129JGP20Q0011.pdf

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF 37

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

129JGP12Q0011

12/03/2019

7. FOR SOLICITATION INFORMATION

CONTACT:

a. NAME

ANNIE PROUT-GARCIA

b. CONTACT INFORMATION

(530) 478-6128 annie.prout-garcia@usda.gov

8. OFFER DUE DATE / TIME

12/18/2019 2:00 pm

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: _100_ % FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM

BUSINESS

SERVICE DISABLED EDWOSB NAICS:__561720_____

VETERAN- OWNED

SMALL BUSINESS 8(A) SIZE STANDARD:__$19.5M____

USDA Forest Service Central CA Acquisition Service Area 631 Coyote Street Nevada City, CA 95959

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See specifications.

16. ADMINISTERED BY CODE

See block 9.

17a. CONTRACTOR / OFFEROR FACILITY 18a. PAYMENT WILL BE MADE BY CODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Supervisor’s Office & BLM Field Office

INYO NATIONAL FOREST

See separate schedule sheet.

Please provide the following information:

DUNS#____________________________

Email:_____________________________

PHONE No.:_____________________________

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

See IAS requisition.

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______1________ 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED YOUR OFFER ON SOLICITATION

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

9JGP

129JGP20Q0011 Supervisor’s Office & BLM Field Office

INYO NATIONAL FOREST

See schedule on next page.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT

REPRESENTATIVE

32g. E‐MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

|PARTIAL | |FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT

NUMBER

39. S/R VOUCHER

NUMBER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE RECD (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV.2/2012) BACK

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA FAR (48 CFR) 53.212

PART I – THE SCHEDULE

SCHEDULE OF ITEMS

SECTION B: SUPPLIES/SERVICES & PRICES/COSTS

PROJECT Janitorial Services - Supervisor's Office & BLM Field Office UNIT Inyo National Forest

SOLICITATION NO. 129JGP20Q0011

ITEM NO. DESCRIPTION UNIT QTY UNIT PRICE TOTAL PRICE

BASE YEAR 2020

01 DAILY TASKS DAYS 250 $ $

02 WEEKLY TASKS WEEKS 52 $ $

03 MONTHLY TASKS MONTHLY 12 $ $

04 QUARTERLY TASKS QUARTERS 04 $ $

05 SEMI-ANNUAL TASKS SEMI-ANNUAL 02 $ $

TOTAL BASE YEAR $

OPTION YEAR 01 2021

06 DAILY TASKS DAYS 250 $ $

07 WEEKLY TASKS WEEKS 52 $ $

08 MONTHLY TASKS MONTHLY 12 $ $

09 QUARTERLY TASKS QUARTERS 04 $ $

10 SEMI-ANNUAL TASKS SEMI-ANNUAL 02 $ $

TOTAL OPTION YEAR 2021 $

OPTION YEAR 02 2022

11 DAILY TASKS DAYS 250 $

12 WEEKLY TASKS WEEKS 52 $

13 MONTHLY TASKS MONTHLY 12 $

14 QUARTERLY TASKS QUARTERS 04 $

15 SEMI-ANNUAL TASKS SEMI-ANNUAL 02 $

TOTAL OPTION YEAR 2022 $

OPTION YEAR 03 2023

16 DAILY TASKS DAYS 250 $

17 WEEKLY TASKS WEEKS 52 $

18 MONTHLY TASKS MONTHLY 12 $

19 QUARTERLY TASKS QUARTERS 04 $

20 SEMI-ANNUAL TASKS SEMI-ANNUAL 02 $

TOTAL OPTIONAL YEAR 2023 $

Total: $ NOTES 1. Responses for quantities less than those listed in the numbered items may be rejected.

2. Responses without prices for each item and sub-item may be rejected.

PRICE SUBMITTED BY:

SIGNATURE: PHONE:

VENDOR NAME: FAX:

ADDRESS: EMAIL:

DUNS NUMBER: CONTACT:

Supervisor’s Office & BLM Field Office

129JGP20Q0011

SECTION C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work

Description of Work: The intent of this contract is to secure janitorial services and supplies, including, but not limited to, cleaning of restrooms, floors, office areas, break room, and other office spaces at the Inyo National Forest’s Supervisor’s Office and BLM Bishop Field office.

