Attachment__3_Solicitation_1291S8-18-R-0018_R5_PSW-AE_IDIQ.pdf

OFFEROR'S COPY

NOTE: Attached forms must be completed and submitted intact.

Solicitation No. 1291S8-18-R-0018 HELP PREVENT FOREST FIRES

IMPORTANT - NOTICE TO OFFEROR

1. This is a complete copy. Information and instructions for submission of proposals as well as contract provisions and specifications are contained in the synopsis. This copy should be retained by offerors.

2. Faxed or emailed proposals will NOT be accepted.

FS-6300-45 (11/79)

Issuing Office:

U.S. Department of Agriculture Forest Service Region 5, Pacific Southwest/AQM 1323 Club Drive Vallejo, CA 94592

Offers Are Solicited For:

U.S. Forest Service

Architect & Engineering Design IDIQ

1. CONTRACT NO.

ARCHITECT-ENGINEER CONTRACT 2. DATE OF CONTRACT

3A. NAME OF ARCHITECT-ENGINEER 3B. TELEPHONE NO. (Include Area Code)

3C. ADDRESS OF ARCHITECT-ENGINEER (Include ZIP Code)

4. DEPARTMENT OR AGENCY AND ADDRESS (Include ZIP Code)

USDA, Forest Service

5. PROJECT TITLE AND LOCATION

U.S. Forest Service, Region 5, Architect & Engineering Design IDIQ – Geographic area includes California Nevada and Hawaii. Services will cover USDA units located within these areas that are occupied or managed by Region 5 of the Forest Service, Technology and Development Center (San Dimas), and Pacific Southwest Research Station (PSW).

6. CONTRACT FOR (General description of services to be provided)

Professional Architect and Engineering (A/E) services. Services include Architecture, Civil, Structural, Mechanical, Electrical, Geotechnical, Landscape, and Environmental professional services for a Base period and four additional 1-year option periods. Contract will be a Firm Fixed-Price.

7. CONTRACT AMOUNT (Express in words and figures)

The Government hereby obligates itself to obtain not less than two thousand five hundre ($2,500.00) in services. The maximum total/ceiling contract is five million ($5,000,000.00) over the life of the contract.

8. NEGOTIATION AUTHORITY

Public Law 92-582 (40 USC 541 et seq) and FAR Part 36.6

9. ADMINISTRATIVE, APPROPRIATION, AND ACCOUNTING DATA

Shall be included in each individual task order.

NSN 7540-01-152-8072

PREVIOUS EDITION NOT USABLE

252-102 STANDARD FORM 252 (REV. 10-83)

Prescribed by GSA FAR (48 CFR) 53.236-2(a)

10. The United States of America (called the Government) represented by the Contracting Officer executing this contract, and the Architect-Engineer agree to perform this contract in strict accordance with the clauses and the documents identified as follows, all of which are made a part of this contract:

PART I - THE SCHEDULE

Section A - Solicitation/Contract Form, SF 252 Section B - Services and Prices/Costs Section C - Description/Specifications/Statement of Work Section D - Packaging and Marking Section E - Inspection and Acceptance Section F - Deliveries or Performance Section G - Contract Administration Data Section H - Special Contract Requirements

PART II - CONTRACT CLAUSES

Section I - Contract Clauses

PART III - LIST OF DOCUMENTS, EXHIBITS, AND OTHER ATTACHMENTS

Section J - List of Attachments

PART IV - REPRESENTATIONS AND INSTRUCTIONS

Section K - Representations, Certifications, and Other Statements of Offerors or Respondents Section L - Instructions, Conditions, and Notices to Offerors or Respondents Section M - Evaluation Factors for Award

PART IV - Representations and Instructions (Sections K, L and M) will not be included in the awarded contract. This Part pertains only to preparation of offers and preaward.

NOTE: The term "Architect-Engineer" may be used in lieu of the term "Contractor", where it appears in the above documents.

If the parties to this contract are comprised of more than one legal entity, each entity shall be jointly and severally liable under this contract. The parties hereto have executed this contract as of the date recorded in Item 2.

SIGNATURES NAMES AND TITLES (Typed)

11. ARCHITECT-ENGINEER OR OTHER PROFESSIONAL SERVICES CONTRACTOR

A

B

C

D

12. THE UNITED STATES OF AMERICA

DINDO L. LAXAMANA

Contracting Officer

STANDARD FORM 252 BACK (REV. 10/83)

1291S8-18-R-0018

Architect & Engineering Design IDIQ/Region 5

SECTION B - SERVICES AND PRICES/COSTS

B- 1 Schedule of Items

Rates for Items 1, 2, and 3 are to be fully loaded hourly rates. Fully loaded rates shall include wages, overhead, general, administrative expenses, and profit.

