Solicitation_1284N818R0025a.pdf

REGION 4 UTAH AQUISITION SUPPORT CENTER INSTRUCTIONAL COVER SHEET

ISSUING OFFICE: U.S. DEPARTMENT OF AGRICULTURE

FOREST SERVICE

UTAH ACQUISITION SUPPORT CENTER

2222 WEST 2300 SOUTH

SALT LAKE CITY, UT 84119

FAX (801) 975-3483

SOLICITATION NO.: 1284N818R0025

OFFERS ARE SOLICITED FOR: AVIONICS UPGRADE TO N144Z, CESSNA CITATION BRAVO (R4 AVIATION)

THIS PROJECT IS SET ASIDE 100% FOR SMALL BUSINESS

IMPORTANT – NOTICE TO OFFEROR:

The following documents are required to be returned to formalize the estimate provided for the above referenced project.

-SF 1449, Solicitation, Contract, Order for Commercial Items (Complete, Date and Sign)

-Schedule of Items (Page 6)

-Experience & Equipment Questionnaire (Exhibit #1)

-FAR 52.209-7 Information Regarding Responsibility Matters (Section VII-1)

-FAR 52.209-11 Representation by Corporations Regarding Delinquent Tax Liability or a Felony conviction under any Federal Law (Section VII-2)

-FAR 52.212-3 Offeror Representation and Certifications – Commercial Items (Section VII-3)

-SF 1413 – Subcontractor Form (required if a subcontractor is proposed) (Exhibit #2)

-Contractors Narrative Responses to Evaluation Factors (Reference Section VIII-4 and -5, FAR 52.212-2

Evaluations)

Ensure solicitation number is on the outside of envelope; retain a copy of solicitation for your records.

Return to: Fremont River Ranger District

ATTN: Tamera Draper

138 South Main

Loa, UT 84747

Solicitation No: 1284N818R0025

Please keep a copy of your quote for your records.

AN AWARD WILL BE MADE FROM THIS SOLICITATION AS SOON AS THE EVALUATION OF OFFERS HAS BEEN COMPLETED WHICH WILL

OCCUR SHORTLY AFTER THE CLOSING DATE OF THE SOLICITATION. IN ORDER TO BE CONSIDERED FOR ANY AWARD, IT IS

REQUIRED THAT CONTRACTORS BE REGISTERED, ACTIVE AND VALID IN THE SYSTEM FOR AWARD MANAGEMENT (SAM)

DATABASE AT THE TIME THAT AWARD WILL BE MADE. IT IS RECOMMENDED THAT IF YOU ARE A CONTRACTOR THAT WILL BE

RESPONDING TO THIS SOLICITATION AND NOT CURRENTLY REGISTERED, ACTIVE AND VALID IN THE SAM DATABASE, THAT YOU

IMMEDIATELY BEGIN THE PROCESS. CONTRACTORS MUST ALSO BE REGISTERED IN THE SAM DATABASE UNDER THE NAIC’S CODE

THAT THIS SOLICITATION IS ISSUED UNDER. REFERENCE FAR 52.204-7 SYSTEM FOR AWARD MANAGEMENT.

THIS IS THE ONLY NOTICE THAT CONTRACTORS WILL GET INSTRUCTING THEM TO COMPLETE THE SAM REGISTRATION PROCESS IF

THEY HAVE NOT ALREADY DONE SO. THE WEBSITE IS WWW.ACQUISITION.GOV.

ALL SOLICITATIONS SHALL BE ISSUED THROUGH THE FEDERAL BUSINESS OPPORTUNITIES (www.fbo.gov).

IT IS THE OFFERORS RESPONSIBILITY TO WATCH FOR ANY AND ALL AMENDMENTS TO THE SOLICITATION, WHICH SHALL BE ISSUED

ELECTRONICALLY THROUGH THE FEDERAL BUSINESS OPPORTUNITIES WEBSITE.

Additional Information Applicable To This Solicitation:

Submittal of Offers

-Offers must be mailed, couriered or hand delivered. Faxed or E-mailed offers will not be accepted.

-Offers must be received by 4:30 P.M. on August 30, 2018 in order to be eligible for consideration. Any offer received after that date and time will not be accepted.

-FedEx and UPS delivery to Loa, UT takes place once per day, therefore overnight delivery has not been found to be effective. Please ship your package allowing adequate time for delivery. DO NOT

RELY ON OVERNIGHT DELIVERY.

Documents to be Returned with Any Offer Submitted

-On the Solicitation Cover Sheet (page 1) and again under Section VIII-5-Documents to be submitted with

Offer, there is a complete list of all documents that need to be returned with any offer submitted. These documents are required.

-In the list of documents to be returned is the line item:

-Contractors Narrative Responses to Evaluation Factors (Reference Section VIII-6, FAR

52.212-2 Evaluations)

Offers are evaluated based on the information provided on the Equipment and Experience

Questionnaire and the Narrative Responses to the Evaluation Factors. The narratives are extremely important and should be detailed and well documented, while addressing all aspects of the evaluation subject. Copies of any certifications, reports, trainings, etc. should be included to demonstrate technical capability of the entity as well as narratives/resumes (with copies of certifications, trainings, and other applicable documents) of personnel that will be working on the project that demonstrate experience and capability on similar type/scope of projects. Ensure that you have listed all required information for your references (Contact Name, Title, Phone Number, E-Mail Address, etc.), and that the contact information is current.

