C05 - RFQ Question and Answer Document.pdf

Question and Answer Document – 12FPC126Q0021

Shredding Services – FSA Nebraska

1. Is there a current incumbent contractor providing these shredding services? If so, can the incumbent name and current contract award amount be provided? The current vendor is Paper Tiger.

2. Are services required at all 92 locations listed in the solicitation, or are any locations optional or subject to change? There are only 69 locations listed in RFQ.

3. Will the contractor be required to provide one 65-gallon locked container at each location, or are multiple containers required at certain offices? We currently only have one tote at each location, but if there’s additional shredding needed for a location, USDA stores those documents securely and then reload them into the tote when it’s picked up and pay for any additional totes to the contracted number separately (if applicable).

4. Are pickups required on a set schedule, or will pickups be on an as-needed basis? We need them on a set schedule.

5. Will shredding be required onsite at each location, or is offsite shredding acceptable if chain-of-custody and certificates of destruction are provided? Shredding will be done on-site.

6. Is NAID certification required at the time of quote submission, or only before contract performance begins? A certificate of completion is standard.

7. Are background checks, badging, or any security clearances required for employees or subcontractor personnel entering USDA/FSA office locations? These services need to be provided during normal business hours, so security clearances from USDA have not been required since the vendor can be escorted while in the office.

8. Should vendors submit pricing by individual location, by monthly service amount, or as one total firm-fixed-price amount for the base year and each option year? Firm fixed price for the base year and option year.

9. Are there estimated monthly or annual shredding volumes for each office location?

Estimated at one tote per location either monthly or bi-monthly depending on the location.

10. Are there any special requirements for office cleanouts, purge services, or additional shredding outside the normal pickup schedule? Occasional additional totes of shredding needed intermittently but would be stored securely onsite until normal scheduled pickup.

11. Can subcontractors be used to perform the work, provided the prime contractor manages performance and compliance? The prime will be required to complete 51% of the work, in order to qualify for the small business set-aside.