Questions 12FPC123Q0008 Janitorial Services Madison County.pdf

Questions for 12FPC123Q0008 Janitorial Services Madison County, Edwardsville, IL

Can you please clarify the total square footage of tile to be spray buffed/strip waxed? Building is a combination of carpet and tile.

I was wondering if there was an walk through opportunity for the janitorial bid in Edwardsville il for the USDA agriculture building. This can be coordinated with the local FSA staff. Office phone: 618-656-7300

1. Current contractor: Who is the current contractor and how long have they had the current contract? Also, what is the total contract award amount of the current contract? Franklin’s Services Unlimited. 1 year. $6760

2. Current contractor employees: We understand the government cannot release the names of the incumbent employees, but does the current contractor’s employees have the first right of refusal? How many employees does the current contractor have providing services? Have any of the incumbent employees been employed over 5 years? Unknown by IL FSA State Office.

3. It the Government requiring a specific number of employees to service this contract? No.

4. Is the government requiring the supervisor for the contractor employees be on site or just available? No. However, all janitorial service employees must undergo a background investigation completed by Homeland Security Division. No other background investigation completed by the service provider will be accepted.

5. Can the government confirm how much of the total 4,829 square feet is carpet and tile floor? Can the government also confirm how many windows will be required to be cleaned and if they are on the ground or top floors? Unknown.

6. This section “C.3 Duties and Skills” Indicates that “the contractor shall provide all management, tools, equipment, and labor necessary to ensure that custodial services are performed . . .”

Can the government please confirm that tools n equipment is specifically required for this contract?

Vacuum cleaner, floor buffers, and all equipment must be provided by janitorial service.

7. Section “C.4 Performance and Hours” indicates that the regularly scheduled service days and times are to be coordinated with the FSA Acting County Executive Director, Carolyn Slightom, Edwardsville, IL.

Can the Government provide that days and times that the current incumbent employees are currently working for this contract? After regular business hours.

8. The section entitled “Background Investigation H.1.1” - indicates Upon selection of successful bidder, USDA will work with successful bidder to obtain a background check. It also states that should a successful bidder fail the background check their services could be terminated.

Can the government confirm if this means the contractor organization or the employees the contractor is proposing for the contract services will need the background check? Can the government confirm if this means the contract would be terminated if the contractor employee fails the background check or the contracting agency? All janitorial service employees must undergo a background investigation completed by Homeland Security Division. No other background investigation completed by the service provider will be accepted. If the service provider does not have an employee that passes a background check, then the contract would be terminated.

9. Section entitled “I.1.5 AGAR 452.237-74 Key Personnel (Feb 1988)” states the (a) The Contractor shall assign to this contract the following key personnel and that (b) During the first ninety (90) days of performance, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment.

Can the government confirm this is in relation to the contracting agency managers or if the government is referring to the contractor employee providing the services onsite? The contractor employee onsite.

10. Section L.3.2.7 – Indicates that Per clause under Section I.5, Key personnel should be provided. Key personnel include the main point of contact and any personnel who will be working on this contract.

We understand key personnel, the main point of contact for the offer agency must be provided with the offer. However, can the government please confirm that they are requiring even the day-to-day personnel that will provide services on this contract must be submitted with the offer? If possible, yes.

Can you provide the carpeted area square footage? Unknown.

Tile square footage? Unknown.

Also how many rooms are there in the 4,829 square feet building? The combined occupied space consists of approximately 4,829 square feet that includes reception area, office space, hallways, two restrooms, break room and conference room. The office is located at 7205 Marine Road, Edwardsville, IL 62025

Would you be able to tell me if there is an incumbent? If so, who and contract details?

• What is the total value of the previous contract? $6760

• Who is the incumbent contractor? Franklins Services Unlimited

• Is square footage available? 4829 By flooring type? No

• Are there any site maps available? No

• Is there a count of bathroom fixtures available? 2 restrooms

Would my partner be able to come out to conduct a site visit? Yes, must be coordinated with local staff.