2. Scope of Work.pdf

US Department of Agriculture (USDA)

Statement of Work

Contents Project General Information

1.0 Scope of Work

2.0 Background

Contractor Requirements

3.0 Technical Requirements / Tasks

4.0 Government Furnished

5.0 Deliverables / Schedule

6.0 Travel

7.0 Contractor’s Key Personnel

8.0 Security Requirements

9.0 Data Rights

10.0 Section 508 – Electronic and Information Technology Standards Attachment

Project Trinity WCS, Lower Trinity Rx Fire Engines

General Information

1.0 Scope of Work

The intent of this solicitation is to obtain water handling equipment (engines (type 3 and type 6), and tactical water tenders) for use in the Trinity Forest Health and Fire-resilient Rural Community Landscape prescribed fire implementation. The Contractor is responsible for all personnel licenses, licensed equipment, materials, supplies, transportation, lodging, personnel, and supervision and management of those personnel, necessary to meet or exceed the contract specifications. The resources may be used on prescribed fire project work to include but not limited to prescribed burn unit preparation, ignition, holding, mop-up, patrol and contingency. The Prescribed Fire Burn Boss or responsible Government Representative is authorized to administer the technical aspects of this contract.

2.0 Background

The areas within the Trinity Forest Health and Fire-resilient Rural Community Landscape are identified as being at high risk from being impacted by wildfire. These areas have been prioritized for proactive forest risk reduction treatments at a scale never seen in the area. As a result of this increased pace a scale, the need for resources to implement prescribed fire has been identified as a high priority. The plan is to utilize all available resources to implement large scale prescribed fire at a greater pace and scale than our agency is currently able to facilitate.

Contractor Requirements

3.0 Technical Requirements / Tasks

Equipment Requirement. All equipment shall have:

(a) In addition to these requirements, engines and tenders shall meet all Federal and State Motor Vehicle Requirements.

(b) Backup Alarm. All equipment offered and under hire in the agreement shall include an electric or electronic backup alarm that meets the Type D (87 decibels, dBA) requirements of SAE J994.

(c) Vehicles that have emergency lights may not use them when performing work under this Agreement.

(d) Tow-behind units are not acceptable. Exception, a "tractor-trailer" combination for Support Water Tender only is acceptable.

(e) Multiple tanks, tank partitions or other means for varying the amount of water carried in order to meet multiple types requirements is not allowed.

(f) No engine or water tender shall exceed the manufacturer's Gross Vehicle Weight Rating (GVWR) or Gross Axle Weight Rating (GAWR) per axle when the vehicle is fully loaded and equipped. Fillers, spacers, and overflow devices to reduce the overall capacity of the tank shall not be allowed. The vehicle GVWR plate should be on the driver's side doorpost, driver's door, or in the glove compartment. If missing or illegible, the Contractor shall provide a GVWR certificate from manufacturer stating front, rear and total GVWR for the incident inspection. Only a written verifiable GVWR from the manufacturer or final stage manufacturer will be accepted.

(g) Baffling. The water tanks shall be equipped with partitions that reduce the shifting of the water load. All tanks shall be equipped with at least one; (1) longitudinal baffle regardless of width and one (1) transverse baffle. The distance between vertical tank walls and baffles, or between parallelbaffles, shall not exceed 52. All baffles must cover 75% of the plane of the tank.

Free Floating Baffle System - baffles which reduce the shifting of the water load AND do not compromise the structural integrity of the originally manufactured tank are acceptable in lieu of conventional tank baffle partitions. If a Free Floating Baffle System is used the vendor must submit data sheets which validates that the baffling is sufficient to meet the manufacturer's recommendation.

(h) The tank shall be attached to chassis frame or to a structurally sound flat bed in such a way to withstand pitch, roll and yaw of the load during on and off road operation of the unit without damaging the tank or other chassis components.

(i) Pump: The pump may be an auxiliary powered pump or a power take-off pump. All pumps shall have a discharge pressure gauge. If the pump is of the positive displacement type, a bypass or pressure relief valve shall be provided. The pump shall meet “acceptable” capabilities for the type of Contract Equipment as designated in Exhibit A of this specification. The pump, as mounted, shall be capable of drafting water from a water source located 10 feet vertical distance below the pump head through the required 20 feet of suction hose. The Contractor may substitute a portable pump capable of meeting the fill times identified for that particular type of equipment.

