SOA_201900229_IT_Cabling_BOA.pdf

Board of Governors of the Federal Reserve System Solicitation, Offer, and Award 201900229

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SOLICITATION, OFFER, AND AWARD

201900229

Dear Offerors:

The Board of Governors of the Federal Reserve System hereby issues this Solicitation, Offer, and Award (Solicitation) to perform work and provide services as described in Section C, the Statement of Work.

Pertinent dates associated with this Solicitation are:

Release of SOA: June 17, 2019

Preproposal conference: June 24, 2019

Closing date for inquiries: June 31, 2019

Submission of proposals: July 8, 2019

2:00 p.m. Washington, DC, time

Questions pertaining to this Solicitation may be directed to me via email at tiffany.n.poku-sarkodee@frb.gov.

Sincerely, Tiffany Poku-Sarkodee Contract Specialist

Procurement Section Division of Financial Management mailto:tiffany.n.poku-sarkodee@frb.gov

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Please see attached SOA form

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SECTION B

PRICE PROPOSAL FORM

B.1 SERVICES TO BE PROVIDED

Offerors shall submit in their proposals the prices to provide the maintenance coverage on the list of products identified in the Section B, Cost Table. Offerors shall use the form included in this Section B when submitting their Price Proposals.

B.2 ESTIMATED QUANTITIES

The quantities shown herein are estimates, based on the best information available to the Board.

The Board is furnishing these estimates solely as a basis for computing prices and price totals and are for evaluation purposes only. The Contractor shall furnish all services that may be ordered during the term of the Contract.

B.3 INDEFINITE QUANTITY

a. This Contract is for an indefinite quantity for the good or services specified, and is effective for the period stated in the Contract.

b. Delivery or performance shall be made only as authorized. The Contractor shall furnish, when and if ordered, the goods or services specified in the contract.

c. Except for any limitations in Section C, the Statement of Work, there is no limit on the number of orders that the Board may issue.

d. Any order issued during the effective period of this Contract and not completed within that period shall be completed by the Contractor within the time specified in the order.

B.4 PAYMENT OF PREVAILING WAGE: SERVICE CONTRACT ACT

The Contractor and all of its subcontractors shall pay the prevailing wages that are applicable for Washington, DC. The Contractor shall:

a. Pay its workers wages that meet the minimum wages set forth in the applicable Wage Determination from the US Department of Labor which lists prevailing wages and fringe benefits for service contracts for Washington, DC. The applicable Wage Determination shall be that which is current at the time of Contract award or, when an option period is exercised, adjusted to the rate applicable at the time the option period is exercised. For information purposes, the Board has identified Wage Determination No. 15-4281, Revision No. 11, as applicable at the time of Solicitation issuance (see attached).

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b. Incorporate in all contracts with subcontractors a provision that the subcontractor shall pay those wages specified in the applicable Wage Determination (including any applicable adjustment for exercised options), and

c. Assist the Board in determining any applicable wage decision for wages not included in Wage Determination No. 15-4281, Revision No. 11, or the applicable Wage Determination current at the time of Contract award or option period exercised.

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Please use attached price form

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SECTION C

STATEMENT OF WORK

C.1 BACKGROUND

1.1 This Statement of Work (SOW) sets forth requirements for voice and data cable installation and repair under a Basic Ordering Agreement (BOA) Contract using individually priced task orders (see L.2 for definition of BOA).

1.2 The Contractor shall provide the Board with on-site technical services, on-site technical support services, cabling design services, and all support services necessary for, or incidental to, completion of Board-issued task orders related to voice and data cabling work. Any work involving altering or restoration of architecturally significant work areas during or following cable installation or repair at either the Eccles or Martin locations will require approval, in writing by the Contracting Officer’s Representative (COR). Architecturally significant work areas may include but are not limited to stone and marble structures.

1.3 The Board plans to award one BOA as the result of this Solicitation, to a firm that can provide IT cabling services that meets the requirements listed in Section C.7 of this Solicitation, at a minimum. The resulting BOA will be a mechanism by which the Board may order services, as defined more specifically in later-issued “task orders,” in accordance with the firm fixed hourly rates set forth in the BOA or any firm fixed pricing that is requested by the specific task order, whichever is applicable. Task orders whose pricing involves calculation by hourly rate shall be priced at the rates no greater than as set forth in the BOA.

C.2 SCOPE OF WORK

2.1 The Contractor shall provide all of the personnel, equipment, tooling, and materials required to install and maintain voice and data cabling, and to provide related technical services, on an “as-needed” basis at the Board’s facilities in Washington, DC. The Board will authorize work via written task orders, as outlined in Section C.3, below.

2.2 The Contractor shall perform all work in compliance with regulations and/or standards set by National Electric Code (NEC), Occupational Safety and Health Administration (OSHA), Energy Information Administration (EIA)/Telecommunications Industry Association (TIA), Federal Communications Commission (FCC), National Fire Protection Agency (NFPA), and any other

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2.2.1 For the purposes of this Contract, the Contractor shall assume that the District of Columbia building, electrical, and fire codes apply to the Board’s facilities, unless otherwise noted in the task order or instructed in writing by the COR.

