129JGP19Q0010.pdf

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA FAR (48 CFR) 53.212

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

129JGP19Q0010

Nov. 16, 2018

7. FOR SOLICITATION INFORMATION

CONTACT:

a. NAME

PEGGY SCOTT

b. CONTACT INFORMATION

(530) 478-6123 Margaret.scott@usda.gov

8. OFFER DUE DATE / TIME

Month, Day Year Dec 3, 2018 4:30 p.m.

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: _100____ %

FOR:

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM

BUSINESS

SERVICE DISABLED EDWOSB NAICS:___561730_______________

VETERAN- OWNED

SMALL BUSINESS 8(A) SIZE STANDARD:____$7.5 Mil_____

USDA Forest Service Central CA Acquisition Service Area 631 Coyote Street Nevada City, CA 95959

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED ORDER

UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See specifications.

16. ADMINISTERED BY CODE

See block 9.

17a. CONTRACTOR / OFFEROR FACILITY

18a. PAYMENT WILL BE MADE BY CODE

Invoice Payment Portal www.ipp.gov

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

PROJECT TITLE SNOW GROOMING

Stanislaus National Forest

See separate schedule sheet.

Please provide the following information:

DUNS#____________________________

Email:_____________________________

PHONE No.:_____________________________

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

See IAS requisition.

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______1________ 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED YOUR OFFER ON SOLICITATION

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

9JGP

http://www.ipp.gov/

129JGP19Q0010 SNOW GROOMING

STANISLAUS NATIONAL FOREST

See schedule on next page.

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ________________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT

32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT

REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

|PARTIAL | |FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT

NUMBER

39. S/R VOUCHER

NUMBER

40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT 42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE RECD (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV.2/2012) BACK

PART I – THE SCHEDULE

SCHEDULE OF ITEMS

SECTION B

SUPPLIES OR SERVICES & PRICE/COST

PROJECT Stanislaus Snow Grooming

UNIT Stanislaus NF/Calaveras RD and Summit RD

SOL # 129JGP19Q0010

ITEM NO. DESCRIPTION QTY UNIT UNIT PRICE TOTAL PRICE

1A Base Year - Dec. 2018-Nov. 2019

Snow Grooming Hwy 4, Bear Valley and

Highland Lakes Trail- two way 48 miles 816 Miles

1B Base Year - Snow Grooming Spicer Road

Trails - two way 27 miles 229.5 Miles

1C Mobilization/Demobilization (low snow years)

2A Option Year 1 - Dec. 2019 - Nov. 2020

Snow Grooming Hwy 4, Bear Valley and

Highland Lakes Trail- two way 48 miles 816 Miles

2B Option Year 1 - Snow Grooming Spicer Road

Trails - two way 27 miles 229.5 Miles

2C Mobilization/Demobilization (low snow years)

3A Option Year 2 - Dec. 2020 - Nov. 2021

Snow Grooming Hwy 4, Bear Valley and

Highland Lakes Trail- two way 48 miles 816 Miles

3B Option Year 2 - Snow Grooming Spicer Road

Trails - two way 27 miles 229.5 Miles

3C Mobilization/Demobilization (low snow years)

4A Option Year 3 - Dec. 2021 - Nov. 2022

Snow Grooming Hwy 4, Bear Valley and

Highland Lakes Trail- two way 48 miles 816 Miles

4B Option Year 3 - Snow Grooming Spicer Road

Trails - two way 27 miles 229.5 Miles

4C Mobilization/Demobilization (low snow years)

5A Option Year 4 - Dec. 2022 - Nov. 2023

Snow Grooming Hwy 4, Bear Valley and 816 Miles

Highland Lakes Trail- two way 48 miles

5B Option Year 4 - Snow Grooming Spicer Road 229.5 Miles

Trails - two way 27 miles

5C Mobilization/Demobilization (low snow years)

6A Base Year - Dec. 2018-Nov. 2019

Highway 108 - one way 18.5 miles 629 Miles

6B Forest Service Road 5N01 - one way 7 miles 238 Miles

6C Track Packe one way 5 miles 20 Miles

6D Mobilization/Demobilization (low snow years)

7A Option Year 1 - Dec. 2019-Nov. 2020

7B Forest Service Road 5N01 - one way 7 miles 238 Miles

7C Track Packe one way 5 miles 20 Miles

7D Mobilization/Demobilization (low snow years)

8A Option Year 2 - Dec. 2020-Nov. 2021

8B Forest Service Road 5N01 - one way 7 miles 238 Miles

8C Track Packe one way 5 miles 20 Miles

8D Mobilization/Demobilization (low snow years)

9A Option Year 3 - Dec. 2021-Nov. 2022

9B Forest Service Road 5N01 - one way 7 miles 238 Miles

9C Track Packe one way 5 miles 20 Miles

9D Mobilization/Demobilization (low snow years)

10A Option Year 4 - Dec. 2022-Nov. 2023

10B Forest Service Road 5N01 - one way 7 miles 238 Miles

10C Track Packe one way 5 miles 20 Miles

10D Mobilization/Demobilization (low snow years)

TOTAL

NOTES 1. Responses for quantities less than those listed in the numbered items may be rejected