Evaluation of Offers

-Evaluation of offers is conducted using the documents provided by the offeror and through government contact with references provided by the offeror. Therefore, it is imperative that the offeror provide detailed information for the government to make a sound evaluation.

-The government can only evaluate on the information provided with your offer; assumptions cannot be made.

The airplane applicable to this solicitation is used in Fire Fighting efforts throughout the Western United States. Its function in the firefighting program is crucial and it must be fully operational for pre-season fire fighter training and then for use in the field when the fire season begins.

The Forest Service will be evaluating offers as soon as possible upon the closing date of this solicitation and anticipates making an award shortly thereafter.

The contract period of performance is 40 calendar days.

Joint Venture

-If an offeror proposes to use a Joint Venture (or other contracting arrangement) as part of their offer for this solicitation, proof of approved Joint Venture or contracting arrangement status from the Small

Business Administration shall be submitted along with any offer.

This project has been set aside for Small Business

- Information for determining eligibility as a Small Business

The U.S. Small Business Administration (SBA) provides information on their website that will assist offerors in determining if they are eligible to offer on federal projects that have been set aside for small businesses. The SBA’s website is: https://www.sba.gov/contracting/getting-started-contractor/make-sure-you-meet-sba-size-standards. Offerors are encouraged to refer to this site for additional information on this topic.

-The SBA website provides the following on Small Business eligibility:

To be eligible as a small business concern, your business must satisfy the SBA’s size standard for your industry, be operated for profit, be independently owned and operated, and be based in the U.S.

making significant contributions to the U.S. economy.

If a determination is necessary on small business eligibility of an offeror, it will be referred to the

SBA for their review and certification.

https://www.sba.gov/contracting/getting-started-contractor/make-sure-you-meet-sba-size-standards https://www.sba.gov/contracting/getting-started-contractor/make-sure-you-meet-sba-size-standards

-The Federal Acquisition Regulations (FAR) also provides information on small business and defines

“concern” as it relates to the small business programs. Offerors may reference the FAR website at:

http://www.acquisition.gov/far

-FAR Part 19 – Small Business Programs

FAR 19.001 Definitions

As used in this part—

“Concern” means any business entity organized for profit (even if its ownership is in the hands of a nonprofit entity) with a place of business located in the United States or its outlying areas and that makes a significant contribution to the U.S. economy through payment of taxes and/or use of American products, material and/or labor, etc. “Concern” includes but is not limited to an individual, partnership, corporation, joint venture, association, or cooperative. For the purpose of making affiliation findings (see 19.101), include any business entity, whether organized for profit or not, and any foreign business entity, i.e., any entity located outside the United States and its outlying areas.

http://www.acquisition.gov/far https://www.acquisition.gov/sites/default/files/current/far/html/Subpart%2019_1.html#wp1101806

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE 1 OF

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30 921765 67

2. CONTRACT NO. 3. AWARD/EFFECTIVE 4. ORDER NUMBER 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE

DATE

1284N818R0025

08/09/2018

a. NAME b. TELEPHONE NUMBER(No collect 8. OFFER DUE DATE/

7. FOR SOLICITATION Tamera Draper, Contracting Officer calls) 435.896.1095 LOCAL TIME

INFORMATION CALL: 08/30/2018 @ 4:30 p.m.

9. ISSUED BY CODE 10. THIS ACQUISITON IS UNRESTRICTED OR SET ASIDE: _________% FOR

USDA – Region 4, Forest Service

Utah Acquisition Support Center c/o Fremont River Ranger District

SMALL BUSINESS WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

HUBZONE SMALL SMALL BUSINESS PROGRAM

BUSINESS

ATTN: Tamera Draper

138 South Main

Loa, Utah 84747

EDWOSB NAICS: 488190

SERVICE-DISABLED

VETERAN-OWNED SIZE STANDARD: $32.5

SMALL BUSINESS 8(A)

11. DELIVERY FOR FOB DESTINATION

UNLESS BLOCK IS MARKED

SEE SCHEDULE

12. DISCOUNT TERMS 13a. THIS CONTRACT IS A RATED

ORDER UNDER DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE

See Delivery Schedule

16. ADMINISTERED BY CODE

Same as Block 9 17a. CONTRACTOR/ CODE FACILITY

OFFEROR ADDRESS CODE

DUNS No: ____________________________________________ Tax Identification No.: ___________________________________

CAGE Code (see FAR Provision 52.204-16) __________________

Email Address: _________________________________________

18a. PAYMENT WILL BE MADE BY CODE

All invoices will be processed using the Department of

Treasury’s Invoice Processing Platform (IPP), visit http://www.ipp.gov to learn more. Contractors must follow the instructions on how to register and submit invoices via

IPP.

TELEPHONE N0.

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN 18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

OFFER IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM N0. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Avionics Upgrade to N144Z, Cessna Citation Bravo

Forest Service, Intermountain Region

Weber County, Utah

PLEASE PLACE YOUR QUOTE IN

SCHEDULE OF ITEMS, page 6

FURNISHING QUOTATION: Complete Standard

Form 1449, Schedule of Items, Experience Questionnaire, and

Solicitation Provisions as your quote. Please return to the address shown in Block 9. Place “Solicitation

No. 1284N818R0025 on the envelope.