(j) Foam: Minimum of 5 gallons of foam must be carried on all engines and tactical water tenders.

All foam used shall be qualified in accordance with Forest Service Specification 5100-307a as amended. https://www.fs.fed.us/rm/fire/wfcs/foam.htm. Contractors will not be reimbursed for the initial purchase of foam but if the Contractors foam is ordered and used on the incident, the foam concentrate will be replaced or the contractor will be reimbursed for the actual cost of the foam.

(k) Vendors are required to permanently mark their equipment inventory with vendor/company information. Acceptable markings shall be etched or engraved. Painting or marking the equipment with permanent markers is not acceptable. In addition, the vendor is to maintain a complete inventory list, including any extra items they may be carrying.

(l) All vehicles and equipment offered and under hire on this Agreement shall contain a fire extinguisher, multi-purpose 2A 10BC, that is securely mounted to the vehicle and accessible by the operator. The fire extinguisher shall have a current annual inspection tag.

(m) Approved spark arrester on all naturally aspirated auxiliary engines.

(n) Seat belts.

(o) Flashlight.

(p) Line gear shall be provided for contractor personnel to perform incident duties away from engine/tactical water tenders.

(q) Personal Protective Equipment (PPE). Contractor shall be responsible for ensuring all personnel arrive at the incident with the proper Personal Protective Clothing and Equipment as prescribed in the agreement. Contractor shall be responsible for ensuring the Personal Protective Equipment is operable and maintained in good repair throughout the duration of any assignment.

Personal Protective Clothing will be maintained in good repair, and be cleaned at sufficient intervals to preclude unsafe working conditions. Contractor shall be responsible for ensuring that all personnel arrive with the following PPE:

(1) BOOTS: All Leather uppers, lace-up type, minimum of 8 inches high with lug type sole in good condition (steel toed boots are not recommended).

(2) HARD HAT: Hardhat meeting NFPA Standard 1977 is required.

(3) GLOVES: One pair of heavy-duty leather per person.

(4) EYE PROTECTION: One pair (meets standards ANSI Z87, latest edition).

(5) HEARING PROTECTION: Use hearing protection whenever sound levels exceed 85 dB.

Earphones (headset) required with radio shall have built-in hearing protection.

(6) HEAD LAMP: With batteries and attachment for hardhat.

(7) FIRE SHELTER: New Generation Fire Shelter is required.

(8) FLAME RESISTANT CLOTHING (Shirt and Pants). A minimum of two full sets of flame resistant shirt and pants. For routine fireline duties, flame resistant clothing must be certified to

NFPA 1977.

NOTE: It is recommended that fireline personnel wear a short-sleeved t-shirt, underwear, and socks under fire clothing and boots. T-shirts and underwear should be 100% cotton or a 100% flame resistant blend of fibers. Socks should be cotton, wool, or a blend of flame resistant fibers.

(r) Brakes on all axles.

(s) All vehicles 36,000 GVWR or greater shall be installed with an operator-controlled auxiliary braking system in addition to the service brakes (i.e., engine retarder, transmission retarder, driveline retarder, or exhaust retarder)

PRESCRIBED FIRE PROJECT RATES

Prescribed Fire Project Rates are paid at 75% of the daily rate for 10 hours or less, excluding meal breaks. For greater than 10 hours, including travel time, the full daily rate applies.

WILDLAND ENGINES –

(a) All type 6 engines shall have operational all-wheel/or multiple axle drive capability. Type 3 engines, all-wheel/or multiple axle drive capability is optional.

(b) All Engines shall have pump and roll capabilities. The vehicle drive engine and drive train shall be arranged so that the pump can deliver at least its rated capacity or 20 GPM, whichever is less at a gauge pressure of 80 psi, while the fire apparatus is moving at 2 mph or less.

(c) Engines shall have chainsaws with a minimum of 18 inch guide bar and a 3.0 cubic inch (49 cc) size motor. A chainsaw kit is also required and shall have the following items: chainsaw kit or bag, spare spark plug to fit saw, 1 pint oil for engine fuel mixture, chainsaw protection/chaps meeting USFS Specification 6170-4F or later, or certified to NFPA 1977, extra chain, combination bar/spark plug wrench, chain file, felling axe, felling wedge, ear plugs and an DOT approved fuel container meeting the standards in NWCG PMS 442 for holding chainsaw engine fuel oil mixture and guide bar oil. The chainsaw may be used for the clearing of access routes and emergency escape routes. The engine crew shall not perform as treefallers.