Inflation calculated 3.5% annum

Item

Title/Name

[Add additional lines as necessary]

Base Period

One Year From

Date of Award

Option Year

#1

End of Base Year

#2 One Year From

End of Option

Year #1

Option Year

#3 One Year From

End of Option

Year #2

Option Year

#4 One Year From

End of Option

Year #3

(a) Principal

(b) Project Manager

(c) Architect

(d) Architect-in-Training

(e) Civil Engineer

(f) Electrical Engineer

(g) Environmental Engineer

(h) Landscape Architect

(i) Mechanical Engineer

(j) Structural Engineer (Principal)

(k) Structural Engineer (Project)

(l) Safety Engineer

(m) Geotechnical Engineer

(n) Sr. Geotechnical Engineer

(o) Geotechnical Engineer

(p) Geotech. Laboratory/Technician

(Certified or Accredited by

AASHTO in asphalt testing)

Submit accreditation +

Laboratory Standard Price List as separate list

(q) Engineering Technician

(r) Professional Land Surveyor

(s) Survey Crew – 2 Person

(t) Survey Crew – 3 Person

(Chief Surveyor, Party Chief, Instrument Person)

(u) Landscape Planner/Technician

(v) Laborer (Geotechnical/Survey)

(w) CADD Operator

(x) Quality Control Engineer/

Inspector

(y) Interior Designer

(z) Archivist/Curatorial Services

(aa) Construction Inspector

(bb) Clerical/Administrative

(cc) Historic Architect/Historic

Professional

* Mobilization of Crews

(Survey/Geotechnical)

* See Note

1291S8-18-R-0005

Item

Title/Name

[Add additional lines as necessary]

Base Period

Date of Award

#1

End of Base Year

#2 One Year From

End of Option

Year #1

Option Year

#3 One Year From

End of Option

Year #2

Option Year

#4 One Year From

End of Option

Year #3

Travel

(a) Vehicle – Passenger Car

PER MILE

FTR or GSA Allowable Rate

(b) Per Diem Meals Current ** See Note

(c) Per Diem Lodging Current ** See Note

(d) Other Travel Expenses (Identify these in Task Order)

** See Note

Other Direct Costs (Incidentals)

(a) Printing and Copying *** See Note

(b) Phone / Fax *** See Note

(c) Photos, Development *** See Note

(d) Blueprints/CADD drawings *** See Note

Fully loaded rates in Items 1, 2, and 3 shall include wages, overhead, general, administrative expenses, and profit. For purposes of negotiating additional services that may be requested on a specific Task Order, please list your rates below:

A. Overhead Rate (OH + G&A) _________%

B. Fee Rate on Materials/Equipment (if separate from OH) _________%

C. Fee Rate on Sub-consultants/Subcontractor _________%

Notes: Additional labor categories, equipment, and services may be proposed as required specific to each Task Order issued.

* Provide a standard mobilization rate for geotechnical and survey crews that will be out for more than

1 day and not returning to their duty station on a daily basis.

** Per Diem for meals and lodging are not to exceed maximums allowed by Federal Travel Regulations

(FTR), at the time the Task Order is negotiated and as applicable. Without advance approval in accordance with FAR 31.205-46, all costs exceeding the FTR will not be paid.

***Other Direct Costs (Incidentals) – Printing and Copying, and other incidental direct cost items shall be determined at the time each Task Order is issued as applicable. Other incidental costs shall be determined using the current fair market price or other appropriate cost and pricing methods.

Out Year Pricing

There are no price escalators in this contract.

Bid Schedule Preparation

Please provide the price information as displayed in this section when requested by the Contracting

Officer. Provide as many other positions and their pricing as you deem necessary for work envisioned for this contract. Please use additional sheets if required.

SECTION C - DESCRIPTION/SPECIFICATIONS/STATEMENT OF WORK

C- 1 Introduction

(a) Scope of Contract. The Contractor shall provide Architect & Engineer Design services and related work in compliance with the contract requirements, provisions, specifications, terms and conditions.

“Architect & Engineer Design services and related work” includes, but is not limited to architecture, historic architect/historic professional services, civil, structural, mechanical, electrical, geotechnical and landscape survey and design, inspection services, construction management services and energy survey, analysis, and reporting. The Government will order work under this contract by the issuance of Task

Orders for specific projects. The Contractor shall provide everything necessary to perform the work of this contract and Task Orders issued under this contract, including but not limited to all labor, supervision, equipment, transportation, materials, operating supplies, and incidentals.

(b) General Description of Typical Projects. Prospective Projects will primarily involve providing new construction or reconstruction needs of the Forest Service, buildings, roads, landscape, mechanical and electrical systems at Forest Service recreation and administration sites, as well as, complex research labs and T&D center. Typical projects include designing for a variety of repair, rehabilitation, and new facility construction projects. Typical projects may include a variety of landscaping or reconstruction needs for office buildings, laboratory buildings, warehouses and other industrial buildings, residences, garages, picnic shelters, campground recreation buildings, and landscapes.

Architectural Projects may be for total project design, or only segments of the work such as building, mechanical, plumbing, landscaping, civil, HVAC, fire protection and alarm system, geotechnical, or electrical projects. The work may include A/E services professional support for in-house Forest Service designs as well.

Work may also include professional services for historic architecture surveys and reports and energy data collection, surveys, analysis and reports.

The contract requires complete design services and may include everything from survey and design through contract management. Subcontractors performing specific design and services shall be responsible to the design professional. The Contractor shall have the ability to:

Inspect, document and provide condition surveys for existing facilities in accordance with

Forest Service requirements – Contractor will be required to take Forest Service training to accomplish this.

Provide preliminary through final design engineering services including all contract documents, specifications and drawings.

