SOLICITATION 1291S820R0006 QUINO SURVEY BDF SJRD.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

91S8

VALLEJO CA 94592-1110

1323 CLUB DR

PACIFIC SOUTHWEST REGION

USDA FOREST SERVICE

CODE 16. ADMINISTERED BYCODE

X

X

X

541690

SIZE STANDARD:

100.00 % FOR:SET ASIDE:UNRESTRICTED OR91S8

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/31/2020 1400 PT

01/15/2020

707-562-8756JEREMY BEDNER

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

1291S820R0006

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 41 OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

IDYLLWILD CA 92549

54270 PINECREST AVENUE

SAN BERNARDINO NATIONAL FOREST

SAN JACINTO RANGER DISTRICT

15. DELIVER TO

VALLEJO CA 94592-1110

1323 CLUB DR

PACIFIC SOUTHWEST REGION

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$16.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULE

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA FOREST SERVICE

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

Quino Butterfly Survey Assessments and Surveys San Jacinto Ranger District, San Bernardino National Forest Base Period 03/01/2020 - 09/30/2020 Four (4) one-year option periods

Period of Performance: 03/01/2020 to 09/30/2020

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

X

XX

DATED

JEREMY B. BEDNER

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

41 2 of

Solicitation no. 1291S820R0006 Quino Surveys and Assessments

San Jacinto RD, San Bernardino NF

PART I – SCHEDULE

SECTION B – SCHEDULE OF ITEMS / PRICE SCHEDULE

NOTE: The Offeror must submit a price on all items. If Offeror does not intend to charge for a bid Item, a price of "0" or "NO COST" should be shown.

B.1 PRICE SCHEDULE

ITEM NO.

DESCRIPTION

PAY

UNIT

EST.

QTY.

UNIT

PRICE

TOTAL

PRICE

0001A

Base Period. March 2020 – February 2021

Quino Checkerspot Butterfly Surveys

Hours

273 $

0001B

Base Period. March 2020 – February 2021

Draft Written Report, Final Written Report, and Electronic Submittals

JC (Job) 1

BASE PERIOD $

0002A

Option Year One (1).

March 2021 – February 2022

0002B

Option Year One (1).

March 2021 – February 2022

Draft Written Report, Final Written Report, and Electronic Submittals

JC (Job) 1 $

OPTION YEAR ONE (1) $

0003A

Option Year Two (2).

March 2022 – February 2023

0003B

Option Year Two (2).

March 2022 – February 2023

Draft Written Report, Final Written Report, and

JC (Job) 1

OPTION YEAR TWO (2) $

0004A

Option Year Three (3).

March 2023 – February 2024

0004B

Option Year Three (3)

March 2023 – February 2024

Draft Written Report, Final Written Report, and

OPTION YEAR THREE (3) $

0005A

Option Year Four (4).

March 2024 – February 2025

0005B

Option Year Four (4).

March 2024 – February 2025

Draft Written Report, Final Written Report, and

OPTION YEAR FOUR (4) $

TOTAL – BASE PERIOD + OPTIONS YEARS 1-4

NOTES.

1. Base Year Estimated Hours. Determined accurate based on the total estimated 2020 acres as shown in Section C.3 (Table) and Exhibit 7.1.

2. Option Year(s) Estimated Hours. Listed in Price Schedule as same estimated quantity for each year in Year.

May require adjustment to increase or decrease with exercise of options as both areas and acreage for future years will vary. Survey locations, acreage, and type required for Option Year(s) will not be identical to those defined in Exhibit 7.1.

3. Modification to change areas, increase or decrease acres, and increase or decrease associated labor hours and cost may be required with exercise of option years. Increase or decrease in areas/acres and labor hours/cost will be considered and mutually agreed to by the contractor and Government in advance of the option exercise.

SECTION C – STATEMENT OF WORK

C.1 DESCRIPTION

The USDA Forest Service, San Bernardino National Forest [BDF], San Jacinto Ranger District has a requirement for Habitat Assessments and Protocol Occupancy Surveys for Quino Checkerspot Butterfly.

The requirement is for critical field work to be completed in the 2020 flight season for the Quino checkerspot butterfly (Quino), by a qualified technical expert. This information will be used by the San Bernardino National Forest [BDF] for project planning and for contributing the long-term dataset of occupancy and reproduction of this species on the Forest.

The contractor shall provide all labor, materials/supplies, equipment, supervision, transportation, and incidentals not otherwise provided by the Government in order to meet contract requirements. Work shall be performed in compliance with the contract terms, conditions, specifications, and clauses and adhere to all local, state, and Federal regulations.

The contractor shall provide all labor, materials, equipment, and supervision to perform work requirements

C.2 SCOPE

The contractor will perform the following based on site-specific needs:

1) Habitat assessments – Opportunistic detections of Quino will be recorded during habitat assessments.

2) Protocol occupancy surveys.

Work on this project requires previous experience and ability to utilize the Natural Resources Manager [NRM] wildlife database.