2.2.2. Should there be apparent conflict between different codes and/or regulations, the Contractor shall notify the COR in writing, who shall determine which requirement(s) take precedence.

2.2.3 Nothing in this section shall relieve the Contractor of its obligation to perform all work in a skillful and workmanlike manner that is consistent with the normal standards of care of other contractors performing similar work in the Washington, DC area.

2.3 The Contractor shall respond to non-emergency task orders by submitting a task order proposal to perform work as required in the Supplemental Statement of Work as described in Section C.3. The Contractor shall submit the task order proposal to the Contract Specialist within 48 working hours of receipt of a request from the Board (Supplemental Statement of Work), unless the Board approves a different timeline in writing. The Contractor shall begin work as required by the Board for each task order. Proposals shall detail a start date, projected completion date, a detailed Bill of Materials complete with materials pricing, and a detailed breakdown of labor to be supplied with hourly rates and estimated hours for each labor category. All hourly rates submitted with task order proposals must correspond with the hourly rates set forth in the BOA awarded to the Contractor as the result of this Solicitation.

2.4 The Contractor shall have 24-hour emergency services available 7 days a week, with no exceptions for holidays. This shall include having a response center operated by the Contractor’s own personnel to take emergency calls from the Board. Use of an answering service, automatic paging voice mail, or any means of response that does not require human operation is not acceptable to the Board.

The Contractor shall respond to emergency calls from the Board as outlined in Section 2.5, below. The Contractor shall also have a policy for escalation in the event the Contractor cannot have the necessary personnel, equipment, tools, and materials on the Board’s premises (4) hours of notification of an emergency condition the problem. The Contractor’s plan for escalation shall be included in its Technical Proposal.

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2.5 Emergency task orders shall be issued by the Board in the event there is a malfunction in the IT cabling system that results in full impairment of the system’s successful and complete functioning. In these rare instances, the Board will call the Contractor’s response center and will provide details regarding the needed services, to be followed by a written Supplemental Statement of Work.

The Contractor shall respond to emergency task orders issued by the COR or his authorized designee by having the necessary personnel, equipment, tools, and materials on the Board’s premises within four (4) hours of notification of an emergency condition. This response time shall not vary due to the time of day in which the emergency is reported, the day of the week on which the emergency takes place, or due to a holiday observance. Upon receipt of an emergency call with details regarding the needed services, the Contractor shall confirm an estimated time of arrival to the Board and the estimated hours and materials to be used by sending an e-mail to the Board’s Contract Specialist and COR. The COR must agree in writing to the estimated time of arrival and estimated hours and materials to be used prior to initiating work. The Board will, at the earliest opportunity, produce a written Supplemental Statement of Work for the emergency task order. Upon completion of work under an emergency task order the Contractor shall provide a report by email to the COR that documents the time of arrival of Contractor personnel, the work performed, materials and labor costs with hours per category expended and the applicable hourly rates. This report shall not negate the Contractor’s requirement to follow the invoicing procedures outlined in this SOA (see J.3 for invoice procedures). All hourly rates charged to the Board for emergency task orders must correspond with the hourly rates set forth in the BOA awarded to the Contractor as the result of this Solicitation.

2.6 The Contractor shall perform Work Area Outlet (WAO) services on an as needed basis. This includes work on the Board’s telecommunications equipment outlets (all sockets) including all cable components between communication outlets and end-user telecommunications equipment, such as telephones, workstations and printers, and the communication outlet itself. The Board will issue a Supplemental Statement of Work as a request for a task order proposal. The Contractor shall perform services at baseline standard pricing as set forth in the Contractor’s BOA. Costs should account for both labor and materials with an average distance of 180 feet of cabling. The Contractor shall label and test the cabling consistent with the Board’s current labeling scheme. The Board’s labeling scheme is a collection of recorded drawings of the commercial telecommunications building cabling system. All materials shall be Commscope SYSTIMAX. See Attachment 3 for specific details regarding the Board’s Work Area Outlets.

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C.3 TASK ORDERS

3.1 The Board will issue a Supplemental Statement of Work as a request for a task order proposal for each work assignment under this BOA. The Supplemental Statement of Work will describe the nature and extent of the work to be performed for the task.

3.2 Each Supplemental Statement of Work will follow the format of Attachment 3 hereto (Format for Supplemental Statement of Work). The Board will assign a unique identification number to each Supplemental Statement of Work.

3.3 Upon receipt of a Supplemental Statement of Work from the Board, the

Contractor shall perform a site survey and/or perform such other investigations that may be required to prepare a proposal. The Contractor shall subsequently submit a written proposal to the Board to perform the work described in the Supplemental Statement of Work. The Contractor’s proposal shall, at a minimum, include a list of proposed tasks, a detailed Bill of Materials complete with materials pricing, the proposed cost for each element of work (and/or completion of a cost table), a proposed schedule (start date and completion dates), and a list of any excepted or excluded items. If no excepted or excluded items are noted, the Board will assume that the Contractor’s proposal is fully inclusive of all requirements identified in the Supplemental Statement of Work. Each proposal shall include both the BOA number and the Board’s identification number for the Supplemental Statement of Work.

