S01 Amd 001 12FPC322B0009_15 APR 2022.pdf

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12FPC322B0009

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1 copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted ; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGEMENT TO BE

RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted , such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

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FPAC-HQ-APD-TX

Fort Worth TX 76115-3404 501 W. Felix St., Building 23 Fort Worth Federal Center

FPAC BUS CNTR-ACQUISITION DIV-TX

FPAC-HQ-12FPC3

WASHINGTON DC 20250

1400 INDEPENDENCE AVE SW, RM 6801-S

FPAC BUS CNTR-ACQ DIV-OPS BRANCH-SE

04/15/20220001

13. THIS ITEM ONLY APPLIES TO MODIFICATION OF CONTRACTS/ORDERS. IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

12. ACCOUNTING AND APPROPRIATION DATA (If required) is not extended.is extended, Items 8 and 15, and returning

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended , by one of the following methods: (a) By completing

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

FACILITY CODE CODE

10B. DATED (SEE ITEM 13)

10A. MODIFICATION OF CONTRACT/ORDER NO.

9B. DATED (SEE ITEM 11)

9A. AMENDMENT OF SOLICITATION NO.

CODE

8. NAME AND ADDRESS OF CONTRACTOR (No., street, county, State and ZIP Code)

7. ADMINISTERED BY (If other than Item 6)CODE 6. ISSUED BY

PAGE OF PAGES

4. REQUISITION/PURCHASE REQ. NO.3. EFFECTIVE DATE2. AMENDMENT/MODIFICATION NO. 5. PROJECT NO. (If applicable)

1. CONTRACT ID CODE

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

04/07/2022

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority) appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

E. IMPORTANT: Contractor is not is required to sign this document and return __________________ copies to the issuing office.

ORDER NO. IN ITEM 10A.

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

Amendment 001

The purpose of this amendment is to:

a) Correct the bid acceptance. The original solicitation incorrectly noted - 5 days- on

13d of of the 1442. The Government requires a bid acceptance period of 60 calendar days and anything less will be rejected.

b) Site visit was held on April 12, 2022 at 10:000. The agenda, sign-in sheet and questions and answer sheet are attached to this amendment.

c) Bid due date and time remains the same. See page 44 of solicitation for details.

Continued ...

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)15A. NAME AND TITLE OF SIGNER (Type or print)

15C. DATE SIGNED 16B. UNITED STATES OF AMERICA 15B. CONTRACTOR/OFFEROR 16C. DATE SIGNED

(Signature of person authorized to sign) (Signature of Contracting Officer)

LAUREEN M. EIPP

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

Previous edition unusable

Except as provided herein, all terms and conditions of the document referenced in Item 9 A or 10A, as heretofore changed, remains unchanged and in full force and effect .

ITEM NO. SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

NAME OF OFFEROR OR CONTRACTOR

2 11

CONTINUATION SHEET

REFERENCE NO. OF DOCUMENT BEING CONTINUED PAGE OF

(A) (B) (C) (D) (E) (F)

12FPC322B0009/0001

Period of Performance: 05/23/2022 to 06/08/2022

NSN 7540-01-152-8067 OPTIONAL FORM 336 (4-86)

Sponsored by GSA

FAR (48 CFR) 53.110

Site Visit Agenda

Solicitation Number: 12SPC322B0009 Project: NRCS OK Emergency Water Shed Protection (EWP) Stream bank Stabilization project in Hominy Creek & 52nd W, Avenue Near Skiatook in Osage County, Oklahoma Date: April 12, 2022 Time: 10:00 AM CT Location(s): District 2 Office, 2850 West 133rd St, N, Skiatook, OK 74070.

Items to be Covered:

Introductions o Introduce NRCS staff their titles, and responsibilities with respect to the project. Also, introduce sponsor staff and/or landowner(s), if applicable.

All attendees need to sign the Site Showing Sign-In Sheet.

General Statement o The items discussed at this site visit are intended to highlight certain items. Not all items are covered. Those in the solicitation that are not covered are just as important and binding as those that are. Also, any statements that are made during this meeting which conflict with or are not stated in the solicitation are not binding. Any discrepancies between information provided during the site showing and the solicitation should be raised by a prospective participant to the contracting officer immediately for resolution.

Only the contents of the solicitation (including amendments thereto) are binding upon submission of a bid and award of a contract.

Type of Contract o A Firm Fixed Price Construction Contract will be awarded under simplified acquisition procedures of FAR Part 36 – Construction and Architect-Engineer Contracts under sealed bidding procedures (FAR Part 14)

Type of Set-Aside and NAICS Code o This is a Total Small Business Set Aside. The NAICS code for this acquisition is 237990 – Other Heavy and Civil Engineering Construction. The small business size standard is $39.5 million.

Magnitude of Construction Project for this project is between $250,000 and $5000,000.

