1284LM25Q0014 LNF Jantiroial Services St. Regis Bunkhouses.pdf

Solicitation Number:1284LM25Q0014

(i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in subpart 12.6 of the Federal Acquisition Regulation (FAR), as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued.

(ii) This solicitation is issued as a Request for Quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2025-03.

(iv) This procurement is set aside for small business. NAICS 561720 Janitorial Services

(v) Schedule of Items/Price Schedule Vendor Name: __________________________________Vendor UEI: ___________________

BASE YEAR: March 15, 2025 through March 14, 2026

Item No.

Description Unit Quantity Unit Price Amount

0001 Janitorial

(2) Bunkhouse Buildings Bi-

Weekly services April 1,2025 through October 31, 2025

Monthly

Annual Cleaning services March 2025 and November 2025

Annually 2

BASE YEAR TOTAL $

OPTION PERIOD ONE: March 15, 2026 through March 14, 2027

Item No.

Description Unit Quantity Unit Price Amount

1001 Janitorial

(2) Bunkhouse Buildings Bi-

Weekly services April 1,2026 through October 31, 2026

Annual Cleaning March 2026 and November 2026

OPTION YEAR ONE TOTAL $

OPTION PERIOD TWO: March 15 2027 through March 14, 2028

No.

Description Unit Quantity Unit Price Amount

2001 Janitorial

(2) Bunkhouse Buildings Bi-

Weekly services April 1,2027 through October 31, 2027

March 2027 and November 2027

OPTION YEAR TWO TOTAL $

OPTION PERIOD THREE: March 15, 2028 through March 14, 2029

Item No.

Description Unit Quantity Unit Price Amount

3001 Janitorial

(2) Bunkhouse Buildings Bi-

Weekly services April 1,2028 through October 31, 2028

March 2028 and November 2028

OPTION YEAR THREE TOTAL $

OPTION PERIOD FOUR, March 15, 2029 through March 14, 2030

No.

Description Unit Quantity Unit Price Amount

4001 Janitorial Bunkhouse Buildings (2) Bi-

Weekly services April 1,2029 through October 31, 2029

March 2029 and November 2029

OPTION YEAR FOUR TOTAL $

TOTAL, Base Year Plus All Option Years $ Schedule Notes:

a) One award will be made from this solicitation; contractors must submit pricing for all items.

b) Items labeled as options are not required to be exercised by the government. If exercised, the contractor will be required to perform the optional work in accordance with the terms and conditions of this contract.

(vi) Description of Requirement (including a list of any attachments)

SCOPE OF CONTRACT

This contract is for janitorial services for the two Bunkhouse buildings at the Superior Ranger District of the Lolo National Forest. Contractor shall furnish all labor, equipment, supervision, supplies (except those designated as Government-furnished), and incidentals to perform all work necessary to clean and maintain the buildings in accordance with the specifications, terms and conditions of this contract.

• (2) Bunkhouse Buildings The bunkhouse area(s) consists of approximately 6120 SF of living space total in both buildings, with four restrooms, and two kitchens. Approximately 750 SF are vinyl (one hallway, approximately 211 SF, one kitchen, approximately 204 SF and one restroom, approximately 335 SF), approximately 180 SF are tile (two bathrooms) and approximately 4510 SF are laminate wood (17 bedrooms, approximately 2450 SF, two kitchens, approximately 560 SF, one living room, approximately 950 SF and two upper hallways and 2 entry ways, approximately 550 SF). There are less than a dozen carpeted mats at the entry ways and at landings on the staircases.

PREWORK CONFERENCE

Prior to commencement of work, the Contracting officer will arrange a meeting with the Contractor and the COR to discuss the contract terms and work performance requirements.

Also, at the meeting, such things as work progress schedule shall be established in writing.

SCHEDULE OF WORK

The facility hours are from 9:30 AM to 4:00 PM Monday through Thursday, except Federal Holidays. All regular services shall be performed as stated unless otherwise approved by the COR or CO via email or text. In the event services are not provided or required because the facility is closed due to inclement weather, unanticipated holidays declared by the President, failure of the Congress to appropriate funds, etc., the CO shall either:

a) Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

b) Forego the work and reduce payment due to the Contractor for work not performed.

The deduction rate in dollars per day shall be equal to the “per month” fixed price divided by 22 days per month and then multiplied by the number of days services were not provided.

Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or

c) Reschedule the work on day(s) satisfactory to both parties.

TIME OF PERFORMANCE

Bunkhouse Buildings– Cleaning shall be performed once a bi-weekly between the hours of 9:30am to 4:00pm on either Mondays, Tuesdays, Wednesdays, or Thursdays during the months of April to October. Annual cleaning shall be performed once in March and once in November between the hours of 8:30am to 4:00pm on either Mondays, Tuesdays, Wednesdays, or Thursdays. Schedule annual cleaning dates with COR prior to cleaning.

Contractor will be expected to maintain areas defined in the technical specifications section in a professional, clean condition throughout the contract period.

GOVERNMENT FURNISHED PROPERTY

The Government will deliver to the Contractor the following listed materials in accordance with the Government-Furnished Property Clause FAR 52-245-4:

1. All utilities and light bulbs necessary for the Contractor to perform the required services.

2. Card and/or keys necessary to access all areas to be cleaned. (ONLY after completion of background check)

3. Restroom supplies (paper products including toilet paper, trash bags, hand soap, and shower curtain replacements).

4. Kitchen supplies (dish soap, paper towels, sponges, schrub brushes, and trash bags).

5. Bedroom supplies (bed covering replacements and trash bags).

6. Dumpsters for refuse removal. Dumpsters are emptied on Wednesdays.

7. Storage space for Contractor’s expendable supplies, tools, and equipment.

CONTRACTOR FURNISHED PROPERTY AND RESPONSIBILITIES

The Contractor shall furnish:

1. All necessary supplies and materials including bio-based cleaning supplies.

2. All Material Safety Data Sheets (MSDS) for all solutions and chemicals used in the cleaning of these buildings. MSDS’s shall be given to the COR during the pre-work meeting. Please visit https://www.biopreferred.gov/BioPreferred/ for more information and requirements.

3. All necessary cleaning equipment, which must be properly safety guarded and meet all OSHA standards. Such equipment shall be of the size and type customarily used by the janitorial profession. The vacuum cleaner shall be commercial type and be capable of handling sand and gravel brought in by boots. Equipment designed for home use will not meet this specification. Energy-STAR equipment is preferred.

KEY CONTROL

No keys or security access codes will be issued until personnel complete the Government sponsored background investigation. No keys shall be duplicated unless authorized in writing by the COR. The supervisor shall issue keys to Contractor employees and be responsible for their return. The Contractor shall report the occurrence of a lost key immediately to the COR. The Contractor shall be required to replace or to reimburse the Government for replacement as a result of the Contractor losing keys. The Contractor shall prohibit the use of keys and access codes issued by the Government by any persons other than the Contractor’s employees. The Contractor’s employees shall prohibit entrance to the building by other than Contract employees engaged in the performance of contract related.

QUALITY CONTROL PLAN

As part of the quote package prior to award of the contract and annually thereafter, the Contractor shall establish a Quality Control Program to ensure the requirements of the contract are met. It shall be submitted to the CO as part of the quote package prior to award of the contract. Any amendments shall be submitted to the CO for approval at least ten days prior to their proposed implementation. The quality control program shall, at a minimum, include:

a) An internal inspection system covering all the services performed including a checklist that will specify areas to be inspected by Contractor personnel on both a scheduled or unscheduled basis and the title of the individual(s) who will do the inspection.

b) A method for identifying deficiencies in the quality of services performed and for proposing any corrective action to be taken.

c) A method for ensuring all keys and security access codes issued to the Contractor by the Government are not lost, misplaced, and are not used by unauthorized persons.

https://www.biopreferred.gov/BioPreferred/

d) A file of all inspections conducted by the Contractor and the corrective actions taken. This documentation shall be made available to the Contracting Officer Representative for review upon request.

OPERATING PLAN

As part of the quote package prior to award of the contract, and annually thereafter, the Contractor shall submit to the CO an Operating Plan with a schedule of all services to be performed. The Schedule shall indicate the time of day, the type of work to be performed and its frequency of performance (daily, weekly, monthly, quarterly, semi-annually, annually), the areas to be worked, and the estimated time to complete the work in each area. The Operating Plan shall also include a list of all cleaning supplies to be used, subject to the COR approval. The list shall identify which products are USDA-designated biobased products. The Contractor shall notify the COR in writing at least 14 calendar days prior to the intended use of any chemicals which include a Material Safety Data Sheet (MSDS), all of which are subject to the approval by the COR. The COR will make periodic quality checks to see if above specifications are met. At the beginning of the contract, and annually thereafter, the COR to confirm that the operating plan is still accurate. Any changes to the operating plan shall be brought to the attention of the CO/COR for approval.

