COMBINED_SYNOPSIS-SOLICITATION_1284N818Q0095_WCF_Maintenance_Shop_Janitorial.pdf

COMBINED SYNOPSIS/SOLICITATION FOR COMMERCIAL SERVICE

General Information

Document Type: Combined Solicitation/Synopsis

Solicitation Number: 1284N818Q0095

Posted Date: 06/29/2018

Original Response Date: 07/10/2018

Current Response Date: 07/10/2018

Product or Service Code: S201

Set Aside: 100% Total Small Business

NAICS Code: 561720

Contracting Office Address

Utah Acquisition Support Center 1749 West 500 South Salt Lake City, UT 84104

Description

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) subpart 12.6, “Streamlined Procedures for Evaluation and Solicitation for Commercial Items,” as supplemented with additional information included in this notice. This announcement constitutes the only solicitation;

quotations are being requested, and a written solicitation document will not be issued.

This solicitation is a request for quotations (RFQ). The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-98 Updated 05/31/2018.

The associated North American Industrial Classification System (NAICS) code for this procurement is 561720, Janitorial Services, with a small business size standard of $18 Million.

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Dixie National Forest has a requirement for janitorial services for the WCF Maintenance Shop located at 1748 West Kitty Hawk Drive, Cedar City, UT 84721.

All interested companies shall provide quotation(s) for the following:

Services

The United States Department of Agriculture (USDA), Forest Service (FS), Intermountain Region, Dixie National Forest has a requirement for janitorial services for the WCF Maintenance Shop.

Scope of Contract

A. Project Description

The work will consist of providing janitorial services for the WCF Maintenance Shop. The office work area includes; two offices, conference area, restroom with shower, and kitchen/break area. A site layout has been provided. Janitorial services will be provided, unless annotated differently, on a weekly basis. Recommended hours of services are before 6AM and after 6PM on weekdays (M-F).

The project consists of the following services:

Weekly Services:

Vacuuming carpeted areas

Mop tiled areas

Clean Desktop/table top

Walls (spot clean)

Dusting (6’ and below)

Trash cans emptied

Trash can liners replaced

Sinks and fixtures, scrubbed

Microwave, scrubbed

Mirrors, cleaned

Toilet, scrubbed

Soap dispensers, filled

Towel dispensers, filled

Shower, scrubbed Monthly Services:

Dusting (higher than 6’)

Refrigerator, scrubbed

Windows, cleaned Quarterly Services:

Carpet, shampooed

The period of performance 09/01/2018-08/31/2019.

Place of Performance

Address: 1748 West Kitty Hawk Drive Cedar City, UT

Postal Code: 84721

Country: UNITED STATES

A contract will be awarded to the lowest-priced technically acceptable offeror. Quotes will be evaluated for acceptability but will not be ranked using the non-cost/price factors. In order to be eligible for award, offerors must receive a rating of “acceptable” in every non-price factor/sub-factor. In the interest of economy and efficiency, the Government will start by evaluating the technical quote of the lowest-priced offeror and will award to that offeror if the technical quote is rated “technically acceptable”. If the lowest offeror receives a rating of “unacceptable” in any of the non-cost factors, the Government will then move on to evaluating the technical quote of the next lowest offeror and so on until a quote is rated “technically acceptable”. Therefore, the technical quote of the non-low price offerors may or may not be evaluated.

The following factors and sub-factors will be used to determine technical acceptability:

Factor #1 – Technical Capability of Service Offered Sub-factor #1 – Ability of Service to Meet Required Specifications - In order to receive a rating of “acceptable” for this sub-factor, offer must at a minimum, demonstrate adequate technical capability and provide a satisfactory technical approach to accomplish the work.

Equipment to be used in performance of this project should be listed in detail.

Sub-factor #2: Experience In order to receive a rating of “acceptable” for this sub-factor, offeror must, at a minimum provide information for all key personnel (providing description of their technical abilities, training and experience) and subcontractors indicating at least three (3) years of experience in current role on same/similar projects.

Subfactor #3: Worksite Safety In order to receive a rating of “acceptable” for this sub-factor, offeror must, at a minimum provide a Janitorial Work specific Safety plan and demonstrate a satisfactory janitorial work related safety record with no more than one safety incident in the past three (3) years.

