14 KTR Question Log 1122967.xlsx

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Attached to
APHIS Security Camera Install and Monitoring Federal contract opportunity
Solicitation number
12915724Q0002
Issued by
Department of Agriculture Animal and Plant Health Inspection Service Marketing and Regulatory Programs Business Services

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This document is a Question and Answer (Q&A) log related to a Request for Information (RFI) for a federal contract opportunity. The key details are:

The U.S. Department of Agriculture (USDA) Animal and Plant Health Inspection Service (APHIS) has a requirement for the installation and monitoring of 3 pole-mounted security cameras at the APHIS headquarters parking lot in Riverdale, MD. The solicitation is issued as a total small business set-aside with a NAICS code of 561621 and a $25M size standard. The contract will be a Firm Fixed Price (FFP) award. The government is seeking purchasing and not leasing of the camera equipment. The cameras must provide coverage during business and non-business hours, with monitoring and reporting of any criminal activity after hours. Key requirements include the use of cellular-based camera systems, PTZ cameras preferred, and a minimum 2-megapixel resolution. The contractor will be responsible for providing the internet access, monitoring platform, and all required equipment and services. No government-furnished equipment or services will be provided.

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14 KTR Question Log 1122967.xlsx XLSX spreadsheet
14 KTR Question Log 1122967.xlsx XLSX spreadsheet
14 KTR Question Log 1122967.xlsx XLSX spreadsheet
14 Picture of Light Pole 1122967.png PNG image
14 KTR Question Log 1122967.xlsx XLSX spreadsheet
9 Specifications Checklist 1122967.xlsx XLSX spreadsheet
9 Final Solicitation 1122967.pdf PDF

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Sheet1

APHIS Camera Installation and Monitoring
Updated4/18/24 6:59
RFI NumberRFI QuestionGovernment RFI ResponseNotes
1Are you open to leasing or do you want to purchase?APHIS: Purchasing is not being considered for this requisition.
2Is Wi-Fi available to support extended storage?APHIS: No, the government will not supply wifi for this project.
3Is the parking lot active or vacant during the day? Can you describe the type of monitoring service you are looking for day and night, if different?APHIS: The parking lot is active. The camera units will record during the day and record and be monitored during non-business hours (6:00 pm -6:00 am). Any criminal activity observed after hours will be reported to on-site security and local law enforcement. Site diagram showing requested camera coverage was included in the SOW.
4Our units do not come with flood lights but do have blue/red strobe lights, would that be acceptable?APHIS: We require flood lights for this location.
5Is there any low voltage conduit or access to the poles for the cameras?APHIS: The existing light poles have 110ac supply.
6Is there a way to do a site survey?APHIS: Yes, site visits are available upon request.
7Is monitoring these cameras a part of this quote or is that provided by you?APHIS: Camera monitoring service is included for this solicitation; it will not be provided by the government.
8Is the sim card and service a part of this quote or is this provided by you?APHIS: All service, viewing platform and monitoring service should be covered on this quote. No service or equipment will be provided by the government.
9Is a multi sensor camera with 4 lenses that can view 360 degrees ok or do you want a a PTZ?APHIS: PTZ cameras are preferred, but if the multi sensor camera can provide adequate coverage of the areas indicated on the site plan, I can be accepted.
10Can we mount a box above the cameras that will house the router?APHIS: Depends on the size of the router box and power requirement. There is 110 currently running to each light pole.
11Do you need battery backup in case of a power failure?APHIS: No, battery back-up is not required.
12How stable is the power?APHIS: Power is stable to the existing light poles
13Does Each pole have 110VAC?APHIS: Yes, each light pole has 110ac
14Is there an existing NVR?APHIS: No existing NVR and will not be provided by the government.
15Are you planning to use the existing Command Control (SOC) for the new CCTV System? Or do you need the contractor to provide services on the Cloud?APHIS: Contractor to provide platform via the cloud.
16Do the new pole mounted cameras need to be connected to the nearest building?APHIS: No connection to building, cellular based camera systems required.
17Is the USDA going to provide Internet Access? Or do you want the contractor to provide the internet access?APHIS: No, government will not provide internet access. It is preferred to have cameras that utilize cellular data.
18How tall are the light poles to which we will be installing the cameras?APHIS: Approximately 30 feet
19Is there an existing connection to existing conduit to the poles, so we can use the conduit to run the communication cable for the CCTV cameras?APHIS: No, these camera units will not require communications to be run from poles.
20How far are the poles from the nearest building?APHIS: Varies between 100 feet to 500 feet. FYI, communication will not be run from the poles to the building.
21Are they going to be standalone cameras, as in not connected to the facility’s network?APHIS: standalone camera units.
22How many poles will you be mounting on?APHIS: 3
23Do you see adding cameras in the future?APHIS: Additional units are not being considered with this requisition.
24When you say there is 110v available to the poles, are there outlets or do we need to provide them as a part of this solicitation?APHIS: Power outlets should be part of quote.
25Is there room inside the pole to run our wires or do we need to run conduit?APHIS: Yes, there is room inside pole if needed.
26What is the shape of the light poles?APHIS: They are square, photo attached.
27Do the poles have access portals in them, or do they need to be drilled?APHIS: Will need to drill holes.
28Is there anything else on the poles other than the lights?APHIS: No, just lights.
29What do you consider High Resolution? Would you want 2 Megapixel, 3 Megapixel, 4 Megapixal, or higher resolution?APHIS: We request a minimum of two megapixel for cameras.
30What are the distances between the lightpoles?APHIS: Distances between light poles vary between 150 and 200 feet.
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