2. Responses without prices for each item and sub-item may be rejected.

3. Award may be made to more than 1 vendor

4. Miles are an estimated amount per year

Contents

SECTION C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work

C.2 Project Location & Description

C.3 Maps

C.4 Estimated Start Date & Contract Time

C.5 Restrictions on Work

C.6 Licenses and Insurance

C.7 Technical Requirements

C.7-1 Definitions

C.7-2 Specifications

Trail Grooming Specifications

Snowmobile Trail Maintenance Requirements

Clearing Hazards from Trail Bed

C.7-3 Contractor-Furnished Equipment

C.7-4 Government-Furnished Equipment

Special Provisions

C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work

C.2 Project Location & Description

C.3 Maps

C.4 Estimated Start Date & Contract Time

C.5 Restrictions on Work

C.6 Licenses and Insurance

C.7 Technical Requirements

C.7-1 Definitions

C.7-2 Specifications

Trail Grooming Specifications

Snowmobile Trail Maintenance Requirements

Clearing Hazards from Trail Bed

C.7-3 Contractor-Furnished Equipment

C.7-4 Government-Furnished Equipment

Special Provisions

SECTION E. INSPECTIONS AND ACCEPTANCE

E.1 Government Inspections

E.2 Specific Inspection Procedures

E.2-1 Sampling

E.2-2 Method

E.2-3 Determination of Acceptability

F. DELIVERIES OR PERFORMANCE

F.1 Work Timing

F.2 Winter Shutdown

SECTION G. CONTRACT ADMINISTRATION DATA

G.1 Pre-work

G.2 Measurement

G.3 Payment

G.3-1 Invoice Processing Platform (IPP)

SECTION H. SPECIAL CONTRACT REQUIREMENTS

H.1 Emergencies

H.2 Quality Control Plan

H.3 Safety

H.4 Landscape preservation

H.5 Public Safety

H.6 Road Maintenance

H.7 Superintendence by Contractor

H.8 Archaeological and Historic Sites

H.9 Spill Plan

H.10 Equipment Cleaning

H.11 Final cleanup

H.12 Public officials not personally liable

H.13 Designation of Contracting Officer’s Representative

H.14 Approval of Subcontracting

H.15 Certification of Compliance

H.16 Camping

SECTION I. CONTRACT TERMS & CONDITIONS

SECTION J. ATTACHED DOCUMENTS, EXHIBITS AND OTHER ATTACHMENTS

Project Area or Unit Maps

Wage Determination

SECTION K. OFFEROR REPRESENTATIONS & CERTIFICATIONS

L. INSTRUCTIONS, CONDITIONS, AND NOTICES TO OFFERORS OR RESPONDENTS

L.1 FAR 52.252-1 Solicitation Provisions Incorporated by Reference (FEB 1998)

L.2 AGAR 452.219-70 Size Standard and NAICS Code Information (JAN 2005)

L.3 FAR 52.237-1 SITE VISIT (Apr 1984)

L.4 FAR 52.233-2 Service of Protest (SEP 2006)

L.5 FAR 52.212-2 EVALUATION - COMMERCIAL ITEMS (Oct 2014)

Technical Approach

RESPONSE TO EVALUATION FACTORS

Experience of the Firm

Past Performance Information

SECTION C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

Calaveras Ranger District

Highway 4/Spicer Snow Grooming

Contract

C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work

Description of Work:

The Contractor shall furnish all labor, equipment, supplies, incidentals, insurance, and transportation necessary to perform trail grooming of snowmobile trails on the Calaveras Ranger District of the

Stanislaus National Forest. The trails are to be groomed to maintain a smooth surface where an average snowmobile user could travel at a maximum safe speed of and 35 MPH on Hwy 4 and Spicer Road

(Forest Road 7N01).

C.2 Project Location & Description

Location:

The California State Highway 4 winter parking/ snowmobile staging/trailhead area (Lake Alpine Sno-

Park and Spicer Road Sno-Park) located in the Calaveras Ranger Station of the Stanislaus National

Forest.

A) The trails to be groomed consist of the following:

1. Bear Valley Trail, approximately 2 miles, from bear Valley, across State Highway 4, to the Silvertip campground and Lake Alpine Sno Park.

2. Highway 4, approximately 10 miles, from the Silvertip Campground unloading area at the Lake Alpine Sno-Park, around the road closure gate, east on Highway 4 and 1 mile down into the Stanislaus Meadow and back up to Highway 4, continuing east on

Highway 4 past mosquito Lakes, into Pacific

Valley to Hermit Valley and t the Dear Valley OHV trail head

3. Highway 4, approximately 5 miles, from the Dear Valley OHV Trail Head, east on

Highway 4 to the Highland Lakes Road Junction, then 1.5 miles to top of Ebbetts Pass and back to Highland Lakes Road Junction, then south on Highland Lakes Road, and 5 miles to Highland Lakes.

4. Spicer Reservoir Road, approximately 13.5 miles, from Highway 4 to Spicer Reservoir powerhouse, Union and Utica Reservoir and to Slick rock Road.

Description: See C.1

Exclusions (Non-Work Areas): None

Accessibility:

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer soon enough to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of a contract will not be binding.

C.3 Maps

Any maps included in Section J are general in nature and are not to be considered as definitively identifying locations.

C.4 Estimated Start Date & Contract Time

Estimated Start Date: December 10, 2018

Number of Calendar Days Required: 5

See also Section F

C.5 Restrictions on Work

Work may be performed at any time during the period of the contract, except as outlined here. Nothing in this part shall be construed to take away any of the Government's rights under the Suspension of Work

Clause (52.242-14). Restrictions are as follows:

1. In accordance with the fire plan, if included in Section J.

2. When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous or that continued vehicular travel would cause unacceptable road damage.

Add any restrictions on work for your Project, such as LOPs or holiday work restrictions

Work Hours. Most grooming will occur at night, depending on weather. Grooming will occur Thursday through Monday, depending on weather or traffic. When weekend grooming is necessary, night grooming will be the most desirable. Grooming times will be based on Contracting Officer’s and/ or

Representative’s decision.