System for Award Management (www.SAM.gov) o Solicitation Provision 52.204-7, System for Award Management requires that a prospective awardee shall be registered (in an

“Active” status) in the SAM database prior to award, during performance, and through final payment of any contract resulting from this solicitation.

o Bidders need to ensure their representations and certifications are current on the site.

Performance Time o Clause 52.211-10 – Section F of the solicitation packet – starts on page 10.

o Performance Time is 14 calendar days. This time includes the entire time between the start date which is the date of the notice to proceed and all the way through completion of the work and site cleanup.

Bonding Requirements. Upon contract award, the successful offeror will have 5 calendar days to provide a payment bond (SF-25) and performance bond (SF-25A) – for 100% of the contract price. As well as a construction schedule, safety program and Safety officer, first aid certifications, COI, designation of Superintendent, and Quality Control personnel.

Bid Process o This acquisition is being advertised as Sealed Bid - Invitation For Bid (IFB).

o Bids shall be submitted by email by 10:00 AM CT on 10 May 2022 to Monique King, Contract Specialist at Monique.king@usda.gov.

o Instructions can be found in Section L beginning on page 39 of the solicitation.

o SF1442 – pages 1-2 . Complete Blocks 14-20c. MUST complete enter total bid amount in block 17, acknowledge any amendments in block 19, and enter name and title of authorized representative, their sign and date in block 20a, 20b, 20c. DO NOT complete anything below block 20c.

o Participants need to ensure all required representations and certification in Section K are completed and submitted with their bid. Be sure to check appropriate option in FAR clause 52.204-8 (page 35) indicating whether paragraph “d” applies or completing individual certifications; and certification in FAR clause 52.204-24 on page 35; and 52.209-1; and 52.209-13 on page 38.

o Participants should continue to check the solicitation on www.sam.gov all the way through the due date to see if any amendments or additional information has been issued which may affect their bid.

o The Government requires a bid acceptance period of 60 calendar days and anything less will be rejected. This is incorrectly showing as 5 days on the solicitation – bottom of page 1 – and will be corrected in an amendment this week.

http://www.sam.gov/ o FAR Clause 52.222-37 requires Bidders of contracts awarded over $150K to submit annually a VETS4212 report. This verification will be required before award will be made.

o Preconstruction meeting will be held with contractor prior to issuing notice to proceed to review equipment, permit requirements, and all submittals - safety plan, first aid certifications, construction schedule, contractor’s superintendent, etc.

Buy American Act-Construction o Provision 52.225-10, Buy American-Construction Materials

Labor Requirements/Wage Rates o Clauses

52.222-6, Construction Wage Rate Requirements Department of Labor, Construction Wage Rates Apply – FAR Clause 52.222-6 and must be paid to all employees working under the contract (attachment to solicitation) – Must submit weekly certified payrolls – thru COR.

Employees may be interviewed to verify wages being paid.

Payments o Electronic Invoicing and Payment Requirements – Invoice Payment

Platform (IPP) page 11 of solicitation o Clause 52.232-5, Payments under Fixed-Price Construction

Contracts Among other things, describes how progress payments will be made and invoicing requirements and supporting documentation required for all invoices.

o Clause 52.232-27, Prompt Payment for Construction Contracts Describes the timeframes within which the government is required to make progress and final payments, or otherwise pay interest on late payments. Also among other things includes requirements for information that must be included in each invoice.

Site Performance (COR covered the items below that apply to this acquisition ) o Safety Requirements Discussion of safety requirements in the solicitation. Refer to the NRCS OSHA Supplement in Section H.

• Must demonstrate you have a safety program commensurate with the work to be performed.

Required to submit written safety plan for approval prior to starting work.

• MUST have on site at all times an employee who has a current first aid certificate from the Red Cross, the

Mine Safety & Health Administration or any other state approved organization. Copies of certification must be supplied by successful contractor prior to issuance of Notice to Proceed.

o Specifications and Items of Work o Contractor Quality Control

Clause 52.246-12, Inspection of Construction

• Includes requirements for contractors to maintain adequate inspection systems and documentation.

o NRCS Quality Assurance Describe in general terms the type of quality assurance the

NRCS will conduct.

Clause 52.246-12, Inspection of Construction

• Describes the types of inspections the NRCS may make during contract performance.

Reference any material submittals requirements, testing, and inspections that may be called out in the specifications.

o Erosion, Sedimentation, and Pollution Control Requirements

Describe the required erosion control features and site maintenance.

Inform bidders of pollution control permitting requirements and who will be responsible for obtaining the required permits.

o Surveying/Site Layout

Describe who will be responsible for surveys related to original site layout, quantity determinations, construction control, and final completion.

o Ingress/Egress Road

Identify the official ingress/egress roads and the conditions of these roads expected on completion of the project. If the contract does not contain any specific language, it is expected that the contractor would leave the ingress/egress roads in “as good or better” condition than they found them.

o Work Limits

Show the approximate work limits for construction and explain that they are to confine all work, storage and parking to the identified work limits.

o Clearing Limits

Identify how the clearing limits will be marked in the field.