The Operating Plan shall also include the Contractor shall provide a hiring plan to perform the services located in a small community with limited hiring potential.

Payments will be made monthly after acceptance. Please submit in IPP, at the first of every month. The "Submit Invoice-to" address for USDA orders is the Department of Treasury's electronic Invoice Processing Platform (IPP). All invoices shall be submitted via IPP. This is a mandatory requirement initiated by the U.S. Department of Treasury and you can find more information at https://www.ipp.gov/index.htm.

The successful offeror must register at https://www.ipp.gov/vendors/enrollment-vendors.htm upon contract award, if an IPP account has not previously been established.

If cleaning is refused due to high fire activity, refusal slip will be signed by Fire Management Officer or designee. Refusal slips will be turned into the COR with monthly invoice.

SUPERVISORY PERSONNEL

The Contractor shall designate an on-call supervisor who can be readily available to receive a call/email regarding services from the Janitor, Contracting Officer (CO) or Contracting Officer’s Representative (COR) and who shall be responsible for maintaining satisfactory standards of employee competency, conduct, appearance, and integrity. Shall be responsible for performance of work and be able to respond to issues/concerns within 8 hours of notification. Contractor must notify CO or COR within 24 hours if a scheduled cleaning cycle needs to be cancelled or rescheduled. An equally qualified alternate supervisor shall be provided to act on behalf of the supervisor during his/her absence. The supervisor and alternate shall be designated as key personnel and be able to read, write, speak, and understand English, and have full authority to act for the Contractor. The Contractor shall provide the telephone number of the supervisor and alternate to the CO within ten calendar days after award of the contract.

https://www.ipp.gov/index.htm

The Contract will notify the CO or COR immediately of any key personnel changes. The Contractor shall immediately notify the COR and CO in writing when a decision to terminate an employee has been made or if the janitor resigns. The Contractor has 2 weeks to replace the janitor who is terminated or resigns.

The Contracting Officer may, in writing, require the Contractor to remove from the worksite any employee who the Contracting Officer deems incompetent, careless or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment or Government owned property. No one under 18 years of age will be allowed on the premises during the performance of duties. The Forest Service Office is a non-smoking building. The Contractor shall ensure his/her employees do not smoke inside the building.

BACKGROUND INVESTIGATION

Background checks are required to comply with Presidential Directive HSPD-12 that requires “for unescorted entry into a Federally controlled facility, the individual will have a background investigation on file.” Within ten calendar days of contract award and a new employee being selected for work on this contract, provide a complete list of the name, address, social security number, date of birth, and work phone of each employee engaged in the performance of this contract.

Excessive personnel turnover means more than 3 occurrences within a rolling 12-month performance period. No more than three background investigations will be conducted within a 12-month period at the Governments expense. Additional background investigations, if necessary, will be at the contractor’s expense, and will be deducted from final invoice of the current line-item period of performance.

TECHNICAL SPECIFICATIONS

DO NOT CLEAN ANY COMPUTER, PHONE, OR AUDIO VIDEO RADIO EQUIPMENT.

BUNKHOUSE BUILDINGS- Bi-weekly cleaning requirements:

Kitchens:

• Sweep and damp mop entire floor surface to remove dirt, grime, spots, and black marks.

• Empty trash cans. Wash and rinse trash cans and replace liners as needed.

• Clean all visibile surfaces including counter tops, microwaves (inside too), ovens (inside too), tables, chairs, sinks (including scouring), coffee pots, toasters, walls, refrigerators, cabinets, window sills, and light switches.

• Replace lightbulbs as needed.

Restrooms/Laundry:

• Sweep and wet mop entire floor surface to remove dirt, grime, and spots.

• All mirrors, dispensers, chrome fixtures, shelving, mopboards, window sills, ledges, partitions, etc. shall be damp wiped and dried.

• Sanitize and disinfect urinals, toilets, showers (including shower curtains) and remove all stains including rust encrustations and water rings. Replace shower curtains as needed.