LOPs. None.

Holiday Work Restrictions. The Contractor may be required to work Christmas Eve, New Year Eve, or other holidays as needed depending on the snow.

C.6 Licenses and Insurance

The contractor shall obtain the insurance and licenses listed here.

MSPA Card (Form WH510): This contract [ ] does [X] does not require the contractor to be registered with the US Department of Labor as a Farm Labor Contractor. The Contractor shall provide a current

Form WH510 or legible copy.

Other: None

C.7 Technical Requirements

The technical proposal will be used to evaluate and determine whether the proposal will meet the requirements of the Government. Therefore, the technical proposal must present sufficient information to reflect a thorough understanding of the requirements.

Proposals which merely paraphrase the requirements of the Government’s specifications/statement of work, or use such phrases as “will comply” or “standard techniques will be employed” will be considered unacceptable and will not be considered further.

Technical evaluation factors are listed in descending order of importance, with equipment being the most important. The technical proposal must address all of the technical evaluation factors described below.

A) Equipment- All proposed equipment shall be capable of accomplishing the work described in the Statement of Work. The Offeror shall provide equipment specifications, including the year, make, and model of proposed equipment that meets the requirements set forth in paragraph

D.3 (A and B), Contractor Furnished Property- Trail Grooming Tractor Specifications and Trail Grooming Tiller and Compactor Bar Specifications.

B) Back-Up Plan- Provide a detailed Back-Up Plan on how he/she will perform the trail grooming during a mechanical equipment failure or the absence of the usual tractor operator.

C) Past Performance- Provide names and telephone numbers of references given for the firms, in which these services were provided. Demonstrate past performance on contracts with

Government agencies and/or private industry in terms of quality of work and compliance with performance schedules. Summarize the contracts awarded to your firm, in regards to snow grooming services, within the last three years. Those without a record of relevant past performance or for whom information on past performance is not available, the Offeror will be rated neutral and shall not have past performance evaluated favorably or unfavorably.

C.7-1 Definitions

Definitions:

1. CHAINSAW – The tractor should carry a chainsaw, with a minimum 24-inch bar, in a safe manner. The associated fuel and oil must be stored within the tractor’s storage boxes.

2. COMPACTOR BAR - When conditions of fresh deep snow exist, compactor bar are acceptable for use.

3. COMMUNICATION – A system that allows the grooming operator to communicate with a base unit.

4. ENGINE – The tractor shall be diesel powered. The engine shall have adequate power rating to meet the performance requirements. Engine displacements shall not be less than 220 horsepower for this contract.

5. FRONT BLADE – The tractor shall be equipped with a front-mounted, hydraulically operated blade with a minimum of 8-way functions.

6. GROOMED MILES – Total miles put on snow tractor during the process of grooming the entire trail system. One mile by 12 feet wide equals a groomed mile.

7. GROOMING OPERATOR – A person who has been certified or trained in the safe and practical operation of a grooming tractor, grooming implements, as snow processing and public safety.

8. GROOMED TRAIL – When snow has been successfully processed to provide a safe, comfortable and enjoyable trail for a motorized vehicle to travel upon.

9. HOUR METER AND SPEEDOMETER – The tractor must be equipped with an hour meter and speedometer in good working condition. The hour meter and the mileage must be entered on the Daily Trail Work Log (see attached) or a grooming event may be considered invalid.

10. HYDRAULIC SYSTEM – The tractor shall be equipped with a power hydraulic system capable of operating the front mounted blade simultaneously with a minimum of two rear hydraulic circuits for operation of the trail grooming drag. Tiller drive vehicles are recommended. The rear hydraulic system shall be capable of lifting the drag in the air and keeping the drag suspended during track-packing operations.

11. LIGHTS/SAFETY EQUIPMENT – The tractor shall be equipped with a minimum of two electric sealed-beam front headlights, a minimum of one electric sealed-beam rear back-up light and one roof-mounted flashing amber beacon. All lights shall be maintained and operational at all times. A flashing amber beacon shall be operated at

ALL times when the vehicle is in use.

12. MOGULS – A pattern of mounds and dips or ruts in a trail.

13. TRACTOR WIDTH – The total overall width of the tractor shall be a minimum of 12 feet and a maximum of 16 feet (see attached map and pictures).

14. TRACK WIDTH – Each track shall be at least 42 inches in width.

15. TRAVEL/CLIMBING ABILITIES – The tractor shall have sufficient track and power to pull a 12-foot minimum wide approved grooming drag with all attachments, under full load on a sustained basis, up all grades on this particular trail system at site elevations up to 8,000 feet.

16. TRACK PACKING – track packing is allowable in heavy/deep snow conditions, or at seasons beginning with snow depth of over 30”.

C.7-2 Specifications

Trail Grooming Specifications

A) MINIMUM SNOW DEPTHS

1. Highway 4 Winter Trail must have at least 18 inches of snow before grooming can commence and throughout the season an average of 12-18 inches of snow as measured at the Lake Alpine Sno-Park/ Cal-Trans gate on Highway 4 at 7600’ elevation. The

COR will advise on when to proceed a trail grooming event. A work order will be issued to the Contractor prior to a trail grooming event.

2. The Spicer Reservoir Road (Forest Road 7N01) must have at least 18 inches of snow before grooming can commence and throughout the season an average of 12-18 inches of snow as measured at the Spicer Sno-Park elevation 6800’. The COR will advise on when to proceed a trail grooming event. A work order will be issued to the

Contractor prior to a trail grooming event.