3.4 The estimated cost and technical complexity of any given task will determine the level of detail required to support the Contractor’s price proposals for the task order. The minimum level of detail required in any task order proposal shall include a breakout of all labor hours and associated expenses needed to accomplish the work.

3.5 The Board will review each task order proposal to ensure that it satisfies the technical requirements outlined in the related Supplemental Statement of Work.

The Board will review proposed pricing of each task order proposal that satisfies the technical requirements and will review the reasonableness of pricing before making a task order award.

3.5 Provided that the COR and the Contractor agree concerning the scope of work, the general pricing and other matters in the Contractor’s proposal, and that the Board wishes to continue with the task, then the Contractor and the Board may enter into negotiations to arrive at a firm-fixed-price for the task order.

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3.6 The Board shall signify its acceptance of Contractor’s task order proposal by issuing a written order for the task in the form of a contract modification. The contract modification will include the Supplemental Statement of Work as reference.

3.7 The Supplemental Statements of Work issued by the Board as well as the

Contractor’s task order proposals submitted in response will be incorporated into this BOA by reference once they are awarded to the Contractor via contract modification.

C.4 PLACE AND PERIOD OF PERFORMANCE

4.1 Place of Performance. The Contractor shall perform the work at one or more of the following properties that the Board owns or leases:

4.1.1 The Martin Building, this is located on the north side of C Street, between 20th and 21st Streets, NW, in Washington, DC.

4.1.2 The Eccles Building, this is located on the south side of C Street, between

20th and 21st Streets, NW, in Washington, DC.

4.1.3 The New York Avenue Building, located at 1709 New York Avenue, NW, in Washington, DC.

4.1.4 The International Square Building, located at 1825 Eye and 1850/1875 K

Street, NW, in Washington, DC.

4.1.5 The 1801 K Street Building, located at 1801 K Street, NW, Washington

DC.

4.1.6 The Warehouse, located at 8420 Westphalia Road, Upper Marlboro, MD.

4.1.7 The Board’s Contingency site in Richmond, located at 12560 West Creek Pkwy, Richmond, VA

4.1.8 Other properties or space that the Board may acquire or lease during the period of performance of the Contract.

4.2 Period of Performance. The initial period of performance under the BOA will be twelve (12) months from date of BOA award, with four (4) one-calendar- year optional periods of performance as set forth in Section J.2.1.

4.3 Unless the Board expressly authorizes in writing, the Contractor shall perform all

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4.4 The Board observes the following holidays: New Year’s Day, Martin Luther

King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The Contractor may perform work at the Board’s premises on these days, subject to the COR’s prior notification and approval.

C.5 PROJECT MANAGEMENT

For any task order that will take more than thirty (30) calendar days to complete, the Contractor shall prepare and submit to the COR a management plan including timelines, schedule of deliverables, and any other assumptions or design elements required by the task order. The Contractor shall submit progress reports as specified by the Board in the Supplemental Statement of Work for the task order. These will be required no more frequently than once per month and shall be submitted quarterly for any projects lasting more than 180 calendar days.

C.6 DIVISION OF RESPONSIBILITY

6.1 The Board will not provide garage parking for the Contractor. The Board has a cafeteria on-site in certain buildings that the Contractor may use while working on-site.

6.2 The Board will not supply any test equipment or materials for the Contractor’s work performed under the BOA.

6.3 The Contractor shall keep and maintain its own full-time CAD Department. This Department shall have the capability to support latest version of AutoCad with files saved as .DWG or .DXF files and/or Microsoft Visio files saved as .VSDX.

C.7 MANDATORY REQUIREMENTS

7.1 Organizational Credentials: The Contractor shall meet at least one of the following mandatory organizational requirements:

7.1.1 Offeror(s) must maintain a CommScope/SYSTIMAX Solutions Premier Partner Certification; or

7.1.2 Offeror(s) must maintain a CommScope/SYSTIMAX Solutions Select

Partner Certification.

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7.2 Location: The Contractor’s warehousing, shop, and offices shall not be more than a two hour drive, during “rush hour,” from the Board’s facilities in Washington, DC.

7.3 Past Performance Evaluation: Offeror(s) must present the Board with at least one (1), but not more than three (3), authorizations to review previous work on the premises where previous contract(s) have been completed in order to demonstrate successful completion of past performance. The Board shall evaluate the quality, timeliness of performance, cost control, business relations, customer satisfaction, cleanliness, organization and professionalism of a completed project offsite not related to the Board. (See also, I.2.f).