Estimate the cost of the design and construction work.

Manage a contract with multiple Task Orders concurrently on multiple forests as well as oversight of all staff and subcontractors

C- 2 Required Expertise

The Contractor shall provide professional expertise for Architect & Engineer design services and related work.

The required expertise and engineering disciplines include, but are not limited to:

Total Project Management.

Architect.

Civil Engineering.

Surveying.

Structural Engineering.

Environmental Engineering.

Geotechnical Engineering.

Electrical Engineering.

Mechanical Engineering.

Landscape Architecture.

Interior Design Services.

Archival and Curation Services.

Construction Support Services and Testing.

Construction Inspection expertise with materials, equipment, methods and systems on typical

Forest Service projects.

Historic Preservation and Architectural expertise, including expertise to comply with the

Secretary of the Interior’s Standards for Historic Preservation.

Leadership in Energy and Environmental Design (LEED) accredited professional(s) with history of completed LEED certified projects.

Certified Green Globes Professional (GGP). Certified individuals must have experience in project management as well as commissioning of buildings and knowledge of all documentation requirements.

Energy and water expertise to provide data analysis, complete audits, provide reports and recommendations.

C- 3 Location of Work

Task Orders under this contract may be issued for projects located within the boundaries of the USDA

Forest Service, Region 5, including San Dimas Technology and Development Center, Pacific Southwest

Research Station and any other USDA office located in California and Hawaii. Facilities, National

Forests, and National Grasslands within these boundaries, include, but are not limited to:

Regional Office Facilities o Mare Island, Vallejo, CA

Pacific Southwest Research Station (PSW)

Arcata, CA

Redding, CA

Placerville, CA

Davis, CA

Albany, CA

Fresno, CA

Riverside, CA

Hilo, HI

Technology and Development Center

San Dimas, CA

Angeles National Forest

Cleveland National Forest

Eldorado National Forest

Inyo National Forest

Klamath National Grasslands

Lassen National Forest

Los Padres National Forest

Mendocino National Forest

Modoc National Forest

Six-Rivers National Forest

Plumas National Forest

San Bernardino National Forest

Sequoia National Forest

Shasta-Trinity National Forest

Sierra National Forest

Stanislaus National Forest

Tahoe National Forest

Lake Tahoe Basin National Forest

Any other USDA unit with facilities located within the Forest Service in California, Western

Nevada and Hawaii.

Project site access can vary from easily accessible to sites in the wilderness where motorized vehicle use is restricted or prohibited.

C- 4 General Type Work Activities

The following is a list of typical work activities contemplated to be performed for a specific Task Order.

This list is not all-inclusive.

Condition Inspection: Performance of inspections to evaluate the condition of the facility identifying corrective actions.

Site Visit: The Contractor may visit an installation or facility to obtain specific information pertaining to a project.

Topographic Site Surveys: Site survey and mapping.

Report Preparation: Engineering reports and studies may be required.

Work Plan: The Contractor shall prepare a document outlining the scope, schedule, costs, codes, standards, etc. in order to perform a Task Order. The work plan’s level of detail will be commensurate with the complexity of the project. Ultimately, the approved work plan represents the final scope of work for the project.

Design Calculations: The Contractor shall perform design analysis and calculations needed to prepare construction documents.

Plans and Specifications: The Contractor shall prepare construction drawings, as-built plans, and specifications to complete the construction action. Drawings shall be prepared using

USDA Forest Service Standard Title Block in a straightforward, logical, clear, manner, be clearly detailed, and have adequate schedules, notes, etc. Specifications shall be written in short, concise style following Construction Specification Institute (CSI) format (for facility projects) or applicable standard specifications identified elsewhere here-in. They shall include only the applicable work sections, which pertain to the project.

Energy Data Collection, Analysis, and Reporting: Conduct energy and water audits at facilities to meet Federal requirements and ASHRAE standards. Report requirements will be detailed in task orders.

Historic Building and Site Evaluations: Conduct field surveys and make recommendations to individual forest Heritage Program Managers on the eligibility of potentially historic buildings and districts/sites to the National Register of Historic Places (NRHP). Work involving either historic or potentially historic properties, all work will comply with the Secretary of the

Interior’s Standards and Guidelines for the Treatment of Historic Properties and must be accomplished by qualified professionals, included in section C-6.

Structural Project Data and Calculations: The A/E shall provide the design of the project structural system and selection of its components by submitting the following information:

List of all applicable codes used to design the structure.

A Clear and complete set of structural drawings providing all information necessary for an experienced contractor to construct the structure per the structural design.

Structural calculations showing that the structural design meets or exceeds current referenced building codes. Calculations shall include gravity and lateral loads.

Required minimum depth of footings taking into account local frost depth and soil conditions.

Design criteria per Section 1603 of the current IBC, including but not limited to: live, dead, snow, wind and seismic loads

Geotechnical Services: The Contractor shall perform services related to the following typical areas (this list is not all inclusive): Routine Laboratory materials testing; mix design testing;

field construction inspection, reporting, and field testing like nuclear density tests; pavement investigations, testing, analysis, and design. The Contractor shall have access to a laboratory nationally accredited by AASHTO in asphalt testing. The Contractor shall submit their associated laboratory standard price list on a yearly basis. Other instructions to be included in specific Task Orders.