• Remove water marks from partitions and walls, including walls around sink.

• Remove fingerprints and smudges from light switches, locks, doorknobs, and doorframes.

• Maintain adequate supply of toilet paper.

• Empty wastebaskets. Wash and rinse wastebaskets and replace liners as needed.

• Wash and rotate out shower rugs.

• Damp wipe washers and dryer surfaces and inside lids and clean lint traps.

Entrances, Hallways, and Living Rooms:

• Vacuum all carpeted areas.

• Sweep and damp mop hallway and entry floors to remove dirt and scuff marks and remove splash spots from mopboards and walls.

• Dust and damp wipe all visible surfaces such as shelving, furniture, door frames, window sills, fixtures, vents, tables and chairs.

• Remove dust and cobwebs from corners, ceilings, and windows.

ANNUAL, ON MONTH SPECIFIED with prior coordination with COR:

November

• Wash and scrub all walls in the restrooms/laundry, entryways, hallways, kitchens, and bedrooms to remove dust, water stains, splash marks, and fingerprints.

• Wash all light fixtures to remove all dirt, dust, and grime from frames, glass panels, etc. Replace lightbulbs as needed inside the building.

• Wash all windows inside leaving no streaks or unwashed places. Report any damaged screens to the COR.

• Deep cleaning the kitchens including drip pans and burners on ovens, oven hoods, inside refrigerators and freezers, underneath-on top-behind refrigerators, inside cabinets and drawers in addition to bi-weekly cleaning items.

• Deep clean bedrooms including inside closets and drawers, behind dressers, underneath and behind beds, bedframes, sweep and damp mop floors, and wash and rinse wastebaskets and replace liners.

• Remove dust and cobwebs from corners, ceilings, and windows.

• Strip all bed coverings, wash, and store for winter in enclosed bags or containers.

• Notify COR of the expected date of cleaning.

March

• Wash and scrub all walls in the restrooms/laundry, entryways, hallways, kitchens, and bedrooms to remove dust, water stains, splash marks, and fingerprints, as needed.

• Wash all light fixtures to remove all dirt, dust, and grime from frames, glass panels, etc, as needed. Replace lightbulbs as needed inside the building.

• Wash all blinds. Wash all windows inside leaving no streaks or unwashed places, if needed. Report any damaged screens or blinds to the COR.

• Remove dust and cobwebs from corners, ceilings, and windows.

• Dust or wipe down all surfaces in bathrooms and kitchens.

• Sweep and damp mop floors, as needed.

• Cover all beds with bed coverings.

• Add trash liners as needed.

March (if occupied during winter months per the COR)

• Wash and scrub all walls in the restrooms/laundry, entryways, hallways, kitchens, and bedrooms (that were occupied) to remove dust, water stains, splash marks, and fingerprints.

• Wash all light fixtures to remove all dirt, dust, and grime from frames, glass panels, etc, as needed. Replace lightbulbs as needed inside the building.

• Wash all blinds. Wash all windows inside leaving no streaks or unwashed places.

Report any damaged screens or blinds to the COR.

• Remove dust and cobwebs from corners, ceilings, and windows.

• Sweep and damp mop floors, as needed.

• Cover all beds with bed coverings.

• Add trash liners, as needed.

• Deep cleaning the kitchens including drip pans and burners on ovens, oven hoods, inside refrigerators and freezers, underneath-on top-behind refrigerators, inside cabinets and drawers in addition to monthly cleaning items.

• Deep clean bedrooms (that were occupied) including inside closets and drawers, behind dressers, underneath and behind beds, bedframes, sweep and damp mop floors, and wash and rinse wastebaskets and replace liners. Damp wipe washers and dryer surfaces and inside lids and clean lint traps.

• Deep clean restrooms/laundry including cabinets and drawers, sweep and damp mop floors, wash and rinse wastebaskets and replace liners, sanitize and disinfect urinals, toilets, showers (including shower curtains) and remove all stains including rust encrustations and water rings. Replace shower curtains as needed.

AS NEEDED: Notify COR in writing if it appears that the light ballasts need replacing. Notify COR when any supplies are low.

