129JGP20Q0017 PBA.pdf

129JGP20Q0017

Mammoth Ranger District & Public Restroom Janitorial Services

Inyo National Forest

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 Page 1 of 56

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

1/31/2020

7. FOR SOLICITATION INFORMATION

CONTACT:

a. NAME

Annie Prout-Garcia, Contracting Officer

b. CONTACT INFORMATION

(530) 478-6128 annie.prout-garcia@usda.gov

8. OFFER DUE DATE / TIME

2/19/2020 3:00 pm Pacific

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: _100_ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM

BUSINESS

SERVICE DISABLED EDWOSB NAICS: 561720

VETERAN- OWNED

SMALL BUSINESS 8(A) SIZE STANDARD: $19.5 Million

USDA Forest Service Central CA Acquisition Service Area 631 Coyote Street Nevada City, CA 95959

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See specifications.

16. ADMINISTERED BY CODE

See block 9.

17a. CONTRACTOR / OFFEROR FACILITY

18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Mammoth Ranger District Office & Public Restroom Janitorial Services Inyo National Forest See separate schedule sheet.

Please provide the following information:

DUNS#____________________________

Email:_____________________________

PHONE No.:_____________________________

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

See IAS requisition.

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______1________ 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED YOUR OFFER ON SOLICITATION

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

9JGP

Inyo National Forest

See schedule on next page.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT

32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

|PARTIAL | |FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT

NUMBER

39. S/R VOUCHER

NUMBER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE RECD (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV.2/2012) BACK

Inyo National Forest

PART I – THE SCHEDULE

SCHEDULE OF ITEMS

SECTION B: SUPPLIES/SERVICES & PRICES/COSTS

ITEM

NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE

01 Public Restroom (May-Oct) Weekly 26 $ $ 02 Public Restroom (Nov-Apr) Weekly 26 $ $ 03 General Tasks Weekly 52 $ $ 04 Carpet & Floor Cleanings Semi-Annual 2 $ $ 05 Window Cleaning & Mini Blinds Annual 1 $ $

Total Base Year 03/2020-02/2021 $ 06 Public Restroom (May-Oct) Weekly 26 $ $ 07 Public Restroom (Nov-Apr) Weekly 26 $ $ 08 General Tasks Weekly 52 $ $ 09 Carpet & Floor Cleanings Semi-Annual 2 $ $ 10 Window Cleaning & Mini Blinds Annual 1 $ $

Total Option Year 01: 03/2021-02/2022 $ 11 Public Restroom (May-Oct) Weekly 26 $ $ 12 Public Restroom (Nov-Apr) Weekly 26 $ $ 13 General Tasks Weekly 52 $ $ 14 Carpet & Floor Cleanings Semi-Annual 2 $ $ 15 Window Cleaning & Mini Blinds Annual 1 $ $

Total Option Year 02: 03/2022-02/2023 $ 16 Public Restroom (May-Oct) Weekly 26 $ $ 17 Public Restroom (Nov-Apr) Weekly 26 $ $ 18 General Tasks Weekly 52 $ $ 19 Carpet & Floor Cleanings Semi-Annual 2 $ $ 20 Window Cleaning & Mini Blinds Annual 1 $ $

Total Option Year 03: 03/2023-02/2024 $

Total Contract Price $ NOTES 1. Responses for quantities less than those may be rejected.

2. Responses without prices for each item, location, and year may be rejected.

SIGNATURE:

Print Name:

COMPANY NAME:

Duns Number:

ADDRESS:

EMAIL:

Phone: Fax:

Inyo National Forest

Contents

SECTION C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work

C.2 Project Location & Description

C.3 Estimated Start Date & Contract Time

C.4 Restrictions on Work

C.5 Licenses and Insurance

C.6 Technical Requirements

Public Restrooms:

General Tasks:

Annual & Semi Annual Tasks (To be performed on dates mutually agreed to by COR and Contractor):