The building is approximately 25,000 gross square feet and includes eight (8) total restrooms: four unisex restrooms (rm #115, 114, 109 and 104), one men's restroom with shower (rm #102), one women's restroom with shower (rm #103), one men's restroom (rm #202), one women's restroom (rm #203) , a reception area, an elevator, three small and one large conference rooms, a kitchen area, approximately 100 individual office and work stations, 4 entrances including1 main entrance with landscaping, and a public lobby.

Contractor Responsibility: The Contractor shall provide everything--including, but not limited to, all equipment, supplies, transportation, labor, and supervision--necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government.

C.2 Project Location & Description

Location:

The project is located on the Inyo National Forest Supervisors Office: 351 Pacu Lane, Bishop, CA 93514

Description:

This office is located in Bishop, CA. From the intersection of Main Street (Highway 395) and Line Street, proceed west on west Line Street for approximately 0.9 miles. Turn right onto Pacu Lane. The building is located next to the DMV on Bishop Paiute Tribe Reservation Land.

Exclusions (Non-Work Areas):

Any areas that the contractor is not granted access to. Several offices will have restricted access.

These areas will be cleaned when occupants are present.

Accessibility:

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer soon enough to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of a contract will not be binding.

C.3 Estimated Start Date & Contract Time

See also Section F

Start: Estimated Start Date of January 01, 2020

DAYS: Monday – Thursday and Sunday

BASE: January 01, 2020 to December 31, 2020

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OPTIONAL: Three (3) twelve month periods

1. January - December 2021

2. January - December 2022

3. January - December 2023

C.4 Restrictions on Work

Work may be performed at any time during the period of the contract, except as outlined here. Nothing in this part shall be construed to take away any of the Government's rights under the Suspension of Work Clause (52.242-14). Restrictions are as follows:

1. In accordance with the fire plan, if included in Section J.

2. When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous or that continued vehicular travel would cause unacceptable road damage.

3. Work shall not be performed between the hours of 11 p.m. and 5 a.m. Acceptable hours to perform work are from 5 p.m. To 11 p.m. Five days per week.

C.5 Licenses and Insurance

The contractor shall obtain the insurance and licenses listed here.

MSPA Card (Form WH510): This contract does not require the contractor to be registered with the US Department of Labor as a Farm Labor Contractor. The Contractor shall provide a current Form WH510 or legible copy.

C.6 Technical Requirements

Conduct:

All work under this contract shall be performed in a skillful and workman like manner. The contracting officer may, in writing, require the contractor to remove from the work any employee they deem incompetent and/or careless, find in unauthorized possession of materials, supplies, equipment, or any government owned property.

The contractor shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance and integrity, and shall be responsible for taking such disciplinary action with respect to the employee(s) as may be necessary.

The contractor shall prohibit his/her employees from disturbing papers on desks, opening desk drawers or cabinets, or using telephones or office equipment provided for official government use.

The contractor will be notified of non-compliance and will be requested to correct the condition at the contractor's expense.

The contractor will not be allowed to have any persons (family members or otherwise) under the age of 16 years on the premises to either work or accompany the contractor or his/her employees during performance of the contract.

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The following restrictions apply to the contractor and his/her employees:

A) Smoking: the supervisor's office is a non-smoking building. The contractor shall not smoke inside the building.

B) Gambling: the contractor shall not participate in games for money or personal property while on government property.

C) Alcoholic beverages and narcotics: the contractor shall not be under the influence of, use, or be in possession of any narcotic drug, hallucinogenic, marijuana, barbiturate, amphetamine, or alcohol while entering on or on government property. This prohibition shall not apply in cases where the drug is being used as prescribed for a patient by a licensed physician.

D) Soliciting or vending: the contractor shall not solicit or sell any items while on government property.

E) Firearms: the contractor shall not be in possession of any firearms in the supervisor's office.

Environmentally Preferable Products.