GOVERNMENT QUALITY ASSURANCE PLAN

FOR CUSTODIAL SERVICES

This Quality Assurance Surveillance Plan (QASP) has been developed to evaluate contractor actions while implementing this Statement of Work. It is designed to provide an effective surveillance method of monitoring contractor performance for each listed objective on the Service Delivery Summary (SDS) in the maintenance contract.

The QASP provides a systematic method to evaluate the services the contractor is required to furnish.

This QASP is based on the premise the government desires to maintain a quality standard in the custodial functions needed for their facilities and that a janitorial service contract to provide these services is the best means of achieving that objective.

The contractor, and not the government, is responsible for management and quality control actions to meet the terms of the contract. The role of the government is quality assurance to ensure contract standards are achieved.

In this contract, the quality control program is the driver for service quality. The contractor is required to develop a QUALITY CONTROL PLAN for inspections and monitoring actions. The first major step to ensuring a “self-correcting” contract is to ensure that the quality control program approved at the beginning of the contract provides the measures needed to lead the contractor to success.

Once the quality control program is approved, careful application of the process and standards presented in the remainder of this document will ensure a high-quality assurance program.

Performance Objective Performance Threshold

Basic Cleaning Services.

Kitchens: All floors, baseboards, corners and wall edges are free of dirt, dust and debris. Trash is empty. Plastic liners are in good condition. Trash containers are free of odors and visible dirt. Trash is emptied into outdoor trash collection container. Clean all visible surfaces including counter tops, microwaves (inside and out), ovens (inside and out), cabinets, windowsill, and light switches. Replace lightbulbs as needed

Restrooms/ Laundry: All floors, baseboards, corners and wall edges are free of dirt, dust and debris. Ensure trash is empty. Plastic liners are in good condition. Trash containers are free of odors and visible dirt. Trash is emptied into outdoor trash collection container.

Glass/mirrors, dispensers, chrome fixtures, shelving, mopboards, windowsills, ledges, partitions, etc. shall have no traces of film, dirt, smudges, water, or water marks.

Sanitize and disinfect urinals, toilets, showers (including curtains) and remove all stains including rust encrustations and water rings. Replace curtains as

90% of all facilities are without customer complaints for the month.

Random sampling of inspection reports by COR.

needed. Remove fingerprints and smidges from light switches, locks, doorknobs, and door frames. Damp wipe washers and dryers surfaces and inside lids and clean lint traps. Replace light bulbs as needed.

Entrances, hallways and living rooms: Vacuum all carpeted areas. Sweep and damp mop hallway and entry floors to remove dirt and scuff marks and remove splash spots from mopboards and walls. Dus and damp wipe all visible surfaces including shelving, furniture, vents, tables and chairs. Remove cobwebs from corners, ceilings and windows. Replace light bulbs as needed.

Performance Objective Performance Threshold

Periodic Cleaning Services. (March/November)

November: wash and scrub all walls in the restrooms/laundry, entry ways, hallways, kitchens and bedrooms to remove dust, water stains, splash marks and fingerprints. Wash all light fixtures to remove dirt and dust from frames, glass panels, etc. Replace light bulbs as needed. Wash all windows inside leaving no streaks.

Inform COR of damaged screens to COR. Deep clean kitchens including drip pans, burners, ovens, oven hoods, inside refrigerators and freezers, underneath-on top and behind. Inside cabinets and drawers in addition to bi-weekly cleaning items. Deep clean bedrooms including inside closets and drawers, behind dressers, underneath and behind beds, bedframes, sweep and damp mop floors, and wash and rinse wastebaskets and replace liners. Thoroughly clean walls and ceilings. Remove, wash, and store all bed coverings and store for winter in enclosed bags or containers.

March: Wash and scrub all walls in restrooms/laundry, entryways, hallways, kitchens, and bedrooms. Wash all light fixtures. Replace light bulbs as needed. Wash all blinds. Wash all windows inside leaving no streaks. report any damaged screens to COR. Dust or wipe down all surfaces in bathrooms and kitchens. Sweep and damp

90% of all facilities receiving periodic services are without customer complaints for the reporting period.

Random sampling of inspection reports by COR.

mop floors as needed. Cover all beds with bed coverings.

Add trash can liners as needed.

March CTND: If building(s) are occupied during the winter months. Do all the above for the March cleaning except dust or wipe down all surfaces in bathrooms and kitchens.