Options are included to conduct the assessments and survey for the 2021-2024. The effort in future options years will be comparable to the survey days required to complete the base period (2020) work.

C.3 SURVEY AREAS AND TYPES

All survey areas are located in the San Jacinto Mountains of the San Jacinto Ranger District, San Bernardino National Forest, Riverside County. See Exhibit 7.1

San Jacinto RD, San Bernardino NF

All areas within the defined survey areas are to be surveyed unless the USFWS survey guidelines excludes an area from consideration. See Section 5.1

NOTE. Survey locations, acreage, and type required for Option Year(s) will not be identical to those defined in Exhibit 7.1.

Survey Area Survey Type Estimated Total Acres Fobes Primary Range Quino Habitat Assessment 124.4

Penrod Primary Range Quino Habitat Assessment 109.76 Reforestation Unit 13 Quino Habitat Assessment 76.2 Reforestation Unit 10 Quino Habitat Assessment 140 Reforestation Unit 11 Quino Habitat Assessment 19.9 Reforestation Unit 12 Quino Habitat Assessment 342.1 Reforestation Unit 3 Quino Habitat Assessment 1 Reforestation Unit 4 Quino Habitat Assessment 13.12 Reforestation Unit 5 Quino Habitat Assessment 54.3 Reforestation Unit 7 Quino Habitat Assessment 93.4 Reforestation Unit 8 Quino Habitat Assessment 26.1 Reforestation Unit 9 Quino Habitat Assessment 91

Summer 1 Primary Range Quino Habitat Assessment 292 Summer 2 Primary Range Quino Habitat Assessment 403

Habitat Assessment Estimated Total

1,786.28

Thomas Unit 6 Quino Protocol Occupancy Surveys

31.8

2020 TOTAL Estimated Acres

1818.08

C.4 REQUIREMENTS

4.1 Permits

A valid 10(a)(1)(A) permit to survey for Quino checkerspot butterfly is required. The contractor must have appropriate state permit issued by the California Department of Fish & Wildlife to work with these species.

Proof of these qualifications will be required prior to award of contract.

4.2 Surveyor Qualifications

Prospective contractors must provide at least three references with phone numbers or email of previous clients who can verify the surveying biologist’s knowledge of Quino field biology and expertise in surveying for this species. If expertise cannot be verified, bids will not be considered.

San Jacinto RD, San Bernardino NF

4.3 Equipment

Contractor will supply all equipment necessary for protocol surveys as described in Exhibit 7.3. Equipment includes but is not limited to: vehicles, cell phone, USGS topo maps, flagging, binoculars, field guides, GPS units, survey forms, field notebooks, clipboard and permanent waterproof ink pen and other appropriate writing utensils for recording data, aerial photographs

4.4 Pre-Work Meeting and Coordination

A pre-work meeting with the Contracting Officer’s Representative [COR] is mandatory. The meeting will be held at the San Jacinto Ranger District, Idyllwild, CA at mutually agreed date and time.

C.5 SURVEY STANDARDS – QUINO CHECKERSPOT BUTTERFLY HABITAT

5.1 Methods

All data will be collected in a professional standard, and in accordance with the USFWS 2014 Quino Checkerspot Survey Protocol and additional criteria in Section 5.2. Contractor shall coordinate with the USFWS Recovery Permit Coordinator 15 days prior to starting surveys and throughout the duration of surveys, in accordance with Section 10 permit requirements and with the USFWS 2014 Quino Checkerspot Survey Protocol. Reference areas will be visited as needed to determine presence of host plants and flight season duration.

Work is to proceed from mid-March to mid-September. Exact dates may vary depending on:

• Access due to weather conditions; and

• Annual flowering periods for plants that are to be surveyed for in the survey units, which can vary locally depending of timing of rainfall.

• Survey type.

5.2 Survey Documentation

Document surveys in the following manner:

a. A daily journal entry shall be completed for each site visit.

b. During protocol-level occupancy surveys, surveys will be conducted in strict accordance with the USFWS

2014 Quino Checkerspot Butterfly Survey Protocol.

c. During habitat assessments, document host plant occurrences and any opportunistic sightings of Quino with GPS, camera and notes.

d. Document all occurrence information with GPS, camera, notes etc.

e. Completed NRM Wildlife Data Form – Wildlife Observation Tab (Exhibit 7.5). This tab must include the list of animals observed during each survey that meet one or more of the following: 1) target species – Quino; 2) Region 5 Forest Service Sensitive species; 3) any other federally- or state-listed species, and 4) wildlife or plants sited of interest observed including raptor nests, animal dens, breeding sites, etc.; 5) SBNF Watchlist species; 6) non-native plants or animals. Refer to Exhibit 7.2 for Forest Service Special Status species.

f. Completed NRM Wildlife Data Form – Visit Tab (Exhibit 7.5). Record all survey data for every survey, including surveys for which no Quino were detected.

g. Completed NRM Wildlife Data Form – Sites Tab (Exhibit 7.5). Record all site data.