Subfactor #4: Bio Based Product In order to receive a rating of “acceptable” for this sub-factor, offeror must, at a minimum (1) demonstrate products, and (2) if selected, offer any necessary training to all of the service staff and (3) be available with technical assistance to trouble shoot problems. Offeror shall provide documentation to satisfactorily demonstrate how this factor will be addressed.

Factor #2 -Past Performance Sub-factor #1- Recency and relevancy of present/past performance in relation to this effort - In order to receive a rating of “acceptable” for this sub-factor, offeror must, at a minimum provide past experience on similar type contract(s). The past experience should indicate successes of the contractor in completing/meeting performance schedules and customer satisfaction. The Government considers “recent” present/past performance to be within the past 3 years. The Government considers “relevant” present/past performance to be present/past performance effort involved in similar scope and magnitude of effort and complexities this solicitation requires.

The Government may also use past performance information obtained from other than the sources identified by the offeror. Information obtained from the Past Performance Information Retrieval System (PPIRS) database located at http//www.ppirs.gov is one of the sources that will be utilized. PPIRS functions as the central warehouse for performance assessment reports received from several Federal performance information collection systems and is sponsored by the DOD E-Business Office and administered by the Naval Sea Logistics Center Detachment Portsmouth.

NOTE: In accordance with FAR 15.305 (a)(2)(iv)), in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror shall be determined to have unknown past performance. In the context of acceptability/unacceptability, “unknown” will be considered “acceptable.”

PRICE: Award will be made to the lowest priced offeror that is evaluated as “acceptable” for all non-price factors.

The full text of FAR provisions or clauses may be accessed electronically at http://acquisition.gov/comp/far/index.html.

The following solicitation provisions apply to this acquisition:

Provisions Incorporated by Reference:

1. PROHIBITION ON CONTRACTING WITH INVERTED DOMESTIC CORPORATIONS –

REPRESENTATION (FAR 52.209-2)(NOV 2015)

2. INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS (FAR 52.212-1)(NOV 2017)

3. EVALUATION OF OPTIONS EXERCISED AT TIME OF CONTRACT AWARD (FAR 52.217-

4)(JUN 1988)

4. EVALUATION OF OPTIONS (FAR 52.217-5)(JUL 1990)

5. BIOBASED PRODUCT CERTIFICATION. (FAR 52.223-1)(MAY 2012)

6. SITE VISIT. (FAR 52.237-1)(APR 1984)

7. PROHIBITION ON CONTRACTING WITH ENTITIES ENGAGING IN CERTAIN ACTIVITIES OR

TRANSACTIONS RELATING TO IRAN-REPRESENTATIONS AND CERTIFICATION (FAR52.225-

25)(OCT 2015)

Provisions Incorporated by Full Text:

1. Evaluation-Commercial Items

2. OFFERORS REPRESENTATIONS AND CERTIFICATIONS-COMMERCIAL ITEMS (FAR 52.212-

3)(NOV 2017)

3. PREVIOUS CONTRACTS AND COMPLIANCE REPORTS. (FAR 52.222-22)(FEB 1999)

Offerors must complete annual representations and certifications on-line at https://www.sam.gov in accordance with FAR 52.212-3, “Offerors Representations and Certifications–Commercial Items.” If paragraph (j) of the provision is applicable, a written submission is required.

http://acquisition.gov/comp/far/index.html https://www.sam.gov/

The following contract clauses apply to this acquisition:

Clauses Incorporated by Reference:

1. Contract Terms and Conditions–Commercial Items (FAR 52.212-4)(JAN 2017) The following clauses are addenda to FAR 52.212-4

SYSTEM FOR AWARD MANAGEMENT (FAR 52.204-7)(OCT 2016)

PERSONAL IDENTITY VERIFICATION OF CONTRACTOR PERSONNEL (FAR 52.204-9)(JAN

2011)

INCORPORATION BY REFERENCE OF REPRESENTATIONS AND CERTIFICATIONS (FAR

52.204-19)(DEC 2014)

POLLUTION PREVENTION AND RIGHT-TO-KNOW INFORMATION(FAR 52.223-5)(MAY

2011)