7.4 Key Personnel. Offeror(s) proposal shall include resumes for all Key Personnel which meet the following mandatory requirements:

7.4.1 Project Managers: Offerors shall demonstrate the availability of at least

(2) project managers with a Registered Communications Distribution Designer (RCDD) certification. The Offeror shall designate one RCDD as a dedicated, full time Project Manager for Board projects meeting the following requirements:

A. At least 10 years of experience on projects of similar size and complexity to the project described in this SOA.

7.4.2 Superintendents: Offerors shall demonstrate the availability of at least (2) superintendents meeting the following requirements:

A. BICSI certified technician

B. Commscope SYSTIMAX certified

C. At least 5 years of experience on projects of similar size and complexity to the project described in this SOA.

D. The superintendent has been employed by the Offeror for at least 2 years.

7.4.3 Installers: Offerors shall demonstrate the availability of at least 3 installers meeting the following requirements:

A. BICSI certified installer level 1 or higher

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B. Commscope SYSTIMAX certified C. At least 2 years of experience on projects of similar size and complexity to the project described in this SOA.

D. The installer has been an employee of the Offeror for at least 1 year.

7.5 Material Specifications:

7.5.1 All copper shall be Commscope SYSTIMAX Gigaspeed XL or X10 plenum rated unless otherwise specified by the COR.

7.5.2 All fiber shall be Commscope SYSTIMAX OptiSpeed OM1 plenum rated or Commscope SYSTIMAX LazrSpeed plenum rated OM3/OM4/OM5/OS2 unless otherwise specified by the COR.

7.5.3 LC multimode connectors shall be fixed to the fiber with epoxy adhesive

(anaerobic) or Commscope SYSTIMAX Qwik II mechanical LC connectors or LC fusion splice pigtails or pre-terminated solutions.

7.5.4 All installation of copper/fiber cables shall be in accordance with the

ANSI/TIA-568-D standards, giving special attention to short and long termination bend radii and maximum tensile load.

7.5.4 All other components such as patch panels, wire management, faceplates, jacks, fiber connectors and adapters, terminating blocks shall be Commscope SYSTIMAX.

7.6 All test equipment shall be within the calibration dates as recommended by equipment manufacturer. The Contractor shall supply all hand tools, termination tools, test equipment, and other tools related to job projects as follows:

7.6.1 Test equipment capable of meeting ISO Level IV and TIA Level IIIe and IV accuracy (example would be the Fluke DSX-5000 cable analyzer). An optical time-domain reflectometer (OTDR) shall be on hand for any emergency request.

7.6.2 Test equipment must comply with the TIA standard of ANSI/TIA-1152;

Twisted pair field testing standard. This standard defines the overall premises infrastructure for copper and fiber cable testing. Detailed requirements for cabling installation and field- testing are also included.

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7.6.3 The Board will not supply any test equipment or materials for the Contractor’s work performed under this Contract.

C.8 PROJECT MEETINGS

8.1 Kick Off Meeting. For non-emergency task orders, the Contractor shall schedule and attend a kick-off meeting not later than fifteen (15) business days (Mondays through Fridays, excluding Federal holidays) following task order acceptance.

Attendees shall include the Contractor’s project manager, any required specialized professionals, and representatives of any major subcontractors, the Board’s contract specialist, the COR, and other representatives that the Board deems necessary. The kick-off meeting will be held at the Board’s offices.

8.2 Project Status Meetings. Beginning with the commencement of work for specific task orders and continuing for the duration of the work, the Contractor shall attend regular project status meetings held at the Board’s offices. The COR shall hold such meetings monthly, at intervals otherwise directed in the task order, or at such intervals as he/she otherwise directs. The Contractor’s project manager shall attend all such meetings, along with representatives of any Board-approved subcontractors performing work at the time that a particular meeting is held.

8.3 Special Meetings. The Board reserves the right to schedule special meetings during the course of the work, as required, to address matters that cannot be satisfactorily resolved by other means. At a minimum, the Contractor’s project manager shall attend such meetings, which will be held at the Board’s offices.

C.9 CONDUCT OF CONTRACTOR PERSONNEL

9.1 The Board reserves the right to deny entry or access to its premises to any

Contractor whose presence, dress, or conduct the Board deems detrimental to the good order and productivity of its operations and staff. The Contractor shall replace such personnel immediately upon notification by the COR, or his designee, that a Contractor personnel problem exists. The Contractor shall make such a replacement at no additional cost to the Board.

9.2 The Contractor is reminded that its personnel will be working on the premises of the central bank of the United States, and shall dress neatly, commensurate with the task being performed. Contractor personnel shall wear casual business or formal business attire as appropriate or uniforms consisting of shirts and trousers or coveralls. Any uniforms shall have the Contractor’s name affixed thereon in a permanent or semi-permanent manner such as a monogram or badge that is

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9.3 In absence of uniforms, no individual shall report for work wearing clothing that is, in the Board’s sole opinion, dirty, brief, form-fitting, or revealing. The wearing of spandex apparel, midriff or halter-tops, or any item of clothing made of a net-woven fabric is also forbidden on the Board’s premises.

C.10 SECURITY

10.1 Some task orders may require that sensitive documents always be locked in a secure location when not in use and that these sensitive documents are safeguarded from anyone not authorized in writing by the COR. The task order may require that the Contractor have a viable system compliant with the Board’s requirements and able to account for all sensitive documents at any given time.