Landscape Services: The Contractor shall perform design services required by this contract and individual project specifications. Work usually requires the Landscape Architect/Engineer to consider the nature and purpose of the project; analyze the natural elements of the site;

observe sunlight and shade considerations; assess the effect of existing buildings, roads, walkways, and utilities; prepare a preliminary design, take into account local, state, and federal regulations; consult with other professionals involved in the project; and produce detailed plans of the site, including written reports, sketches, models, photographs, land-use studies, and cost estimates. Work may also include preparation of working drawings showing all existing and proposed features including selection of plant materials, construction work plan development, and monitor/inspect the installation of the design.

Construction Services: The Contractor shall have the ability to provide the following construction services based upon the individual tasks identified in the task order:

Preparation of additional explanatory drawings

Review and approval of shop drawings

Review and approve mechanical, plumbing and electrical equipment submittals

Review of operation and maintenance manuals

Site visits and inspections.

Monitoring of construction

LEED or Green Globes documentation and accrediting (for building design & construction).

Building commissioning

Submittals/Certifications: The Contractor shall submit documents to support or record the actions being taken under the Task Order requirements. Each Task Order will specify what submittals are required. Examples are: site investigation/survey reports; work plans; site safety and health plan; quality control program; work schedules; as-built/progress, intermediate and final drawings; design calculations, detailed cost estimates, preliminary design reports, LEED or Green Globe documentation certifications; and correspondence records.

Presentations and Meetings: The Contractor shall conduct presentations and meetings as identified in each Task Order. These may include informational/project related presentations or meetings to the forest supervisors, forest engineers and various specialists, as well as public meetings to answer project related questions.

Expert Testimony for Litigation: As identified on individual Task Orders, the Contractor shall provide expert testimony as needed; however this is not a typical activity. This will be outlined in specific Task Orders.

C- 5 Contract Performance and Requirements

The following performance and requirements shall be incorporated into each Task Order unless otherwise noted within a specific project Task Order.

Overall Responsibility: The Design Professional Contractor shall be responsible for all design unless otherwise indicated in the Task Order or as directed by the Contracting Officer.

Sub-consultants: The primary Contractor (design professional) may use a number of

Sub-consultants (subcontractors) to complete various task orders. Sub-consultants for a specific task shall be identified with qualifications in the work plan to be accepted by the

Contracting Officer.

Brand Name or Equal Descriptions: When the Contractor specifies end products using a brand name or equal description, the description must include, in addition to the brand name, a description of those salient physical, functional, or performance characteristics of the brand name item that an “equal” item must meet to be acceptable. The Contractor may use brand name or equal descriptions when the salient characteristics are firm requirements. (Source

FAR 11.104)

Buy American Act: The Buy American Act requires that U.S. manufactured end products be used as long as the domestic items are of satisfactory quality and are available in sufficient quantity. This federal law shall be considered in all design decisions. When the Contractor uses a brand name or equal description, the Contractor shall specify a U.S. manufactured end product. Any exception to this Act must have prior approval from the Contracting Officer.

Green Purchasing: Construction designs shall use the maximum practicable amount of recovered materials consistent with the performance requirements, availability, price reasonableness, and cost-effectiveness. Contractor shall consider energy conservation, pollution prevention, and waste reduction to the maximum extent practicable.

Codes and Standards: The Contractor shall provide design in accordance with the specifications designated for each Task Order or outlined in the approved work plan. The

Forest Service recognizes many national model building codes and standards. While it is impractical to cite all of the required codes, specific major codes and standards are identified herein for technical uniformity. In general the following shall apply:

o Technical Code Requirements

Facilities Owned and Operated by the Forest Service. The following design and operating codes and standards apply. The more stringent requirement shall apply when conflicting direction occurs. Conflicts in code requirements should be resolved by the Contracting Officer.

Americans with Disabilities Act and Architectural Barriers Act

Guidelines(ADAABAG). These documents can be found on the United

States Access board website: www.access-board.gov.

Forest Service Health and Safety Code Handbook. (FSH 6709.11)

National Electrical Code. Published by the National Fire Protection

Association.

National Electrical Safety Code. Published by the Institute of Electrical and

Electronics Engineers, Inc.

National Fire Codes. Published by the National Fire Protection

Association.

Occupational Safety and Health Standards for Construction. Title 29, Code of Federal Regulations, Part 26 (29 CFR Part 1926).

Occupational Safety and Health Standards for General Industry. (29 CFR

Part 1910).

International Building Code. Published by the International Code Council.

International Existing Building Code. Published by the International Code

Council.

International Housing Code. Published by the International Code Council.

International Mechanical Code. Published by the International Code

Council.

Handbook on Fundamentals, Design, and Evaluation Criteria for Energy

Conservation in New Buildings Standard 90. Published by the American

Society of Heating, Refrigerating, and Air-Conditioning Engineers.

International Plumbing Code. Published by the International Code Council.

Green Building Initiative. Green Globes certification and oversight and design by Green Globe accredited professionals.

US Green Building Council and the Green Building Certification Institute.

LEED certification and oversight and design by LEED accredited profesionals.

Forest Service – Built Environment Image Guide.