San Jacinto RD, San Bernardino NF

h. Completed CNDDB forms for each California special animal (http://www.dfg.ca.gov/biogeodata/cnddb/pdfs/SPAnimals.pdf) and its location with dates each was observed (Exhibit 7.4).

i. A written report on findings that minimally includes:

i. Summary of each survey conducted (date, surveyor, ambient weather, etc.);

ii. Embed representative photos of occupied/unoccupied and/or suitable/unsuitable habitat into the written report.

iii. Summary of findings (survey type, maps, survey effort, habitat condition/quality, and Quino observations).

iv. Incidental species list and locations for all other species noted in the area (including common species).

v. If non-native plants or animals are observed during surveys, the report will contain an appendix table with the names, locations, and dates. Embedded photographs should be included if possible.

vi. Coordinates of target species observation locations, if any, and behavior.

vii. Copies of raw field notes taken during surveys.

viii. A discussion of assessment results and comparison to past condition and/or occupancy at the same sites.

ix. All habitat assessment findings, to the specifications required by the USFWS 2014 Quino Checkerspot Survey Protocol.

j. GIS Data: 1) Track logs for each survey date, 2) locations of Quino observations, and 3) locations of all Quino host plants. All data must be UTM Zone 11 North datum NAD83 (specifically referred to as WKID:26911 EPSG). Data must be received electronically as a spatial files and attributed with basic survey information including species, numbers, date, and observer.

C.6 DELIVERABLES

6.1 Weekly Coordination

Communication (phone call or email) shall occur at least weekly during the field season between the Contractor and the COR (or COR designee) to discuss work completed to date. Contractor shall address the following weekly:

1. Quino observations, if any, habitat and conditions found, areas surveyed, and any new Quino habitat locations encountered.

2. Any problems encountered during survey.

3. Suggestions.

4. Results and status of surveys and if on schedule.

6.2 Report of Findings

San Jacinto RD, San Bernardino NF

A draft report will be provided by August 31, 2020. A final report based on Forest Service review and comments on the Draft will be completed by September 30, 2020.

6.3 Deliver To

All deliverables will be delivered to the following (by mail or in person):

Kim Boss, District Wildlife Biologist, San Jacinto Ranger District 54270 Pinecrest Avenue PO Box 518 Idyllwild, CA 92549

6.4 Deliverables

6.4.1 Two spiral-bound reports with the following:

a) All findings made in accordance with the required Survey Documentation in Section 5.2, above, to the specifications required by the USFWS 2014 Quino Checkerspot Survey Protocol;

b) Copies of all raw field notes and journal entries;

c) Completed Forest Service NRM Wildlife Electronic Data forms in table format as described in

5.2 (b, c, and d)

d) All Completed CNDDB forms for California species of interest observed;

e) A written final report summarizing all findings;

6.4.2 Two thumb/flash-drives with items a-e as listed in 6.4.1. The thumb/flash drives should additionally include:

a) A folder with all photographs (in jpg format) that are embedded in the Final Report.

b) Electronic copies of final maps and GIS layers of information collected that document all findings with the Final Report

c) The final report, as described in 6.4.1e, in a pdf format and a Microsoft Word document format.

d) Forest Service NRM Wildlife Electronic Data Form spreadsheet with each tab fully completed.

6.5 Format

Format of deliverables will all be printed in 12 point Times New Roman font type and digital thumb/flash drive (2 thumb/flash drives to be included).

C.7 EXHIBITS

7.1 2020 Survey Area Maps

7.2 SBNF Special Status Plant and Wildlife Tables

7.3 USFWS 2014 Quino Checkerspot Survey Protocol

San Jacinto RD, San Bernardino NF

7.4 CNDDB Form (pdf)

7.5 NRM Wildlife Electronic Data Form (excel spreadsheet)

See also Section J List of Attachments 1-5.

C.8 ACCESS

All survey areas may be reached by driving on state routes, county roads, Forest Service System roads, other existing four-wheel drive roads, and/or by walking. Walking distances will vary by survey location. The Government will not provide special maintenance or snowplowing to keep roads open. The Government will provide gate keys to the contractor, if needed, to be returned upon completion of work. Contractor will be required to facilitate access through privately-owned lands where necessary.

C.9 Period of Performance

BASE PERIOD March 1, 2020 – February 28, 2021

OY1 March 1, 2021 – February 28, 2022

OY2 March 1, 2022 – February 28, 2023

OY3 March 1, 2023 – February 29, 2024

OY4 March 1, 2024 – February 28, 2025

C.10 GOVERNMENT POINTS OF CONTACT

A. Contracting Officer [CO]

Jeremy Bedner Region 5 Regional Office [R5 RO] Acquisition Management [AQM] 1323 Club Drive Vallejo, CA 94592

707-562-8756 Jeremy.bedner@usda.gov

B. Contracting Officer Representative [COR]

Kim Boss District Wildlife Biologist San Bernardino National Forest San Jacinto Ranger District

San Jacinto RD, San Bernardino NF

54270 Pinecrest Avenue Idyllwild, CA 92549

909-382-2936 kim.boss@usda.gov

Contracting Officer Representative Designation. The Contracting Officer will designate a Contracting Officer Representative [COR] responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the work.