10.2 Some task orders may require staff assigned to work be cleared with an appropriate level background check commensurate with the nature of the work being performed. Unless otherwise specified in the task order, the Board will bear the expense of the background checks. Contractors are required to wear Board-provided identification badges when on site, as described in Section L.16.

10.3 If any sensitive document(s) become unaccounted for or if any unauthorized individual gets possession of the sensitive document(s) or an unauthorized individual shows an inappropriate interest in the sensitive document(s) or the Contractor is suspicious of any aspect associated with the security of Board information, the Contractor must notify the Board immediately.

10.4 The Contractor shall take these security precautions and any additional reasonable security precautions for documents and information contained on all types of media, including electronic.

C.11 SYSTEM OUTAGES

Should the Contractor trigger an alarm system, render it inoperative, or degrade its performance, the Contractor’s cognizant personnel shall immediately report such occurrence to the Board’s Security Control either by notifying a uniformed officer of that department personally, or via telephone at (202) 452-3221. Under no circumstances shall the Contractor attempt to repair any damage to these systems.

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C.12 CONTRACT CLOSEOUT

The Contractor shall perform the work related to tasks in discrete phases and shall follow the Contract Closeout provisions of this section for each task order.

a. The Contractor shall submit a request to the Board for issuance of certificate of completion of each task and for the entire project to the COR for acceptance and acknowledgement. The following conditions needs to be met to for the COR to accept Contractor’s application for certificate of completion.

1. Substantial completion for the task order’s scope claimed as complete in the application for payment that coincides with, or first follows, the date completion is claimed.

2. Include supporting documentation for completion as indicated in these contract documents and a statement showing an accounting of any cost changes.

3. Submit all deliverables requested in the task order (test results, diagrams, etc.).

Return or certify the proper destruction (as instructed by COR) of any restricted or classified materials developed or used as a reference in association with the work.

b. Final Acceptance. The Contractor shall request, in writing, that the COR acknowledge final acceptance of the work. When all of the conditions of all the task order are satisfied and the Contractor has corrected any defects or omissions the work will be accepted.

The COR shall reply in writing that the work is complete.

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ATTACHMENT 3

FORMAT FOR SSOW

1. Board’s Task Order Identification Number: ___________________________

2. Title of Project: _________________________________________________

3. Board’s Contracting Officer Technical Representative: __________________

4. Project Description – Example Provided in Attachment 4. The Project Description will typically include the following information:

a. Background

b. Scope of Work

c. Location

d. List of Tasks

e. List of Equipment and Services

f. Delivery Instructions

g. Maintenance and Warranty Information

h. Other information as necessary (drawings, specifications)

5. List of Deliverables

6. Project Schedule, including:

a. Desired start date

b. Desired completion date (or total allocated schedule for the task)

7. Information Required in BOA Contractor’s Task Order Proposal

a. Copy of this Task Order Description (Attachment)

b. Any exceptions or clarifications to the SSOW

c. Description of key personnel BOA Contractor is proposing to provide services required in the SSOW, to include a list of proposed subcontractors, if applicable.

Include a description of the experience of proposed key personnel in providing similar services to those described in the SSOW.

d. Proposed schedule/description of ability to meet the schedule or work plan outlined in the SSOW. (If a detailed schedule is not required, then BOA Contractor shall confirm that it can meet the desired start and completion dates.)

e. Cost proposal (All cost proposals shall include a breakdown of labor and other relevant costs, separated per task. More detailed information may be requested for particular Task Orders.)

f. Any other pertinent information for the task.

8. Due Date for BOA Contractor’s Proposal: ________________________________

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9. Proposal Submission: Send the original proposal, either by U.S. Mail/Courier or electronically by e-mail, or by FAX, to the designated Contract Specialist.

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SECTION D

WARRANTY

D.1 WARRANTY DURATION

The Contractor shall warrant all equipment and/or systems installed to be free from all defects in materials or workmanship for three (3) years from the date of acceptance by the Board’s Contracting Officer's Representative (COR). The Contractor shall repair or replace the defective equipment or systems at no cost to the Board during such warranty period. All manufacturer warranties shall pass through to the Board.

D.2 REPLACEMENT PARTS

The Contractor shall warrant that replacement parts for all equipment, systems, or their components, be available throughout the life of the warranty described in Paragraph D.1 above.

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SECTION E

INSPECTION AND ACCEPTANCE

E.1 INSPECTION AND ACCEPTANCE

The COR will inspect and accept the goods and services at intervals that he/she specifies.

E.2 REDELIVERY OF WORK

If any of the services delivered by the Contractor under this Contract do not conform with the descriptions contained in Section C, the Statement of Work, and the Specifications and Drawings, the Contracting Officer may direct the Contractor to deliver the services again, in conformity with Section C, and the Contractor shall not reinvoice the Board for such rework.

When defects in services cannot be corrected by re-delivery, as determined by the COR, the Contracting Officer may require the Contractor to (1) take actions to assure the Board that future deliveries will conform to contract requirements, and (2) reduce the future amounts invoiced by the Contractor to reflect the reduced value of the nonconforming services.