C.6-1 Contractor-Furnished Equipment

C.6-2 Government-Furnished Equipment

SECTION E. INSPECTIONS AND ACCEPTANCE

E.1 Government Inspections

E.2 Specific Inspection Procedures

E.3 Determination of Acceptability and Payment Deductions

E.3-1 Performance Thresholds for Acceptability of Work

E.3-2 Deduction Schedule

F. DELIVERIES OR PERFORMANCE

F.1 Work Timing

SECTION G. CONTRACT ADMINISTRATION DATA

G.1 Pre-work

G.3 Payment

G.3-1 Invoice Processing Platform (IPP)

SECTION H. SPECIAL CONTRACT REQUIREMENTS

H.1 Conduct

H.2 Security

H.3 Contractor Employee Identification

H.4 Quality Control Plan

H.5 Public officials not personally liable

H.6 Designation of Contracting Officer’s Representative (COR)

Inyo National Forest

H.7 Approval of Subcontracting

SECTION I. CONTRACT TERMS & CONDITIONS

SECTION J. ATTACHED DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Wage Determination

Location Map

SECTION K. OFFEROR REPRESENTATIONS & CERTIFICATIONS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L.1 Solicitation Provisions

L.2 AGAR 452.219-70 Size Standard and NAICS Code Information (JAN 2005)

L.3 FAR 52.237-1 SITE VISIT (Apr 1984)

L.4 FAR 52.233-2 Service of Protest (SEP 2006)

L.5 FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (Oct 2014)

FACTOR 1. TECHNICAL CRITERIA

FACTOR 2. PAST PERFORMANCE

FACTOR 3. PRICE

Award of Contract

Inyo National Forest

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer soon enough to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of a contract will not be binding.

SECTION C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work

Description of Work: The intent of this contract is to secure janitorial services and supplies, including, but not limited to, the cleaning of restrooms, floors, office areas, break rooms, and other office spaces at the Inyo National Forest’s Mammoth District Office. The district office building is approximately 8,400 square feet and includes the following spaces:

one unisex restroom with one lavatory, one toilet, and one urinal on the second floor one unisex restroom with two lavatories, two toilets on the first floor one public men’s restroom with three lavatories, two toilets, and 2 urinals one public women’s restroom with three lavatories and three toilets a break room a conference room a water fountain an auditorium three staircases one covered breezeway

Contractor Responsibility: The Contractor shall provide everything – including, but not limited to, all equipment, supplies, transportation, labor, and supervision – necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government.

C.2 Project Location & Description

Location: The project is located on the Inyo National Forest, Mammoth Lakes District Office located at 2510 Highway 203, Mammoth Lakes, CA 93546. (See Map in Section J)

Description: This office is located in Mammoth Lakes, CA. From the intersection of Main Street (CA State Highway 203) and Old Mammoth Road proceed east on Main Street for approximately 0.5 miles. The Mammoth District Office is located next to the Mammoth Lakes Welcome Center and is opposite of the Mammoth Mountain RV Park. The address is 2510 Highway 203, Mammoth Lakes, CA 93546.

Exclusions (Non-Work Areas): Areas that the contractor is not granted access to include the IT network room.

Accessibility (all locations): The building is divided into two floors, ADA lift access is available to the second floor.

Inyo National Forest

C.3 Estimated Start Date & Contract Time

Start: March 1, 2020

BASE: March 1, 2020 – February 28, 2021

OPTIONAL: Three (3) twelve month periods

1. March 1, 2021 – February 28, 2022

2. March 1, 2022 – February 28, 2023

3. March 1, 2023 – February 29, 2024

C.4 Restrictions on Work

Work may be performed at any time during the period of the contract, except as outlined here. Nothing in this part shall be construed to take away any of the Government's rights under the Suspension of Work Clause (52.242-14). Restrictions are as follows:

Work Days and Hours of Work: Weekly work tasks shall be performed on at least two (2) non-consecutive weekdays per week. Annual tasks or “catch up” cleaning as needed may be scheduled to be performed on weekends by agreement between the Contractor and COR.

Public restrooms services are suggested to be performed 5 days a week in the heavier public use months ( approximately May to October) and 3 days a week (November to April) and to include Saturdays and Sundays weekly to reach minimum performance measure.

All weekly scheduled work is to be performed between the hours of 5:00 p.m. and 11:00 p.m. To preclude interruption of Forest Service work.