3. The Bear Valley Trail shall have a minimum of 30 inches of snow base before grooming can start. The COR will advise on when to proceed a trail grooming event. A work order will be issued to the Contractor prior to a trail grooming event.

B) TRAIL GROOMING CONDITIONS

1. There may be snow conditions which cause the closure of portions of the trails. In these situations the Contractor is required to access and work all portions of the trail systems which can be worked safely. The closure areas can only be bypassed if it remains safe for trail users, the grooming operator, the tractor, and at the discretion of the COR.

2. Moguls shall be cut off as deep as possible, and voids and low spots in the trail are to be filled to a smooth surface. Do not cut moguls to the bottom if it will result in dirt remaining on the trail or having pavement showing. No moguls shall be evident after each grooming operation is complete. The entire width of the groomed trail must be mogul and free of bumps.

3. Trails shall be groomed as flat and smooth as practical. No out sloping on curves and no more than 5% in-slope on curves is permitted. No berms are to be left in the middle of the groomed trail surface.

The tractor and attachments may not leave the road surface area at any time or cross any body of water that is without a bridge.

B) TRAIL GROOMING TILLER AND COMPACTOR BAR SPECIFICATIONS

A pull-behind, snowmobile-trail, grooming drag shall be used for trail grooming. The grooming drag shall meet the following general requirements and must be accepted by the CO and/or the COR.

1. CONDITION – The trail grooming drag shall be in good working condition. It shall leave a smooth trail surface at all times with no irregularities caused by a damaged, bent, or broken packer-pan. The drag shall not duck walk or leave chatter marks on the finished trail surface. The drag shall be of sturdy construction to withstand hard or crusted snow; rocks, logs, trees, and wet snow yet light enough to have flotation in deep powder snow.

2. HITCH - A pintle type hitch with a hydraulically activated tongue is preferred. A 5th-wheel hitch may be acceptable upon approval by the CO.

3. TILLERS – Tillers are required for grooming. They shall be adaptable and sized to the contract specifications. Flex Tillers are acceptable, but not preferred.

4. COMPACTOR BARS – When conditions of fresh deep snow exist, compactor bars are

5. TRACK PACKING – Track packing is allowable and is considered preparation for grooming. This is necessary in heavy/deep snow conditions, or at seasons beginning with fresh snow depth of over 18 inches. All track packing is to be properly groomed by tilling, combing, and/or compacting as soon as possible.

C) GROOMING EQUIPMENT STORAGE AND MAINTENANCE DETAILS

1. STORAGE: The trail grooming tractor and attachment will be parked behind/staged-beyond the Highway 4 Lake Alpine Sno-Park gate prior to winter gate closure or within two weeks after gate closure (predicted snowfall conditions may warrant alternate staging plan, see section D.10.B). The Contractor will have to coordinate with the

Contracting Officer

Representative (COR) to arrange access through the Cal-Trans gate if it is closed for the winter.

2. TRACTOR STORAGE LOCATION: The storage of the tractor and attachments will be approximately 0.1 mile beyond the gate closures in an unsheltered location off-of the highway and must not create a safety hazard to trail users (see attached map and pictures). Typical access beyond the gate closure to the tractor and attachments will be by self-owned, self-operated, properly maintained, and currently registered snowmobile. The storage of hazard chemicals such as fuel, oil, and lubricants is not permitted outside of the tractor or adjacent to the tractor and/or attachments. All hazardous chemicals must be stored in its properly labeled containers and within the tractor’s storage boxes.

3. MAINTENANCE/ REPAIRS: Tractor fueling and maintenance operations will be accomplished behind the Highway 4 Lake Alpine Sno-Park gate closure. The tractor must be fueled and/or maintained on location at the storage site stated above.

No wheeled-vehicle operations would be permitted beyond any closed gate unless the

COR provides advanced written authorization. If access beyond the gate becomes necessary, the wheeled maintenance vehicle cannot travel over snow-covered roads or over areas where there is continuous snow cover.

4. In the event of full mechanical equipment failure of the tractor or its attachments, which would require the equipment to be transported away from groomed trails or the

Highway 4 Lake Alpine Sno-Park area for repairs, the Contractor must coordinate with the COR to arrange access through the Cal-Trans gates to remove the equipment. If this were to occur, the built-up snow behind and around the gate would be the responsibility of the Contractor to remove for access.

Snowmobile Trail Maintenance Requirements

A) FINISHED TRAIL WIDTHS

1. The full road width on Highway 4 and Spicer Reservoir Road (FR7N01) shall be groomed up to 18 feet wide where possible, with a minimum trail width of

12 feet in sections where 18 feet is not possible, for the entire length of the groomed trail system.

2. The Bear Valley Trail and the road into Highland Lakes shall be groomed to a minimum width of 12 feet.

3. In conditions of fresh snow, when the snow is not compactable, at the discretion of the

COR, a 12-foot wide grooming will be acceptable until conditions allow for the finished trail grooming widths.

B) TEMPERATURE RANGE – Trail grooming should be performed when outside ambient air temperature is 35 degrees or less, and lowering.

C) GROOMING SCHEDULE – Trail grooming should occur at night and at the appropriate temperature, although weather and use may require grooming during the day. Most grooming will likely occur Wednesday through Saturday, although weather or traffic may require weekend grooming. When weekend grooming is necessary, night grooming will be the most desirable. The grooming schedule will be at the discretion of the CO and/or the COR. A work order will issued to the Contractor prior to a trail grooming event.