NOTE. Only a US Forest Service warranted Contracting Officer may change or modify the terms of this contract.

All such actions must be formalized by a proper contractual document executed by the Contracting Officer.

C.11 CONTRACTOR INFORMATION AND POINT OF CONTACT

TBD

C.12 INVOICING

The Contractor shall submit an invoice as described in the Prompt Payment Act and FAR 52.232-1 Payments, incorporated by reference. Invoices shall be submitted for work that has been completed and accepted. The Contractor may invoice for all work at once or incrementally.

The “Submit Invoice-to” address for USDA contracts/orders is the Department of Treasury’s Invoice Processing Platform (IPP). All invoices shall be submitted via the electronic Invoice Processing Platform. This platform is managed by the U.S. Department of Treasury and additional information is available at this website:

https://www.ipp.gov/index.htm. Vendors register at: https://www.ipp.gov/vendors/enrollment-vendors.htm to establish an account.

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform (IPP) System. “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212- 4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

C.13 TRAVEL COSTS

Travel Costs shall be in accordance with Federal Acquisition Regulation 31.205-46 TRAVEL COSTS and per Federal Travel Regulations prescribed by the General Services Administration.

https://www.ipp.gov/index.htm https://www.ipp.gov/

San Jacinto RD, San Bernardino NF

FAR 31.205-46

(a) Costs for transportation, lodging, meals, and incidental expenses.

(1) Costs incurred by contractor personnel on official company business are allowable, subject to the limitations contained in this subsection. Costs for transportation may be based on mileage rates, actual costs incurred, or on a combination thereof, provided the method used results in a reasonable charge.

Costs for lodging, meals, and incidental expenses may be based on per diem, actual expenses, or a combination thereof, provided the method used results in a reasonable charge.

(2) Except as provided in subparagraph (a)(3) of this subsection, costs incurred for lodging, meals, and incidental expenses (as defined in the regulations cited in (a)(2)(i) through (iii) of this section) shall be considered to be reasonable and allowable only to the extent that they do not exceed on a daily basis the maximum per diem rates in effect at the time of travel as set forth in the --

(i) Federal Travel Regulations, prescribed by the General Services Administration, for travel in the contiguous United States, available on a subscription basis from the -- Superintendent of Documents U.S. Government Publishing Office Washington, DC 20402 Stock No. 922-002-00000-2;

(ii) Joint Travel Regulation, Volume 2, DoD Civilian Personnel, Appendix A, prescribed by the Department of Defense, for travel in Alaska, Hawaii, and outlying areas of the United States, available on a subscription basis from the -- Superintendent of Documents U.S. Government Publishing Office Washington, DC 20402 Stock No. 908-010-00000-1; or

(iii) Standardized Regulations (Government Civilians, Foreign Areas), Section 925, “Maximum Travel Per Diem Allowances for Foreign Areas,” prescribed by the Department of State, for travel in areas not covered in (a)(2)(i) and (ii) of this subparagraph, available on a subscription basis from the -- Superintendent of Documents U.S. Government Printing Office Washington, DC 20402 Stock No. 744-008-00000-0.

(3) In special or unusual situations, actual costs in excess of the above-referenced maximum per diem rates are allowable provided that such amounts do not exceed the higher amounts authorized for Federal civilian employees as permitted in the regulations referenced in (a)(2)(i), (ii), or (iii) of this section. For such higher amounts to be allowable, all of the following conditions must be met:

(i) One of the conditions warranting approval of the actual expense method, as set forth in the regulations referenced in paragraph (a)(2)(i), (ii), or (iii) of this section, must exist.

San Jacinto RD, San Bernardino NF

(ii) A written justification for use of the higher amounts must be approved by an officer of the contractor’s organization or designee to ensure that the authority is properly administered and controlled to prevent abuse.

(iii) If it becomes necessary to exercise the authority to use the higher actual expense method repetitively or on a continuing basis in a particular area, the contractor must obtain advance approval from the contracting officer.

(iv) Documentation to support actual costs incurred shall be in accordance with the contractor’s established practices, subject to paragraph (a)(7) of this section, and provided that a receipt is required for each expenditure of $75.00 or more. The approved justification required by paragraph (a)(3)(ii) of this section and, if applicable, paragraph (a)(3)(iii) of this section must be retained.

(4) Paragraphs (a)(2) and (a)(3) of this section do not incorporate the regulations cited in (a)(2)(i), (ii), and (iii) of this section in their entirety. Only the maximum per diem rates, the definitions of lodging, meals, and incidental expenses, and the regulatory coverage dealing with special or unusual situations are incorporated herein.

(5) An advance agreement (see 31.109) with respect to compliance with subparagraphs (a)(2) and (3) of this subsection may be useful and desirable.