Scheduling of designated work days and times within these parameters will be agreed on by the Contractor and Contracting Officer prior to work starting under the contract; changes in schedule, other than emergency circumstances (e.g. snow storm/fire/power outage preventing safe access on normal work day) must be by written bilateral agreement of the Contractor and Contracting Officer. In the case of emergencies, the COR may approve a temporary change in work schedule until the emergency situation is resolved.

C.5 Licenses and Insurance

Worker’s Compensation Insurance: The Contractor shall provide evidence of Worker’s Compensation Insurance or a valid reason that exempts the Contractor from the requirement. NOTE: The Contractor working alone is not required to carry the insurance.

If the contractor fails to provide the documentation within 10 calendar days after contract time begins, the contract may be terminated for cause in accordance with FAR 52.212-4.

C.6 Technical Requirements

This is a performance-based contract that expresses the Government’s requirements in the form of minimum quality standards to be met. The Contractor must determine the optimal work schedule, frequency, resource allocations, and performance methods to achieve a work product that meets the standards.

Inyo National Forest

Special care shall be taken in cleaning the marmoleum tile surfaces, located in the entirety of the first floor and a portion of the second floor of the District Office. The contractor is required to clean the marmoleum floors with a pH neutral cleaner. The use of ammonia, harsh alkalis, or high pH agents is forbidden. Appropriate cleaners are still required to meet the Green seal products standards (https://www.greenseal.org/products-services/).

Public Restrooms:

Public Restrooms

Frequency Performance Objective Required Results

May-October 5 Days a Week

November – April 3 Days a Week

Clean all restroom fixtures

Includes hand rails, toilets, urinals, and hardware, sinks, mirrors, counters, waste receptacles, soap and paper product dispensers, and the walls of toilet stalls.

Porcelain and metal surfaces and fixtures are disinfected and clear of dust, spots, water spots, stains, rust, mold, mineral deposits, soap residue, excess moisture or other deposits and free of debris. Fixtures such as sinks toilets, and urinals are cleaned on inside and outside surfaces.

Mirrors have a clean shine, clear of streaks.

Service all product dispensers including, paper towels, soap, toilet paper, and seat covers.

Dispensers are fully filled and cleaned with disinfectant to be free from smudges, finger prints, smears, dust and any spots.

Clean all restroom floors Floors are clean and free of dirt and debris, streaks, mop strand marks, gum, grease, tar, dark scuff marks and skipping areas.

Walls, baseboards, corners, and other surfaces are free of splashing and markings from the equipment. The finished surface is dry with a uniform luster.

Service waste receptacles. All waste receptacles emptied and clean.

Liners will be replaced as necessary to be free of tears, smears and any debris.

General Tasks:

General/All Areas

Estimated Frequency

Performance Objective Required Results

2 times per week

Service waste receptacles Waste receptacles throughout the premises are emptied, clean, and disinfected. Plastic liners are not torn, worn, or contain residue.

Replace liners as necessary to maintain a clean appearance.

Place trash from all receptacles in dumpster.

2 times per week

Clean all carpeted floors All carpeted floors are free of obvious dirt and other debris, including around and under furniture.

Chairs are neatly arranged around desks and tables after vacuuming.

https://www.greenseal.org/products-services/

Inyo National Forest

2 times per week

Clean all non-carpet floors Floors are clean and free of dirt and debris, streaks, mop strand marks, gum, grease, tar, dark scuff marks and skipping areas.

Walls, baseboards, corners, and other surfaces are free of splashing and markings from the equipment. The finished surface is dry with a uniform luster.

2 times per week

Clean all interior and exterior doors and light switch plates

Includes door surface, handles, push bars, kick plates and trim.

Surfaces are free of smears, stains, debris, and finger marks. Hand-touch surfaces are disinfected.

2 times per week

Clean drinking fountains Stainless steel surfaces are free of dust, spots, stains, and streaks, and nozzles free from mineral deposits or other debris.

2 times per week

Sweep storage rooms or vacuum carpeted storage rooms

Floors are free of obvious dirt and debris.

No dirt in corners, crevices.

2 times per week

Maintain lighting both inside and outside of the facility

All light fixtures and lights for the facility are maintained clear of dust and debris to provide adequate lighting, to include replacing light bulbs that are burned out or blinking.