D) GROOMING FREQUENCY AND PRIORITIES – The frequency of grooming and priorities for each trail segment are at the CO and/or COR’s discretion, based on contract requirements, and considering such factors as temperature, snow, condition of trail, use frequency of trail, and trail work. Some sections of trails may be groomed more frequently than others depending on visitor use patterns. A work order will be issued to the Contractor prior to a trail grooming event.

E) BACK-UP PLAN – In case of equipment failure or the absence of a tractor operator, it is the responsibility of the Contractor to ensure the trails will be groomed in accordance to the work order. It is the Contractor’s responsibility to immediately contact the CO and/or COR when the

Contractor cannot perform as required. The Contractor shall detail in a Back-Up Plan how he/she will perform the trail grooming during a mechanical equipment failure or the absence of the usual tractor operator. A Back-up Plan must be developed and included within the

Technical Proposal and Operating Plan.

Clearing Hazards from Trail Bed

A) Once a snow trail bed is established, the Contractor is responsible for removing hazards within the clearing widths. Hazard removal requiring the use of trail grooming equipment will be considered incidental to snow trail grooming. When the hazard removal is performed by hand or with a chainsaw, it will also be considered incidental to snow trail grooming.

B) All groomed trails shall be cleared of all minor and major hazards in concurrence with trail grooming. Clearing limit shall be one foot beyond each side of the cleared trail and 8 feet above the snow level of the trail.

1. Minor Clearing Hazard – Trees or tree limbs less than 24 inches in diameter that protrude into the clearing limits of the groomed trail.

2. Minor Trail Bed Hazard – Loose rocks up to 24 inches in diameter, debris created by removing trees, or limbs from within the clearing limits.

3. Major Trail Bed Hazard – Any hazard larger than a minor hazard. Contractor may be compensated at the rate of 5 miles of grooming for every hour spent on major hazard clearing. Contractor shall keep track of time spent on major hazard removal in a log book. In addition, before and after pictures of major hazards shall be documented with location and time. If a Global Positioning System (GPS) coordinate is not available for documentation, Contractor shall flag the major hazard removal area and inform the

Contracting Officer Representative (COR) when major hazard clearing work is completed for further inspection by the COR.

C) The Contractor shall cut down the snow wall left by the State snowplow or snow blower on

Highway 4. The snow wall is usually approximately three to four feet high. There are four spots where the snow wall shall be cut down: at the Silvertip unloading area; at the snow closure gate on Highway 4; and on both sides of the Bear Valley trail where it crosses

Highway 4. This shall be done to allow snowmobiles to enter the groomed snowmobile system and to cross Highway 4.

D) If the Contractor is unable to remove any hazard with trail grooming equipment, hand tools, power tools, and person-power during grooming operations, or is aware of any unsafe condition adjacent to the trail or on the trail, the Contractor shall be responsible for marking these hazards with stakes, signs and/or brightly colored flagging until the hazard can be removed. Any un-removed hazard on the trail after the grooming operation is completed shall be reported promptly to the COR. If the Contractor is unable to remove any “major hazard”, he/she will discuss with the COR to evaluate and plan for its removal.

C.7-3 Contractor-Furnished Equipment

The contractor shall have a minimum of one trail-grooming tractor at each Sno-Park location which is a self-propelled over-the-snow tracked vehicle, constructed specifically for snow trail grooming is required.

The tractor must be capable of operating under various terrain conditions ranging from a flat, smooth snow trail to cross-country travel in deep snow-covered mountainous terrain. The tractor must meet the following general minimal requirements below, and the equipment and grooming standards specified in the “California Snowmobile Trail Grooming” (October 1997), Department of Parks and Recreation, OHMVR Division (available on request).

MAXIMUM HOURS – Maximum hours of use on the tractor shall not exceed 10,000 hours, unless the

Contracting Officer (CO) approves and provides a waiver to the 10,000-hour requirement. Note: If a waiver is to be requested it must be included in the Contractor’s Technical Proposal and Operating

Plan. The waiver must include a statement by a certified mechanic that the tractor is in good overall running condition and must list all improvements, reconditioning, and/or upgrades.

C.7-4 Government-Furnished Equipment

The government will furnish fiberglass snow poles, flagging, and reassurance trail signs as needed.

Temporary winter trail signs will be installed and removed by the COR as needed.

Special Provisions

A) NOTIFICATION UPON COMPLETION OF WORK – The Contractor shall notify the

COR at (209) 813-6025 or (209) 770-1576 upon completion of work assignments. Leave a message or text with date and time of completion of work, with comments such as distance completed, any trail hazards, signage, and a progress report.

B) DAILY TRAIL WORK LOGS – The Contractor must complete a Daily Trail Work Log at the end of each workday. Notify the COR upon completion of a trail grooming event with the work log. Each work log must be delivered to the COR at the Calaveras Ranger Station in

Hathaway Pines, CA at the end of each work day. The work log should include details such as date and time of completion of work, odometer readings, total miles groomed, with comments such as distance completed and any problems with trails, signs, bathrooms, etc., and a progress report.

C) EQUIPMENT LOGBOOK – Ensure daily and routine service and maintenance on the equipment in compliance with manufacturer’s suggested schedules, procedures, and materials.

Keep a detailed, accurate and legible daily record of these duties by documentation in a maintenance logbook. The COR reserves the option to inspect and review the equipment logbook for accuracy and thoroughness of logbook entries.

D) SIGN MAINTENANCE – Contractor shall maintain and prevent damage to California

Highway 4 signs, such as Stop, Slow and Caution signs. The Contractor shall also maintain and prevent damage to all signs leading into and along Spicer Reservoir Road and the Bear

Valley Trail. The Contractor shall raise and lower “Grooming in Progress” sign during grooming operations at or near the winter OSV trailheads. The Contractor shall assist in maintaining reassurance signs.