(6) The maximum per diem rates referenced in subparagraph (a)(2) of this subsection generally would not constitute a reasonable daily charge --

(i) When no lodging costs are incurred; and/or

(ii) On partial travel days (e.g., day of departure and return). Appropriate downward adjustments from the maximum per diem rates would normally be required under these circumstances. While these adjustments need not be calculated in accordance with the Federal Travel Regulation or Joint Travel Regulations, they must result in a reasonable charge.

(7) Costs shall be allowable only if the following information is documented --

(i) Date and place (city, town, or other similar designation) of the expenses;

(ii) Purpose of the trip; and

(iii) Name of person on trip and that person’s title or relationship to the contractor.

(b) Airfare costs in excess of the lowest priced airfare available to the contractor during normal business hours are unallowable except when such accommodations require circuitous routing, require travel during unreasonable hours, excessively prolong travel, result in increased cost that would offset transportation savings, are not reasonably adequate for the physical or medical needs of the traveler, or are not reasonably available to meet mission requirements. However, in order for airfare costs in excess of the above standard airfare to be allowable, the applicable condition(s) set forth above must be documented and justified.

(c) http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/31.htm#P144_28703

San Jacinto RD, San Bernardino NF

(1) “Cost of travel by contractor-owned, -leased, or -chartered aircraft,” as used in this paragraph (c ), includes the cost of lease, charter, operation (including personnel), maintenance, depreciation, insurance, and other related costs.

(2) The costs of travel by contractor-owned, -leased, or -chartered aircraft are limited to the allowable airfare described in paragraph (b) of this section for the flight destination unless travel by such aircraft is specifically required by contract specification, term, or condition, or a higher amount is approved by the contracting officer. A higher amount may be agreed to when one or more of the circumstances for justifying higher than allowable airfare listed in paragraph (b) of this section are applicable, or when an advance agreement under subparagraph (c)(3) of this section has been executed. In all cases, travel by contractor-owned, -leased, or -chartered aircraft must be fully documented and justified. For each contractor-owned, -leased, or -chartered aircraft used for any business purpose which is charged or allocated, directly or indirectly, to a Government contract, the contractor must maintain and make available manifest/logs for all flights on such company aircraft. As a minimum, the manifest/log shall indicate --

(i) Date, time, and points of departure;

(ii) Destination, date, and time of arrival;

(iii) Name of each passenger and relationship to the contractor;

(iv) Authorization for trip; and

(v) Purpose of trip.

(3) Where an advance agreement is proposed (see 31.109), consideration may be given to the following:

(i) Whether scheduled commercial airlines or other suitable, less costly, travel facilities are available at reasonable times, with reasonable frequency, and serve the required destinations conveniently.

(ii) Whether increased flexibility in scheduling results in time savings and more effective use of personnel that would outweigh additional travel costs.

(d) Costs of contractor-owned or -leased automobiles, as used in this paragraph, include the costs of lease, operation (including personnel), maintenance, depreciation, insurance, etc. These costs are allowable, if reasonable, to the extent that the automobiles are used for company business. That portion of the cost of company-furnished automobiles that relates to personal use by employees (including transportation to and from work) is compensation for personal services and is unallowable as stated in 31.205-6(m)(2).

(END OF SECTION)

http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/31.htm#P144_28703 http://farsite.hill.af.mil/reghtml/regs/far2afmcfars/fardfars/far/31.htm#P294_56817

SECTION D – PACKAGING AND MARKING

{For this Contract, there are NO clauses in this Section}

SECTION E – INSPECTION AND ACCEPTANCE

E.1 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

Federal Acquisition Regulations http://www.acquisition.gov/far

Agriculture Acquisition Regulations http://www.usda.gov/procurement/policy/agar.html

Clauses requiring information to be filled-in shall be included in individual task orders in full text with the appropriate information added.

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.246-4 Inspection of Services – Fixed-Price (AUG 1996)

E.2 AGAR 452.246-70 INSPECTION AND ACCEPTANCE (FEB 1988)

(a) The Contracting Officer or the Contracting Officer's duly authorized representative will inspect and accept the supplies and/or services to be provided under this contract.

(b) Inspection and acceptance will be performed at the project site(s) or Forest Service units/facilities as necessary.

http://www.acquisition.gov/far http://www.acquisition.gov/far http://www.usda.gov/procurement/policy/agar.html http://www.usda.gov/procurement/policy/agar.html

SECTION F – DELIVERIES OR PERFORMANCE

F.1 FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

F.3 AGAR 452.211-5 PERIOD OF PERFORMANCE (FEB 1988)

The period of performance for this project/contract is one (1) year and four (4) one-year options. Contract not to exceed sixty (60) months. Work is required to begin March 1, 2020. Dates as follows:

BASE March 1, 2020 – February 28, 2021 OY1 March 1, 2021 – February 28, 2022 OY2 March 1, 2022 – February 28, 2023 OY3 March 1, 2023 – February 29, 2024 OY4 March 1, 2024 – February 28, 2025

F.4 AGAR 452.215-73 POST-AWARD CONFERENCE (NOV 1996)

A post-award conference (pre-work or kick-off) with the successful offeror/contract awardee is required.