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN 1 (one) 29. AWARD OF CONTRACT: REF. OFFER

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY DATED .. YOUR OFFER ON SOLICITATION ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS: ____________________

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (Type or print) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION STANDARD FORM 1449 (REV.2/2012)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212 http://www.ipp.gov/

19.

ITEM NO.

20.

SCHEDULE OF SUPPLIES/SERVICES

21.

QUANTITY

22.

UNIT

23.

UNIT PRICE

24.

AMOUNT

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ___________________________________

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f. TELPHONE NUMBER OF AUTHORZED GOVERNMENT REPRESENTATIVE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

33. SHIP NUMBER 34. VOUCHER NUMBER 35. AMOUNT VERIFIED

CORRECT FOR

36. PAYMENT 37. CHECK NUMBER

PARTIAL FINAL

COMPLETE PARTIAL FINAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

42a. RECEIVED BY (Print)

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42b. RECEIVED AT (Location)

42c. DATE REC’D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Solicitation Number: 1284N818R0025

PROJECT: AVIONICS UPGRADE TO N144Z, CESSNA CITATION BRAVO

SERVICES AND PRICES

I-1 SCHEDULE OF ITEMS

Item Description Quantity Unit Price

BASE AWARD

1.a Avionics Uupgrade to N144Z, Cessna Citation Bravo

(includes any applicable certificates, licensing, testing, etc.)

1 SYSTEM $

1.b Labor for Installation of Equipment 1 Job $

1.c CREDIT for Equipment Removed from the Aircraft If Accepted

Lot $

Base Total (1.a, 1.b and 1.c) $

If awarded this contract, how soon after award would your company be able to accept aircraft to begin work:

***Pricing must be submitted in US Currency only***

The Government will consider the cost incurred by the government for transportation of the plane and government inspectors to the facility throughout the course of the contract. These additional government costs for transportation will be considered as part of each offer.

I-2 PERIOD OF PERFORMANCE

(a) The Government anticipates delivery of the aircraft on or around January 11, 2019.

(b) The period of performance of this contract shall begin within 10 calendar days from the effective date of the Notice to

Proceed and be completed no later than 40 calendar days.

I-3 OFFEROR’S COMPANY INFORMATION:

Name of Company (please print):___________________________________________

DUNs Number:_________________________________________________________

Printed Name of Company Agent: __________________________________________

Signature of Company Agent:______________________________________________

Date:__________________________________________________________________

Phone Number:__________________________________________________________

E-Mail Address:_________________________________________________________

Location of Service Center where contract would be performed:___________________

For Performance of Work In Idaho: Under Clause 52.236-7, Permits and Responsibilities, Contractors shall be responsible for complying with any Federal, State, and municipal laws, codes and regulations applicable to the performance of the work. Questions regarding assessment of Idaho Use Tax on Government Furnished Property should be directed to the

Idaho State Tax Commission at (208) 799-3491.

SECTION II – DESCRIPTION/SPECIFICATION/WORK STATEMENT

STATEMENT OF WORK

II-1 SCOPE

The objective of this solicitation and any resulting contract is to complete the installation and certification of New

Avionics Upgrade on Plane N144Z (Cessna Citation Bravo, Serial number CE550B/926). This plane currently has the original avionics installed CNI5000 Radio Stack, with minor required upgrades. This plane is a Special Purpose Infrared

Aircraft that was modified in 2002 with Line Scanner Provision and Equipment Rack Installation (located in the fairing on the left side on the aircraft).

Scope of Contract

The scope of this contract is to furnish all labor, tools, upgrade equipment, permits, and incidentals necessary to remove the existing CNI 5000 (Center Stack of Radios), remove pilot and co-pilot audio panels along with two cabin audio panels, remove the TCAS from Aft fuselage along with accompanying antennae, remove TCAS controller from below

PFD, remove entire instrument panel, remove the KGP 860 (EGPWS computer- TAWS B). Remove TSO c91a ELT from aft fuselage, remove entire UNS FMS system, remove Weather Radar from Radome.

The dual DME installation, Meggitt "Stand By" display, "Stand By" HSI (HSI-315A), and KMR675 Marker Beacons are to be interfaced into the new Garmin equipment and remain in the aircraft but will be relocated slightly in the panel per the STC.

Under STC replace the radio stack with two gray, 20 Watt transmitter, Garmin GTN-750s, one above the other. Interface

STC circuitry and any required annunciators to the Primus IFCS. This provides LPV autopilot coupled approaches per the STC.

Replace the TCAS with a Garmin GTS 8000 and program with a TCAS II unlock card. Replace the panel mount transponders with two Garmin GTX 3000 remote transponders ("ADS B IN for TCAS II"). An FS 510 will be installed to allow flight plan programming from the I Pad to the GTN 750s, and an FS 210 will aloso be installed to allow the aircraft Flight Instruments to be presented on the I Pad as a "Back Up" feature. A Shadin AIS-380, or equivalent will be installed to convert analog fuel information to digital format for use within the GTN 750s. Install a GMA 35c remote audio unit. It will be used to replace the previously removed audio panels from the flight deck. Two Jupiter audio panels will be installed as the cabin audio panel replacements. A Technisonic TDFM 136B with 5 volt dimming will be installed in the console and replace the obsolete TDFM 136 currently installed in the panel. A GDL 69A satellite receiver will be installed for Nexrad and XM reception. A Garmin GWX 75 with a 12 inch array will be installed in the radome to replace the previously removed outdated weather radar system. The USDA Forest Service will add the aircraft to the already established XM subscription. During this downtime the autopilot roll servo will be removed by the contractor and transferred to the Forest Service. After the Forest Service has completed overhaul of this unit, it will be transferred back to the contractor for reinstallation.

