1291763-event.pdf

28 February 2025

MSU Billings Dining Services Program - Food & Beverages Montana State University Billings (MSUB), is soliciting proposals from experienced and qualified Food Service Contractors to provide food and beverage services.

28 February 2025

Open 2/28/2025 3:30 PM MST Type Request for Proposal Close 4/8/2025 2:00 PM MDT Number MSU-RFP-2025-0683 Currency US Dollar

Sealed Until 4/8/2025 2:00 PM MDT

Payment Terms 0% 0, Net 30

28 February 2025

Contacts Jeni Luft jeni.luft@montana.edu

28 February 2025

Commodity Codes Commodity Code Description 2006 Food - Services 2001 Foods - Catering Services 5203 Vending - Food & Beverage

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Montana State University Billings, hereinafter referred to as “The University” and/or “MSUB,” (this includes our University Campus and City College Campus) is seeking contractors to submit a proposal for food and beverage services including but not limited to mandatory board plans, catering, and retail sales (“Dining Services Program”) at their University Campus and City College campus in Billings, Montana.

Description

Required to View Event

Prerequisites Required to Enter Bid

28 February 2025

1. Review and accept the single point of contact information.

2. Review and accept the Mandatory Pre-Proposal Walk-through at MSU Billings Student Union on March 10th at 10AM.

3. Review and accept the University's instructions for submitting a proposal.

4. Review and accept the contract term.

5. Review and accept our RFP general information.

6. Review and accept the University's insurance requirements.

7. Review and accept the instructions and schedule for the Offerors' Questions and University's Response.

8. Please review and accept the University's acceptance terms.

9. Review and accept the minimum score requirement.

10. Review and accept the University's Right to Investigate and Reject clause.

11. Review and accept the University's Mandatory Requirements clause.

12. Review and accept the University's Cooperative Purchasing clause.

13. Review and accept the University's Prevailing Wage requirement.

14. Review and accept the Presentation/Demonstration/Interview requirement.

15. Review and accept the University's Financial Stability requirement.

16. Review and accept the University's Debarment clause.

17. Review and accept the Prime Contractor/Subcontractors information.

18. Review and Accept the University's Expanded Data Security Terms.

19.

Review and accept the Sample Contract found in the Buyer Attachment section of this RFP. Requests for additions or exceptions to the Contract terms, including any necessary licenses, or any added provisions must be submitted to the Procurement Officer referenced above by the date for receipt of questions, as stated in the Schedule of Events. Any request must be accompanied by an explanation of why the exception is being sought and what specific effect it will have on the Offeror’s ability to respond to the RFP or perform the Contract. The University will make any final determination of changes to the standard terms and conditions and/or contract.

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Buyer Attachments

1. ATTACHMENT 1 - Scope of Project.pdf

2. ATTACHMENT 2 - Financial Proposal.pdf

3. ATTACHMENT 3 - Evaluation Process.pdf

4. ATTACHMENT 4 - Requirements.pdf

5. Appendix A - University Owned Kitchen Equipment.xlsx

6. Appendix B - Staffing Workbook.xls

7. Appendix D - Pricing Workbook.xls

8. Appendix E - ProForma Workbook.xls

9. MT Prevailing Wage Rage NCS-Final-2025.pdf

0. Contract DRAFT - MSU Billings Dining Services Program.docx

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Questions Required Questions

Group 1: General Instructions:

1.1 I understand it is my responsibility to check the Public Q&A board before submitting my proposal.

1.2 I understand that to ensure my questions will be answered, they should be submitted to the public Q&A board by the preferred date of 03/20/2025. Questions may be submitted after this deadline but there is no guarantee that late questions will be answered.