(d) The Engine shall be equipped with a live reel with a minimum of 100 feet of non-collapsible (booster) hose with combination nozzle. Hose shall be connected to the water supply. The hose shall not be less than (3/4) inch INSIDE diameter.

(e) Engines shall be equipped with a single rapid shutoff valve that permits the attachment of a 1-1/2 inch hose.

(f) All Engines shall be equipped with a foam proportioner system. (see also (i) below onCAFS).All foam used shall be qualified in accordance with Forest Service Specification 5100-307a as amended.

https://www.fs.fed.us/rm/fire/wfcs/foam.htm. Minimum of 5 gallons of foam on engine. Contractors will not be reimbursed for the initial purchase of foam but if the Contractor’s foam is ordered and used on the incident, the foam concentrate will be replaced or the contractor will be reimbursed for the actual cost of the foam.

(g) In addition to the requirements on the following table, all engines shall have the complements described in Exhibit B.

WILDLAND WATER TENDERS TACTICAL –

(a) All water tenders shall have a minimum of a 4" gravity dump valve located on the rear of the tank capable of dumping 90% of the tanks contents into a standard folding tank. The valve shall be plumbed to allow the flow of water over any rear bumper protection into the folding tank.

(b) Tactical Water Tenders shall be equipped with a foam proportioner.

(c) In addition to the requirements identified under minimum standards, all tactical tenders shall have the complements described in Exhibit B.

NOTE: Due to health issues associated with gray water and possible exposure to humans as well as potential contamination to pump apparatus, trucks offered as Gray Water Trucks will not be awarded an agreement as a Water Tender. Vendors with both a Water Tender and a Gray Water agreement for the same truck will need to change out all plumbing, including tank(s), pump, plumbing and hoses/fittings as appropriate for the resource order or choose which resource they want to keep under agreement. The other resource agreement will be cancelled. Coordinate with the Contracting Officer(s) on which agreement you want to keep.

(d) Spray bar or equivalent that operates with a pump, PTO or gravity fed on front and/or rear of water tender.

(e) In addition to the requirements on the following table, all engines shall have the complements described in Exhibit B.

Programmable Radio: Engines and Water Tenders.

(a) Engines shall have a minimum of two radios (one shall be handheld), and Tactical Water Tenders shall have a minimum of one handheld radio.

(b) Radios must be capable of communicating within a minimum frequency range of 138 MHz to 174 MHz in the narrowband (12.5 KHz) mode on established Federal and state frequencies.

Modified radios are not acceptable. Only radios listed on the National Interagency Fire Center's National Interagency Incident Communications Divisions' website https://www.nifc.gov/resources/NIICD/niicd-documents. Inquiries should be directed to:

Bill Forsyth Phone: (208) 387-5720 (Local) email: bill.forsyth@usda.gov

(c) At least two fully charged battery packs per radio are required at the beginning of each shift.

Contractor supplied batteries must operate the portable radio throughout the shift. It is recommended that all portable radios utilize an AA alkaline battery clamshell. A source of power may not be available for rechargeable batteries.

(d) The contractor shall be capable of programming incident frequencies into their radios.

Frequencies may be installed by the Government at the incident. Contractor must comply with all National telecommunications and Information Administration (NTIA) rules and regulations on all Federal Agency incidents and with all Federal Communications Commission (FCC) rules and regulations on all State Agency incidents. Contractor shall not use Government assigned frequencies for other than performance under this contract. All Incident, Federal and State frequencies shall be removed prior to demobilization from the incident.

mailto:bill.forsyth@usda.gov

Engine and Tactical Water Tender Staffing Requirements

(a) The Contractor shall furnish type 3 and 6 wildland fire engine(s), consisting of a crew of three (3) to include:

1 x NWCG Certified: Engine Boss, Single Resource (ENGB) 2 x Firefighter Types 1 or 2 (FFT1 or FFT2)

(b) The Contractor shall furnish wildland water tenders (tactical), consisting of two (2) personnel to include:

1 x Firefighter Type 1 (FFT1) 1 x Firefighter Types 1 or 2 (FFT1 or FFT2

See Exhibit C for specific qualification requirements.