Light bulbs must not be thrown in the trash;

inform COR of need to dispose.

2 times per week

Clean outside entrance areas Entrance areas around outside doors are swept free of dirt, leaves, and debris.

Monthly Wax Floors Evenly spread, free of obvious buildup, free of debris, dirt, and scratches. No bubbles.

Slip resistant. Free of scuff marks.

Bi-weekly Remove cobwebs Interior walls, doorways, desk areas, ceilings, corners, behind doors, and anywhere cobwebs collect on the interior of the building are free of cobwebs. Exterior entrances are free of cobwebs.

Front Desk and Main Entrance Areas

Frequency Performance Objective Required Results

2 times per week

Clean ash trays and outside trash receptacles

Free of ash, cigarette butts and other material, smears, odors, and streaks.

Weekly Clean inside and outside surfaces of all entry glass doors, vestibule windows and frames

Hand-touch surfaces are disinfected and all surfaces are free of fingerprints, smudges, streaks, and dirt to include sills and frames.

2 times per week

Clean reception desk countertop Countertop is disinfected and has a clean shine.

2 times per week

Police trash from landscaped areas at front entry

Areas are free of trash or debris larger than a nickel.

Restrooms

Frequency Performance Objective Required Results

2 times per week

Clean all restroom fixtures

Includes hand rails, toilets, urinals, and hardware, sinks, Porcelain and metal surfaces and fixtures are disinfected and clear of dust, spots, water spots, stains, rust, mold, mineral deposits, soap residue, excess moisture or

Inyo National Forest mirrors, counters, waste receptacles, soap and paper product dispensers, and the walls of toilet stalls.

other deposits and free of debris. Fixtures such as sinks toilets, and urinals are cleaned on inside and outside surfaces.

Mirrors have a clean shine, clear of streaks.

2 times per week

Service all product dispensers including, paper towels, soap, toilet paper, and seat covers.

Dispensers are fully filled.

2 times per week

Clean all restroom floors Floors are clean and free of dirt and debris, streaks, mop strand marks, gum, grease, tar, dark scuff marks and skipping areas.

Walls, baseboards, corners, and other surfaces are free of splashing and markings from the equipment. The finished surface is dry with a uniform luster.

Conference Rooms and Break Rooms

Frequency Performance Objective Required Results

2 times per week

Clean break rooms Includes counter tops and tables, sinks, microwaves, vending machines, refrigerators, and glass surfaces.

Contractor is not expected to wash dishes. If sink is filled with dishes, contractor is excused from that cleaning task for the day.

Break room areas are free of all trash. Sink, counter, tabletops, and microwaves are disinfected and free of dust, spots, stains, and streaks.

Exteriors of refrigerators and vending machines are free of dust, spots, stains, and streaks.

2 times per week

Wipe down conference room tables; arrange chairs against the walls or around tables

Tables are free of dust, dirt, smudges, and streaks and have a uniform shine.

Furniture is arranged so that the room has an orderly appearance.

Auditorium & Breezeway/Hall

Frequency Performance Objective Required Results

2 times per week

Sweep and maintain breezeway at the entrance to the District Office and auditorium.

Breezeway shall be free of obvious dirt, debris or spillage.

Monthly Vacuum stage, sweep and mop auditorium floor.

Floors are clean and free of dirt and debris, streaks, mop strand marks, gum, grease, tar, dark scuff marks and skipping areas.

Walls, baseboards, corners, and other surfaces are free of splashing and markings from the equipment. The finished surface is dry with a uniform luster.

All carpeted floors are free of obvious dirt and other debris, including around and under furniture and in corners.

Inyo National Forest

Annual & Semi Annual Tasks (To be performed on dates mutually agreed to by COR and Contractor):

Annual Services

Frequency Performance Objective Required Results

Annually Window cleaning Includes interior and exterior of all windows

Windows shall be free of streaks, dirt, debris, and water spots to include sills, screens, and frames.

Annually Vacuum and wipe down mini-blinds.

All mini-blinds will be clean of dust, dirt spots, spatters, and will have a uniform clean look.

Semi-Annual Services

Frequency Performance Objective Required Results

Semi - Annually

Steam clean all carpet areas with extraction method.

