1296471-event.pdf
PDF 372 KB Posted
- Solicitation number
- 24-02-95-01
- Issued by
- Wapello County, Iowa
About this file
The document is a Request for Bids (RFB) issued by the State of Iowa for mulch procurement for the Capitol Complex. The solicitation seeks bids for two types of mulch: Radiant Gold Mulch and Hardwood Mulch, with a total requested quantity of 1 cubic yard for Radiant Gold Mulch and historical usage of 577 cubic yards for Hardwood Mulch. The bid opens on 2/26/2025 at 4:00 PM CST and closes on 3/10/2025 at 1:00 PM CDT, with the contract term running from 6/25/2025 to 6/24/2026. The State reserves the option to renew the contract for up to two additional annual extensions.
The bid includes several key financial and administrative terms, including a 1.00% administrative fee on all sales to be paid quarterly to the Iowa Department of Administrative Services. The contract will be available to all State Agencies, public entities (such as cities, counties, and schools), and nonprofit entities qualifying under I.R.S. § 501(c) provisions. Bidders are required to provide quarterly sales reports in Microsoft Excel and must agree to payment terms of 60 days per Iowa Code § 8A.514. The State of Iowa prefers to use its Purchasing Card Program (Pcard) for payments, and bidders must comply with the associated acceptance terms. The solicitation uses commodity code 59595 for Wood Chips and Bark, and the primary contact is Randy Bennett, who can be reached at randy.bennett@iowa.gov or +1 515-322-1210.
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Text version
10 March 2025
Mulch for Capitol Complex The State of Iowa is seeking bids for Mulch for Capitol Complex.
10 March 2025
Open 2/26/2025 4:00 PM CST Type RFB - Request for Bids Close 3/10/2025 1:00 PM CDT Number 005-RFB-1591-2025 Currency US Dollar
Sealed Until 3/10/2025 1:00 PM CDT
Contacts Randy Bennett randy.bennett@iowa.gov
Phone +1 515-322-1210
Commodity Codes Commodity Code Description 59595 Wood Chips and Bark: Composted, Shredded, etc.
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The purpose of this Request for Bids (RFB) is to solicit bids from qualified providers to provide the goods and/or services described further in this RFB to the Lead Agency and any Participating Agencies. The Lead Agency intends to award a contract(s) beginning and ending on the dates listed in the solicitation, and the Lead Agency may extend the contract(s) for up to the number of annual extensions identified in the solicitation at the sole discretion of the Lead Agency. Any contract(s) resulting from the RFB shall not be an exclusive contract.
This RFB is designed to provide Bidders with the information necessary for the preparation of competitive Bids. The RFB process is for the Lead Agency’s and Participating Agencies’ benefit and is intended to provide the Lead Agency with competitive information to assist in the selection process. It is not intended to be comprehensive. Each Bidder is responsible for determining all factors necessary for the submission of a comprehensive Bid.
It is advised to "Save Progress" often and especially after uploading documents.
NOTE: Anytime the Bidder opens their bid after the initial submission, they MUST certify and resubmit. No information will be lost from the initial submission.
NOTE: Bidder must approve and resubmit their bid after an amendment has been posted by the Issuing Officer. If the bid was submitted before the amendment, all information will be saved. The Bidder only needs to read and acknowledge the amendment.
Instructions for Amendments: Answer the newly posted question in the Questions Section, and CERTIFY and SUBMIT your bid again (if previously submitted).
Contract Term
The term of the contract will begin 6/25/2025 and end on 6/24/2026.
The Agency shall have the sole option to renew the contract upon the same or more favorable terms and conditions for up to two annual extensions. The resulting contract will be available to all State Agencies.
The State of Iowa is seeking bids for delivery of Mulch to the Capital Complex. Bidder will be responsible for the transportation of product to a location given by the Agency. This contract will be open to all other Agencies.
Description
Required to View Event
Prerequisites Required to Enter Bid
10 March 2025
1. Bidder shall read and make certifications of the their Bid.
2. Bidder shall read and authorize to release information for their Bid.
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Buyer Attachments There are no Buyer Attachments added to this event.
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Questions Required Questions
Group 1: Form of Bid
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
1.1 Enter the Bidder's contact name, telephone number, email address, and shipping address for questions regarding this solicitation.
1.2 Enter the Bidder's State or Foreign Country of Residence.
1.3 Bidder shall enter the Resident Preference given by the State or Foreign Country of the Bidder’s residence. Enter the resident preference in the text box or indicate "no preference".
1.4 Bidder shall read, fill-out and upload the Terminations, Litigation and Debarment document.
1.5 Is the Bidder requesting confidential treatment of specific information?
1.6 A Bidder requesting confidential treatment of specific information shall fully complete the form attached. In the Items Section, mark each good or service upon which the Bidder believes confidential information appears.
1.7 The State of Iowa requires shipping to be FOB Destination, Freight Prepaid. Does the Bidder agree to the terms?
Group 2: Terms and Conditions
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
2.1 Bidder shall read the RFB Definitions and enter a response.
2.2 Bidder shall read the Administrative Terms and enter a response.
2.3 Bidder shall read the Contract Terms & Conditions and enter a response.
2.4 Bidder shall read the Specification Terms and enter a response.
2.5 Bidder shall read the Terms and Conditions for GOODS and enter a response.
2.6 Bidder shall read the Insurance Requirements and enter a response.
2.7 Public Entities (Political Subdivisions) - The resulting Contract will be made available to Political Entities, i.e. cities, counties, and schools. Bidder shall enter a response.
2.8 Nonprofit Entities - The resulting Contract will be made available to nonprofit entities that qualify under I.R.S. § 501 (c) provisions. Bidder shall enter a response.
2.9 Quarterly Sales Report - The Bidder shall provide a detailed quarterly report in Microsoft Excel on ALL sales made under the resulting Contract via e-mail to the Iowa Department of Administrative Services. Bidder shall enter a response.
2.10 Administrative Fee - In addition to the approved discounts or prices specified in the solicitation herein, the Bidder shall pay to the Agency a 1.00% Administrative Fee on all sales made against the resulting Contract. The fee shall be paid quarterly to the Iowa Department of Administrative Services. Bidder shall enter a response.
Group 3: Payment Terms
Instructions: Bidder shall read and answer the following questions. If you have exceptions to the Terms and Conditions, submit an question(s) in the Question and Answer Section with your exception(s).
3.1 Payment Terms - Per Iowa Code § 8A.514 the State of Iowa is allowed sixty (60) days to pay an invoice submitted by a Bidder. Does the Bidder agree to the terms?
3.2 Terms of Pcard Acceptance - The State of Iowa prefers to pay Bidders using its Purchasing Card Program (Pcard) whenever possible. Bidders accepting Pcard payments shall comply with the Terms of Pcard Acceptance.
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Product Line Items Product Line Items
1. Bid Specifications. Bidder must satisfy all the specifications to be deemed a Responsible Bidder # Item Name, Commodity Code, Description Allow
Alternates Qty. UOM Requested Delivery
P1 Radiant Gold Mulch 1 CY - Cubic Yard
Last years usage 0
Size of Material Packaging -
P2 Hardwood Mulch 1 CY - Cubic Yard
Last years 577 CUYD
Size of Material Packaging -
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Service Line Items Service Line Items
There are no Items added to this event.
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File details come from the government source that posted it. Updated .