California Title 24 (Energy Requirements)

All other International Codes. Published by the International Code Council.

o Geotechnical Systems:

Design – American Association of State, Highway and Transportation Officials

(AASHTO) Specifications; American Society for Testing and Materials (ASTM);

Standard Specification for Construction of Roads, Bridges on Federal Highway

Projects (FP-03).

http://www.access-board.gov/ o Special Projects:

Design – International Building Code.

All codes and specifications shall be the latest edition of applicable codes including interims.

Professional Certification: Registered professional architect and/or engineers shall certify with their signature and stamp all items identified in the individual Task Orders. In general, all design calculations, drawings, reports, inspections, and construction certifications, will require professional certification. The design professional shall have licenses in the State in which the project is located. Or shall be able to obtain certified and stamped designs that State.

Civil, Electrical, Mechanical, Structural Engineers: Professional engineers in fields stated with documented project investigations and problem solving experiences. Requires a baccalaureate degree in engineering from an accredited institution with the state licensing board. A minimum of 5 year’s experience in carrying engineering design through all stages of development and implementation including attention to budget and schedule.

Energy Professional: Energy services require an engineer or industry professional with 5-years’ experience specific to the required task.

Architect: Professional architect with documented project investigation and problem solving experience. Requires a baccalaureate degree in architecture from an accredited institution and registration with the state licensing board. A minimum of 5 year’s experience in carrying design and land-use planning through all stages of development and implementation, including attention to budget and the schedule.

Architectural History: The minimum professional qualifications in architectural history are a graduate degree in architectural history, art history, historic preservation, or closely related field, with coursework in American architectural history. Or a bachelor's degree in architectural history, art history, historic preservation or closely related field plus one of the following. 1) At least two years of full-time experience in research, writing, or teaching in

American architectural history or restoration architecture with an academic institution, historical organization or agency, museum, or other professional institution; or 2) Substantial contribution through research and publication to the body of scholarly knowledge in the field of American architectural history.

Historic Architecture: The minimum professional qualifications in historic architecture are a professional degree in architecture or a State license to practice architecture, plus one of the following. 1) At least one year of graduate study in architectural preservation, American architectural history, preservation planning, or closely related field; or 2) At least one year of full-time professional experience on historic preservation projects. Such graduate study or experience shall include detailed investigations of historic structures, preparation of historic structures research reports, and preparation of plans and specifications for preservation projects.

Construction Certification: The Registered Architect or Professional Engineer may be required to provide written certification with their signature and stamp that the construction has been completed per approved plans and specifications if required in the task order.

Construction Inspections: Construction inspectors shall have the experience, training and skills needed to accomplish specific task order requirements.

Geotechnical Engineer: Professional civil engineer with documented geotechnical investigation and problem solving experience. Requires a baccalaureate degree in civil or geotechnical engineering from an accredited institution and registration with state licensing board. A minimum of 5 year’s experience in field testing, geotechnical investigation, and geotechnical analysis and design is required.

Landscape Architect/Engineer: Professional landscape architect/engineer with documented landscape project investigation and problem solving experience. Requires a baccalaureate degree in landscape architecture/engineering from an accredited institution and registration with the state licensing board. A minimum of 5 year’s experience in carrying a landscape design and land-use planning through all stages of development and implementation, including attention to budget and the schedule.

Documentation: The Contractor shall implement, maintain, and control a system for identification, preparation, reproduction, distribution, and maintenance of all documentation, dates and information necessary for its internal management as well as Government management of the individual Task Orders.

SECTION D - PACKAGING AND MARKING

D- 1 Marking and Labeling

(a) Each package, report, or other deliverable product shall be accompanied by a transmittal letter or other document that:

(1) Identifies the Contract and Task Order by number for which the item is being delivered.

(2) Identifies the deliverable Item Number or Report Requirement, which requires the delivered item(s), IF stated in the Task Order.

(3) Indicates whether the Contractor considers the delivered item to be a partial or full satisfaction of the requirement.

(b) For any package, report or other deliverable being delivered to a party other than the Contracting

Officer (CO), a copy of the transmittal letter for the document required above shall be simultaneously provided to the Contracting Officer issuing the Task Order.

D- 2 Formats

(a) Specifications shall be provided in Microsoft Word and delivered either by email, CD, or other electronic format as stated in the Task Order.

(b) Drawings shall be provided in electronic format (AutoCad) as stated on the Task Order. In addition to the electronic format, at least one set drawings, signed and stamped by the A/E shall be provided. If additional hardcopies are required, it will be stated on the Task Order.

(c) Cost Estimates and Fee Proposals shall be provided in Microsoft Excel spreadsheets or other similar products approved by the Contracting Officer.

(d) If the Contractor prepares, or the Task Order requires, a site plan be created with the existing features, utilities, and improvements, the Government will be provided a copy.

SECTION E - INSPECTION AND ACCEPTANCE

E- 1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition

Regulations - http://www.acquisition.gov/far and the Agriculture Acquisition Regulations – http://www.usda.gov/procurement/policy/agar.html.