Meeting shall include Contracting Officer [CO] and Contracting Officer Representative [COR]. The conference will be held at a mutually agreeable date/time and location. Routinely held within 10 days following date of the contract award.

http://www.acquisition.gov/far http://www.usda.gov/procurement/policy/agar.html

SECTION G – CONTRACT ADMINISTRATION DATA

G.1 GOVERNMENT CONTRACT REPRESENTATIVES

Contracting Officer (CO) responsible for this contract Jeremy Bedner 1323 Club Drive Vallejo, CA 94592

707-562-8756 Jeremy.bedner@usda.gov

Kim Boss District Wildlife Biologist San Bernardino National Forest San Jacinto Ranger District 54270 Pinecrest Avenue Idyllwild, CA 92549

909-382-2936 kim.boss@usda.gov

G.2 DESIGNATION OF CONTRACTING OFFICER’S REPRESENTATIVE

The Contracting Officer will designate a Contracting Officer's Representative (COR) at the time of contract award.

The COR is responsible for administering the performance of work under this contract. In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the Contracting Officer prior to completion of the contract.

The COR will act as a liaison between the U.S. Forest Service herein referred to as "Service" and the Contractor, and, when necessary, will provide technical direction to the Contractor. The COR, however, is not authorized to change any of the terms and conditions of the contract, issue new assignments of work, make decisions concerning disputes arising under the contract, or resolve differing site condition matters. Neither the presence nor absence of a government representative shall relieve the Contractor of its responsibilities under the contract.

The Contracting Officer should be informed as soon as possible of any actions or inactions by the Contractor or the Government which will change the required delivery or completion times stated in the contract, and the contract will be modified accordingly. (This does not apply to individual task assignments which were issued by the COR provided they do not affect the delivery schedule or performance period stated in the contract).

San Jacinto RD, San Bernardino NF

On all matters that pertain to the contract terms the Contractor must communicate with the Contracting Officer.

Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim

G.3 Technical Direction

The performance of the work required herein shall be subject to the technical direction and surveillance of the COR. As used herein, "technical direction" is direction to the Contractor which requires pursuit of certain lines of inquiry, filling in details or otherwise serving to accomplish the contract specifications. The technical direction, to be valid:(a) Must be issued in writing consistent with the general scope of the work set forth in the contract;(b) May not constitute a new assignment of work or changes to the expressed terms, conditions, or specifications incorporated into this contract; (c) Shall not constitute a basis for extension of the contract delivery schedule. Nothing contained in this part authorizes the Contractor to incur costs in excess of the contract price or other limitation of funds set forth in the contract due to extra work performed in response to informal directions, suggestions, or instructions (oral or written) given by representatives of the CO, unless prior to commencing such work, the Contractor: 1) directly notifies the CO; 2) requests a formal contract modification; and 3) receives written authorization to proceed from the CO.

G.4 Contract Administration

Only a U.S. Forest Service warranted Contracting Officer may change or modify the terms of this contract. All such actions must be formalized by a proper contractual document executed by the Contracting Officer.

G.5 ELECTRONIC INVOICING AND PAYMENT REQUIREMENTS

INTERNET PAYMENT PLATFORM [IPP]

Payment requests must be submitted electronically through the U.S. Department of the Treasury’s Invoice Processing Platform (IPP) System. “Payment request” means any request for contract financing payment or invoice payment by the Contractor. To constitute a proper invoice, the payment request must comply with the requirements identified in the applicable Prompt Payment clause included in the contract, or the clause 52.212- 4 Contract Terms and Conditions – Commercial Items included in commercial item contracts. The IPP website address is: https://www.ipp.gov.

The Contractor must use the IPP website to register access and use IPP for submitting requests for payment. The Contractor Government Business Point of Contact (as listed in SAM) will receive enrollment instructions via email from the Federal Reserve Bank of Boston (FRBB) prior to the contract award date, but no more than 3 – 5 business days of the contract award date. Contractor assistance with enrollment can be obtained by contacting the IPP Production Helpdesk via e-mail ippgroup@bos.frb.org or phone (866) 973-3131.

Invoices shall be submitted not more frequently than once every two weeks.

https://www.ipp.gov/

G.6 CONTRACT RELEASE

When submitting final payment, Contractor shall provide a signed and dated contract release that includes the following information: "In consideration of receipt of final payment in the amount of $ Contractor hereby releases the United States of America from any and all obligations arising under this contract and any modifications thereof except as reserved herein.