Signs destroyed, damaged, or displaced as a result of grooming activities must be replaced by the Contractor and at the Contractor’s expense.

E) ONE-WAY & TWO WAY TRAILS – Each direction on the trail is considered grooming and is mileage. Mileage on trails is based on total miles the tractor has operated, not one-way distances. Advertised miles (one-way miles reported to the public) of groomed trails are not the same as actual miles of grooming conducted.

1. One- way groom

2. Two- way groom

3. One way grooming or two way grooming will be determined by the COR.

Mileage on trails is based on the mileage chart below:

MILEAGE CHART

From: To: One Way Two Way

Bear Valley, across Hwy 4

Silvertip Campground

Silvertip Campground

Deer Valley OHV

Trail Head

Deer Valley OHV Trail

Head

Highland Lakes Road

Junction

5 10

Highland Lakes Road

Junction

Highland Lakes 5 10

Highland Lakes Road

Junction

Ebbets Pass

1.5 3

Stanislaus Meadow Loop

Highway 4 and Back to Hwy 4

NA

Spicer Reservoir Road

Slick Rock Road including below Spicer dam and Union

Reservoir

13.5

F) PUBLIC CONTACTS – Be prepared to respond to the public courteously and respectfully.

Be prepared to hand out approved maps and other materials to assist the visitor. Good public relations help to provide a positive image of the grooming operations and for snowmobiling in general.

G) PUBLIC EMERGENCIES – Trail grooming operators shall not render assistance to the public on the trail system unless in the operators judgment it is a true emergency and that lack of assistance will result in serious public injury and/or death. The operator should call for assistance when necessary.

H) SEARCH AND RESCUE – Use of the tractor for search and rescue (SAR) operations should be approved by the COR after being requested by the County Sheriff SAR Officer.

I) TRACTOR SAFETY – The tractor shall be equipped with appropriate safety gear and spare parts. It is recommended a snowmobile be carried on the tractor to provide emergency transportation in case of mechanical failure of the tractor.

J) TRACTOR OPERATOR SAFTEY – The tractor operator must be trained in the operation of the tractor, have an understanding in the routine maintenance of the equipment, have basic first-aid certification, and have winter survival skills including avalanche awareness.

K) COMMUNICATION – Grooming operators should maintain radio communication with a base station in case of emergencies. A Communications Plan shall be developed and included within the Technical Proposal and Operating Plan.

Summit Ranger District

Highway 108 Snow Grooming

Contract

C. DESCRIPTION/ SPECIFICATIONS/ STATEMENT OF WORK

C.1 Scope of Work

Description of Work:

The Contractor shall furnish all labor, equipment, supplies, incidentals, insurance, and transportation necessary to perform trail grooming of snowmobile trails on the Summit Ranger District of the Stanislaus

National Forest. The trails are to be groomed to maintain a smooth surface where an average snowmobile user could travel at a maximum safe speed of 45 M.P.H. on California Highway 108 and 35 M.P.H. on the

Eagle Meadows Winter Trail (Forest Road 5N01).

C.2 Project Location & Description

Location:

The California State Highway 108 winter parking/ snowmobile staging/trailhead area (Highway 108 Sno-

Park) is located 8.5 miles east of Pinecrest, CA. and from the Summit Ranger Station of the Stanislaus

National Forest.

Description:

A) The trails to be groomed consist of the following:

1. California Highway 108 Winter Trail from the winter closure point (Highway 108 Sno-

Park) to the junction of Kennedy Meadows Road, a distance of 18.5 miles one-way.

2. Eagle Meadow Winter Trail (Forest Road 5N01) from the junction with California

Highway 108 to the Eagle Creek crossing, a distance of 7.0 miles one-way.

Exclusions (Non-Work Areas): None

Accessibility:

Any prospective contractor desiring an explanation or interpretation of the solicitation, drawings, specifications, etc., must request it in writing from the Contracting Officer soon enough to allow a reply to reach all prospective contractors before the solicitation closing date. Oral explanations or instructions given before the award of a contract will not be binding.

C.3 Maps

Any maps included in Section J are general in nature and are not to be considered as definitively identifying locations.

C.4 Estimated Start Date & Contract Time

Estimated Start Date: December 10, 2018

Number of Calendar Days Required: 5

See also Section F

C.5 Restrictions on Work

Work may be performed at any time during the period of the contract, except as outlined here. Nothing in this part shall be construed to take away any of the Government's rights under the Suspension of Work

Clause (52.242-14). Restrictions are as follows:

1. In accordance with the fire plan, if included in Section J.

2. When the Contracting Officer (or designated representative) determines that adverse weather has made access too dangerous or that continued vehicular travel would cause unacceptable road damage.

Add any restrictions on work for your Project, such as LOPs or holiday work restrictions

Work Hours. Most grooming will occur at night, depending on weather. Grooming will occur Monday through Friday, depending on weather or traffic. When weekend grooming is necessary, night grooming will be the most desirable. Grooming times will be based on Contracting Officer’s and/ or

Representative’s decision.

LOPs. None.

Holiday Work Restrictions. The Contractor may be required to work Christmas Eve, New Year Eve, or other holidays as needed depending on the snow.

C.6 Licenses and Insurance

The contractor shall obtain the insurance and licenses listed here.

MSPA Card (Form WH510): This contract [ ] does [X] does not require the contractor to be registered with the US Department of Labor as a Farm Labor Contractor. The Contractor shall provide a current

Form WH510 or legible copy.