E-2 FAR 52.246-4 Inspection of Services - Fixed-Price (AUG 1996) http://www.acquisition.gov/far http://www.usda.gov/procurement/policy/agar.html

SECTION F - DELIVERIES OR PERFORMANCE

F- 1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition

F-2 FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.242-14 Suspension of Work (APR 1984)

52.211-13 Time Extensions (SEPT 2000)

52.242-15 Stop Work Order (AUG 1989)

52.242-17 Government Delay of Work (APR 1984)

F- 3 AGAR 452.211-74 Period of Performance (FEB 1998)

The period of performance of this contract is five years from date of award, which includes a base year, and four one year options.

F- 4 Contract Time and Required Rate of Progress

The start work date and the contract time for each Task Order will be negotiated prior to issuance of each

Task Order. The Contractor shall maintain progress at a rate that will assure completion of work within the contract time specified in the Task Order. Contract time on Task Orders issued by the Government may overlap and/or run concurrently.

SECTION G - CONTRACT ADMINISTRATION DATA

G- 1 AGAR 452.215-7 Post Award Conference (NOV 1996)

A post award conference with the successful Offeror is required. It will be scheduled and held within 15 days after the date of contract award. The conference will be held at USDA Forest Service, Pacific

Southwest Regional Office, 1323 Club Drive, Vallejo, CA 94592.

G- 2 Contracting Officer

(a) Procuring Contracting Officer. The Procuring Contracting Officer for this contract is:

DINDO L. LAXAMANA

Contracting Officer

USDA Forest Service

Phone: (707)562-9022

Email: dindolaxamana@fs.fed.us

(b) Task Order Contracting Officer: Contracting Officer – Ordering Authorization. The following

Forest Service personnel are authorized to place, compete, award and administer task orders under this contract: any A/E warranted Contracting Officer in Region 5, within the limits of their warrant, may award and administer a task order for work covered by this contract within the physical boundaries of this contract. See Paragraph C- 3, Location of Work, for authorized project locations.

G- 3 Contracting Officer’s Representative (COR)

(a) Contract COR. The COR for this (parent) contract is:

Joel Little, USDA Forest Service jdlittle@fs.fed.us

Phone: (530) 226-2329

Fax: (530) 226-2486

(b) Task Order COR’s. The Contracting Officer who issues the Task Order will designate COR’s for each Task Order at the time the Task Order is issued. All COR’s designated on Task Orders issued under this contract shall provide the Parent Contract Contracting Officer's Representative with a written monthly status report containing any information required by the Parent Contract COR.

G- 4 Task Order Process

(a) New Project Identification and Approval. Projects will be identified on an as-needed basis.

Projects may be initiated by any USDA Forest Service unit located in California or Hawaii (Region 5, PSW or T&D) of the USDA Forest Service (See Paragraph C- 3). USDA Forest Service units will obtain mailto:dindolaxamana@fs.fed.us mailto:jdlittle@fs.fed.us approval of all proposed projects from the Contract Contracting Officer’s Representative (See Paragraph

G- 3) prior to submitting the proposed project to their unit’s servicing Contracting Office for processing.

(b) Initiation of Task Orders. Task Orders shall be initiated by submitting the following to the unit’s servicing Contracting Office, which includes but is not limited to:

IAS Requisition

FS-6300-4, Request for Contract Action

Independent Government Cost Estimate

Task Order Form (as applicable)

Statement of Work (Specifications, Plans, Drawings, etc.)

COR certificate

(c) Task Order Request for Proposal and Negotiation. The cognizant Contracting Officer will use procedures under FAR Part 36.6 as indicated below:

For tasks orders not expected to exceed the Simplified Acquisition Threshold (SAT), which is currently at $250,000, the short selection process as defined in FAR 36.602-5 will be followed

For task orders expected to exceed the SAT of $250,000, the selection process outlined in FAR

Part 36.602 will be followed.

Once the contracting officer (CO) has the authorization to commence negotiations with the most preferred firm, the CO will initiate a Task Order by issuing a Task Order Request for Proposal (TORFP) along with a Statement of Work that describes the Government’s project requirements, and with the assistance of technical personnel, negotiate a fair and reasonable price for the work. Contracting Officers are authorized to include additional clauses in individual Task Orders as desired or required by the CO. The

Statement of Work will include: Project Location Description of project, Scope of work, Report and record keeping requirements, Time constraints or schedules, Submittal requirements, Technical contacts for coordinating work, Government-furnished property (if any), and any other pertinent supporting documents as applicable.

The Contractor shall submit a detailed proposal in response to the TORFP, indicating hours of each skill and other costs needed to complete the project, along with any narrative supporting the level of work and total cost of the proposal. To support the proposed Task Order price, the Contractor’s proposal shall include detailed backup cost details. Examples of such detail include, but are not limited to:

Subcontractor price quotations.

Proposed materials and supplies and price quotations.

Laboratory testing standard price list items for specific tasks requirements.

Equipment costs.

Travel and related management costs.

Site visits for individual Task Orders may be required by the Government to familiarize the Contractor with site conditions, issues, project scope of work, or for project information exchange. Site visits may be required prior to submission of a price proposal, and/or after the submission of a price proposal.

If needed, the Contractor, and the Government will meet to clarify the project. Meetings will be held by phone, or at a location the CO determines is advantageous for the specific project. The Contractor will not be reimbursed for meetings necessary for proposal preparation or negotiations.

If the A/E proposal is unacceptable, negotiations will be conducted in accordance with FAR Part 36.606.

