COMBINED_SYNOPSIS_Ephreim_Janitorial_2.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL ITEMS

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 1284N818R0016

Posted Date: 05/14/2018

Original Response Date: 05/24/2018

Current Response Date: 05/24/2018

Product or Service Code: S201

Set Aside: 100% Total Small Business

NAICS Code: 561720

Contracting Office Address

Utah Acquisition Support Center 1749 West 500 South Salt Lake City, UT 84104

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFP). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-95

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720, with a small business size standard of $18.0 million.

The Manti-La Sal National Forest, San Pete Ranger District, 540 North Main Street, Ephraim, UT 84627 is in need of Janitorial Services.

Contact Linda Nielson to arrange for a site visit. She can be reach via phone (435) 283-4181 or email lnielson@fs.fed.us. All interested companies shall provide quotation(s) for the following:

Services

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Manti-La Sal National

Forest, San Pete Ranger District, has a need for janitorial services for the San Pete District Office.

Place of Performance

Address: 540 North Main St Ephraim, UT

Postal Code: 84627

Country: UNITED STATES

Award shall be made to the lowest priced technically acceptable (LPTA) vendor/offeror. The government will evaluate information based on the following evaluation criteria: "(1) technical capability factor, (2) past performance, and (3) price.

The following factors and sub-factors will be used to determine technical acceptability. Offeror shall provide the information necessary, including for any subcontractors, to evaluate the following factors and sub-factors:

Factor #1 – Technical Capability of Offeror. In order to receive a rating of “acceptable”, offer must at a minimum, demonstrate adequate experience and technical capability of the services offered to meet or exceed the technical specifications. Specifically, the Government will evaluate for the following and each category must receive a rating of acceptable in order to receive an overall rating of acceptable in this factor:

Sub-factor #1.1 – Experience in performing janitorial services – In order to receive a rating of acceptable, offer must demonstrate 3 years or more experience providing janitorial services.

Sub-factor #1.2 – Equipment – In order to receive a rating of acceptable, offer must demonstrate that they have adequate equipment and resources to provide janitorial services. Equipment must be in good working condition and offeror must indicate equipment condition in writing.

Factor #2 – Use of Bio-Based Products and Safety Record. In order to receive a rating of “acceptable”, offeror must at a minimum, demonstrate use of biobased products and commitment to safety. Specifically, the Government will evaluate for the following and each category must receive a rating of acceptable in order to receive an overall rating of acceptable in this factor:

Sub-factor #2.1 Bio-based Products – In order to receive a rating of acceptable, offeror must identify the biobased products to be used to perform these services.

Sub-factor #2.2 Safety – In order to receive a rating of acceptable, offeror must provide a project specific safety plan and provide a safety history that demonstrates no safety infractions within the previous three years.

Factor #3 -Past Performance – In order to receive a rating of “acceptable” for this factor, offeror must, Offeror have a recent past performance rating for of acceptable/satisfactory or higher for same or similar services. The offeror is must provide at a minimum two references for past performance, including any proposed subcontractor. References should include contact name, phone number and email, and a description of the services provided. The past experience should indicate successes of the contractor in completing/meeting delivery dates and customer satisfaction as well as address any problems.

Sub-factor #1- Recency of present/past performance in relation to this effort – The Government considers “recent” present/past performance to be within the past 3 years.

Sub-factor #2- Relevancy of present/past performance in relation to this effort - The Government considers “relevant” present/past performance to be present/past performance effort involved in similar scope and magnitude of effort and complexities this solicitation requires.

The Government may also use past performance information obtained from other than the sources identified by the offeror.

Information obtained from the Past Performance Information Retrieval System (PPIRS) database located at http//www.ppirs.gov is one of the sources that will be utilized. PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems and is sponsored by the DOD E-Business Office and administered by the Naval Sea Logistics Center Detachment Portsmouth.

NOTE: In accordance with FAR 15.305 (a)(2)(iv)), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability,“unknown” will be considered “acceptable.”