The Inyo SO requires the use of environmentally preferable products and services in order to comply with federally mandated programs and USDA’s Agriculture Acquisition Regulation (AGAR 723.703) that direct USDA Agencies to actively promote a preference for Environmentally Preferable products:

alternative fuels and fuel efficiency, bio-based products; non-ozone depleting substances; priority chemicals; and environmentally preferable products. The products are described on the Office of the Federal Environment Executive website (http://www.ofee.gov/gp/gp.asp)

Products and Materials:

Custodial cleaning products required in the performance of the SOO shall meet as a minimum, Green seal Products Standards (http://www.greenseal.org/certification/environmental.cfm ). If it is determined that a product does not meet Government performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements, the contractor shall submit a proposed alternative that would meet the performance requirements with the lowest environmental impact for evaluation and acceptance.

{Follow this link to see a current list of cleaning products that currently meet the EPA requirements http://www.greenseal.org/findaproduct/index.cfm ).

Products that full under the EPA comprehensive Procurement Guidelines (CPG) (http://www.epa.gov/cpg) shall meet the minimum recovered (recycled) content.

Bio-based products shall be used upon issuance of the bio-based product listing from the United States Department of Energy’s Federal Energy Management Program (FEMP) Product Energy Efficiency Recommendations product list.

Supplements of amendments to listed publications for many organizational level may be issued during the life of the contract.

Security of Premises:

http://www.ofee.gov/gp/gp.asp http://www.greenseal.org/certification/environmental.cfm http://www.greenseal.org/findaproduct/index.cfm

The contractor shall be responsible for securing premises upon completion of each service. The contractor shall take the necessary precautions to assure that his/her employees do not leave exterior doors open during performance of services and/or exiting from the building. Only the contractor and the contractor's employees are allowed in the building outside of normal business hours. The contract shall exit the building before 11 p.m. each night.

The contractor shall check to see that the two gates and twelve exterior doors are locked and that interior lights that illuminate the cubicles, hallways and offices are turned to their regular evening off position before departing the premises. The contractor shall ensure that all lights are turned off after each room or area has been serviced.

The contractor shall place an "out of order'' sign on any plugged or otherwise inoperable toilets, sinks or drinking fountains and report it to the contracting officer.

C.7 Specifications

Storage rooms for a limited amount of supplies will be provided to the contractor.

There is one room available on both the first and second floors, rooms 110 and 231, respectively. They are referred to as the janitorial closets and they include shelving and a utility sink.

The specifications and performance objectives/required results:

Frequency Performance Objective Required Results Daily Clean Floors: Non-Carpet The floors shall be clean and free of dirt, water streaks, mop marks, string, gum, grease, tar, dark scuff marks. All surfaces shall be dry and the corners free of debris and dirt. Water shall be poured into the floor drains.

Daily Maintain all vinyl and tile floors Floors shall be free of streaks, mop strand marks, and skipping areas. Walls, baseboards, and other surfaces shall be free of splashing and markings from the equipment. The finished surface shall have a uniform luster.

Daily Clean all fixtures, including metal and chrome, water closets, urinals, shower stalls, lavatories, mirrors, waste receptacles, floor baseboards, soap and towel dispensers.

FIXTURE CLEANING: Porcelain and metal surfaces and fixtures (lavatories, urinals, toilets, shower stalls, mirrors, etc...) shall be disinfected with FS approved products. There shall be no dust, spots, water spots, stains, rust, mold, mineral deposits, soap scum, Soap residue, excess moisture or other deposits and free of debris.

Daily Service all product dispensers including, paper towels, soap, toilet paper, and seat covers.

Dispensers shall be fully filled (paper towels, toilet paper, paper seat covers, and soap).

Daily Service waste receptacles. Waste Receptacles shall be empty, clean, and disinfected with FS Approved product. Sanitary napkin receptacles Disinfected and free of debris, smudges, dirt. All waste receptacles shall have clean liners.

Daily Collected Trash removal Daily place in outdoor trash receptacles belonging to FS. Wastebaskets shall be free of dust, debris, and residue. Plastic liners shall not be torn, worn, or contain residue. Replace liners as necessary to maintain a clean appearance.

Daily Clean Traffic patterned areas Carpeted Floors. Spot clean other areas.

Shall be free of obvious dirt, dust and other debris larger than a paper hole. About a 1/4" in circumference. Free of dirt from around and under furniture.