1.3 Submit a current W-9.

1.4 Provide company name used on invoices.

1.5 Provide complete remit to address for payments if it differs from the address on the W-9.

1.6 Provide contact information for the contract liaison: __________ is Contractor's liaison.

(Address): (City, State, ZIP): Telephone: Cell Phone: Fax: E-mail:

1.7 Provide name, title and email address for Contract signatory.

1.8 The University routes Contracts for signature via DocuSign. Please provide names & emails for additional personnel that should receive a copy of the Contract within your company, other than the Contract’s liaison or signatory stated above.

1.9

Equal Pay for Montana Women. Executive Order No. 12-2016 promoting equal pay for Montana women directs the Department of Administration to include incentives in the RFP process for contractors who engage in best practices to promote wage transparency. These best practices include the following:

(a)posting salary ranges in employment listings;

(b)certifying that the contractor will not ask about wage history in employee interviews;

(c)certifying that the contractor will not retaliate or discriminate against employees who discuss or disclose their wages in the workplace.

Offeror indicating it will comply with Executive Order No. 12-2016 will receive 5% bonus points available. Offerors who do not comply will not receive the bonus points. Bonus points received do not count towards minimum passing score, if applicable.

1.10 I understand that any and all costs associated with my product or service must be disclosed in my proposal. Any and all costs not disclosed in my proposal will be deemed non-applicable. I understand the University is not liable to pay any cost that was not disclosed in my proposal.

1.11 I understand if awarded the Contract, I will be required to register in SmartBuyMSU, Montana State University's e-procurement solution powered by Jaggaer.

1.12 SmartBuyMSU Supplier Registration Information email invitation should be send to (please provide): Your Company Accounting/Financial Persons Name, E-mail Address, Phone, and Physical Address.

Group 2: Requirements Instructions:

2.1

PROPOSAL: Provide a proposal as to the Offeror's ability to meet specifications detailed in Attachment 4 - Requirements document in the Buyer Attachment Section of this RFP. Attachment 1 - Scope of Project is provided in the Buyer Attachment Section of this RFP. Please upload your Proposal Document in the Vendor Attachment Section of this RFP. I have read and understand.

2.2

I understand at the University’s discretion, it may require confirmation of Offeror’s financial stability. Although it is not required to be submitted with Offeror’s proposal, this information may be requested before RFP award and will be scored on a pass/fail basis, at the University’s discretion. Therefore, offerors should be prepared to demonstrate their financial stability to supply, install and support the services specified by: (1) providing financial statements, preferably audited, for the 3 consecutive years immediately preceding the issuance of this RFP, and (2) providing copies of any quarterly financial statements that have been prepared since the end of the period reported by its most recent annual report.

2.3 Submit offeror's standard software/service solution agreement.

Group 3: Evaluation Criteria Instructions:

3.1 I understand the RFP will be evaluated based on the scoring criteria specified in Attachment 3 - Evaluation Process document, as found in the Buyer Attachment section of this RFP.

3.2 I understand the RFP Cost Proposal will be based on the scoring criteria specified in the Attachment 2 - Financial Proposal document as found in the Buyer Attachment section of this RFP.

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Group 4: Verification of Nondiscrimination Against Firearms Entities/Trade Associations.

Instructions:

Instructions: Offeror’s certification is made in compliance with and in reference to HB 356, Ch.

193, Mont. L. 2023 (HB 356) and the terms defined therein. If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

4.1

a. Offeror does not have a practice, policy, guidance, or directive that discriminates against a firearm entity or firearm trade association during the term of any contract it is awarded under this solicitation; and b. Offeror will not discriminate against a firearm entity or firearm trade association during the term of any contract it is awarded as a result of this solicitation.

4.2 If Offeror is unable to make both of the certifications in part 1, either now or during the anticipated term of the contract to be awarded as a result of this RFP AND If Offeror determines the provisions of HB 356 do not apply to Offeror or the contract to be awarded under this RFP, Offeror shall submit a statement setting forth in detail the basis for such determination.

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Product Line Items Product Line Items

There are no Items added to this event.

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Service Line Items Service Line Items

There are no Items added to this event.

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