At the completion of the project the aircraft will be weighed. The weight and balance and equipment list will be revised.

The aircraft log book will also be completed with a proper log book entry and all FAA Form 337s required will be completed and refered to in the log entry. The USDA Forest Service no longer uses Cescom for log entries. An approved updated Flight Manual Supplement for the newly installed equipment and a description of the Autopilot operation for LPV approaches will be added to the POH. A proving flight will be made before the aircraft is accepted.

The removed equipment will be considered "trade in equipment" and fair market value will be given and deducted from the total amount required for this project. Until that time all removed equipment will still be considered property of the

US Governent.

II-2 CERTIFICATION AND AUTHORIZATION REQUIREMENTS

(a) The Contractor shall be the holder of a valid FAA Part 145 Repair Station Certificate with the appropriate ratings.

(b) The Contractor shall be authorized by the avionics manufacturer for the work to be performed under this contract.

(c) The Contractor shall maintain a Drug and Alcohol Program which complies with the procedures set forth in 49 CFR part 40 or equivalent.

II-3 GOVERNMENT PROVIDED AIRCRAFT

(a) The Government will deliver the aircraft to the Contractor’s facility to support the avionics upgrade.

II-4 TECHNICAL REQUIREMENTS

(a) The aircraft shall be modified in accordance with the requirements of this agreement, federal regulations and equipment manufacturer’s instructions. The government shall approve all options, configurations, layouts, finishes and labeling prior to the work being accomplished.

(b) This purpose of this project is to install the proper equipment to comply with an FAA ADS-B Mandate due

1/1/2020 and to get updated avionics installed under all the proper STCs. To start with remove the CNI 5000 stack of radios. Remove the TCAS I controller from the pilot panel. Remove the audio panels from the pilot side and co-pilot side of the instrument panel. Remove the UNS DTU from the co-pilot panel. Remove the TDFM

136 FM transceiver from the co-pilot panel. Remove all remaining equipment from the three instrument panels and remove panels from aircraft. Remove the UNS equipment from the console and from the most forward avionic bay near the Inverters. Remove all associated wiring from the aircraft. Remove the weather radar from the nose avionic bay and all associated wiring. Remove the ELT, ELT controller and its’ antenna. Remove the

TCAS I from the tail cone including the tray and programmer along with the accompanying antennae and antenna cables. The EGPWS and all associated hardware will be removed from the lower forward avionics bay. The existing BFG DMEs will remain and be interfaced into the GTN 750s for distance/ groundspeed display and for channel control and audio.

(c) Drawings and samples of new instrument panels shall be provided to the government for approval of the configuration, finish and labeling. Following approval, the new instrument panels provided by the contractor shall be modified if necessary and installed. Panels are to be finished and labeled with durable material that will withstand harsh operating environments. Powder coating is recommended in Cessna Gray color.

(d) The Contractor shall provide and install the following avionics systems.

(1) Dual GTN 750 (Gray-optional 16 Watt transmitter) one above the other in the previous CNI

5000 location. The two annunciators for LPV approaches (if required) will be mounted directly above a flight displays. One above the PFD and one above the SFD.

(2) One GMA 35c audio system interfaced to both GTN750s and the two mid cabin Jupiter audio panels. A complete interface to all systems contained in the wiring diagram will be completed.

(3) GTS 8000/ Dual GTX3000 (TCAS II and accompanying transponders) will be installed and interfaced as required under an STC.

(4) GDL69A will be installed and interfaced into the audio system and both GTN750s. This unit will have its’ own GPS antenna installed.

(5) In the Mid-cabin two Jupiter audio panels will be installed in the locations vacated by the

“db Systems” audio panels and interfaced accordingly to the GMA 35c.

(6) A TSO-C126 406 MHz ELT (Artex 1000 with built in GPS interface part number A3-06-

2749-1). Also to be installed is a new Blade antenna for the ELT. The Forest Service will register the unit.

(7) A Flight Stream 210 will be installed to allow pilots to download flight plans to the GTN

750s from ipads.

(8) A Flight Stream 510 will also be installed for wireless programming all flight plan data to the GTN 750s.

(9) A Shadin AIS-380 Fuel Flow or equivalent will be installed. This unit is to adapt the fuel information into the proper format for use in the new system for fuel management.

(10) Install and interface a Garmin GWX 75 Advanced Weather Radar System where the old radar was removed.

(11) Install pilot and copilot Vivisun Marker Beacon annunciators below the Master Caution annunciator left and right.

(12) Two optional unlock cards will be installed and they are for the SARS (search and rescue software) and a TAWS A unlock card for the GTN 750s.

(13) Four Mid-Continent Blue Power TA202, part number 6430202-15 dual port lighted USB chargers are to be installed replacing the 2 older blue power ports previously installed in the flight deck. Install two new chargers at locations convenient to the crewmen in the mid cabin.