Daily Clean outside entrance area Cement area shall be free of dirt, leaves, debris over a nickel in size.

Daily Clean and polish all interior and exterior metal doors, door handles, push bars, kick plates and other metal surfaces including elevator interior.

Metal surfaces shall be free of smears, stains, debris, finger marks. They shall be clean, bright and polished to a uniform luster.

Daily Clean ash trays, and receptacles Free of ash, cigarette butts, matches and other material, smears, odors, and streaks.

Daily Clean drinking fountains The stainless steel surfaces shall be free of dust, spots, stains, and streaks, trash, and nozzles free from mineral deposits or other debris.

Daily Clean counter tops and tables, sink, microwaves, vending machines, and glass surfaces.

Area shall be free of all paper, trash, empty bottles and cans, and other discarded materials. The sink, counter, and tabletops, Microwaves will be disinfected in addition to free of dust, spots, stains, food, and streaks.

Refrigerators and vending machines shall free of dust, spots, stains, and streaks.

Daily Sweep storage rooms or vacuum carpeted storage rooms.

Floors shall be free of obvious dirt and debris.

No dirt in corners, crevices, or floor.

Daily Maintain the lighting both inside and outside of the facility.

All light fixtures and lights for the facility will be maintained to provide adequate lighting and will include replacing light bulbs that are burned out or blinking. Light bulbs must not be throw in the trash in form CO or COR of need to dispose.

Weekly Empty office recycle containers to larger outside pick up containers.

Units are 30" in height and are located in office common areas. Paper shall be placed to paper bins and cardboard to cardboard bin located at East parking lot. Do not remove items on desks, batteries, and bottles/can containers.

Weekly Clean inside and outside surfaces of all entry glass doors, vestibule windows and frames.

Free of smudges, streaks, debris, and dirt to include sills and frames.

Weekly Police trash from landscaped areas Free of trash or debris larger than a nickel.

Monthly Clean all Surfaces/horizontal (Desk, tables, benches, railings, work partitions, doors, etc.) vertical (walls/doors etc., partitions/cubicle and bathroom.).

Free of smudges, marks, or spots, soil, dust, dirt.

Monthly Clean shower surfaces and Grout Grout lines disinfected, free of dirt, accumulated residue, mold and mildew.

Monthly Wax Floors Evenly spread, free of obvious buildup, free of debris, dirt, and scratches. No bubbles. Slip resistant. Free of scuff marks. (In the past has been done monthly)

Monthly Remove dust. Book shelves, desks, storage cabinets and computers, tables.

Free of Dust.

Monthly Remove cobwebs Free of cobwebs on walls, desk areas, entrances, ceilings, corners, behind door and anywhere cobwebs collect on the interior of the building and entrances on the exterior.

Quarterly Window cleaning for both interior and exterior of all windows

Windows shall be free of streaks, debris, water spots to include sill or frames quarterly.

Semi-Annually Strip wax floors and re-wax All floors will be free of wax buildup, to include edges and corners. Baseboards clean free of smears, spatters, scuff marks, and wax. Strip and Wax floors at least semiannually.

Semi-Annually Steam clean all carpet areas Spot clean stains and steam clean with extraction method all carpeted areas at a minimum semiannually.

Semi-Annually Vacuum and wipe down mini-blinds. Vacuum and damp wipe the mini-blinds at a minimum semiannually.

C.7-1 Contractor-Furnished Equipment

The Contractor shall provide everything--including, but not limited to, all equipment, supplies, transportation, labor, and supervision--necessary to complete the project, except for that which the contract clearly states is to be furnished by the Government.

C.7-2 Government-Furnished Equipment

The Government will provide the following item(s) of Government property to the Contractor for use in the performance of this contract. This property shall be used and maintained by the Contractor in accordance with the provisions of the "Government Property" FAR clause contained elsewhere in the contract.

• Secure areas for storage of Contractor-furnished materials

• Liquid hand soap

• Paper hand towels

• Toilet paper

• Solid cake toilet room deodorant

• Urinal deodorant cakes

• Paper toilet seat covers

• Incandescent and fluorescent light bulbs

• Bulk commercial trash disposal bins (outside dumpster)

• Interior and exterior recycle containers

• Site badges for access into the building. These badges are to be returned to the Forest Service upon completion of the contract.