If the Contractor again fails to deliver conforming services after attempting to re-deliver, or to take the actions necessary to ensure future conformance with contract requirements, the Board may (1) by contract or otherwise, engage a third party to perform and deliver the services in place of the Contractor and charge to the Contractor any charges incurred by the Board that are directly related to this third-party performance, or (2) terminate this Contract for default in accordance with the General Contract Provisions.

Notwithstanding any of the foregoing provisions, at any time, the Contracting Officer may require the Contractor to remedy by correcting or replacing the Contractor’s personnel, without cost to the Board, any failure by the Contractor to comply with the requirements of this Contract if failure is due to (1) fraud, lack of good faith, or willful misconduct on the part of any of the Contractor's personnel, or (2) the conduct of one or more of Contractor's personnel selected or retained by the Contractor after the Contractor's management or the Board has grounds to believe that the Contractor’s personnel are unqualified or habitually careless.

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SECTION F

CONTRACT DELIVERABLES

F.1 DELIVERABLES

The Contractor shall submit reports, which may include draft and final reports in both electronic and print format.

F.2 WARRANTIES

The Contractor shall provide copies of all warranties, for both material and labor, prior to final invoice.

F.3 INSURANCE CERTIFICATES

The Contractor shall provide the Board with insurance certificates for each policy required to be in effect throughout the performance period.

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SECTION G

INQUIRIES

G.1 POINT OF CONTACT

The Board's contact person responsible for providing additional information and answering inquiries about this Solicitation is the Contract Specialist.

a. The Offeror shall submit all communications, such as requests for clarification and/or information concerning this Solicitation, in writing via electronic mail to tiffany.n.poku-sarkodee@frb.gov.

Inquiries shall be submitted in writing no later than June 24, 2019.

b. Answers will be provided to questions to potential Offerors giving due regard for the proper protection of proprietary information.

The Board will not provide information concerning this Solicitation or requests for clarification in response to Offeror-initiated telephone calls. The Offeror shall make all such requests in writing via e-mail to the above address. Questions shall identify the specific area of this Solicitation, citing the particular section and paragraph of this Solicitation in which clarification is desired.

Note: Offeror is instructed specifically to contact only Tiffany Poku-Sarkodee in connection with any aspect of this requirement prior to the Contract’s award. The Offeror shall submit proposals and all correspondence relating to this document to Tiffany Poku-Sarkodee.

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SECTION H

KEY PERSONNEL

H.1 APPROVAL OF KEY PERSONNEL

Key Personnel are those personnel who are essential for the performance described in Section C, meet requirements outlined below in Section H.2, and who will be assigned to the Contract on a permanent basis.

No substitutions of key personnel shall be made except in accordance with Section H.3.

Approval of Key Personnel will not be unreasonably withheld.

H.2 PERSONNEL QUALIFICATIONS

Key personnel, at a minimum, shall possess sufficient experience, knowledge, skills, and abilities to permit them, at a minimum, to perform the work required under the SOA.

The Contractor shall provide skilled, credentialed personnel with demonstrated knowledge, abilities, and experiences to provide the required services. The Board requires one or more Key Personnel to meet the requirements identified in Section C.7.5.

H.3 SUBSTITUTION OF KEY PERSONNEL

a. Guidance on Substitutions. During the first ninety (90) days of the contract performance period no Key Personnel substitutions by the Contractor will be made unless substitutions are necessitated by an individual's sudden illness, death, or termination of employment.

In any of these events, the Contractor shall promptly notify the Contracting Officer and provide the information required by paragraph (b) below. After the initial ninety (90) day period, all proposed substitutions must be submitted, in writing, at least 10 days in advance of the proposed substitutions to the Contracting Officer and provide information required by paragraph (b) below.

b. Request for Substitution. All requests for substitutions must provide a detailed explanation of the circumstances necessitating the proposed substitution, a resume for the proposed substitute, and any other information-requested by the Contracting Officer. All proposed substitutes must have qualifications equal to or higher than the qualifications of the individual replaced. The Contracting Officer or his/her authorized representative will evaluate such requests and promptly notify the Contractor of his/her approval or disapproval thereof.

H.4 LIST OF KEY PERSONNEL

The following personnel are identified as Key Personnel:

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• AT CONTRACT AWARD, CONTRACTING OFFICER WILL INSERT HERE

THE NAMES OF ACCEPTABLE KEY PERSONNEL FROM THE

SUCCESSFUL OFFEROR’S PROPOSAL

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SECTION I

EVALUATION AND AWARD PROCESS

I.1 EVALUATION OF PROPOSALS - PASS/FAIL

a. A proposal consists of Volume I (Offer), Volume II (technical proposal), Volume III (past performance) and Volume IV (price proposal) submitted by an Offeror responding to this Solicitation. Each non-covered company whose total price proposal exceeds $100,000 ($300,000 for construction) shall submit a Subcontracting Plan pursuant to Section L.13. Each Offeror shall submit a technical proposal and a price proposal, according to the guidelines presented in the following:

