Attachment 1 Statement of Work.pdf

Jan 18th, 2024 United States Department of Agriculture Agricultural Research Service Western Regional Research Service 800 Buchanan Street Albany, CA 94597

Statement of Work: USDA-WRRC Service Building York Chiller (CHILL-04) Repair

Provide all management, supervision, labor, equipment, and tools to repair the USDA-WRRC’s York Chiller (CHILL-04) Model No. HYP490XH30B-46.

Addressing the following is required to complete the work necessary to repair this Chiller.

• Disconnect electricity and lock out.

• Disassemble as necessary to access the Magnetic Bearing Controller, remove controller and dispose.

• Install replacement Magnetic Bearing Controller.

• Reconnect electrical and controller connections, reassemble.

• Perform further troubleshooting to clear and address fault codes. Provide the USDA-WRRC details on fault codes.

• Perform an Annual Preventative Maintenance Service / Tune up of this Chiller, to include but not limited to:

• Examine and tighten all electrical connections, check 3-phase voltage and balance.

• Clean the VSD Heat Exchanger

• Replace Coolant

• Clean Tubes

• Check operation of Motor Starter

• Check proper setting of set points

• Verify condenser and evaporator water flows

• Perform a start-up and verify proper operation of Chiller.

This project is expected to be completed within 30 business days once all parts are received.

PROJECT REQUIREMENTS:

a. The Contractor will work with site personnel to ensure project is accomplished within the time requirements. The Contractor shall keep the USDA abreast of ongoing work and when milestones are achieved.

b. The Contractor’s work shall adhere to the criteria stated within these project requirements, drawings, and specifications. All construction and services shall comply with applicable federal, state, and local code requirements as well as current industry standards, (ie: EPA, ASTM, GSA, AASHTO, etc.) and health and safety codes, in effect at the time of contract award. c. All work to meet all pertinent Unified Facilities Guide Specifications (UFGS) and ARS 242.1M standards. UFGS available at http://www.wbdg.org/ffc/dod/unified-facilities-guide-specifications-ufgs. ARS 242.1M available at https://www.afm.ars.usda.gov/ppweb/pps-and-manuals/.

Description of Work:

a. The Contractor will provide a turn-key project satisfying all Local, State, and Federal requirements.

b. The Contractor will provide all the necessary materials and labor and properly dispose of all material being replaced.

c. Contractor is responsible for any damage to adjacent equipment, fixtures, and miscellaneous objects that may become damaged during construction. The Contractor is responsible for making repairs to meet or exceed conditions prior to damage.

d. The Contractor is responsible for visiting the site prior to submitting a bid to observe existing conditions. No compensation will be provided for conditions that would be visible during an on-site visit for persons experienced performing this type of work.

Government Furnished Equipment\Services

a. The Government does not anticipate the need in this project, but the Government will be available to assist with the identification/location of utilities as necessary.

b. The Government will furnish a reasonable amount of electricity and water.

c. The Contractor shall modify existing installations as needed to accommodate the new installation.

Contractor shall coordinate modification of existing installations with Owner. All disturbances of existing systems shall be thoroughly coordinated with the Owner to prevent disturbances that might jeopardize existing operations. Owner reserves the right to retain any equipment / materials removed as part of the scope of work. Contractor shall coordinate any equipment / materials to be retained with Owner prior to starting demolition operations. Contractor shall legally dispose all any materials removed that will not be retained.

GENERAL REQUIREMENTS:

Permits: Where governing regulations and imposed codes and standards require notices, permits, licenses, inspections, tests, and similar items or actions in order to lawfully proceed with the required work, the Contractor shall obtain items and take those actions in accordance with the regulations of the governing authority. The costs of such permits, licenses, inspections, etc., are the obligation of the Contractor.

Installation: It shall be the responsibility of the Contractor to complete work in accordance with Federal, State, and Local Code Standards. Additional procedures and materials may be required than is indicated herein. If any item specified herein conflicts with the applicable codes and recommendations, the Contractor shall bring it to the attention of the Contracting Officer Representative for immediate resolution.

Provide manufacturer’s descriptive literature/shop drawings for all materials to the COR for review. The descriptive literature shall be annotated/ highlighted to show its conformance with contract requirements. Submittals are required for new materials and will be stamped and/or signed by the general contractor prior to submission to the Government. Contractor is responsible for any costs incurred for equipment ordered without prior approval.

Quality Control: The work performed under this contract shall be subject to continuous audit by the COR and or location monitor. Quality control is the exclusive responsibility of the Contractor.

Protection of Work and Property/Safety Requirements:

a. Contractor shall furnish a Site-Specific Safety Plan (SSSP) or Accident Prevention Plan (APP) upon request, five days after contract award. SSSP / APP shall be reviewed by the Government before construction work commences. In addition to the usual components of a safety plan, the plan shall include specific procedures to address mold encountered during the project.

b. The Contractor shall protect the work, the site, and all existing property and structures within the limits of the construction activities or that may be affected thereby until acceptance of the work. Any damage to property shall be repaired at the Contractor’s expense, to pre-damaged condition to the satisfaction of the COR.

c. Safety and health matters, as they relate to the work, are the exclusive responsibility of the Contractor. The Contractor shall furnish, erect, and maintain barricades, warning lights, signs, guards, or take other precautions as may be required by law or local authorities of the protection and security.

d. Contractor is responsible for verifying location of any underground utility and is responsible for any damaged caused to such utilities.

e. Should the Contractor require any power or utility shutdowns during construction, the Contractor shall obtain approval for such shutdown from the COR two working days prior to the need.

Materials and Equipment:

a. The material and equipment to be furnished under these contract documents shall be the standard products of manufacturers regularly engaged in the production of such materials and equipment and shall be the manufacturer’s latest standard design.

b. All materials and equipment to be incorporated in the work shall be handled and stored by the manufacturer, fabricator, supplies and Contractor before during and after shipment in a manner to prevent any injury, theft or damage of any kind to the materials and equipment. All materials and equipment furnished by the Contractor shall be subject to inspection and approval by the CO/COR.

c. Government will not furnish any labor or equipment to unload or move materials or supplies.

Cleanup: The construction site shall be kept clean and free of debris at all times. Disposal of the old equipment is required. Restore areas disturbed as nearly as possible to the original appearance and condition. Upon completion of the project, and prior to final inspection, the Contractor shall remove from the premises all unused material, trash, and debris resulting from the work to the satisfaction of the COR.

Warranty:

a. Submit data concerning the standard one-year warranty for workmanship, including the warranty periods (dates), and warranty contacts with names, addresses and telephone numbers.

b. Extended Equipment/Product Warranties: Obtain and furnish to the Contracting Officer all written warranties for equipment/products that have extended warranties (warranty periods exceeding the standard one-year warranty) furnished under the contract. The warranty period shall begin on the same date as project acceptance and shall continue for the full/product warranty period. The warranties shall be fully executed and delivered to the Contracting Officer prior to final acceptance of the facility.

Final Payment/Contract Closeout: The following documents are REQUIRED PRIOR TO FINAL PAYMENT (other documents may also be required):

a. General contractors minimum one (1) year warranty on work.

b. Operation and Maintenance Data

c. Release of Claims

d. Final Invoice