All carpets will be clean of dirt, spots, and stains and will be left with a uniformly clean and sanitary look and smell.

Semi- Annually

Deep cleaning of non-carpet floors; strip and re-wax

All floors shall be free of wax buildup, to include edges and corners. Baseboards free of dirt, smears, spatters, scuff marks, and wax. Finished floors will have a uniform clean luster.

C.6-1 Contractor-Furnished Equipment

Secure storage rooms for a limited amount of supplies and equipment will be provided to the contractor.

Unless otherwise specified herein, the Contractor shall furnish all supplies, materials, and equipment necessary for the performance of work under this contract. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards and, to the highest extent feasible and reasonable, include the exclusive use of bio based products. All supplies, materials, and equipment to be used in the performance of work described herein are subject to the approval of the

COR.

C.6-1-1 Bio Based Requirements

The Contractor shall utilize products and materials made from bio based materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. For the bio based content products evaluation, all non-chemical products proposed for use under this contract must conform to the Department of Agriculture (USDA) Designated Bio based Products List (DBPL) whenever practicable.

The following is a list of products USDA requires to be bio based for custodial purposes. Each product submitted for use under this contract must be identified with one of these categories. Labeling should be printed on all containers.

All-purpose cleaner Degreaser/cleaner Heavy duty cleaner Deodorizer Carpet shampoo Floor finish

Inyo National Forest

Gum Remover Floor finish restorer Grout sealer Disinfectant sanitizer Floor sealer Neutral cleaner (liquid) Extraction fluid Furniture polish Bathroom cleaner Floor stripper Glass cleaner Stainless steel polish Brass polish/cleaner Toilet bowl cleaner Toilet seat covers Chrome polish/cleaner White board cleaner Toilet Paper Cream cleaner Wood floor cleaner Toilet urinal deodorant cakes Solvent spotter Laundry detergent Liquid Hand Soap Paper Hand Towels Spot and stain remover Lime and scale remover (tub and tile cleaner)

Trash bags must contain at least 25% recycled post-consumer content and also be biodegradable material.

C.6-2 Government-Furnished Equipment

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the “Government Property” FAR clause contained elsewhere in the contract.

Secure areas for storage of Contractor-furnished materials

Liquid hand soap

Paper hand towels

Toilet paper

Urinal deodorant cakes

Paper toilet seat covers

Incandescent and fluorescent light bulbs

Bulk commercial trash disposal bins (outside dumpster)

Interior trash and recycle containers

Trash bags for interior trash containers

Keys for access into the buildings, storage areas, and locked items such as paper towel dispensers. Keys are not to be duplicated, loaned, or allowed to be accessed or used by any persons not necessary to completing work under this contract. All keys must be returned to the Forest Service upon completion of the contract. Payment of final invoice will not be made until all keys are returned.

Inyo National Forest

SECTION E. INSPECTIONS AND ACCEPTANCE

E.1 Government Inspections

Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

Visual compliance inspections will be made on a periodic basis by the Contracting Officer's Representative or designated inspectors. Such inspections do not constitute acceptance by the Government.

The Contractor (or designated representative) is encouraged to be present to observe inspections.

Summary results will be made available on request.

E.2 Specific Inspection Procedures

This is a performance-based contract that expresses the Government’s requirements in the form of minimum quality standards to be met. The Contractor must determine the optimal work schedule, frequency, resource allocations, and performance methods to achieve a work product that meets the standards.

The contractor’s performance will be evaluated based upon the Required Results for each task listed in the tables in Section C.6. Methods and documentation may include written inspections or COR daily diaries with accompanying photos when deemed necessary, customer surveys, and/or records of customer complaints such as emails.

The service schedule in Section C.6 is for estimating purposes and to assist in Government inspections of the work. In some cases the frequency of required cleaning may be more or less based on use and other factors. The estimated frequencies do not relieve the contractor of the responsibility for additional cleaning if necessary to meet Required Results standards.

E.3 Determination of Acceptability and Payment Deductions

Work on this contract will be deemed acceptable when the Government’s visual inspections show acceptable performance.

Payment will be made for fully acceptable work at the prices bid in the schedule of items. Payment will be made monthly upon receipt of a proper invoice in the IPP system (see Section G.3-1).