LIMITATION ON WITHHOLDING OF PAYMENTS (FAR 52.232-9)(APR 1984)

EXTRAS (FAR 52.232-11)(APR 1984)

UNENFORCEABILITY OF UNAUTHORIZED OBLIGATIONS (FAR 52.232-39)(JUN 2013)

PROVIDING ACELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS (FAR

52.232-40)(DEC 2013)

APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (FAR 52.233-4)(OCT 2004)

PROTECTION OF GOVERNMENT BUILDINGS, EQUIPMENT, AND VEGETATION (FAR

52.237-2)(APR 1984)

STOP-WORK ORDER (FAR 52.242-15)(AUG 1989)

GOVERNMENT DELAY OF WORK (FAR 52.242-17)(APR 1984)

GOVERNMENT PROPERTY (FAR 52.245-1)(JAN 2017)

USE AND CHARGES (FAR 52.245-9)(APR 2012)

DEFAULT (FIXED-PRICE SUPPLY AND SERVICE)(FAR 52.249-8)(APR 1984) RESTRICTION

AGAINST DISCLOSURE (AGAR 452.237-75)(FEB 1988)

Clauses Incorporated by Full Text:

1. Contract Terms and Conditions Required to Implement Statutes or Executive Orders

(FAR 52.212-5)(JAN 2018)

The following subparagraphs of FAR 52.212-5 are applicable:

(a) (1)-(4)

(b) (14), (22), (25), (26), (27), (28), (30), (33), (42), (46), (49), (55)

(c) (2), (3), (8), (9)

(d) (1)-(3)

(e) (1)(2)

2. OPTION TO EXTEND SERVICES (FAR 52.217-8)(NOV 1999)

3. OPTION TO EXTEND THE TERM OF THE CONTRACT (FAR 52.217-9)(MAR 2000)

4. AFFIRMATIVE PROCUREMENT OF BIOBASED PRDUCTS UNDER SERVICE AND

CONSTRUCTION CONTRACTS. (FAR 52.223-2)(SEP 2013)

5. AVAILABILITY OF FUNDS FOR THE NEXT FISCAL YEAR (FAR 52.232-19)(APR 1984)

6. GOVERNMENT PROPERTY INSTALLATION OPERATION SERVICES (FAR 52.245-2)

(APR 2012)

7. EFFECTIVE PERIOD OF THE CONTRACT. (AGAR 452.211-75)(FEB 1988) (DEVIATION)

8. POST AWARD CONFERENCE (AGAR 452.215-73)(NOV 1996)

9. AGAR 452.237-74 KEY PERSONNEL (AGAR 452.237-74)(FEB 1988)

All quoters shall submit the following: 1 copy of all information requested in attachment 1.

All quotations shall be sent to the Utah Acquisition Support Center, 1749 West 500 South, Salt Lake City, UT 84104.

This is an open-market combined synopsis/solicitation for Janitorial Services as defined herein. The government intends to award a purchase order as a result of this combined synopsis/solicitation that will include the terms and conditions set forth herein. To facilitate the award process, all quotes must include a statement regarding the terms and conditions herein as follows:

"The terms and conditions in the solicitation are acceptable to be included in the award document without modification, deletion, or addition."

OR

"The terms and conditions in the solicitation are acceptable to be included in the award document with the exception, deletion, or addition of the following:"

Quoter shall list exception(s) and rationale for the exception(s).

Submission shall be received not later than 10:00 AM Mountain Time on 7/10/2018 at the Utah Acquisition Support Center, 1749 West 500 South, Salt Lake City, UT 84104.

Late submissions shall be treated in accordance with the solicitation provision at FAR 52.212- 1(f).

Offers may be submitted by email to arlenwfausett@fs.fed.us, or by fax (801) 908-1930. It is the offeror’s responsibility to ensure that their quote is received by one of these methods before the due date. Contact Whit Fausett (801) 908-1907 to confirm receipt of your quote.

Any questions or concerns regarding this solicitation should be forwarded in writing via e-mail to the purchasing agent Whit Fausett, arlenwfausett@fs.fed.us, (801) 908-1907.

mailto:arlenwfausett@fs.fed.us mailto:arlenwfausett@fs.fed.us