Other: None

C.7 Technical Requirements

The technical proposal will be used to evaluate and determine whether the proposal will meet the requirements of the Government. Therefore, the technical proposal must present sufficient information to reflect a thorough understanding of the requirements.

Proposals which merely paraphrase the requirements of the Government’s specifications/statement of work, or use such phrases as “will comply” or “standard techniques will be employed” will be considered unacceptable and will not be considered further.

Technical evaluation factors are listed in descending order of importance, with equipment being the most important. The technical proposal must address all of the technical evaluation factors described below.

D) Equipment- All proposed equipment shall be capable of accomplishing the work described in the Statement of Work. The Offeror shall provide equipment specifications, including the year, make, and model of proposed equipment that meets the requirements set forth in paragraph

D.3 (A and B), Contractor Furnished Property- Trail Grooming Tractor Specifications and Trail Grooming Tiller and Compactor Bar Specifications.

E) Back-Up Plan- Provide a detailed Back-Up Plan on how he/she will perform the trail grooming during a mechanical equipment failure or the absence of the usual tractor operator.

F) Past Performance- Provide names and telephone numbers of references given for the firms, in which these services were provided. Demonstrate past performance on contracts with

Government agencies and/or private industry in terms of quality of work and compliance with performance schedules. Summarize the contracts awarded to your firm, in regards to snow grooming services, within the last three years. Those without a record of relevant past performance or for whom information on past performance is not available, the Offeror will be rated neutral and shall not have past performance evaluated favorably or unfavorably.

C.7-1 Definitions

Definitions:

1. CHAINSAW – The tractor should carry a chainsaw, with a minimum 24-inch bar, in a safe manner. The associated fuel and oil must be stored within the tractor’s storage boxes.

2. COMPACTOR BAR - When conditions of fresh deep snow exist, compactor bar are

3. COMMUNICATION – A system that allows the grooming operator to communicate with a base unit.

4. ENGINE – The tractor shall be diesel powered. The engine shall have adequate power rating to meet the performance requirements. Engine displacements shall not be less than 220 horsepower for this contract.

5. FRONT BLADE – The tractor shall be equipped with a front-mounted, hydraulically operated blade with a minimum of 8-way functions.

6. GROOMED MILES – Total miles put on snow tractor during the process of grooming the entire trail system. One mile by 12 feet wide equals a groomed mile.

7. GROOMING OPERATOR – A person who has been certified or trained in the safe and practical operation of a grooming tractor, grooming implements, as snow processing and public safety.

8. GROOMED TRAIL – When snow has been successfully processed to provide a safe, comfortable and enjoyable trail for a motorized vehicle to travel upon.

9. HOUR METER AND SPEEDOMETER – The tractor must be equipped with an hour meter and speedometer in good working condition. The hour meter and the mileage must be entered on the Daily Trail Work Log (see attached) or a grooming event may be considered invalid.

10. HYDRAULIC SYSTEM – The tractor shall be equipped with a power hydraulic system capable of operating the front mounted blade simultaneously with a minimum of two rear hydraulic circuits for operation of the trail grooming drag. Tiller drive vehicles are recommended. The rear hydraulic system shall be capable of lifting the drag in the air and keeping the drag suspended during track-packing operations.

11. LIGHTS/SAFETY EQUIPMENT – The tractor shall be equipped with a minimum of two electric sealed-beam front headlights, a minimum of one electric sealed-beam rear back-up light and one roof-mounted flashing amber beacon. All lights shall be maintained and operational at all times. A flashing amber beacon shall be operated at

ALL times when the vehicle is in use.

12. MOGULS – A pattern of mounds and dips or ruts in a trail.

13. TRACTOR WIDTH – The total overall width of the tractor shall be a minimum of 12 feet and a maximum of 16 feet (see attached map and pictures).

14. TRACK WIDTH – Each track shall be at least 42 inches in width.

15. TRAVEL/CLIMBING ABILITIES – The tractor shall have sufficient track and power to pull a 12-foot minimum wide approved grooming drag with all attachments, under full load on a sustained basis, up all grades on this particular trail system at site elevations up to 8,000 feet.

16. TRACK PACKING – track packing is allowable in heavy/deep snow conditions, or at seasons beginning with snow depth of over 30”.

C.7-2 Specifications

Trail Grooming Specifications

A) MINIMUM SNOW DEPTHS

1. Highway 108 Winter Trail must have an average of 12-18 inches of snow before grooming can commence and throughout the season as measured at the Highway 108

“6,000 foot elevation” roadside marker by the COR. The COR will advise on when to proceed a trail grooming event. A work order will be issued to the Contractor prior to a trail grooming event.

2. The Eagle Meadow Winter Trail (Forest Road 5N01) must have an average of 12-18 inches of snow before grooming can commence and throughout the season as measured at the junction of Eagle Meadows Winter Trail (Forest Road 5N01) and Highway 108 by the COR. The COR will advise on when to proceed a trail grooming event. A work order will be issued to the Contractor prior to a trail grooming event.

C) TRAIL GROOMING CONDITIONS

1. There may be snow conditions which cause the closure of portions of the trails. In these situations the Contractor is required to access and work all portions of the trail systems which can be worked safely. The closure areas can only be bypassed if it remains safe for trail users, the grooming operator, the tractor, and at the discretion of the COR.

2. Moguls shall be cut off as deep as possible, and voids and low spots in the trail are to be filled to a smooth surface. Do not cut moguls to the bottom if it will result in dirt remaining on the trail or having pavement showing. No moguls shall be evident after each grooming operation is complete. The entire width of the groomed trail must be mogul and free of bumps.