E.1 Government Inspections

Government inspections are for the purpose of satisfying the Government that the services are acceptable and do not relieve the Contractor of the responsibility for maintaining quality control.

The Contracting Officer's Representative or designated inspector will conduct all inspections. The Contractor (or designated representative) is encouraged to be present to observe inspections. Summary results will be made available on request.

Compliance Inspections. Visual compliance inspections will be made on a periodic basis. Such inspections are not final and do not constitute acceptance by the Government.

Final Inspections. Final (formal) inspections for payment will be made on completed sub-items only.

Contractor shall request final inspections in writing and give the Forest Service at least two working days advanced notice. Inspections will be completed within four working days after the notice is received. If the work is not ready for inspection at the time specified by the Contractor, the cost associated with the inspection attempt may be charged to the Contractor.

Disputed Inspection. The Contractor may request re-inspection without rework if the results are unacceptable. Re-inspection must be requested in writing within 48 hours after receiving written notice of the inspection results. Re-inspection will be accomplished within five working days after receipt of the contractor's written request.

The same sampling and inspection procedures will be used, but new samples will be taken. The inspection pattern will be shifted so that new samples will not overlap previously inspected samples.

Results will be rounded to the nearest whole percent.

If re-inspection results are within five percentage points of the first inspection, the original inspection result will be used in determining acceptability and payment. If re-inspection results are greater than five percentage points above or below the first inspection, the re-inspection results will be used.

If the re-inspection results are within five percentage points of the first inspection, the Contractor shall pay the actual costs of the re-inspection.

Re-inspection after Rework. Where rework after a failed inspection may improve the inspection results, the Contractor may rework the area and request (in writing) a second inspection. The Government will charge to the Contractor the cost of this additional inspection. Re-inspection will be accomplished within five working days after the notice is received. The results of the second inspection will be final, and no

SECTION E. INSPECTIONS AND ACCEPTANCE

129JGP20Q0011

further rework will be permitted. Areas not ready for re-inspection at the time specified by the Contractor will not be re-inspected, and the results of the first inspection will be final.

E.2 Specific Inspection Procedures

This is a performance-based contract that expresses the Governments requirements in the form of minimum quality standards to be met. The Contractor must determine the optimal work schedule, frequency, resource allocations and performance methods (not standards). The contractor’s performance will be evaluated based upon the Governments Quality Assurance Plan (QAP), which includes the written inspections, customer surveys, service call logs, contractor/tenant meetings, and review of reports and logs. The QAP will service as a guide for all parties involved insuring that tenants and the Government receive the service paid for and specified in this contract.

This schedule for estimating purposes based on past history of what has occurred and assist in Government inspections of the work. In some cases the frequency of required cleaning may be more or less based on use and other factors. This is for Government inspection purposes to guide the Quality Assurance Program. The frequencies do not relive the contractor of the responsibility from additional cleaning if necessary.

Payment: Payment will be made for fully acceptable work at the prices bid in the schedule of items.

Payment will be made monthly.

Deductions: In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price. Other exceptions are noted below:

1. Standards of clean: Daily rate deficiencies: Categories –

Restrooms (30% of daily value)

Offices (35% of daily value)

General (35% of daily value)

Front Desk/Entrances (10% of daily value)

The standards of clean deficiencies are for major daily deficiencies where the contractor is clearly not in compliance with the specifications. Contractor after being notified of deficiencies may have the opportunity to rework the areas. If the problem is reoccurring (more than three times in a month) the deductions will be made without opportunity to rework the areas and daily deductions will be made until the deficiencies are resolved.

2. 10 documented minor standards of clean deficiencies in a category in a week will result in a deduction at daily rate for that category as stated in #1 above. 30 documented minor deficiencies in a 30 day period will result in deduction equal to the full daily rate.

3. Major deficiencies are defined as the large percentage (20 %+) of the work in the category was not acceptable. The contractor clearly did not adhere to the specifications and results of

129JGP20Q0011

completing the objective/task listed. Examples are 3 of 8 bathrooms have several deficiencies Floors not mopped, towels and soap not refilled, mirrors dirty. 10 or more offices did not have trash emptied or were vacuumed. After being notified of leaves in the entry hallway the problem persists.

