Maple_Creek_Road_EWP_site_showing_notes.pdf

United States Department of Agriculture Natural Resources Conservation Service 740-772-1711 475 Western Avenue Fax 740-775-5623 Chillicothe, OH 45601

August 27, 2019

Maple Creek Road EWP Site Showing Notes

Solicitation No. 12FPC219Q0050 Clermont County, Ohio

The site showing started at 1:33pm. It was conducted by Greg Wells, Civil Engineer for the United States Department of Agriculture – Natural Resources Conservation Service (USDA-NRCS). Mr. Wells described the project and responded to all the questions.

This solicitation will result in a Firm Fixed Price Construction Contract. It is set-aside for Small Businesses under NAICS Code 237990. This is not a sealed bid – it is a request for quotes. A bid bond is not required.

Greg noted that Department of Labor, Construction Wage Rates Apply – FAR Clause 52.222-6 and must be paid to all employees working on the site under the contract.

All quoters must have an active registration in the System for Award Management (SAM).

The Performance Time is 21 calendar days. The maximum workweek is 10 hours per day, Monday through Saturday.

Quotes are due to Laureen Eipp, Contracting Officer, by 3pm on Thursday, September 5, 2019. Late quotes will not be accepted.

Variation in Estimated Quantities – FAR Clause 52.211-18 is included in this solicitation.

Buy American Act – provision 52.225-10 and clause 225.9 – are included in this solicitation.

A preconstruction meeting will be held with contractor prior to issuing notice to proceed.

Greg noted the requirement to call OUPS.

Greg made note of OSHA part 1926 and the NRCS supplement to OSHA in the drawings.

The project Supervisor may act as the contractor’s quality control manager.

Greg noted the clauses incorporated by reference

Greg reviewed the construction specifications and bid items.

Q: Will the concrete grout be tested?

A: Yes. The inspector will perform slump test, air entrainment test, and will review the batch ticket.

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Bid item #1 – Channel Clearing and Shaping. A written pollution control plan is not required. Seeding and Mulching (Spec. 6), Excavation (Spec. 21), and Earthfill (Spec. 23) are subsidiary items.

Bid item #2 – Mobilization/Demobilization – The work limits are as shown on the plans. A detailed construction schedule is required prior to commencing construction. One lane of traffic will be maintained during construction hours with appropriate flagging. Two lane traffic is required after work hours. The road will be kept clean from any mud leaving the site. A written dewatering plan is not required. Pollution Control (Spec. 5), Traffic Control (Spec. 9), and Contractor Quality Control (Spec. 94) are subsidiary items.

Bid item #3 – Rebar Pins – Rebar pins shall be 1 inch diameter reinforcing bar (No. 8 bar), 36” long, inserted into a 1 inch diameter hole, drilled 18 inches into bedrock.

Bid item #4 – Grouted Rock Riprap - The limestone can be from any source listed within Construction Specification 62. The rock riprap and concrete grout specifications are found in the items of work in Spec.

62. The concrete grouting operation shall be performed in the presence of the engineer or his representative and must be vibrated. Removal of Water (Spec. 11) and Drainfill (Spec. 24) are subsidiary items.

Greg reviewed the drawings and the site with the attendees at 2:00pm.

Greg noted the baseline and the benchmarks.

Greg noted Tate-Monroe Water has a utility near the site and reiterated the OUPS call requirement.

Greg pointed out the work limits. The Washington Township Trustees asked Greg to confirm using the driveway on the north side of the work limits as a staging area. Greg responded the Trustees have already secured the land rights prior to the solicitation.

The larger rocks and dumped concrete rubble in the channel will be relocated and placed around the buried cars at the downstream end of the project area.

Q: When is the anticipated start date?

A: September 12-15, 2019, assuming no issues finalizing the contract.

Q: Who is responsible for the construction signs?

A: Signage is the contractor’s responsibility

Q: Where will the earthfill behind the grouted rock riprap be sourced?

A: The earthfill will come from between the channel banks within the work limits. If additional earthfill is required beyond what can be sourced from within the channel banks, the Washington Township Trustees indicated they could provide earthfill to the site.

Q: Does the project require a safety plan?

A: Yes. A written plan is required.

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Greg reminded the attendees to regularly check the Fed Biz Ops website (https://www.fbo.gov) for project updates.

The site showing ended at 2:18pm.

We should also note that it has been discussed with the Contracting Officer that if one perspective bidder were to have the low quote for both this job and the Caves Road EWP job that also had a site showing this same day, that we do expect both jobs to run at the same time and we cannot allow that bidder to complete one job and then the other. If that situation were to occur, we could work with that one successful bidder to allow him to pick which job he wishes to complete and to withdraw his quote for the other job if he cannot work on both concurrently.

Kevin Lewis, Secretary

NRCS

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