1. Section B, Price Proposal Form

2. Section C, Statement of Work

3. Section L, General Instructions and Information

NOTE: Offerors are advised that a one-word response, for example “comply”, to a mandatory requirement is insufficient and that such a response will receive a fail rating, thereby causing the entire proposal to be rated as fail.

b. Each technical proposal is subject to the same review and pass/fail analysis by the

Board’s technical evaluation team. Each proposal will first be examined to determine if the Offeror is responsible (see I.2). If any responsibility requirement is not demonstrated, the proposal will be rejected and will receive no further consideration. Technical proposals that meet all responsibility requirements will be subject to the pass/fail technical review described in subsection (c), below.

c. Technical Proposal (Pass/Fail). All proposals will be evaluated to determine technical acceptability based on the minimum technical requirements of the SOA and conformance to the terms and conditions of the SOA. Technical acceptability will be evaluated based on pass or fail basis. In order to be determined to pass technically, and thus eligible for award, Offerors must meet all the mandatory requirements of the SOA. Technical proposals that meet all SOA requirements will receive a “pass” rating.

d. A Board price evaluation team will review each Offeror’s price proposal as formatted according to Section B. Offerors are reminded that they must use the format set forth in Section B in submitting their price proposals. The price evaluation team will evaluate the price proposals for price reasonableness, realism, risk, and any other criteria set forth in Section B. The price evaluation team may reject unrealistically low or materially unbalanced offers.

e. Covered Company Preference: If a covered company, as defined in Section M.25, is among the Offerors whose price proposal is being evaluated for any particular Task

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Order, price will be adjusted as described in subparagraph 1, below. The adjusted price will be used as the final price when making an award decision.

1. Except for the acquisitions described in subparagraph 2., below, if a responsible covered company submits a responsive bid, quotation, or proposal, the Contracting Officer shall, for the purpose of price evaluation, add to each non-covered company’s proposal the following factor(s): three percent (3%) of the first $500,000, plus one percent (1%) for any amount of the bid, quotation, or proposal that exceeds $500,000. After applying this price adjustment, the Contracting Officer will evaluate the proposals and award the Contract as provided in paragraph g., below.

2. No price adjustment will be calculated in any of the following acquisitions, even if a covered company is a bidder: (1) the value of the contract is equal to or less than $100,000, (2) the acquisition is a set-aside under the Board’s Small and Disadvantaged Business Acquisition Policy, (3) the covered company has executed a waiver of the price preference, (4) price is not a factor in the evaluation, or (5) the contract is being awarded pursuant to the Trade Agreements Act or another international agreement.

f. The Board intends to make award to the three (3) covered companies which receive a

“pass” rating on their past performance evaluation and technical proposal, and offered the three lowest-priced cost proposals. The Board also intends to make award to the three (3) non-covered companies which receive a “pass” rating on their past performance evaluation and technical proposal, and offered the three lowest-priced cost proposals. In total, the Board intends to award six (6) separate BOAs.

I.2 FACTORS TO DETERMINE A RESPONSIBLE OFFEROR

a. The Offeror shall provide financial statements for its two most recently completed fiscal years.

b. The Offeror shall disclose any actions pending before any body competent to rule on, adjudicate, or referee any legal dispute, including labor or workers’ compensation controversies, or bankruptcy filings.

c. Without additional expense to the Board, the Offeror shall possess and maintain, from the date of the Solicitation and throughout the Contract’s period of performance, any and all licenses and permits necessary to perform the work set forth in the Solicitation (i.e., licenses and permits required under Federal, State, and/or municipal laws, codes, and/or regulations applicable to the performance of the work). The Offeror shall indicate the type(s) of licenses and/or permits that have been issued to them, and the names of the issuing jurisdictions. The Offeror shall provide copies of such licenses and/or permits if requested.

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d. The Offeror shall certify, as of the date of release of this Solicitation, that it has paid all taxes due, withholding or otherwise, and that it is not a party to any action by any taxing jurisdiction or authority to collect overdue or back taxes.

a. If an Offeror has financial statements that are weak, has any actions pending, has not obtained or retained the required licenses and/or permits, has any outstanding taxes, or fails to provide any other information required by this Solicitation, the Offeror shall fully explain such action or deficiency so that the Contracting Officer may have sufficient information to determine whether the Offeror is a responsible Offeror.

b. Upon the Contracting Officer’s request, Offerors shall submit information concerning their prior compliance with subcontracting plans required under previous contracts. The Contracting Officer will consider Offerors’ responses (including any failure to respond) in determining Offerors’ responsibility.

I.3 PROTESTS

Any actual or prospective Contractor who is aggrieved in connection with the solicitation or award of a contract may submit a written protest consistent with the provisions of Section M.23.

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SECTION J

CONTRACT ADMINISTRATION

J.1 CONTRACT TYPE

It is contemplated that the Board will award multiple Basic Ordering Agreements.