(14) Hobbs hour meter to remain but may be relocated in the co-pilot side of the console.

(15) All circuit breakers installed shall be new, MIL-Spec, trip-free, and push-pull style.

Circuit breaker panel layouts shall be approved by the government prior to installation.

Circuit breaker panels will be professionally labeled with proper breaker function.

(16) All switches and instruments shall have appropriate lighting for use at night.

(17) Antennas for the TCAS and GPS shall be new. All others will be removed and inspected, cleaned and re-bonded on cleaned (free of paint) and sealed surfaces without gaskets and using

PRC to seal to the skin. If defects are found they will be reported to the COR for analysis. The

ADF is to be removed from the aircraft. The location may be needed but if it is not a flush patch will be fabricated and installed.

(18) Detailed wiring diagrams and system block diagrams shall be provided for the interface of all equipment installed under this contract. Diagrams shall include wire numbers for ease of identification and troubleshooting. These diagrams shall match the final aircraft configuration. A custom set of computer generated diagrams encompassing the entire installation is required.

Generic manufacturer’s drawings are not acceptable. All drawings and configurations shall be aircraft specific. Any complex settings or programming shall be documented for ease of replacement unit programming or troubleshooting.

(19) All wiring shall be marked per AC 43.13-1B Par 11-208 with the markings corresponding to the wiring diagrams. Laser wire marking is required. All wiring shall be new and meet manufacturer specifications. Shielded wire with solder sleeves shall be used for all audio wiring and wherever specified by the system manufacturer. Audio low connections shall use a dedicated conductor and not the wire shield. Audio wires shall have shields grounded at source end only.

All shield terminations, splices and terminal blocks shall use MIL-spec environmentally sealed terminations. All coax cables shall be RG-142 or RG-400 unless specific cables are required by the system manufacturer. Coax cables shall be marked at each terminating connector identifying the system and, where applicable, the specific connection (e.g., Com 1, Nav. Ant, TCAS J1 etc.).

All terminal blocks shall be accurately labeled and correspond to the system wiring diagrams.

(20) All wiring shall be installed with adequate service loops to allow equipment to be easily removed and provide connector access for troubleshooting. Equipment installed in the instrument panels shall have wiring lengths that allow the unit to extend at least three inches past the instrument panel for serviceability. Specific locations may be exempted from this requirement in the instrument panel if the wiring harness could possibly interfere with flight controls, but prior government approval is required.

(21) The aircraft shall be weighed after the alteration in accordance with the manufacturer’s instructions and a complete equipment list shall be provided in accordance with Section

II-6 (e).

Audio Features:

(1) Warning audio shall be provided to un-switched inputs on all audio panels.

(2) Cabin audio panels must have adjustable back lighted faceplates and easy to read legends.

(3) Communication transceiver selector positions shall be labeled as Com 1, Com 2, Com 3 as well as their discrete audio selector switches.

(4) The system must be compatible with 600 Ohm phones and general aviation high impedance microphones.

(5) Controls for the pilot and copilot are to operate independently for selection and adjustment of headset volume and individual VOX settings for ICS operation. Comm Interlock function is not allowed.

(6) Auto function for receive audio and transmitter selection pairing must be incorporated in the all audio panels.

(7) Each audio controller shall provide the capability to simultaneously select and utilize a different transceiver, as well as monitor any and all radios independent of crew member usage, settings or selections at any other station without bleed over or interference (separate systems).

(8) Inter-Com audio must be provided to all headset positions.

(9) All positions must be capable of ICS Hot mic and VOX.

(10) The 4 positions, Pilot, Copilot and two mid cabin crew members shall have Bose Series 20 powered headset connectors installed in proximity of the original general aviation mic and phone jacks (JJ033 and JJ034).

(11) Oxygen mask microphone switch will allow the normal mic use to switch to the Oxygen mask microphone when pilots are on Oxygen and to engage the pilot and or the co-pilot speaker systems.

(12) A pilot and a co-pilot overhead speaker must be used and retain the current panel switch located on the co-pilot panel used to turn both speakers on and off. The speaker levels must be able to be adjusted to a suitable level.

II-5 PARTS AND MATERIAL

(a) All parts and materials used in aircraft maintenance and in the avionics upgrade shall be provided by the

Contractor unless included on the parts inventory attached or included as part of the delivered aircraft. All parts and components, other than Government provided parts, shall be new and shall be included in the manufacturer’s warranty.

(b) Parts, components, and materials utilized shall be approved by the Federal Aviation Administration and/or the

Aircraft Manufacturer. All parts and components shall be accompanied with proper documentation such as FAA Form

8130-3, manufacturer’s tag, work order or acceptable maintenance release. Documentation shall identify total time in service if a life-limited part and time since overhaul if applicable.

(c) Parts, components, and materials removed from the aircraft and replaced shall remain the property of the

Government until the Contracting Officer authorizes their disposition in writing as a TRADE-IN ITEM or scrap in accordance with FAR 52.245-1 Government Property. Items not authorized for disposition will be released to the

Government.

II-6 DELIVERABLES

(a) The Contractor shall create and submit, for Government approval, a Schedule of Completion with milestones and decision points for required government input.

(b) The Contractor shall submit a weekly progress report to the Contracting Officer and the Contracting Officer’s

Representative which details the work completed during the previous week, status of the projects to the approved schedule of completion, updates to the Schedule of Completion, and outlining any concerns about the project.