PRICE: Award will be made to the lowest priced offeror that is evaluated as “acceptable” for all non-price factors. Lowest Price Technically Acceptable (LPTA)

Proposals/Quotes submitted without providing information to perform a Technical Evaluation shall not be considered for award.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

1. FAR 52.212-1, “Instructions to Offerors–Commercial Items” (NOV 2017)

2. FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items” (JAN 2017)

Offerors must complete annual representations and certifications on-line at http://orca.bpn.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

http://acquisition.gov/comp/far/index.html http://orca.bpn.gov/

The following contract clauses apply to this acquisition:

FAR 52.212-4, “Contract Terms and Conditions–Commercial Items” (JAN 2017) The following clauses are added to the terms and conditions in FAR 52.212-4

SYSTEM FOR AWARD MANAGEMENT (FAR 52.204-7) (OCT 2016)

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (FAR 52.204-9) (JAN 2011)

INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (FAR 52.204-19) (DEC 2014) PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS (FAR 52.209-2) (NOV 2015)

CANCELLATION UNDER MULTI-YEAR CONTRACTS (FAR 52.217-2) (OCT 1997)

AFFIRMATIVE PROCURMENT OF BIOBASEED PRODUCTS

UNDER SERVICE AND CONSTRUCTION CONTRACTS (FAR 52.223-2) (SEPT 2013)

POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION (FAR 52.223-5) (MAY 2011)

DRUG FREE WORK PLACE (FAR 52.223-6) (MAY 2001)

PRIVACY ACT NOTIFICATION (FAR 52.224-1) (APR 1984)

LIMITATION ON WITHHOLDING OF PAYMENTS (FAR 52.232-) (APR1984)

EXTRAS (FAR 52.232-11) (APR 1984)

AVAILABILITY OF FUNDS (FAR 52.232-18) (APR 1984)

UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (FAR 52.232-39) (JUN 2013)

PROVIDING ACELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (FAR 52.232-40) (DEC 2013)

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (FAR 52.233-4) (OCT 2004)

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION. (FAR 52.237- 2)(APR 1984)

STOP-WORK ORDER (FAR 52.242-15) (AUG 1989)

GOVERNMENT DELAY OF WORK (FAR 52.242-17) (APR 1984)

GOVERNMENT PROPERTY (FAR 52.245-1) (JAN 2017)

USE AND CHARGES (FAR 52.245-9) (APR 2012)

INSPECTION OF SERVICES (FIXED PRICE) (FAR 52.246-4) (AUG 1996)

DEFAULT (FIXED-PRICE SUPPLY AND SERVICE) (FAR 52.249-8) (APR 1984)

RESTRICTION AGAINST DISCLOSURE (AGAR 452.237-75) (FEB 1988)

FAR 52.212-5, “Contract Terms and Conditions Required to Implement Statutes or Executive Orders” (NOV 2017)

The following subparagraphs of FAR 52.212-5 are applicable:

Subparagraph (a) (1) – (3)

(b)(1),(14),(22),(25),(26),(27),(28),(44),(47),(50),(56)

(c)(1) - (5),(8),(9)

(d)(1) - (3)

(e)(1), (2)

The following contract clauses and provisions apply to this acquisition

OPTION TO EXTEND SERVICES. (FAR 52.217-8)(NOV 1999)

OPTION TO EXTEND THE TERM OF THE CONTRACT (FAR 52.217-9)(MAR 2000)

AFFIRMATIVE PROCUREMENT OF BIOBASED PRDUCTS UNDER SERVICE AND CONSTRUCTION CONTRACTS (FAR

52.223-2)(SEP 2013)

AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR. (FAR 52.232-19)(APR 1984)

GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES (FAR 52.245-2) (APR 2012)

ASSURANCE REGARDING FELONY CONVICTION OR TAX DELINQUENT STATUS FOR CORPORATE APPLICANTS (AGAR

452.209 – 71)(ALTERNATE 1)(SEPT 2015)