Identify any specific areas that are not to be cleared and how they will be protected.

o Borrow Areas

Identify the location of the borrow areas and any notable requirements for borrowing material.

o Waste Areas

Identify the designated waste area and any special requirements.

o Utilities

Point out any known underground or overhead utilities within the work area and point out any contractual or state/local requirements for contracting utility owners or a one-call notification system.

o Any Other Site Specific Concerns

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IFB 12FPC322B009 Amendment 001 9

QUESTIONS AND ANSWERS

Solicitation Number: 12SPC322B0009 Project: USDA NRCS OK Emergency Watershed Protection (EWP) Stream bank Stabilization project in Hominy Creek & 52nd W, Avenue Near Skiatook in Osage County, Oklahoma Date: April 12, 2022 @ 10:00 AM CT Location(s): District 2 Office, 2850 West 133rd St, N, Skiatook, OK 74070.

Q.1 In the contract package it talked about borrow material coming from offsite and waste material being disposed offsite. What borrow or waste would there be?

Answer: Other than rock riprap, bedding and crusher run gravel there isn’t any plans for borrow material. If borrow material were needed it would need to be obtained from site. Any material not suitable for backfill in the embankment would need to be taken offsite.

Q.2 Fallen trees in the work area, who is responsible?

Answer: The Contractor will be responsible in bring them to the top of the bank and assist with placement into a debris pile. The County will be responsible in disposal of the debris, organics and trash, is separate locations.

Q.3 What are the plans for the trees on the banks?

Answer: There is a large tree on upstream end of the work area which will be cut and fallen by the County. The stump and root ball will be left in place. Other trees will be removed by the Contractor, as needed, in order to place the riprap and/or bedding.

Q.4 Soil near the creek, how does the Contractor dispose of unneeded excavated soil?

Answer: Place the excavated soil against the eroded banks, compacted with bucket of the excavator after being placed. It will eventually be covered by bedding and riprap. Unsuitable material will need to be removed from the site.

NOTE: Construction Specification 2- Clearing and Grubbing has a subsidiary item for Deposition Removal. Construction Specification 61 section 3 discusses subgrade preparation.

Q.5 There is a lot of muddy-wet soils in the bottom, near the creek. How is it expected for the Contractor to deal with this?

Answer: There should be enough riprap being placed to keep the contractor’s equipment off the muddy bottom. Unsuitable material will need to be removed from the site.

NOTE: Construction Specification 2- Clearing and Grubbing has a subsidiary item for Deposition Removal. Construction Specification 61 section 3 discusses subgrade preparation.

Q.6 There are some vertical banks on the upstream end of the work area. Does the Contractor need to slope it before placement of rock against it?

Answer: No, it might not need sloped. Caution with working in this area. Slope as needed.

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Q.7 The Contractor will be working alongside with the County’s loader and dozer. If County causes delays to the job, will the Contractor be held responsible for the delay of the job?

Answer: No, the Contractor will not be held responsible for any problems caused by the County’s actions. The County typically does not get in the way of the work being done.

The solicitation has clauses which deal with delays beyond the contractor’s control. Any changes to the contract need to be approved by the Contracting Officer. Specific circumstances require input from the Contracting Officer.

Q.8 What is the work schedule?

Answer: Work time, typically it will be 6-days per week and daily times may be limited by the rock quarry work hours and then truck delivery time. No more than 12-hrs per day. If the contractor chooses not to work on Saturdays, because many quarries may only open ½ day, this is acceptable but no additional time in the contract will be given.

If a truck has mechanical problems and a load of rock is delivered after the end of the day, the weight ticket will be signed after the pile is inspected, on the next work day.

Q.9 A bidder pointed-out an exposed cable in the upstream end of the eroded area. And the County pointed-out a waterline on the east side of the work road, near the powerlines. The waterline may only be 3-ft. deep. Are there other utilities?

Answer: The successful vendor will contact OKIE for underground utilities. Any buried utilities will be located before construction starts.

Q.10 If more rock is needed, how does the contract say to deal with this?

Answer: Variations of more than 15% may justify an equitable adjustment. See section 52.211-18 in the solicitation. Successful vendor may discuss with the Contracting Officer or Contract Specialist if this occurs.

Q.11 Contractor asked about rock acceptability.

Answer: Rock coming from ODOT certified quarries generally meets NRCS standards and specs. If there is reason to believe the rock is not adequate it may be tested according to the specifications in the contract package. If the selected contractor would like NRCS staff to inspect the rock at a quarry prior to delivery they can request us to do that.

Q.12 There is a line item in the contract for Crushed Rock. What is this for?

Answer: The crushed rock is for site construction safety needs; such as keeping a dump area solid after a rain or to keep a critical spot level. It will only be brought to the site, as needed, at the request of the government to the Contractor.

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