Progress Reports shall be due Monday mornings prior to 10:00 am MT and shall be based on the prior week’s efforts.

(c) The contractor shall submit, for Government approval, examples of finish and labeling.

(d) The Contractor shall submit drawings for instrument panel layout, circuit breaker layout, annunciator configuration and cabin avionics locations for government approval prior to installation or incorporation.

(e) The following items shall be provided by the contractor no later than the time of final inspection, prior to acceptance of the aircraft. These shall cover all of the installed systems. Documents shall be provided electronically in the format listed and as a paper copy. The contractor shall develop weight and balance and equipment list forms in Excel with the same layout as the original aircraft documents.

(1) A Copy of the STC and other FAA Approval Documents (PDF)

(2) Supporting Engineering Drawings (PDF)

(3) Detailed Wiring Diagrams (PDF)

(4) Aircraft Logbook Entries (PDF)

(5) FAA Form 337s (PDF)

(6) Flight Manual Supplements (PDF)

(7) Instructions for Continued Airworthiness (ISAs in PDF)

(8) A list of all installed equipment including Manufacturer, Model, part number and serial number (PDF)

(9) Electrical Load Analysis (Excel)

(10) Equipment List and Weight and Balance (Excel)

(11) System Configuration Record (Excel)

(12) NOAA TSO c-126 ELT registration Information. The USDA FS will complete the registration.

(13) All feature unlock/enable cards provided by the equipment manufacturers.

(f) Documents provided to the Forest Service, including manuals and diagrams, become the property of the

Government and must have no proprietary statements or restrictions for use. Electronic documents shall have no restrictions for copying, printing or extracting pages. Forms required in Excel must have no editing restrictions or password protection.

II-7 FAR 52.211-10 Commencement, Prosecution, and Completion of Work. (APR 1984)

The Contractor shall be required to:

(a) Commence work under this contract within 10 calendar days after the date the Contractor receives the notice to proceed,

(b) Prosecute the work diligently, and

(c) Complete the entire work ready for use not later than 40 calendar days after receipt of the Notice To Proceed. The time stated for completion shall include final cleanup of the premises.

(End of Clause)

II-8 INSURANCE REQUIREMENTS

(a) The Contractor shall be liable and responsible for Government property in their possession. At a minimum, the

Contractor shall provide insurance coverage of a sufficient amount to cover the replacement cost of the Government aircraft.

(b) Applicable only if Contractor furnished pilots are utilized. If the Contractor elects to fly the aircraft, the

Contractor shall provide a qualified pilot to perform flights. The Contractor shall indemnify and hold the Government harmless from any and all losses, including damage to the Government aircraft furnished under this contract while in the possession of the contractor.

II-9 AIRCRAFT INSPECTION

(a) The Contractor shall allow Government personnel access to the facility and/or aircraft during working hours at all times the aircraft is in their possession.

(b) An Aircraft Condition and Inspection Report shall be completed and signed by both the Government and the

Contractor upon initial delivery of the aircraft and upon completion of services prior to acceptance by the Government.

The report shall include a detailed description of the condition of the aircraft at the time of delivery. The same report shall be used prior to the time the aircraft is tendered for acceptance to the Government to ensure that the Government property provided has been returned. The initial report created when the aircraft is delivered shall be documented in writing and provided to the Contracting Officer within 7 days of delivery of the aircraft. The final report shall be submitted with the invoice at the time the aircraft is tendered for acceptance.

(c) The aircraft will be inspected by Forest Service Aviation Safety Inspectors and test flown by a Forest Service

Pilot prior to acceptance by the Government.

II-10 TRADE IN EQUIPMENT

(a) Equipment removed from the aircraft remains the property of the government unless agreed to at the time of award or via modification to the contract. There is no guarantee that the government will allow for the contractor to receive a credit for removed equipment, however if approved, all credits will be applied to the upgrade cost for the aircraft from which it was removed. Credit for equipment shall be based on fair market value and will be determined upon project completion.

II-11 BIOBASED PRODUCT UTILIZATION

The Contractor must comply with the Agricultural Act of 2014; the Food, Conservation and Energy Act of 2008 (FCEA), 7

U.S.C. 8102; the Farm Security and Rural Investment Act of 2002 (FSRIA), 7 U.S.C. 8102; the Federal Acquisition

Regulation; Executive Order (EO) 13514, “Federal Leadership in Environmental, Energy and Economic Performance,” dated October 5, 2009; EO 13423, “Strengthening Federal Environmental, Energy, and Transportation Management,” dated January 24, 2007; and Presidential Memorandum, “Driving Innovation and Creating Jobs in Rural America through

Biobased and Sustainable Product Procurement,” dated February 2012, to provide biobased products.

The Contractor shall utilize products and material made from biobased materials to the maximum extent possible without jeopardizing the intended end use or detracting from the overall quality delivered to the end user. All supplies and materials shall be of a type and quality that conform to applicable Federal specifications and standards. All supplies and materials to be used in the performance of work described herein are subject to the approval of the Contracting Officer’s Representative (COR).

The following is an example list of products that may be used in this contract for which biobased products are available.

The list is not all inclusive. It is desirable that Contractors be able to supply the greatest number of biobased products listed meeting the health and environmental specifications.

