firm-fixed-price. The solicitation number is 12FPC322B0016 and is designated as a total small business set-aside. The award date is anticipated for September 2022, with a notice to proceed expected 30 days after award. The period of performance is 240 calendar days.
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Text version
8/17/22, 1:30pm
Brock Gully Restore Project Site Showing, NRCS Service Center, 3927 Hwy 4 suite 102 Jay, FL 32565
Participants:
NRCS Reps:
Jason Strenth – State Conservation Engineer
Carlos Roda – Civil Engineer
Trent Mathews – District Conservationist
Derrick Blackmon – Soil Conservationist
Cassidy Dunson – Soil Conservationist
Morrell Holland – District Technician
Natalie Jernigan – AFCD
Sigma Consulting Group Inc. Reps:
Robert Leer
Jason Lashley
Contractors:
ERS, Inc.
Roberson Underground
Creative Services
Forrester and Associates
Carter’s Contracting Services
D.V. Solutions
Hormac Construction Group
McGee Excavation
Vantage Contractors
Mohawk Valley Materials
Chavers Construction
Comments from Jason Strenth and Robert Leer:
Stated that items discussed here today are no more or no less important than other items in the solicitation.
Stated that any items discussed here that contradict the solicitation are not binding.
Mentioned quick overview of the project.
Explained weather days incorporated by month in the 240 performance days estimated to complete the project.
Explained work performance on holidays.
Overview of safety, including the required use of hardhats within the work limits at all times, and the requirement to have a first aid certified person on site. Also, a hard hat sign is required and information on the size is in the solicitation.
Explained the variation in estimated quantity clause.
Clarified that there is only one access point as delineated in the plans.
Reminded that the bid opening will take place via teleconference on September 6 at 10 am.
Work is to commence 3 days after receiving notice to proceed.
Robert Leer mentioned that control points are available within the work limits.
Mentioned that no work or staging shall be performed within 20 ft of the delineated wetlands.
Explained Construction Specifications format and to look into the Items of Work and
Construction Details for project specific details and methods.
Explained there is remnants of a fence to be removed during construction as necessary and replaced in the same spot after construction.
Mentioned to keep in mind construction might happen during hunting season and to take necessary measures to ensure everyone’s safety.
Questions from contractors at the office:
Will the material for the fill come from the site or will it need to come from somewhere else?
o (Robert) – It is expected to come from the site.
Is Cad data available to double check quantities?
o (Jason and Robert) – Yes. Will look into which files can be made available.
o (Tasha) – Bidders should base bid on the estimated quantities in the bid schedule, if bidders feel there are discrepancies in any figures, bring it to the Government’s attention as soon as possible for a resolution prior to bid opening. CAD drawings will be provided to the successful offeror upon award.
Quality Control method used will be method 1 or method 2?
o (Robert) – Method 2.
Questions from contractors at the site:
What is the reason for not allowing work on Saturdays?
o (Jason) – Lack of availability of inspectors and to allow access to the landowner on weekends if hunting.
How long will it take from the award to get the notice to proceed?
o (Jason) – It depends but no sooner than 30 days.
Can you make up days on weekends if necessary?
o (Jason) – in extreme circumstances there may be an opportunity to work more days but for now expect to only work 5 day/10 hour schedules.
Where is the water coming from for compaction?
o (Jason) – The water will have to be brought in from outside and is the responsibility of the contractor.
Is site showing mandatory?
o (Jason) – No, but highly encouraged.
*A comment was made by Jason and Robert letting contractors know to not trust the current stakes at the site. Some of the markers are from the preliminary visits and surveys so they are not final stake out markers and construction stakeout needed to be done by the contractor using the given final control points.
Before adjourning, all participants were informed that any additional questions were to be sent to
Natasha (Tasha) Kennedy and Laureen Eipp in the emails listed in the solicitation.
Minutes prepared by Carlos Roda
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