5A. JOFOC ENF-SO Placerville CA_Redacted.pdf
PDF 572 KB Posted
- Attached to
- Redacted JOTFOC
- Solicitation number
- 12915800L0301
- Issued by
-
Department of Agriculture Forest Service
About this file
This document is a Justification for Other Than Full and Open Competition (J&A) for a lease extension. The government currently leases 25,969 rentable square feet at 129 Fomi Rd, Placerville, CA, under lease number 129180UL0301, which expires on 12/31/2025. The J&A seeks approval for a 60-month lease extension with the incumbent lessor at $25.90 per rentable square foot, resulting in an estimated annual cost of $672,597.10 and a total contract value of $3,362,985.50. The justification cites 41 U.S.C. 3304(a)(1) as the statutory authority, noting that remaining at the current location avoids disruption and unexpected move costs.
Market research conducted on 10/1/2024 using COSTAR confirmed that the proposed rental rate is within the local market range of $20.80 to $28.00 per rentable square foot fully serviced. The government selected this extension to continue operations without interruption and avoid holdover expenses. The document includes certifications from the Lease Contracting Officer, Leasing Specialist, Leasing Branch Chief, and Director of Office of Property and Environmental Management, indicating internal review and approval of the non-competitive lease extension.
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Award to other than the current Lessor would require relocation of the entire requirement and would cause the to incur move and replication costs that would not be recovered through competition.
5. DESCRIPTION OF EFFORTS MADE TO ENSURE THAT OFFERS ARE SOLICITED FROM AS
MANY POTENTIAL SOURCES AS IS PRACTICABLE.
In accordance with GSAM 570.106(d) and 570.405, an advertisement is not required for extensions.
6. DEMONSTRATION BY THE CONTRACTING OFFICER THAT THE ANTICIPATED COST TO
THE GOVERNMENT WILL BE FAIR AND REASONABLE.
Recent market research conducted by the Lease Contracting Officer in Placerville, CA showed the rental rate within the market area ranges from $28.00 to $20.80 fully serviced.
Therefore, the anticipated rental rates for this lease extension of $25.90 per RSF, are within the current market range for this submarket and are deemed fair and reasonable by the Lease Contracting Officer.
7. DESCRIPTION OF MARKET RESEARCH CONDUCTED AND THE RESULTS.
On 10/1/2024, market research was conducted using COSTAR. The market research showed the rental rate within the market area ranges from $28.00 to $20.80 fully serviced.
8. OTHER FACTS SUPPORTING USE OF OTHER THAN FULL AND OPEN COMPETITION.
Remaining at the current location under a 60-month extension avoids a holdover and allows the Government to continue operations without disruption.
9. LIST OF SOURCES, IF ANY, THAT EXPRESSED, IN WRITING, AN INTEREST IN THE
ACQUISITION.
N/A
10. STATEMENT OF ACTIONS, IF ANY, THE AGENCY MAY TAKE TO REMOVE OR OVERCOME
ANY BARRIERS TO COMPETITION BEFORE ANY SUBSEQUENT ACQUISITION.
In advance of an existing lease contract’s expiration, considerations will be given to allow for sufficient time to conduct a full and open procurement. The Government will consider the time and cost of moving from the existing location, and the time and cost to build out new space when deciding whether it is economically advantageous to stay at the existing building or to undergo a competitive action.
Additionally, consideration will be given to the customer agency’s mission and security requirements (if applicable) to include limiting any agency space requirements that may be deemed unduly restrictive and thus favor the incumbent. The Government will remain conscious of the effort to continuously encourage competition when practicable.
If Senior Procurement Executive (SPE) approval is required, must include signatures from Regional Contracting Director, Regional Counsel, and Head of Contracting Activity (HCA). Use of a separate signature page is required.
File details come from the government source that posted it. Updated .