12905B22Q0048 SOW.pdf

United States Department of Agriculture

Research, Education and Economics

Agricultural Research Service

STATEMENT OF WORK

Inspection and Service for Chillers and Boilers

Located at the

U.S. Arid Land Agricultural Research Center in

Maricopa, Arizona

1.0 PROJECT TITLE: “Inspection and Service for Chillers and Boilers” at the U.S. Arid Land Agricultural Research Center, Maricopa, Arizona.”

2.0 GOVERNMENT POINTS OF CONTACT:

2.1 Contracting Officer (CO): TBD

2.2 Contract Specialist (CS): TBD

2.3 Facilities Operations Specialist (FOS)/ Contracting Officer’s Representative

(COR):

Harry Gardner Facility Operations Specialist 21881 N. Cardon Lane Maricopa, AZ 85138 602-725-2123 harry.gardner@usda.gov

3.0 LOCATION: The site of work is located at the Agricultural Research Service, Arid Land Agricultural Research Center, 21881 N. Cardon Lane, Maricopa, AZ. 85138.

4.0 SITE VISIT: A site visit and inspection tour is strongly encouraged but not required.

5.0 BACKGROUND: ALARC is organized under the Agricultural Research Service (ARS) which is the principal research agency of the USDA and the Research, Education, and Economics (REE). The U.S. Arid-Land Agricultural Research Center (ALARC) integrates the former Western Cotton Research Laboratory and the U.S. Water Conservation Laboratory on a 20-acre site at the University of Arizona, Maricopa Agricultural Center (MAC). The facility opened in February 2006.

The location needs a Qualified Contractor to provide labor, supervision, equipment, and supplies/materials, except those furnished by the Government, necessary for the Inspection and Service of the Chillers and Boilers as described in this SOW. The contractor shall maintain the current facility buildings, grounds, and equipment to their most productive and efficient state of performance.

6.0 SCOPE OF SERVICE: The contractor shall provide all professional services necessary for the accomplishment of the contract project and such required services shall be in accordance with requirements as described herein.

Base year plus 4 option years.

Provide cost estimates for parts, materials, and labor to complete the requested work.

Contractor must supply location personnel with any deficiencies.

7.0 PROJECT REQUIREMENTS: Contractor shall furnish a technical and unit priced (labor and materials) cost proposal to complete each project for any requested work as detailed in mailto:harry.gardner@usda.gov mailto:harry.gardner@usda.gov section 7.1 below. All requested work will be performed at the U.S. Arid Land Agricultural Research Center, Maricopa, Arizona. The contractor shall work with the site personnel to ensure project is accomplished in a timely manner.

The Awarded Contractor will be required to present the location personnel with a list of needed repairs, a quote for needed repairs, and perform the repairs through a modification to the original contract.

Supply the Location with the results of the Inspection

Contractor will perform Annual Service on the listed equipment. All work will be performed by qualified, licensed technicians and all work will be completed in accordance with industry standards, municipal codes, and EPA regulations.

Period of Performance:

Base Year: 2022 Option Year 1: 2023 Option Year 2: 2024 Option Year 3: 2025 Option Year 4: 2026

7.1 Schedule:

• Provide qualified labor, supervision, equipment, and supplies/materials, necessary to perform the Inspection and Service for two (2) 400 Ton York Chillers and two (2) AERCO 2500 Boilers

• Supply separate pricing for Chiller and Boiler services.

• Contractor shall verify locations.

• All work to be completed during normal business hours (7:00 - 3:00).

• Provide USDA with a copy of all testing documentation and logs.

Item # 1: Annual Chiller Maintenance/Service:

1. Check with Location personnel to discuss recent operating condition.

2. Perform a visual inspection of the chillers.

3. Check oil and refrigeration levels and perform a leak check of the entire chiller.

4. Check and clean condenser coils.

5. Check and/or tighten all electrical connections, as needed.

6. Check compressor, piping and evaporator heaters for proper operation.

7. Check compressor oil temperature.

8. Check condenser and evaporator pressures.

9. Check liquid and suction temperatures.

10. Check relays, operating and safety controls.

11. Inspect vibration eliminators and inspect water piping for leaks.

12. Check operation of all electronic expansion valves.

13. Change VSD coolant.

14. Check operation of all condenser fans.

15. Log readings and include in final report.

16. Provide complete analysis report, provide interpretation, identification of problem areas and recommendations for corrections to the Facility Manager.

Item # 2: Annual Boiler Maintenance/Service:

1. Check with Location personnel to discuss recent operating condition.

2. Include Annual Maintenance kits in proposal.

3. Visually inspect condition of boilers.

4. Inspect relief valves, water level and safety controls.

5. Visually inspect pilot and burner assemblies for proper operation and mineral/corrosion build-up.

6. Disassemble and clean pilot and burner assemblies.

7. Perform combustion analysis.

8. Provide complete analysis report, provide interpretation and identification of problem areas and recommendations for correction to the Facility Manager.

7.1 Description of Work:

a) The Contractor will work with site personnel to ensure project is accomplished in a timely manner.

b) Contractor shall furnish all labor, materials, equipment, transportation, and field supervision for the completion of the project.

c) All removed hardware, debris and surplus materials resulting from the completed work shall be removed from the work area and disposed of after completion of the project.

d) Contractor shall schedule the work to match the operating hours of the location (M-F - 7:00am – 3:00pm).

e) Sanitation facilities: The contractor may use the government sanitary facilities during the execution of this project. It is required that the contractor use these facilities in a responsible manner.

8.0 GENERAL REQUIREMENTS:

8.1 Installation: It shall be the responsibility of the Contractor to complete work in accordance with the manufacturer’s recommendations and Industry Standards.

8.2 Warranty: The Contractor warrants that work performed under this contract conforms to the contract requirements and is free of any defect of equipment, material or design furnished, or workmanship performed by the Contractor or any subcontractors. Such warranty shall continue for a period of one year from the date of final acceptance of the project.