Upon agreement of the work and price, a Task Order will be issued for signature. A signed order will constitute acceptance and may also serve as Notice to Proceed on that specific order.

The A/E Contractor shall complete the services ordered. The deliverables will be defined in the

Statement of Work furnished for each Task Order.

(d) Task Order Issuance. The unit issuing Contracting Officer will award the Task Order and provide a copy to the IDIQ Contract Contracting Officer for maintenance of the contract and monitoring contract totals. Orders may be issued by hard copy, facsimile, or by electronic means. The Government will order work under this contract by the issuance of Task Orders for specific projects. The typical task order would be for work with a construction cost estimated at approximately $400,000 or less. However, task orders for larger projects may be issued.

(e) Evaluation of Task Order Effort Completed by Contractor. The Task Order COR, with input from the Forest/Grassland Engineer, shall complete an evaluation of the Contractor’s performance on individual Task Orders and forward a copy to the Parent Contract Contracting Officer for filing with the basic contract.

(f) Ombudsman Description.

In accordance with FAR 16.505(a)(8), no protest under FAR subpart 33.1 is authorized in connection with the issuance or proposed issuance of a TO under this contract, except for a protest on the grounds that a

TO increases the scope, period, or maximum value of the contract.

The Ombudsman will review complaints from the contractors, and ensure that all contractors are afforded a fair opportunity to be considered consistent with the procedures in the contract. Complaints to the

USDA Forest Service Ombudsman must be forwarded to:

Shawn O’Donnell

Branch Chief, Forest Service Procurement Policy and the Competition Advocate

201 14th Street, SW

Washington DC 20250

Phone: 703-605-4544

SECTION H - SPECIAL CONTRACT REQUIREMENTS

H- 1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition

H- 2 AGAR 452.237-74 Key Personnel (FEB 1988)

(a) The Contractor shall assign to this Contract the following key personnel:

KEY PERSONNEL CATEGORY

Principal

Project Manager/Architect

Additional Key Personnel may also be identified in individual Task Orders.

Additional Personnel Requirements: The Contractor shall possess or have access to a variety of skills in order to perform certain Task Order efforts. Representative vocations and related knowledge include, but are not limited to:

Architect: Professional architect with documented project investigation and problem solving experience. Requires a baccalaureate degree in architecture from an accredited institution and registration with the state licensing board. A minimum of 5 year’s experience in carrying design and land-use planning through all stages of development and implementation, including attention to budget and the schedule.

Geotechnical Engineer: Professional civil engineer with documented geotechnical investigation and problem solving experience. Requires a baccalaureate degree in civil or geotechnical engineering from an accredited institution and registration with state licensing board. A minimum of 5 year’s experience in field testing, geotechnical investigation, and geotechnical analysis and design is required.

Landscape Architect/Engineer: Professional landscape architect/engineer with documented landscape project investigation and problem solving experience. Requires a baccalaureate degree in landscape architecture/engineering from an accredited institution and registration with the state licensing board. A minimum of 5 year’s experience in carrying a landscape design and land-use planning through all stages of development and implementation, including attention to budget and the schedule.

Project Managers / Design Professional: Should have a recognized 4-year college degree in engineering or related technical field and be a registered professional engineer licensed in the states where the work is occurring. Experience in the type of work outlined within these specifications.

(b) During the first ninety (90) days of contract award, the Contractor shall make no substitutions of key personnel unless the substitution is necessitated by illness, death, or termination of employment. The

Contractor shall notify the Contracting Officer within 15 calendar days after the occurrence of any of these events and provide the information required by paragraph (c) below. After the initial 90-day period, the Contractor shall submit the information required by paragraph (c) to the Contracting Officer at least

15 days prior to making any permanent substitutions.

(c) The Contractor shall provide a detailed explanation of the circumstances necessitating the proposed substitutions, complete resumes for the proposed substitutes, and any additional information requested by the Contracting Officer. Proposed substitutes should have comparable qualifications to those of the persons being replaced. The Contracting Officer will notify the Contractor within 15 calendar days after receipt of all required information of the decision on substitutions. The Contract/Task Order will be modified to reflect any approved changes of key personnel.

H- 3 Government Rights (Unlimited)

The Government shall have unlimited rights, for the benefit of the Government, in all drawings, designs, specifications, notes and other work developed in the performance of this contract, including the right to use same on any other Government work without additional cost to the Government; and with respect thereto, the Architect-Engineer agrees to and does hereby grant the Government, a royalty-free license to all such data which he may cover by copyright and to all designs as to which he may assert any right or establish any claim under the design patent or copyright laws. The Architect-Engineer for a period of 3 years after completion of the project agrees to furnish and to provide access to originals or copies of all such materials on the request of the Contracting Officer.

H- 4 Hold Harmless Clause

The Contractor agrees to indemnify and hold harmless the United States of America against any claims or any nature whatsoever by third persons arising from the activities of the Contractor or any of its subcontractors, employees, agents or assigns in the performance of this contract.

H- 5 Contractor Performance Assessment Reporting System (FEB 2011)

(a) General. This contract is subject to Federal Acquisition Regulations (FAR), Agriculture Acquisition

Regulations (AGAR), and Forest Service Acquisition Regulations (FSAR) that require past performance evaluations to be completed and entered into the Contractor Performance Assessment Reporting System

(CPARS).