Reservations: "

G.7 KEY PERSONNEL

AGAR 452.237-74 (FEB 1988)

The Contractor shall assign to this contract the following key personnel:

Principal

NAME

ADDRESS

PHONE

EMAIL

Project Manager NAME

ADDRESS

PHONE

EMAIL

The key personnel specified in the Offeror’s Technical Proposal are considered to be essential to the work being performed hereunder. Prior to diverting any of the specified individuals to other programs, the Contractor shall notify the Contracting Officer reasonably in advance and shall submit justification (including proposed substitutions) in sufficient detail to permit evaluation of the impact on the contract. No diversion shall be made by the Contractor without the written consent of the Contracting Officer: Provided that the Contracting Officer may ratify in writing such diversion and such ratification shall constitute the consent of the Contracting Officer required by this clause. The contract may be amended from time to time during the course of the contract to either add or delete personnel, as appropriate.

SECTION H – SPECIAL CONTRACT REQUIREMENTS

H.1 STORAGE AND STOCKPILING OF MATERIAL

Roadway and suitable areas adjacent to the site may be utilized for temporary stockpiling of materials as approved by the CO.

H.2 LOCAL DISPOSAL SITES

Not applicable

H.3 INDUSTRIAL CAMPS

Not applicable

H.4 PROSECUTION OF WORK – WORK HOUR LIMITS – WORK ITEM LIMITS

Construction activity may be performed Monday through Friday and shall be limited to the hours between SUNRISE and SUNSET unless hours are approved in writing by the COR. No work will be allowed on Federal Holidays unless approved by CO in writing.

H.5 UNUSUAL HAZARDOUS CONDITIONS

The following conditions have been identified as inherently hazardous to a degree that failure to take the proper precautions could lead to serious injury or loss of life. This listing shall not be construed as all inclusive. The Contractor shall provide a written job-specific hazard analysis and safety plan that addresses and conforms to the requirements of 29 CFR 1910 and 1926 and the clause entitled Accident Prevention (FAR 52.236-13) included herein. Appropriate actions shall be taken by the Contractor to implement this plan during performance and to take any and all other necessary steps to mitigate the dangers from hazards.

• Tree Mortality

• Burned Area

SECTION I – CONTRACT CLAUSES

FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at these addresses:

52.212-4. Contract Terms and Conditions -- Commercial Items (OCT 2018)

52.212-5. Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (AUG 2019)

52.203-19 Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) 52.204-14 Service Contract Reporting Requirements (OCT 2016) 52.204-23 Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab and Other Covered Entities (JUL 2018) 52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015) 52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015) 52.219-28 Post-Award Small Business Program Rerepresentation (JUL 2013) 52.222-3 Convict Labor (JUNE 2003) 52.222-21 Prohibition of Segregated Facilities (APR 2015) 52.222-26 Equal Opportunity (SEP 2016) 52.222-35 Equal Opportunity for Veterans (OCT 2015) 52.222-36 Equal Opportunity for Workers with Disabilities (JUL 2014) 52.222-37 Employment Reports on Veterans (FEB 2016) 52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010) 52.222-41 Service Contract Labor Standards (AUG 2018) 52.222-42 Statement of Equivalent Rates for Federal Hires (MAY 2014) 52.222-50 Combating Trafficking in Persons (JAN 2019) 52.222-54 Employment Eligibility Verification (OCT 2015) 52.222-55 Minimum Wages Under Executive Order 13658 (DEC 2015) 52.222-62 Paid Sick Leave Under Executive Order 13706 (JAN 2017) 52.223-18 Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) 52.224-3 Privacy Training (JAN 2017) 52.232-33 Payment by Electronic Funds Transfer—System for Award Management (OCT 2018) 52.233-3 Protest after Award (AUG 1996) http://www.acquisition.gov/far http://www.acquisition.gov/far http://www.acquisition.gov/far http://www.usda.gov/procurement/policy/agar.html

San Jacinto RD, San Bernardino NF

52.233-4 Applicable Law for Breach of Contract Claim (OCT 2004) 52.239-1 Privacy or Security Safeguards (AUG 1996)

FAR 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 30 days provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed 60 months.

(End of Clause)

FAR 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 30 days.

(End of Clause)

AGAR 452.219-70 Size Standard and NAICS Code Information (SEP 2001)

The North American Industrial classification System Code(s) and business size standard(s) describing the products and/or services to be acquired under this solicitation are listed below:

NAICS Code 541690 – Other Scientific and Technical Consulting Services Size Standard $16.5M

SECTION J – LIST OF ATTACHMENTS

AGAR 452.252-70 (FEB 1988)

NUMBER

TITLE PAGES

1 Exhibit 7.1

Maps. 2020 Survey Area

2 Exhibit 7.2

Special Status Species Table

3 Exhibit 7.3

Quino Checkerspot Butterfly Survey Guidelines. USFWS 2014.

4 Exhibit 7.4

California Native Species Field Survey Form. (PDF)

5 Exhibit 7.5

Natural Resource Manager [NRM] Wildlife Electronic Data Form (Excel)

5 (tabs)

6 DOL Wage Determination no. 2015-5629.

Revision no. 12 dated 12/23/2019.