Sample of biobased products for vehicle maintenance projects

Hydraulic Fluids Penetrating Lubricants Diesel Fuel Additives

Multi-purpose Lubricants Degreasers All Purpose Cleaners

Glass Cleaners

Biobased products that are designated for preferred procurement under USDA’s Biopreferred Program must meet the required minimum biobased content as stated in the USDA Final Rule available at www.biopreferred.gov. The Contractor should provide data for their biobased products such as biobased content and source of biobased material.

In addition to the biobased products designated by the U.S. Department of Agriculture in the Biopreferred Program, the

Contractor is encouraged to use other commercially available biobased products.

The Contractor shall submit with the initial proposal a complete list of biobased products, indicating the name of the manufacturer, cost of each material, and the intended use of each of the materials that are to be used in carrying out the requirements of this contract.

Within ten (10) days of contract award, the Contractor shall submit an Operation Plan. This submittal will be approved by the COR in writing. The Contractor shall not commence work until this submittal is approved by the COR in writing.

The Plan must contain and define the following elements:

The Contractor’s written policy stating its commitment to the use of biobased products, employee health and safety, and sound environmental management practices.

http://www.biopreferred.gov/

Detail on how the Contractor intends to keep abreast of the development and increasing availability of designated and non-designated biobased products and how any new or improved products will be incorporated on an ongoing basis into contract performance.

Proposed biobased products which must be selected in accordance with the criteria included above. At a minimum, the Plan must identify products by brand name for each of the product types.

NOTE: A Contractor may propose more than one product within a product category and/or propose a product or products addressing more than one product category.

The product guides which define standard operating procedures for instructing staff in the proper use, storage, and disposal of biobased products; proper maintenance of equipment; and other procedures/instructions to accomplish work under this contract.

The Contractor shall provide data on the quantity and dollar values of biobased products used in this contract. The data shall be submitted to the COR at the end of the contract.

A demonstration of proper use, an effective training program, and technical assistance are essential to the success of the purchase and use of some biobased products that may function differently than a conventional product.

SECTION III – CONTRACT CLAUSES

III-1 FAR 52.212-4 Contract Terms and Conditions—Commercial Items (JAN 2017)

(a) Inspection/Acceptance. The Contractor shall only tender for acceptance those items that conform to the requirements of this contract. The Government reserves the right to inspect or test any supplies or services that have been tendered for acceptance. The Government may require repair or replacement of nonconforming supplies or reperformance of nonconforming services at no increase in contract price. If repair/replacement or reperformance will not correct the defects or is not possible, the Government may seek an equitable price reduction or adequate consideration for acceptance of nonconforming supplies or services. The Government must exercise its post-acceptance rights—

(1) Within a reasonable time after the defect was discovered or should have been discovered; and

(2) Before any substantial change occurs in the condition of the item, unless the change is due to the defect in the item.

(b) Assignment. The Contractor or its assignee may assign its rights to receive payment due as a result of performance of this contract to a bank, trust company, or other financing institution, including any Federal lending agency in accordance with the Assignment of Claims Act (31 U.S.C. 3727). However, when a third party makes payment (e.g., use of the

Government wide commercial purchase card), the Contractor may not assign its rights to receive payment under this contract.

(c) Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties.

(d) Disputes. This contract is subject to 41 U.S.C. chapter 71, Contract Disputes. Failure of the parties to this contract to reach agreement on any request for equitable adjustment, claim, appeal or action arising under or relating to this contract shall be a dispute to be resolved in accordance with the clause at FAR 52.233-1, Disputes, which is incorporated herein by reference. The Contractor shall proceed diligently with performance of this contract, pending final resolution of any dispute arising under the contract.

(e) Definitions. The clause at FAR 52.202-1, Definitions, is incorporated herein by reference.

(f) Excusable delays. The Contractor shall be liable for default unless nonperformance is caused by an occurrence beyond the reasonable control of the Contractor and without its fault or negligence such as, acts of God or the public enemy, acts of the Government in either its sovereign or contractual capacity, fires, floods, epidemics, quarantine restrictions, strikes, unusually severe weather, and delays of common carriers. The Contractor shall notify the Contracting Officer in writing as soon as it is reasonably possible after the commencement of any excusable delay, setting forth the full particulars in connection therewith, shall remedy such occurrence with all reasonable dispatch, and shall promptly give written notice to the Contracting Officer of the cessation of such occurrence.

(g) Invoice.

(1) The Contractor shall submit an original invoice and three copies (or electronic invoice, if authorized) to the address designated in the contract to receive invoices. An invoice must include—

(i) Name and address of the Contractor;

(ii) Invoice date and number;

(iii) Contract number, line item number and, if applicable, the order number;

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(iv) Description, quantity, unit of measure, unit price and extended price of the items delivered;

(v) Shipping number and date of shipment, including the bill of lading number and weight of shipment if shipped on Government bill of lading;

(vi) Terms of any discount for prompt payment offered;

(vii) Name and address of official to whom payment is to be sent;

(viii) Name, title, and phone number of person to notify in event of defective invoice; and

(ix) Taxpayer Identification Number (TIN). The Contractor shall include its TIN on the invoice only if required elsewhere in this contract.

(x) Electronic funds transfer (EFT) banking information.

(A) The Contractor shall include EFT banking information on the invoice only if required elsewhere in this contract.