4. Minor Deficiencies are defined as a small % of work required but items do not meet the stand.

Examples are a couple of trash cans not emptied or overlooked. Restroom runs out of supplies.

Dust buildup between dustings.

F. DELIVERIES OR PERFORMANCE

F.1 Work Timing

The Contractor shall begin work within ____5____ calendar day after the effective date of the Notice to Proceed and shall prosecute the work as listed in the statement of work.

Failure to begin work on schedule will make the contract subject to immediate termination for default.

F.2 Winter Shutdown

When winter weather sets in and the continuation of work is impractical, the Contracting Officer may authorize a total suspension until such time as work can proceed. During the period of total suspension, the calendar days elapsed will be made up or negotiated as necessary.

SECTION G. CONTRACT ADMINISTRATION DATA

G.1 Pre-work

Pre-work conference. Before work begins on service contracts, a pre-work conference is normally held to discuss the contract – especially the specifications, labor provisions, plan of work, and selected standard clauses. The pre-work meeting should be attended by an officer of the firm or someone designated in writing to act on behalf of the firm. The pre-work meeting may be waived at the discretion of the Contracting Officer.

Notice to Proceed.

A. [X] No work may begin on this contract until the Contracting Officer has issued a Notice to Proceed.

G.2 Payment

Payments and Deductions. Payment will be made for fully acceptable work at the prices bid in the schedule of items. In the event of extended non-work periods because of adverse weather, the Contracting Officer may authorize progress payments for partially completed sub-items on a case-by-case basis. In accordance with the inspection clause, payment may be made for less than fully acceptable work at a reduced price. Other exceptions are noted below:

129JGP20Q0011

Payment will be made monthly or as negotiated by contractor and contracting officer at the time of award.

Contract Release. Before final payment will be made the Contractor shall sign a release of all claims against the Government arising by virtue of this contract, other than claims, in stated amounts, that the Contractor has specifically accepted from the operation of the release.

A Contract Release FS-6300-0016 must be uploaded with request/invoice for final payment in IPP, before final payment will be approved/completed.

A release may also be required of the assignee if the Contractor's claim to amounts payable under this contract has been assigned under the Assignment of Claims Act of 1940 (31 U.S.C. 3727 and 41 U.S.C.

15).

G.3-1 Invoice Processing Platform (IPP)

All payment requests must be submitted electronically through the US Department of the Treasury’s Invoice Processing Platform System (IPP). “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or clause 52.212-4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov. Under this contract, the following documents are required to be submitted as an attachment to the IPP Invoice:

Each invoice shall be submitted on the Contractor’s letterhead or invoice form with the following:

1. Invoice date and Government Contract Number.

2. Billing period specified with beginning and ending dates. The beginning date must not be later than the completion date or within any previous billing dates.

3. An accounting (bulleted list, for example) of charges claimed and amounts due.

4. Total amount due for the billing period.

A Progress Report shall be submitted to support each invoice and shall include a summary of work performed during the period of performance identified on the invoice, which at a minimum must include:

1. Description of the previous month’s project activities and the planned activities for the next month.

2. For each deliverable: identify the items supplied during the month and the cumulative items delivered.

3. Reconcile progress of each deliverable with the schedule identified for each.

4. Identify issues and/or concerns that may affect the project or schedule.

5. Any other information required in the Contract to be included in the Progress Report.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) within 3 – 5 business days of award or the system implementation date. Contractor assistance with enrollment can be https://www.ipp.gov/

129JGP20Q0011

obtained by contacting the IPP Production Helpdesk via email ippgroup@bos.frb.org or phone (866) 973- 3131. If the Contractor is unable to comply with the requirement to use IPP for submitting invoices for payment, the Contractor must submit a waiver request in writing to the Contracting Officer with its proposal or quotation.