7 Past Performance Questionnaire

*RFP only

PART IV – REPRESENTATIONS AND INSTRUCTIONS

SECTION K

REPRESENTATIONS, CERTIFICATIONS, AND OTHER STATEMENTS OF OFFERORS OR RESPONDENTS

K.1 FAR 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov/?q=browsefar http://www.dm.usda.gov/procurement/policy/agar.html

52.204-7 System for Award Management (OCT 2018)

K.2 FAR 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (OCT 2018)

(a)

(1) The North American Industry classification System (NAICS) code for this acquisition is 541690 – Other Scientific and Technical Consulting Services

(2) The small business size standard is $16.5

(3) The small business size standard for a concern which submits an offer in its own name, other than on a construction or service contract, but which proposes to furnish a product which it did not itself manufacture, is $16.5M.

(b)

(1) If the provision at 52.204-7, System for Award Management, is included in this solicitation, paragraph

(d) of this provision applies.

(2) If the provision at 52.204-7, System for Award Management, is not included in this solicitation, and the Offeror has an active registration in the System for Award Management (SAM), the Offeror may choose to use paragraph (d) of this provision instead of completing the corresponding individual https://www.acquisition.gov/?q=browsefar http://www.dm.usda.gov/procurement/policy/agar.html

San Jacinto RD, San Bernardino NF representations and certifications in the solicitation. The Offeror shall indicate which option applies by checking one of the following boxes:

[_] (i) Paragraph (d) applies.

[_] (ii) Paragraph (d) does not apply and the offeror has completed the individual representations and certifications in the solicitation.

(c)

(1) The following representations or certifications in SAM are applicable to this solicitation as indicated:

(i) 52.203-2, Certificate of Independent Price Determination. This provision applies to solicitations when a firm-fixed-price contract or fixed-price contract with economic price adjustment is contemplated, unless—

(A) The acquisition is to be made under the simplified acquisition procedures in Part 13;

(B) The solicitation is a request for technical proposals under two-step sealed bidding procedures; or

(C) The solicitation is for utility services for which rates are set by law or regulation.

(ii) 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions. This provision applies to solicitations expected to exceed $150,000.

(iii) 52.203-18, Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements—Representation. This provision applies to all solicitations.

(iv) 52.204-3, Taxpayer Identification. This provision applies to solicitations that do not include the provision at 52.204-7, System for Award Management.

(v) 52.204-5, Women-Owned Business (Other Than Small Business). This provision applies to solicitations that—

(A) Are not set aside for small business concerns;

(B) Exceed the simplified acquisition threshold; and

(C) Are for contracts that will be performed in the United States or its outlying areas.

(vi) 52.209-2, Prohibition on Contracting with Inverted Domestic Corporations—Representation.

(vii) 52.209-5; Certification Regarding Responsibility Matters. This provision applies to solicitations where the contract value is expected to exceed the simplified acquisition threshold.

San Jacinto RD, San Bernardino NF

(viii) 52.209-11, Representation by Corporations Regarding Delinquent Tax Liability or a Felony Conviction under any Federal Law. This provision applies to all solicitations.

(ix) 52.214-14, Place of Performance--Sealed Bidding. This provision applies to invitations for bids except those in which the place of performance is specified by the Government.

(x) 52.215-6, Place of Performance. This provision applies to solicitations unless the place of performance is specified by the Government.

(xi) 52.219-1, Small Business Program Representations (Basic & Alternate I). This provision applies to solicitations when the contract will be performed in the United States or its outlying areas.

(A) The basic provision applies when the solicitations are issued by other than DoD, NASA, and the Coast Guard.

(B) The provision with its Alternate I applies to solicitations issued by DoD, NASA, or the Coast Guard.

(xii) 52.219-2, Equal Low Bids. This provision applies to solicitations when contracting by sealed bidding and the contract will be performed in the United States or its outlying areas.

(xiii) 52.222-22, Previous Contracts and Compliance Reports. This provision applies to solicitations that include the clause at 52.222-26, Equal Opportunity.

(xiv) 52.222-25, Affirmative Action Compliance. This provision applies to solicitations, other than those for construction, when the solicitation includes the clause at 52.222-26, Equal Opportunity.

(xv) 52.222-38, Compliance with Veterans' Employment Reporting Requirements. This provision applies to solicitations when it is anticipated the contract award will exceed the simplified acquisition threshold and the contract is not for acquisition of commercial items.

(xvi) 52.223-1, Biobased Product Certification. This provision applies to solicitations that require the delivery or specify the use of USDA-designated items; or include the clause at 52.223-2, Affirmative Procurement of Biobased Products Under Service and Construction Contracts.

(xvii) 52.223-4, Recovered Material Certification. This provision applies to solicitations that are for, or specify the use of, EPA- designated items.

(xviii) 52.223-22, Public Disclosure of Greenhouse Gas Emissions and Reduction Goals— Representation. This provision applies to solicitations that include the clause at 52.204-7.

(xix) 52.225-2, Buy American Certificate. This provision applies to solicitations containing the clause at 52.225-1.

San Jacinto RD, San Bernardino NF

(xx) 52.225-4, Buy American--Free Trade Agreements--Israeli Trade Act Certificate.