3. Trails shall be groomed as flat and smooth as practical. No out sloping on curves and no more than 5% in-slope on curves is permitted. No berms are to be left in the middle of the groomed trail surface.

4. The tractor and attachments may not leave the road surface area at any time or cross any body of water that is without a bridge.

5. If conditions warrant and funds are available, the Contractor may be requested to track-pack Highway 108 beyond Kennedy Meadow Road to the Golden

Staircase area (approximately 5 miles) to level out snowdrifts and berms that can develop and create hazards. Only track packing will be permitted for this trail section.

D) TRAIL GROOMING TILLER AND COMPACTOR BAR SPECIFICATIONS

A pull-behind, snowmobile-trail, grooming drag shall be used for trail grooming. The grooming drag shall meet the following general requirements and must be accepted by the CO and/or the COR.

1. CONDITION – The trail grooming drag shall be in good working condition. It shall leave a smooth trail surface at all times with no irregularities caused by a damaged, bent, or broken packer-pan. The drag shall not duck walk or leave chatter marks on the finished trail surface. The drag shall be of sturdy construction to withstand hard or crusted snow; rocks, logs, trees, and wet snow yet light enough to have flotation in deep powder snow.

2. HITCH - A pintle type hitch with a hydraulically activated tongue is preferred. A 5th-wheel hitch may be acceptable upon approval by the CO.

3. TILLERS – Tillers are required for grooming. They shall be adaptable and sized to the contract specifications. Flex Tillers are acceptable, but not preferred.

4. COMPACTOR BARS – When conditions of fresh deep snow exist, compactor bars are

5. TRACK PACKING – Track packing is allowable and is considered preparation for grooming. This is necessary in heavy/deep snow conditions, or at seasons beginning with fresh snow depth of over 18 inches. All track packing is to be properly groomed by tilling, combing, and/or compacting as soon as possible.

E) GROOMING EQUIPMENT STORAGE AND MAINTENANCE DETAILS

1. STORAGE: The trail grooming tractor and attachment will be parked behind/staged-beyond the Highway 108 Sno-Park gate prior to winter gate closure or within two weeks after the Highway 108 gate closure (predicted snowfall conditions may warrant alternate staging plan, see section D.10.B). The Contractor will have to coordinate with the Contracting Officer Representative (COR) to arrange access through the Cal-Trans gate if it is already closed for the winter.

2. TRACTOR STORAGE LOCATION: The storage of the tractor and attachments will be approximately 0.4 mile beyond the gate closures in an unsheltered location off-of the highway and must not create a safety hazard to trail users (see attached map and pictures). Access beyond the gate closure to the tractor and attachments will be by self-owned, self-operated, properly maintained, and currently registered snowmobile. The storage of hazard chemicals such as fuel, oil, and lubricants is not permitted outside of the tractor or adjacent to the tractor and/or attachments. All hazardous chemicals must be stored in its properly labeled containers and within the tractor’s storage boxes.

3. MAINTENANCE/ REPAIRS: Tractor fueling and maintenance operations will be accomplished behind the Highway 108 Sno-Park gate closure. The tractor must be fueled and/or maintained on location at the storage site stated above, or driven back to the Cal-Trans gate to fuel and maintain.

No wheeled-vehicle operations will be permitted beyond any closed gate unless the

COR provides advanced written authorization. If access beyond the gate becomes necessary and is prior approved, the wheeled maintenance vehicle cannot travel over snow-covered roads or over areas where there is continuous snow cover.

4. In the event of full mechanical equipment failure of the tractor or its attachments, which would require the equipment to be transported away from groomed trails or the

Highway 108 Sno-Park area for repairs, the Contractor must coordinate with the COR to arrange access through the Cal-Trans gates to remove the equipment. If this were to occur, the built-up snow behind and around the gate would be the responsibility of the

Contractor to remove for access.

Snowmobile Trail Maintenance Requirements

A) FINISHED TRAIL WIDTHS:

1. The full road width on Highway 108 Winter Trail shall be groomed up to 18 feet wide where possible, with a minimum trail width of 12 feet in sections where 18 feet is not possible, for the entire length of the groomed trail system.

2. The Eagle Meadow Winter Trail shall be groomed to a minimum width of 12 feet.

3. In conditions of fresh snow, when the snow is not compactable, at the discretion of the

COR, a 12-foot wide grooming will be acceptable until conditions allow for the finished trail grooming widths.

B) TEMPERATURE RANGE: Trail grooming should be performed when outside ambient air temperature is 35 degrees or less, and lowering.

C) GROOMING SCHEDULE: Trail grooming should occur at night and at the appropriate temperature, although weather and use may require grooming during the day. Most grooming will likely occur on Friday and Mondays, although weather or traffic may require grooming on

Saturday or Sunday. When weekend grooming is necessary, night grooming will be the most desirable. The grooming schedule will be at the discretion of the CO and/or the COR. A work order will issued to the Contractor prior to a trail grooming event.

D) GROOMING FREQUENCY AND PRIORITIES: The frequency of grooming and priorities for each trail segment are at the CO and/or COR’s discretion, based on contract requirements, and considering such factors as temperature, snow, condition of trail, use frequency of trail, and trail work. Some sections of trails may be groomed more frequently than others depending on visitor use patterns. A work order will be issued to the Contractor prior to a trail grooming event.

E) BACK-UP PLAN: In case of equipment failure or the absence of a tractor operator, it is the responsibility of the Contractor to ensure the trails will be…