1284N819Q0003_COMBINED_SYNOPSIS-SOLICITATION_Mountain_View_RD_Janitorial_Services.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 1284N818Q0003

Posted Date: 11/16/2018

Original Response Date: 11/28/2018

Current Response Date: 11/28/2018

Product or Service Code: S201

Set Aside: 100% Total Small Business

NAICS Code: 561720

Contracting Office Address

Utah Acquisition Support Center 1749 West 500 South Salt Lake City, UT 84104

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ. The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-101.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720, with a small business size standard of $18.0 Million.

The Mountain View Ranger District, 321 Highway 414, Mountain View Wyoming 82939 is seeking to procure janitorial services for the district office.

All interested companies shall provide quotation(s) for the following:

Services

The purpose of this contract is to provide for janitorial services in Government-owned buildings, in strict compliance with the terms, specification, conditions and provisions contained herein. The Contractor shall furnish all labor, supplies (except Government-furnished supplies/property/equipment listed below), equipment, transportation and supervision necessary to meet the requirements of this contract.

The purchase order period of performance is January 1, 2019-December 31, 2019, once per week between 6:00 PM on Fridays and 6:00 AM on Mondays.

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Uinta-Wasatch-Cache National Forest, Mountain View Ranger District has a need for Janitorial Services.

The period of performance is for a base year and four 1 year options.

Base Year: January 1, 2019- December 31, 2019 Option Year 1: January 1, 2020- December 31, 2020 Option Year 2: January 1, 2021- December 31, 2021 Option Year 3: January 1, 2022- December 31, 2022 Option Year 4: January 1, 2023- December 31, 2023

Place of Performance

Address: Mountain View Ranger District Office, 321 Hwy 414, Mountain View, Wyoming

Postal Code: 82939

Country: UNITED STATES

Award shall be made to the quoter, whose quotation, is the lowest-priced technically acceptable.

Quotes will be evaluated for acceptability but will not be ranked using the non-cost/price factors. In order to be eligible for award, quoters must receive a rating of “acceptable” in every non-price factor/subfactor. In the interest of economy and efficiency, the Government will start by evaluating the technical quote of the lowest-priced quoter and will award to that quoter if the technical quote is rated “technically acceptable”. If the lowest quoter receives a rating of “unacceptable” in any of the non-cost factors/subfactors, the Government will then move on to evaluating the technical quote of the next lowest quoter and so on until a quote is rated “technically acceptable”. Therefore, the technical quote of the non-low price quoters may or may not be evaluated.

The following factors and sub-factors will be used to determine technical acceptability:

Factor #1 – Technical Capability of Service Offered

Subfactor #1 - Ability of Service to Meet Required Specifications - In order to receive a rating of “acceptable” for this subfactor, quote must at a minimum, demonstrate experience in performing janitorial or similar services, key personnel’s technical abilities, training, and experience, indicating at least (3) years of experience.

Subfactor #2 - Technical Approach – In order to receive a rating of “acceptable” for this subfactor, quote must at a minimum demonstrate adequate technical capability of the service offered to meet or exceed the service specifications outlined in section 2.1 of Attachment #1.

Subfactor #3 - Ability to Meet Performance Schedule - In order to receive a rating of “acceptable” for this subfactor, quoter shall provide a schedule for delivery that meets the desired performance schedule for weekly, semi-annual, and annual services.

Factor #2 -Past Performance

Recency and relevancy of present/past performance in relation to this effort - In order to receive a rating of “acceptable” for this factor, quoter must, at a minimum provide past experience on similar type contract(s). The past experience should indicate successes of the contractor in performing to the specifications of the project, customer satisfaction, and three references from the listed projects on attachment C, Experience and Equipment Questionnaire.

The Government considers “recent” present/past performance to be within the past 3 years The Government considers “relevant” present/past performance to be present/past performance effort involved in similar scope and magnitude of effort and complexities this solicitation requires.

The Government considers “recent” present/past performance to be within the past 3 years The Government considers “relevant” present/past performance to be present/past performance effort involved in similar scope and magnitude of effort and complexities this solicitation requires.

The Government may also use past performance information obtained from other than the sources identified by the offeror. Information obtained from the Past Performance Information Retrieval System (PPIRS) database located at http//www.ppirs.gov is one of the sources that will be utilized. PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems and is sponsored by the DOD E-Business Office and administered by the Naval Sea Logistics Center Detachment Portsmouth.

NOTE: In accordance with FAR 15.305 (a)(2)(iv)), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” will be considered “acceptable.”

Factor # 3 -PRICE: Award will be made to the lowest priced quoter that is evaluated as “acceptable” for all non-price factors/subfactors.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

http://acquisition.gov/comp/far/index.html

PROVISIONS INCORPORATED BY REFERENCE:

SYSTEM FOR AWARD MANAGEMENT (FAR 52.204-7)(OCT 2016)

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (FAR 52.212-1)(AUG 2018)

EVALUATION OF OPTIONS Exercised AT TIME of CONTRACT AWARD (FAR 52.217-

4)(JUN 1988)

EVALUATION OF OPTIONS (FAR 52.217-5)(JUL 1990)

BIOBASED PRODUCT CERTIFICATION (FAR 52.223-1)(MAY 2012)

PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR

TRANSACTIONS RELATING TO IRAN-REPRESENTATIONS AND CERTIFICATIONS.