J.2 ORDERING PROCEDURES

J.2.1 After BOA award, individual TOs will be issued as necessary to support Contract requirements. Selected BOA Contractors will be sent a Request for Proposal (RFP) for services to be performed. RFPs may include a Statement of Work (SOW) with detailed specific tasks and deliverables, or may include a required level of support for the period of performance. Each RFP will include instructions for submitting a proposal. In response to the RFP, the BOA Contractor may provide a total price to complete the requirements and any information required by the RFP’s instructions. This total price shall include all labor. Task orders whose pricing involves calculation by hourly rate shall be priced at rates no greater than the rates set forth in the BOA contracts. The Board will not award task orders to BOA Contractors whose task order proposals are priced in a manner that is unfavorably inconsistent with the pricing set forth in their BOA. The BOA Contractors shall respond to each RFP within the time established by the Board for response (will vary on an Order by Order bases but is typically five to ten Business Days after receipt of the RFP).

J.2.2 The Board may award the TO without conducting negotiations with the

Contractor or the Board may enter into negotiations with the Contractor to arrive at a total price for the TO.

J.2.3 The Contractor selected by the Board will be directed to commence work via a

TO signed by the Board’s authorized representative (Contracting Officer).

J.2 PERIOD OF PERFORMANCE

The initial period of performance will consist of a base period plus four one-year option periods, as shown below:

Period of Performance Start Date – End Date Base Period 12 months from date of BOA award Option Period One 12 months from… Option Period Two 12 months from… Option Period Three 12 months from… Option Period Four 12 months from…

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J.2.1 OPTION TO EXTEND CONTRACT

The Board may extend the Contract for {insert number} one-year periods without formal recompetition, based on the Contractor’s satisfactory performance as determined by the COR at his/her sole discretion, continued project funding, and subject to a continuation of the Contract and the continued need for the Contractor to perform services under the Contract.

The Board may extend the Contract by giving written notice to the Contractor at any time prior to the Contract’s expiration date. If the Board exercises this option, the extended Contract shall be considered to include this option provision.

The total duration of this Contract including the exercise of any option under this clause shall not exceed {insert end date including inclusive of all options} without written modification to the Contract.

Negotiated extensions of the Contract beyond the option periods without formal competition are a Board prerogative and not a contractual right.

J.2.2 HOLIDAYS

The Board observes the following holidays: New Year’s Day, Martin Luther King Jr.’s Birthday, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. The Contractor may perform work on these days, subject to the COR’s prior notification and approval.

J.3 INVOICES

The Contractor shall submit invoices in arrears and on a thirty-day (30) cycle or in accordance with Clause 6, Payments, of the General Contract Provisions. The terms are net 30/prompt payment. All invoices shall show the contract number, contract line item numbers (CLINs), and modification number, if issued.

The Contractor shall submit invoices via electronic mail to MGT-Accounts-Payable@frb.gov or by facsimile to (202) 452-2840. If you submit your invoices by electronic mail or fax, please do not send invoices by postal mail.

If the Contractor does not have access to electronic mail or facsimile equipment, it may submit invoices by postal mail to:

Federal Reserve Board Accounting Section, Mail Stop 152

20th and C Streets, NW Washington, DC 20551 mailto:MGT-Accounts-Payable@frb.gov

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If any travel is authorized under this Contract, the Contractor shall attach to the invoice all documentation for travel expenses. The Contractor shall be reimbursed according to the Board's travel policy in effect on the date of travel.

J.4 CONTRACT MANAGEMENT

Contract management is as follows:

Name Title

Kimberly Briggs Contracting Officer

Gregg Single Manager, Procurement Operations

Tiffany Poku-Sarkodee Contract Specialist

Fred Vu COR

J.5 COR FUNCTIONS AND LIMITATIONS

Fred Vu is designated the COR who represents the Contracting Officer in administering technical details within the scope of the Contract and in inspecting and accepting. The COR is not otherwise authorized to make any representations or commitments of any kind on behalf of the Contracting Officer or the Board. The COR does not have the authority to alter the Contractor's obligations or change the terms and conditions of the Contract. If, as a result of technical discussions, it is desirable to alter or change contract terms and conditions, changes will be issued in writing and signed by the Contracting Officer or his/her authorized representative.

Some of the types of actions within the scope of the COR's authority are:

a. To assure compliance of the Contractor's performance with Section C, the Statement of Work.

b. To perform or cause to be performed those inspections necessary to determine the

Contractor's compliance with the technical requirements and the Statement of Work.

c. To maintain both oral and written communications with the Contractor concerning those aspects of this Contract within his/her purview.

d. To monitor the Contractor's performance and to advise the Contract Officer of any deficiencies.

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e. To coordinate the availability of Board-furnished property and services and to provide entry to the work area for the Contractor's personnel, as required.

f. To obtain the Contractor's proposal for a change order and to relay the information in a memo to the Contracting Officer

g. To review invoices and, based on satisfactory performance of the terms and conditions of the Contract, to notify the Accounting Section that a payment should be made pursuant to the Contract.

h. To determine final acceptance of services provided under this Contract.

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SECTION K

REPRESENTATIONS AND OTHER STATEMENTS OF OFFEROR

The Offeror shall include one copy of Section K, Representations and Other Statements of Offeror, in Volume I (Offer).