Incentive: Upon completion of the contract and the Contractor performance of a “satisfactory” level of performance, a positive CPARs report will be submitted in the Government system. This provides the Government past performance reporting for possible future contracts with the Government.

Deficiencies / Nonconforming Services: A price reduction may be applied to the Contractors monthly invoice for any nonconforming supplies or services exceeding the AQL. The price reduction is based on the number of missed tasks, frequency, and the severity of the deficiency reported and validated by the Government that do not conform to the contract requirements. Example - A 5% deduction from established rate may apply to the Contractors monthly invoice when standards are not met based on the number of contractor deficiency per month.

Attachment 1- Photos

Attachement 2- Wage Determination

Attachment 3- Experience Questionnaire

(vii) Location of Performance

Bunkhouses are located at 288 and 290 Forest Loop Road, St. Regis, Montana. There is no scheduled site visit for this solicitation.

(viii) FAR 52.212-1 Instructions to Offerors – Commercial Products and Commercial Services (SEP 2023) (Provision)

Addenda to Provision FAR 52.212-1 paragraph (b) Submission of Offers:

1) Offerors must have an active entity registration in the System for Award Management in order to submit an offer. https://www.sam.gov/SAM/

2) Offers submitted in response to this solicitation shall include a technical proposal, a price proposal, and contractor representations and certifications.

a) Technical Proposal – The technical proposal shall address the evaluation factors in FAR 52.212-2. At a minimum technical proposal shall include:

i) List of Key personnel (with qualifications) stated in section vi of the RFQ

ii) Quality Control and Management Plans as detailed in section vi of the RFQ to meet the requirements outlined in the technical specification.

iii) Experience – complete all numbered items on the Experience Questionnaire

b) Past Performance – provide a list of similar projects completed by your firm over the past three years. Include a brief description of the project, dollar amount, year completed, and project owner contact information (name, phone, and email). The government may use past performance information from any available source. If a company does not have past performance information available, information may be provided for predecessor companies, key personnel, or subcontractors. In the event that there is no past performance information available, the offeror will receive a neutral rating in this factor.

c) Price Proposal – Include the following: 1) the completed Schedule of Items from Section v of this solicitation, and 2) acknowledgement of any amendments to this solicitation by following the instructions that accompany the amendment(s).

d) Representations and Certifications – Fill in the check boxes for provisions FAR 52.204-26, FAR 52.204-24(if applicable), FAR 52.212-3, found in paragraph (x) of this solicitation and include a copy with your offer.

3) Submit offer by email to Brenda.dwyer@usda.gov so that it is delivered into this inbox by Monday 5pm MST 2/24/2025. Emails should contain 3 separate attachments (Technical Proposal, Price Proposal, and Representations and Certifications) in Microsoft Word, Excel, or Adobe PDF format. Be aware that large attachments may increase the time required to deliver an email.

4) Address questions about this solicitation to the CO, Brenda Dwyer at brenda.dwyer@usda.gov. Please submit your questions in writing at least 5 days prior to the closing date to allow adequate time to review and respond. Any questions submitted less than the number of days stated above may not be responded to by the Government.

(End of provision) https://www.sam.gov/SAM/

(ix) FAR 52.212-2 Evaluation – Commercial Products and Commercial Services (NOV 2021) (Provision)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

(i)technical and management approach and capability (non-price) (ii)past performance (non-price; (iii)price

Technical Capability and Past Performance, when combined, are approximately equal to price.

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of provision)

(x) Representations and Certifications (complete highlighted items in this section and return with your offer)

VENDOR NAME: _____________________________________________

VENDOR UEI: _____________________________________________

FAR 52.204-26 Covered Telecommunications Equipment or Services-Representation (OCT 2020) (Provision)

(a) Definitions. As used in this provision, "covered telecommunications equipment or services" and "reasonable inquiry" have the meaning provided in the clause FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) (https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(c) (1) Representation. The Offeror represents that it □ does, □ does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument.

https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.sam.gov/

(2) After conducting a reasonable inquiry for purposes of this representation, the offeror represents that it □ does, □ does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services.