WORK/REST, LENGTH OF ASSIGNMENTS, AND CREW CHANGE OUT

(a) Work/rest and length of assignment guidelines are in place to ensure the health and safety of employees. Contractors shall ensure that their personnel adhere to the work/rest guidelines (minimum 2:1 work to rest ratio (for every 2 hours of work or travel, provide 1 hour of sleep and/or rest within a 24-hour period)). Hours worked that exceed 16 hours in a 24-hour period must be approved by the Agency Administrator. Documentation shall include mitigation measures used to reduce fatigue.

(b) To mitigate exceeding length of assignment guidelines and manage the days of rest, the Government has the option to:

(1) Request the Contractor to provide replacement personnel. Replacement personnel are subject to the work/rest and length of assignment guidelines and must arrive at the incident fully rested.

The Government will not pay transportation cost for replacement personnel.

(2) Release resources after a 14-day assignment or follow length of assignment extension guidelines as stated in Interagency Incident Business Management Handbook.

Rates of Payments Payment will be at rates specified in the contract that is in effect at the time of arrival at reporting location.

(a) Daily Rate. Payment will be made on basis of calendar days (0001 - 2400). For fractional days at the beginning and ending of time under hire, payment will be based on 50 percent of the Daily Rate for periods less than 8 hours.

The vendor will not be paid for travel to and from the incident from the equipment City and State they designated in their offer.

Vendor must meet date and time needed. Prescribed Fire project work in which the contractor is allowed to return to its resource location during off-shift time, mileage/travel is not paid for daily commute to and from work site/reporting location.

Driver Hour Limitation The following Driver Hour limitations shall apply to this contract:

(a) No driver will drive more than 10 hours (behind the wheel/actual driving time) within any dutyday (operational period, see Exhibit A).

(b) Multiple drivers in a single vehicle may drive up to the duty-day limitation provided no driver exceeds the individual driving time (behind the wheel/actual driving time) limitation of 10 hours.

(c) A driver shall drive only if they have had at least 8 consecutive hours off duty before beginning a shift. An exception to the minimum off-duty hour requirement is allowed when essential to:

(1) Accomplish immediate and critical suppression objectives; or

(2) Address immediate and critical firefighter or public safety issues.

(d) As stated in the current agency work/rest policy, documentation of mitigation measures used to reduce fatigue is required for personnel who exceed 16-hour work shifts. This is required regardless of whether the driver was still compliant with the 10-hour individual (behind the wheel) driving time limitations.

Engine Crew Downgrade or Rejection If contractor equipment reports to an incident without three members, the contractor equipment is noncompliant and will not be accepted. If a member becomes unable to work after acceptance at an incident and the incident requests the contractor equipment remain at the incident, the payment will be reduced by $450 per shift unless the member unable to work is the Engine Crew Boss (ENGB), at which time the contractor equipment shall be rejected as non-compliant. The Type 3 and Type 6 Engine will be required to have a minimum of three members at all times.

4.0 Government Furnished

Government Furnished Hose and Complements.

The Contractor is required to arrive at an incident equipped with hose as required in Exhibit B. The Government may require that Contractor-owned hose and complements be left at the incident and the Contractor equipment be reassigned or demobilized without picking up that hose and/or complement. In these cases, the following procedure shall be followed:

(a) When the Government requires the Contractor to leave Contractor- owned hose and/or complements on an incident, the Government will provide the Contractor with Form AD-107 Report of Transfer of Property (or equivalent) to transfer the Contractors property to the Government.

(b) If the resource is being demobilized, no government hose or complement is issued. The Contractor may present a signed AD-107 form and a receipt for their Contractor-owned hose and complements left during performance of the work to the Incident Procurement Unit Leader or Contracting Officer. The amount of reimbursement will be negotiated and may be paid as an adjustment to the invoice

CAMPSITE

A campsite may be provided. A campsite, if provided, is limited to the space necessary for sleeping tents. The Contractor shall provide sleeping equipment such as tents or shelters, sleeping bags, etc. If the Government cannot provide a campsite, an overnight allowance may be authorized. (Remain Overnight Allowance (RON)). NOTE: Prescribed Fire Project Work often are not associated with a formal incident base camp where meals and campsites are provided. An overnight allowance may or may not be authorized and is at the Government's discretion.

The government is not responsible for providing space for recreational vehicles (RV), including but not limited to travel trailers and motorhomes.