E.3-1 Performance Thresholds for Acceptability of Work

All general services are performed to Required Results performance measures outlined in the tables in Section C, and no more than (5) customer complaints are received and substantiated by the COR per calendar month.

All annual tasks are performed to Required Results performance measures outlined in the tables in Section C and no more than two (2) customer complaints are received and substantiated by the COR per task.

Inyo National Forest

Major deficiencies, such as tasks not done at all, more than 30% of tasks are of unacceptable quality, or repeat occurrences (3 or more times) of the same issues, will trigger the deduction schedule as if the customer complaint threshold had been reached.

Customer complaints will be substantiated by the COR for validity. Should the COR determine that the complaint is valid, the COR will inform the Contractor and give the Contractor reasonable time to correct the defect, if it is possible to do so without disrupting government operations at the affected site. The COR will determine how much time is reasonable based on the individual situation.

Should the Contractor disagree with the complaint after investigation of the site, the Contractor shall notify the Contracting Officer. The Contracting Officer will review the matter with the COR to re-examine the validity of the complaint.

E.3-2 Deduction Schedule

Should the threshold of valid customer complaints exceed the acceptable threshold per month or per annual task, or if the Contractor does not correct the deficient work on time, a deduction of five (5) percent may be made from the applicable invoice. Multiple instances of below standard work may be further deducted going up in five (5) percent increments, maxing in an amount of fifteen (15) percent per month or annual task.

F. DELIVERIES OR PERFORMANCE

F.1 Work Timing

The Contractor shall begin work within three (3) calendar days after the effective date of the Notice to Proceed.

Failure to begin work on schedule will make the contract subject to immediate termination for cause.

If this solicitation has more than one numbered item, award of more than one item to one contractor will not change the start work dates or the amount of contract time; times will run concurrently.

SECTION G. CONTRACT ADMINISTRATION DATA

G.1 Pre-work

Pre-work conference. Before work begins on service contracts, a pre-work conference is normally held to discuss the contract – especially the specifications, labor provisions, plan of work, and selected standard clauses. The pre-work meeting should be attended by an officer of the firm or someone designated in writing to act on behalf of the firm. The pre-work meeting may be waived at the discretion of the Contracting Officer.

No work may begin on this contract until the Contracting Officer has issued a Notice to Proceed.

Inyo National Forest

G.3 Payment

Payments and Deductions. Payment will be made for fully acceptable work at the prices bid in the schedule of items. In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price (see Section E.3 for deduction thresholds).

Contract Release. Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically excepted from the operation of the release.

A Contract Release FS-6300-0016 must be uploaded with request/invoice for final payment in IPP, before final payment will be approved/completed.

A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C.

15).

G.3-1 Invoice Processing Platform (IPP)

All payment requests must be submitted electronically through the US Department of the Treasury’s Invoice Processing Platform System (IPP). “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in FAR clause 52.212-4 Contract Terms and Conditions – Commercial Items. The IPP website address is: https://www.ipp.gov.

Under this contract, the following documents are required to be submitted as an attachment to the IPP Invoice:

Each invoice shall be submitted on the Contractor’s letterhead or invoice form with the following:

1. Invoice date and Government Contract Number.

2. Billing period specified with beginning and ending dates. The beginning date must not be later than the completion date or within any previous billing dates.

3. An accounting (bulleted list, for example) of charges claimed and amounts due, identified by work task and contract line item number.

4. Total amount due for the billing period.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor’s Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank or Bureau of the Fiscal Service within 5 business days of award. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via email IPPCustomerSupport@fiscal.treasury.gov or phone (866) 973-3131.

If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

https://www.ipp.gov/ mailto:IPPCustomerSupport@fiscal.treasury.gov

Inyo National Forest

SECTION H. SPECIAL CONTRACT REQUIREMENTS

H.1 Conduct

All work under this contract shall be performed in a skillful and professional manner. The Contracting Officer may require the Contractor to remove from the work any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft or unauthorized possession or removal of materials, supplies, equipment, or property.

The Contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The Contractor shall prohibit their employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official Government use.

The Contractor will be notified of non-compliance and will be requested to correct the condition at the Contractor’s expense.

The contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the contractor or his/her employees during performance of the contract.

The following restrictions apply to the Contractor and employees:

a. Smoking: All Government facilities are non-smoking. The Contractor shall not smoke on Government property.

b. Gambling: The Contractor shall not participate in games for money or personal property while on Government property.

c. Alcoholic Beverages and Narcotics: The Contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine or alcohol while entering on or on Government property. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

d. Soliciting or Vending: The Contractor shall not solicit or sell any items while on Government property.

e. Firearms: The Contractor shall not be in possession of any firearms while on Government property.

H.2 Security

The contractor shall be responsible for securing the premises upon completion of each service.

The contractor shall take the necessary precautions to assure that their employees do not leave exterior doors or windows open upon entry, during performance of services, or upon exiting from the building.

The contractor shall check to see that all exterior doors and windows are locked and that exterior lights are turned on before departing the premises.

The contractor shall promptly report to the Contracting Officer’s Representative any instance (by specific date, time, and location) of having to perform lockup, to turn on exterior lights, or to shut windows.

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The contractor shall place an "out of order'' sign on any plugged or otherwise inoperable toilets, sinks, drains, or drinking fountains and report it to the Contracting Officer’s Representative.

Interior lights shall be turned off after each room or area has been serviced.

H.3 Contractor Employee Identification

All Contractor employees shall wear a standardized company uniform, company t-shirt, or company identification badge clearly displayed, while on Government property performing work under this contract.

H.4 Quality Control Plan

The contractor shall provide a method of self-inspection to assure that the quality of performance meets or exceeds those specified in this solicitation. This plan is to be easy to use, maintain, understand and be applicable to this solicitation. The plan is to be provided with the quote.

H.5 Public officials not personally liable

There shall be no personal liability upon the Contracting Officer or officer in charge, their agents or employees, for any act performed in the discharge of any duty imposed or the exercise of any power or authority conferred upon them by, or within the scope of the contract, it being understood that in all such matters they act solely as agents and representatives of the Government.

H.6 Designation of Contracting Officer’s Representative (COR)

The Contracting Officer designates the Contracting Officer's Representative (COR). The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

H.7 Approval of Subcontracting

The Contractor shall request approval from the Contracting Officer prior to entering into any subcontract arrangement. The written notification shall include as a minimum:

1. The name, address and telephone number of the subcontractor;

2. The date upon which the subcontract was entered into and its duration;

3. A detailed description of the work being subcontracted including a listing of contract items, units, etc., as appropriate;

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4. Documentation of the subcontractor's representative authority.

Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract.

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PART II – CONTRACT CLAUSES

SECTION I. CONTRACT TERMS & CONDITIONS

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clauses may be accessed electronically at these addresses:

FAR: www.acquisition.gov/far AGAR: https://www.acquisition.gov/agar

FEDERAL ACQUISITION REGULATIONS (FAR)

52.223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts (SEP 2013)

AGRICULTURE ACQUISITION REGULATIONS (AGAR)

452.236-77 Emergency Response (NOV 1996)

52.217-8 - Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days of the period of performance end date.

(End of Clause)

52.217-9 - Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 14 days of the contract end date; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 4 years and 6 months.

(End of Clause) https://acquisition.gov/far/current/html/52_248_253.html#wp1120047 http://www.acquisition.gov/far https://www.acquisition.gov/agar https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1052973 https://www.acquisition.gov/agar/agar-part-452#P432_27524

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52.212-4 Contract Terms and Conditions – Commercial Items (OCT 2018) Incorporated by Reference

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. (JAN 2020)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_XX_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

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__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_XX_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved]

_XX_ (14) (i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4))

__ (ii) Alternate I (Nov 2016) of 52.219-9.

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__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Aug 2018) of 52.219-9

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C.637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2019) (15 U.S.C. 657f).

_XX_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

__ (25) 52.222-3, Convict Labor (June 2003) (E.O.11755).

__ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Jan 2020) (E.O.13126).

_XX_ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

_XX_ (28) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

__ (ii) Alternate I (July 2014) of 52.222-35.

_XX_ (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

__ (ii) Alternate I (July 2014) of 52.222-36.

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