SECTION H. SPECIAL CONTRACT REQUIREMENTS

H.1 Superintendence by Contractor

The name and the specific authorities of the foreman or superintendent must be designated in writing to the Contracting Officer. The Contractor may use his/her own prepared letterhead stationery or a "Designation of Contractor's Representative" form available from the Contracting Officer. If the Contractor or the designee is not present when work is being performed on the contract, a Suspend Work Order may be issued with contract time continuing to run. The Contractor shall have a person on-site that is fully conversant in the English language.

H.2 Designation of Contracting Officer’s Representative

The Contracting Officer designates the Contracting Officer's Representative (COR). The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract.)

On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

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PART II – CONTRACT CLAUSES

SECTION I. CONTRACT TERMS & CONDITIONS

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998) This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of the clauses may be accessed electronically at these addresses:

FAR: www.acquisition.gov/far AGAR: https://www.acquisition.gov/agar

FEDERAL ACQUISITION REGULATIONS (FAR)

52.223-2 Affirmative Procurement of Biobased Products under Service and Construction Contracts (SEP 2013)

AGRICULTURE ACQUISITION REGULATIONS (AGAR)

452.236-77 Emergency Response (NOV 1996)

52.217-4 - Evaluation of Options Exercised at Time of Contract Award (Jun 1988)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate the total price for the basic requirement together with any option(s) exercised at the time of award.

(End of Provision)

52.217-5 - Evaluation of Options (Jul 1990)

Except when it is determined in accordance with FAR 17.206(b) not to be in the Government’s best interests, the Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. Evaluation of options will not obligate the Government to exercise the option(s).

(End of Provision)

52.217-7 - Option for Increased Quantity -- Separately Priced Line Item (Mar 1989)

The Government may require the delivery of the numbered line item, identified in the Schedule as an option item, in the quantity and at the price stated in the Schedule. The Contracting Officer may exercise the option by written notice to the Contractor within [insert in the clause the period of time in which the Contracting Officer has to exercise the option]. Delivery of added items shall continue at the same rate that like items are called for under the contract, unless the parties otherwise agree.

(End of Clause)

52.217-8 - Option to Extend Services (Nov 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor https://acquisition.gov/far/current/html/52_248_253.html#wp1120047 http://www.acquisition.gov/far https://www.acquisition.gov/agar https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1052973 https://www.acquisition.gov/agar/agar-part-452#P432_27524

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rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within ______ [insert the period of time within which the Contracting Officer may exercise the option].

(End of Clause)

52.217-9 - Option to Extend the Term of the Contract (Mar 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor 30 days before the next option year]; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least _60__ days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed _____4______ (years).

(End of Clause)

52.212-4 Contract Terms and Conditions – Commercial Items (JAN 2017) Incorporated by Reference

52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders- Commercial Items. (OCT 2019)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

(1) 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (Jan 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

(2) 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (Jul 2018) (Section 1634 of Pub. L. 115-91).

(3) 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (Aug 2019) (Section 889(a)(1)(A) of Pub. L. 115-232).

(4) 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (Nov 2015).

(5) 52.233-3, Protest After Award (Aug 1996) (31 U.S.C. 3553).

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(6) 52.233-4, Applicable Law for Breach of Contract Claim (Oct 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial items:

[Contracting Officer check as appropriate.]

__ (1) 52.203-6, Restrictions on Subcontractor Sales to the Government (Sept 2006), with Alternate I (Oct 1995) (41 U.S.C. 4704 and 10 U.S.C. 2402).

__ (2) 52.203-13, Contractor Code of Business Ethics and Conduct (Oct 2015) (41 U.S.C. 3509)).

__ (3) 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (June 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

_X_ (4) 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Oct 2018) (Pub. L. 109-282) (31 U.S.C. 6101 note).

__ (5) [Reserved].

__ (6) 52.204-14, Service Contract Reporting Requirements (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

__ (7) 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery Contracts (Oct 2016) (Pub. L. 111-117, section 743 of Div. C).

_X_ (8) 52.209-6, Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (Oct 2015) (31 U.S.C. 6101 note).

__ (9) 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

__ (10) [Reserved].

__ (11) (i) 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (Nov 2011) (15 U.S.C.657a).

__ (ii) Alternate I (Nov 2011) of 52.219-3.

__ (12) (i) 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business Concerns (Oct 2014) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

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__ (ii) Alternate I (Jan 2011) of 52.219-4.