(FAR52.225-25)(AUG 2018)

INSTRUCTIONS TO OFFERORS–COMMERCIAL ITEMS (FAR 52.212-1)(AUG 2018)

OFFERORS REPRESENTATIONS AND CERTIFICATIONS–COMMERCIAL ITEMS (FAR 52.212-

3)(AUG 2018)

PROVISIONS INCORPORATED BY FULL TEXT:

EVALUATION-COMMERCIAL ITEMS

OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. (FAR

52.212-3)(AUG 2018)

SERVICE OF PROTEST (FAR 52.233-2)(SEPT 2006)

SITE VISIT (FAR 52.237-1)(APR 1984)

INQUIRIES (AGAR 452.204-70)(FEB 1988)

SIZE STANDARD AND NAICS CODE INFORMATION (AGAR 452.219-70)(SEP 2001)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

The following contract clauses apply to this acquisition:

CLAUSES INCORPORATED BY REFERENCE:

CONTRACT TERMS AND CONDITIONS-COMMERCIAL ITEMS (FAR 52.212-4)(JAN 2017)

The following clauses are added to the terms and conditions in FAR 52.212-4

SYSTEM FOR AWARD MANAGEMENT (FAR 52.204-7)(OCT 2016)

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (FAR 52.204-9)(JAN 2011)

COMMERCIAL ANDGOVERNMENT ENTITY CODE REPPORTING (FAR 52.204-16)(JUL 2016)

INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (FAR 52.204-19)(DEC 2014) PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS-REPRESENTATION (FAR 52.209-2)(NOV 2015)

CANCELLATION UNDER MULTI-YEAR CONTRACTS. (FAR 52.217-2)(OCT 1997)

AFFIRMATIVE PROCURMENT OF BIOBASED PRODUCTS UNDER SERVICE AND CONSTRUCTION

CONTRACTS (FAR 52.223-2)(SEPT 2013)

POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (FAR 52.223-5)(MAY 2011)

DRUG FREE WORK PLACE (FAR 52.223-6)(MAY 2001)

LIMITATION ON WITHOLDING OF PAYMENTS (FAR 52.232-9)(APR 1984)

EXTRAS (FAR 52.232-11)(APR 1984)

AVAILABILITY OF FUNDS (FAR 52.232-18)(APR 1984)

UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (FAR 52.232-39)(JUN 2013)

PROVIDING ACELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (FAR 52.232-40)(DEC 2013)

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (FAR 52.233-4)(OCT 2004)

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (FAR 52.237-2)(APR 1984)

STOP-WORK ORDER (FAR 52.242-15)(AUG 1989)

GOVERNMENT PROPERTY (FAR 52.245-1)(JAN 2017)

USE AND CHARGES (FAR 52.245-9)(APR 2012)

DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (FAR 52.249-8)(APR 1984)

CONTRACT TERMS AND CONDITIONS INCORPORATED BY FULL TEXT:

CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE

ORDERS (FAR 52.212-5)(AUG 2018)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) (1)-(5)

(b) (14), (22), (25)-(28), (30), (33), (42), (46), (49), (55)

(c) (1)-(3), (8), (9)

(d) (1)-(3)

(e) (1)-(2)

OPTION TO EXTEND SERVICES (FAR 52.217-8)(NOV 1999)

OPTION TO EXTEND THE TERM OF THE CONTRACT (FAR 52.217-9)(MAR 2000)

AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (FAR 52.232-19)(APR 1984)

GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES (FAR 52.245-2)(APR 2012)

EFFECTIVE PERIOD OF THE CONTRACT (AGAR 452.211-75)(FEB 1988)

POST AWARD CONFERENCE (AGAR 452.215-73)(NOV 1996)

KEY PERSONNEL (AGAR 452.237.74)(FEB 1988)

All quoters shall submit one copy of the following:

AT A MINIMUM, OFFEROR SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH THEIR RESPONSE TO THIS

SOLICITATION:

1. SF-1449 – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS. (Complete, Date and Sign)

2. SCHEDULE OF ITEMS.

3. ATTACHMENT C EXPERIENCE AND EQUIPMENT QUESTIONNAIRE. (PAGE(S) 38-39)

4. TECHNICAL RESPONSE AS IDENTIFIED IN EVALUATION FACTORS FOR AWARD. (SEE PAGE(S) 44-45)

5. SECTION 4, OFFEROR REPRESENTATIONS AND CERTIFICATIONS, paragraph (b) of provision 52.212-3. (OFFEROR

REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS), COMPLETE ENTIRE PROVISION OR PARAGRAPH (b) ONLY, AS APPLICABLE.

SIGN AND DATE IN MARGIN. (PAGE 48)

6. SECTION 4, OFFEROR REPRESENTATIONS AND CERTIFICATIONS. Paragraph (q) (2) of provision 52.212-3. (PAGE 59)

All quotations shall be sent to the Utah Acquisition Support Center 1749 West 500 South Salt Lake City, UT 84104

This is an open-market combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 9:00 AM on 11/28/2018 at the Utah Acquisition Support Center, 1749 West 500 South, Salt Lake City, UT 84104. Emailed or Faxed quotes will be accepted.

Email: arlenwfausett@fs.fed.us Fax: (801) 908-1930

It is the quoter’s responsibility to ensure and verify that their quote is received at the location designated above, before the closing time specified in this combined synopsis/solicitation.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the purchasing agent; Whit Fausett, email: arlenwfausett@fs.fed.us.

Point of Contact Whit Fausett, Purchasing Agent Phone: (801) 908-1907 Fax: (801) 908-1930 Email: arlenwfausett@fs.fed.us mailto:arlenwfausett@fs.fed.us