(B) If EFT banking information is not required to be on the invoice, in order for the invoice to be a proper invoice, the Contractor shall have submitted correct EFT banking information in accordance with the applicable solicitation provision, contract clause (e.g., 52.232-33, Payment by Electronic Funds Transfer—System for Award

Management, or 52.232-34, Payment by Electronic Funds Transfer—Other Than System for Award Management), or applicable agency procedures.

(C) EFT banking information is not required if the Government waived the requirement to pay by

EFT.

(2) Invoices will be handled in accordance with the Prompt Payment Act (31 U.S.C. 3903) and Office of

Management and Budget (OMB) prompt payment regulations at 5 CFR Part 1315.

(h) Patent indemnity. The Contractor shall indemnify the Government and its officers, employees and agents against liability, including costs, for actual or alleged direct or contributory infringement of, or inducement to infringe, any United

States or foreign patent, trademark or copyright, arising out of the performance of this contract, provided the Contractor is reasonably notified of such claims and proceedings.

(i) Payment.—

(1) Items accepted. Payment shall be made for items accepted by the Government that have been delivered to the delivery destinations set forth in this contract.

(2) Prompt payment. The Government will make payment in accordance with the Prompt Payment Act (31 U.S.C.

3903) and prompt payment regulations at 5 CFR Part 1315.

(3) Electronic Funds Transfer (EFT). If the Government makes payment by EFT, see

52.212-5(b) for the appropriate EFT clause.

(4) Discount. In connection with any discount offered for early payment, time shall be computed from the date of the invoice. For the purpose of computing the discount earned, payment shall be considered to have been made on the date which appears on the payment check or the specified payment date if an electronic funds transfer payment is made.

(5) Overpayments. If the Contractor becomes aware of a duplicate contract financing or invoice payment or that the Government has otherwise overpaid on a contract financing or invoice payment, the Contractor shall— https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153351 https://www.acquisition.gov/sites/default/files/current/far/html/52_232.html#wp1153375 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 http://uscode.house.gov/uscode-cgi/fastweb.exe?getdoc+uscview+t29t32+1665+30++%2831%29%20%20AND%20%28%2831%29%20ADJ%20USC%29%3ACITE%20%20%20%20%20%20%20%20%20 https://www.acquisition.gov/sites/default/files/current/far/html/52_212_213.html#wp1203358

(i) Remit the overpayment amount to the payment office cited in the contract along with a description of the overpayment including the—

(A) Circumstances of the overpayment (e.g., duplicate payment, erroneous payment, liquidation errors, date(s) of overpayment);

(B) Affected contract number and delivery order number, if applicable;

(C) Affected line item or subline item, if applicable; and

(D) Contractor point of contact.

(ii) Provide a copy of the remittance and supporting documentation to the Contracting Officer.

(6) Interest.

(i) All amounts that become payable by the Contractor to the Government under this contract shall bear simple interest from the date due until paid unless paid within 30 days of becoming due. The interest rate shall be the interest rate established by the Secretary of the Treasury as provided in 41 U.S.C. 7109 , which is applicable to the period in which the amount becomes due, as provided in (i)(6)(v) of this clause, and then at the rate applicable for each six-month period as fixed by the Secretary until the amount is paid.

(ii) The Government may issue a demand for payment to the Contractor upon finding a debt is due under the contract.

(iii) Final decisions. The Contracting Officer will issue a final decision as required by 33.211 if—

(A) The Contracting Officer and the Contractor are unable to reach agreement on the existence or amount of a debt within 30 days;

(B) The Contractor fails to liquidate a debt previously demanded by the Contracting Officer within the timeline specified in the demand for payment unless the amounts were not repaid because the Contractor has requested an installment payment agreement; or

(C) The Contractor requests a deferment of collection on a debt previously demanded by the

Contracting Officer (see 32.607-2).

(iv) If a demand for payment was previously issued for the debt, the demand for payment included in the final decision shall identify the same due date as the original demand for payment.

(v) Amounts shall be due at the earliest of the following dates:

(A) The date fixed under this contract.

(B) The date of the first written demand for payment, including any demand for payment resulting from a default termination.

(vi) The interest charge shall be computed for the actual number of calendar days involved beginning on the due date and ending on—

(A) The date on which the designated office receives payment from the Contractor;

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(B) The date of issuance of a Government check to the Contractor from which an amount otherwise payable has been withheld as a credit against the contract debt; or

(C) The date on which an amount withheld and applied to the contract debt would otherwise have become payable to the Contractor.

(vii) The interest charge made under this clause may be reduced under the procedures prescribed in

32.608-2 of the Federal Acquisition Regulation in effect on the date of this contract.

(j) Risk of loss. Unless the contract specifically provides otherwise, risk of loss or damage to the supplies provided under this contract shall remain with the Contractor until, and shall pass to the Government upon:

(1) Delivery of the supplies to a carrier, if transportation is f.o.b. origin; or

(2) Delivery of the supplies to the Government at the destination specified in the contract, if transportation is f.o.b. destination.

(k) Taxes. The contract price includes all applicable Federal, State, and local taxes and duties.

(l) Termination for the Government’s convenience. The Government reserves the right to terminate this contract, or any part hereof, for its sole convenience. In the event of such termination, the Contractor shall immediately stop all work hereunder and shall immediately cause any and all of its suppliers and subcontractors to cease work.