__ (13) [Reserved]

__ (14)

(i) 52.219-6, Notice of Total Small Business Set-Aside (Nov 2011) (15 U.S.C.644).

__ (ii) Alternate I (Nov 2011).

__ (iii) Alternate II (Nov 2011).

__ (15) (i) 52.219-7, Notice of Partial Small Business Set-Aside (June 2003) (15 U.S.C. 644).

__ (ii) Alternate I (Oct 1995) of 52.219-7.

__ (iii) Alternate II (Mar 2004) of 52.219-7.

__ (16) 52.219-8, Utilization of Small Business Concerns (Oct 2018) (15 U.S.C. 637(d)(2) and (3)).

__ (17) (i) 52.219-9, Small Business Subcontracting Plan (Aug 2018) (15 U.S.C. 637(d)(4))

__ (ii) Alternate I (Nov 2016) of 52.219-9.

__ (iii) Alternate II (Nov 2016) of 52.219-9.

__ (iv) Alternate III (Nov 2016) of 52.219-9.

__ (v) Alternate IV (Aug 2018) of 52.219-9

__ (18) 52.219-13, Notice of Set-Aside of Orders (Nov 2011) (15 U.S.C. 644(r)).

__ (19) 52.219-14, Limitations on Subcontracting (Jan 2017) (15 U.S.C.637(a)(14)).

__ (20) 52.219-16, Liquidated Damages-Subcontracting Plan (Jan 1999) (15 U.S.C. 637(d)(4)(F)(i)).

__ (21) 52.219-27, Notice of Service-Disabled Veteran-Owned Small Business Set-Aside (Oct 2019) (15 U.S.C. 657f).

_X_ (22) 52.219-28, Post Award Small Business Program Rerepresentation (Jul 2013) (15 U.S.C. 632(a)(2)).

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__ (23) 52.219-29, Notice of Set-Aside for, or Sole Source Award to, Economically Disadvantaged Women-Owned Small Business Concerns (Dec 2015) (15 U.S.C. 637(m)).

__ (24) 52.219-30, Notice of Set-Aside for, or Sole Source Award to, Women-Owned Small Business Concerns Eligible Under the Women-Owned Small Business Program (Dec 2015) (15 U.S.C. 637(m)).

_X_ (25) 52.222-3, Convict Labor (June 2003) (E.O.11755).

__ (26) 52.222-19, Child Labor-Cooperation with Authorities and Remedies (Oct 2019) (E.O.13126).

__ (27) 52.222-21, Prohibition of Segregated Facilities (Apr 2015).

__ (28) (i) 52.222-26, Equal Opportunity (Sept 2016) (E.O.11246).

__ (ii) Alternate I (Feb 1999) of 52.222-26.

__ (29) (i) 52.222-35, Equal Opportunity for Veterans (Oct 2015) (38 U.S.C. 4212).

__ (ii) Alternate I (July 2014) of 52.222-35.

_X_ (30) (i) 52.222-36, Equal Opportunity for Workers with Disabilities (Jul 2014) (29 U.S.C.793).

__ (ii) Alternate I (July 2014) of 52.222-36.

__ (31) 52.222-37, Employment Reports on Veterans (Feb 2016) (38 U.S.C. 4212).

__ (32) 52.222-40, Notification of Employee Rights Under the National Labor Relations Act (Dec 2010) (E.O. 13496).

__ (33) (i) 52.222-50, Combating Trafficking in Persons (Jan 2019) (22 U.S.C. chapter 78 and E.O.

13627).

__ (ii) Alternate I (Mar 2015) of 52.222-50 (22 U.S.C. chapter 78 and E.O. 13627).

__ (34) 52.222-54, Employment Eligibility Verification (Oct 2015). (Executive Order 12989). (Not applicable to the acquisition of commercially available off-the-shelf items or certain other types of commercial items as prescribed in 22.1803.)

__ (35) (i) 52.223-9, Estimate of Percentage of Recovered Material Content for EPA–Designated Items (May 2008) (42 U.S.C. 6962(c)(3)(A)(ii)). (Not applicable to the acquisition of commercially available off-the-shelf items.)

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