REMAIN OVERNIGHT ALLOWANCE (RON)

(a) Contractors under this agreement are not paid per diem or lodging expenses to and from incidents. (b) When the Government cannot provide a campsite after the first shift worked, the Government will pay actual lodging expenses or the per diem locality rate published by the U.S. General Services Administration (GSA) web site (www.gsa.gov), whichever is less. Double occupancy of hotel rooms is required. If the crew has an odd number of male or female crew members, an additional room may be authorized. Any associated lodging taxes are reimbursable as documented. Lodging receipts, as well as documentation by incident personnel that a campsite was not provided, shall be submitted as supporting documentation with payment documents.

FOOD & DRINK

(a) Contractors are required to provide sufficient food & drink to support their employee(s) while in travel status and the first shift of the incident. This is not reimbursed by the Government.

(b) Prescribed Fire Project Work often are not associated with a formal incident base camp where meals and campsites are provided. If meals are not provided, the contractor may utilize government per diem and will be responsible for feeding their employees at a rate equal to the U.S. General Services Administration (GSA) web site (www.gsa.gov) locality rate.

5.0 Deliverables / Schedule

Deliverables: The intent of this contract is to obtain water handling equipment (engines (type 3 and type 6), and tactical water tenders) for use in the Trinity Forest Health and Fire-resilient Rural Community Landscape prescribed fire implementation. The Contractor is responsible for all personnel licenses, licensed equipment, materials, supplies, transportation, lodging, personnel, and supervision and management of those personnel, necessary to meet or exceed the contract specifications. The resources may be used on prescribed fire project work to include but not limited to prescribed burn unit preparation, ignition, holding, mop-up, patrol and contingency.

Daily rate shall be for a 12 hour period of time and may include night work.

Contractor will provide daily rate for each item listed in the “Key Deliverables” table below, for the specified availability period for prescribed fire response and duration of the contract.

• Reporting Requirements: The contractor is required to provide written invoices {At end of each assignment under this contract} for the period {NTP - July 15, 2026}.

http://www.gsa.gov/

Key Deliverables Item No.

Item Title Description Billing Rate Notification Requirements

Notification Availability for prescribed Fire response 1 1 x Type 3 Engine Type 3 engine meeting contract equipment, staffing, and qualification requirements

Per Day (12 hours), up to 14 days per assignment

72-hour notification prior to mobilization to project

Via email, telephone by COR

October 1 through July 15(Fall through Early Summer) for contract period of performance

2 1 x Type 6 Engine Type 6 engine meeting contract equipment, staffing, and qualification requirements

Per Day (12 hours), up to 14 days per assignment

72-hour notification prior to mobilization to project

Via email, telephone by COR

October 1 through July 15(Fall through Early Summer) for contract period of performance

3 1 x Type 1 Tactical Water Tender

Type 1 Water Tender meeting contract equipment, staffing, and qualification requirements

Per Day (12 hours), up to 14 days per assignment

72-hour notification prior to mobilization to project

Via email, telephone by COR

October 1 through July 15(Fall through Early Summer) for contract period of performance

4 1 x Type 2 Water Tender

Type 1 Water Tender meeting contract equipment, staffing, and qualification requirements

Per Day (12 hours), up to 14 days per assignment

72-hour notification prior to mobilization to project

Via email, telephone by COR

October 1 through July 15(Fall through Early Summer) for contract period of performance

6.0 Travel

The vendor will not be paid for travel to and from the incident from the equipment City and State they designated in their offer.

Vendor must meet date and time needed. Prescribed Fire project work in which the contractor is allowed to return to its resource location during off-shift time, mileage/travel is not paid for daily commute to and from work site/reporting location.

7.0 Contractor’s Key Personnel

Contractors key personnel are defined in this contract as the personal indicated in the “Technical Requirements” section for given item (Type 3 and Type Engine, and Type 1 and Type 2 Tactical Water Tender), and qualifications defined in the “Technical Requirements” and Exhibit C: Qualifications sections of this document.

8.0 Security Requirements

None Required

9.0 Data Rights

If data is to be produced, furnished, acquired, or used in meeting contract requirements, delineate the respective rights and obligations of the government and the contractor regarding the use, production, and disclosure of that data.

Insert Data Rights Here

10.0 Section 508 – Electronic and Information Technology Standards When information technology is to be acquired, include language describing Section 508 requirements.

N/A

Attachments Exhibit A: Pump Capabilities Exhibit B: Water Handling Equipment Exhibit C: Qualifications