(b) Contact Information. At the Prework Meeting, the name and email address of the Contractor

Representative will be required.

(c) Assessment. Upon completion of the work associated with the contract/delivery orders, an evaluation will be initiated by the Contracting Officer in the CPARS system and the Contractor Representative will receive an auto-email from CPARS with instructions for completion of the evaluation.

H- 6 Statutory Fee or Price Limitation

In accordance with 10 USC 2306(d) and 41 USC 254(b) when each Task Order is negotiated, the cost for production and delivery of designs, plans, drawings, and/or specifications shall not exceed 6 percent of the estimated cost of construction of the public work or utility, excluding fees.

H- 7 Design Within Funding Limitations

(a) The Government may require the Architect-Engineer contractor to design task order projects so that construction costs will not exceed a contractually specified dollar limit (funding limitation). If the price of construction proposed in response to a Government solicitation exceeds the construction funding limitation in the Architect-Engineer contract, the firm shall be solely responsible for re-designing the project within the funding limitation. These additional services shall be performed at no increase in the price of this contract. However, if the cost of proposed construction is affected by events beyond the firm’s reasonable control (e.g., if there is an increase in material costs which could not have been anticipated, or an undue delay by the Government in issuing a construction solicitation), the firm shall not be obligated to re-design at no cost to the Government. If a firm’s design fails to meet the contractual limitation on construction cost and the Government determines that the firm should not re-design the project, a written statement of the reasons for that determination shall be placed in the contract file.

(b) The amount of the construction funding limitation for individual task orders will be inserted into clause 52.236-22 and will be established during negotiations between the contractor and the Government.

This estimated construction contract price shall take into account any statutory or other limitations and exclude any allowances for Government supervision and overhead and any amounts set aside by the

Government for contingencies. In negotiating the amount, the Contracting Officer should make available to the contractor the information upon which the Government has based its initial construction estimate and any subsequently acquired information that may affect the construction costs.

AG-03R6-S-13-0075

Architect & Engineering Design IDIQ/Region 1

PART II - CONTRACT CLAUSES

SECTION I - CONTRACT CLAUSES

I- 1 FAR 52.252-2 Clauses Incorporated by Reference (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es): Federal Acquisition

FEDERAL ACQUISITION REGULATION (48 CFR CHAPTER 1) CLAUSES

52.202-1 Definitions (NOV 2013)

52.203-3 Gratuities (APR 1984)

52.203-5 Covenant Against Contingent Fees (APR 1984)

52.203-6 Restrictions on Subcontractor Sales to the Government (SEPT 2006)

52.203-7 Anti-Kickback Procedures (MAY 2014)

52.203-8 Cancellation, Rescission, and Recovery of Funds for Illegal or Improper Activity

(JAN 1997)

52.203-10 Price or Fee Adjustment for Illegal or Improper Activity (JAN 1997)

52.203-12 Limitation on Payments to Influence Certain Federal Transactions (OCT 2010)

52.204-4 Printed or Copied Double-Sided on Postconsumer Fiber Content Paper (MAY 2011)

52.209-6 Protecting the Government's Interest when Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment (OCT 2015)

52.209-10 Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015)

52.211-18 Variation in Estimated Quantity (APR 1984)

52.215-2 Audit and Records - Negotiation (OCT 2010)

52.215-8 Order of Precedence - Uniform Contract Format (OCT 1997)

52.215-10 Price Reduction for Defective Certified Cost or Pricing Data (AUG 2011) (*See note below)

52.215-11 Price Reduction for Defective Certified Cost or Pricing Data - Modifications (AUG 2011) (*See note below)

52.215-12 Subcontractor Certified Cost or Pricing Data (OCT 2010) (*See note below)

52.215-13 Subcontractor Certified Cost or Pricing Data – Modifications (OCT 2010) (*See note below)

52.215-15 Pension Adjustments and Asset Reversions (OCT 2010) (*See note below)

52.215-18 Reversion or Adjustment of Plans for Postretirement Benefits (PRB) Other Than Pensions

(JULY 2005) (*See note below)

52.219-6 Notice of Total Small Business Set-Aside (NOV 2011)

52.219-8 Utilization of Small Business Concerns (NOV 2016)

52.219-14 Limitations on Subcontracting (JAN 2017)

52.222-3 Convict Labor (JUNE 2003)

52.222-4 Contract Work Hours and Safety Standards Act - Overtime Compensation (JULY 2005)

52.222-21 Prohibition of Segregated Facilities (FEB 1999)

52.222-26 Equal Opportunity (MAR 2007)

52.222-35 Equal Opportunity for Veterans (OCT 2015)

52.222-36 Equal Opportunity for Workers with Disabilities (JULY 2014)

52.222-37 Employment Reports on Veterans (FEB 2016)

52.222-40 Notification of Employee Rights Under the National Labor Relations Act (DEC 2010)

52.222-41 Service Contract Labor Standards (MAY 2014)

52.222-43 Fair Labor Standards Act and Service Contract Act - Price Adjustment (Multiple Year and

Option Contracts) (MAY 2014)

52.222-50 Combating Trafficking in…