EFFECTIVE PERIOD OF THE CONTRACT (AGAR 452.211-75)(FEB 1988)(DEVIATION)

POST AWARD CONFERENCE (AGAR 452.215-73)(NOV 1996)

KEY PERSONNEL (AGAR 452.237-74)(FEB 1988)

INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (FAR 52.212-1) (NOV 2017)

EVALUATION OF OPTIONS EXERCISED AT TIME OF CONTRACT AWARD (FAR 52.217- 4)(JUN 1988)

EVALUATION OF OPTIONS (FAR 52.217-5)(JUL 1990)

PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR TRANSACTIONS

RELATING TO IRAN-REPRESENTATIONS AND CERTIFICATIONS. (FAR52.225- 25)(OCT 2015)

UNIQUE ENTITY IDENTIFIER. (FAR 52.204-6)(OCT 2016)

OFFEROR REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS. (FAR 52.212-3)(JAN 2017)

TYPE OF CONTRACT (FAR 52.216-1)(APR 1984)

PREVIOUS CONTRACTS AND COMPLIANCE REPORTS. (FAR 52.222-22)(FEB 1999)

BIOBASED PRODUCT CERTIFICATION (FAR 52.223-1)(MAY 2012)

SERVICE OF PROTEST (FAR 52.233-2)(SEP 2006)

SITE VISIT (FAR 52.237-1)(APR 1984)

INQUIRIES (AGAR 452.204-70)(FEB 1988)

SIZE STANDARD AND NAICS CODE INFORMATION (AGAR 452.219-70)(SEP 2001)

All quoters, shall submit the following: 1 Copy of

AT A MINIMUM, OFFEROR SHALL SUBMIT THE FOLLOWING DOCUMENTS BACK WITH THEIR RESPONSE TO THIS SOLICITATION:

1. SF-1449 – SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS (Complete, Date and Sign)

2. SCHEDULE OF ITEMS

3. TECHNICAL SUBMITTAL AS IDENTIFIED IN EVALUATION FACTORS FOR AWARD (PAGE 49. (6) EVALUATION- COMMERCIAL ITEMS)

4. EXHIBIT#1 FORM SF-1413 SUBCONTRACTOR (IF APPLICABLE).

5. EXHIBIT#2 EXPERIENCE AND EQUIPMENT QUESTIONNAIRE

6. Part 26, OFFEROR REPRESENTATIONS AND CERTIFICATIONS, paragraph (b) of provision 52.212-3. (OFFEROR REPRESENTATIONS AND

CERTIFICATIONS-COMMERCIAL ITEMS), COMPLETE ENTIRE PROVISION OR PARAGRAPH (b) ONLY, AS APPLICABLE (PAGE 56) SIGN AND DATE IN MARGIN.

7. Part 26, REPRESENTATION BY CORPORATIONS REGARDING DELINQUENT TAX LIABILITY OR A FELONY CONVICTION UNDER ANY FEDERAL LAW. Paragraph

(q) (2) of provision 52.212-3 (PAGE 65) FILL OUT AND SIGN AND DATE IN MARGIN.

All quotations shall be sent to the Utah Acquisition Support Center, 1749 West 500 South, Salt Lake City, Utah 84104.

This is a “Small Business Set-Aside” combined synopsis/solicitation for services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 9:00 A.M. Mountain Time, May 24, 2017 at 1749 West 500 South Salt Lake City, UT 84104. If hand delivering, call Kellie Martinsson at (801) 908-1903, to arrange for delivery in the lobby at the address above. Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212-1(f). Faxed or e-mailed quotes will be accepted.

Fax: (801) 908-1930 Email: kmartinsson@fs.fed.us

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the purchasing agent, Kellie Martinsson, (801) 908-1903 kmartinsson@fs.fed.us

Point of Contact - Kellie Martinsson, (801) 908-1903, fax (801) 908-1930, e-mail address kmartinsson@fs.fed.us mailto:kmartinsson@fs.fed.us