(End of provision)

FAR 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment (NOV 2021) (Provision)

The Offeror shall not complete the representation at paragraph (d)(1) of this provision if the Offeror has represented that it "does not provide covered telecommunications equipment or services as a part of its offered products or services to the Government in the performance of any contract, subcontract, or other contractual instrument" in paragraph (c)(1) in the provision at FAR 52.204-26, Covered Telecommunications Equipment or Services—Representation, or in paragraph (v)(2)(i) of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Products or Commercial Services. The Offeror shall not complete the representation in paragraph (d)(2) of this provision if the Offeror has represented that it "does not use covered telecommunications equipment or services, or any equipment, system, or service that uses covered telecommunications equipment or services" in paragraph (c)(2) of the provision at FAR 52.204-26, or in paragraph (v)(2)(ii) of the provision at FAR 52.212-3.

(a) Definitions. As used in this provision—

Backhaul, covered telecommunications equipment or services, critical technology, interconnection arrangements, reasonable inquiry, roaming, and substantial or essential component have the meanings provided in the clause FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment.

(b) Prohibition. (1) Section 889(a)(1)(A) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2019, from procuring or obtaining, or extending or renewing a contract to procure or obtain, any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical technology as part of any system. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(2) Section 889(a)(1)(B) of the John S. McCain National Defense Authorization Act for Fiscal Year 2019 (Pub. L. 115-232) prohibits the head of an executive agency on or after August 13, 2020, from entering into a contract or extending or renewing a contract with an entity that uses any equipment, system, or service that uses covered telecommunications equipment or services as a substantial or essential component of any system, or as critical https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.204-26#FAR_52_204_26 https://www.acquisition.gov/far/52.212-3#FAR_52_212_3 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 technology as part of any system. This prohibition applies to the use of covered telecommunications equipment or services, regardless of whether that use is in performance of work under a Federal contract. Nothing in the prohibition shall be construed to—

(i) Prohibit the head of an executive agency from procuring with an entity to provide a service that connects to the facilities of a third-party, such as backhaul, roaming, or interconnection arrangements; or

(ii) Cover telecommunications equipment that cannot route or redirect user data traffic or cannot permit visibility into any user data or packets that such equipment transmits or otherwise handles.

(c) Procedures. The Offeror shall review the list of excluded parties in the System for Award Management (SAM) ( https://www.sam.gov) for entities excluded from receiving federal awards for "covered telecommunications equipment or services".

(d) Representation. The Offeror represents that—

(1) It ☐ will, ☐ will not provide covered telecommunications equipment or services to the Government in the performance of any contract, subcontract or other contractual instrument resulting from this solicitation. The Offeror shall provide the additional disclosure information required at paragraph (e)(1) of this section if the Offeror responds "will" in paragraph (d)(1) of this section; and

(2) After conducting a reasonable inquiry, for purposes of this representation, the Offeror represents that—

It ☐ does, ☐ does not use covered telecommunications equipment or services, or use any equipment, system, or service that uses covered telecommunications equipment or services. The Offeror shall provide the additional disclosure information required at paragraph (e)(2) of this section if the Offeror responds "does" in paragraph (d)(2) of this section.

(e) Disclosures. (1) Disclosure for the representation in paragraph (d)(1) of this provision. If the Offeror has responded "will" in the representation in paragraph (d)(1) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the original equipment manufacturer (OEM) or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

https://www.sam.gov/

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the Product Service Code (PSC) of the service being provided; and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(1) of this provision.

(2) Disclosure for the representation in paragraph (d)(2) of this provision. If the Offeror has responded "does" in the representation in paragraph (d)(2) of this provision, the Offeror shall provide the following information as part of the offer:

(i) For covered equipment—

(A) The entity that produced the covered telecommunications equipment (include entity name, unique entity identifier, CAGE code, and whether the entity was the OEM or a distributor, if known);

(B) A description of all covered telecommunications equipment offered (include brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); and

(C) Explanation of the proposed use of covered telecommunications equipment and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(ii) For covered services—

(A) If the service is related to item maintenance: A description of all covered telecommunications services offered (include on the item being maintained:

Brand; model number, such as OEM number, manufacturer part number, or wholesaler number; and item description, as applicable); or

(B) If not associated with maintenance, the PSC of the service being provided;

and explanation of the proposed use of covered telecommunications services and any factors relevant to determining if such use would be permissible under the prohibition in paragraph (b)(2) of this provision.

(End of provision)

FAR 52.212-3 Offeror Representations and Certifications – Commercial Products and Commercial Services (MAY 2024) (Provision)

[If Offeror Representations and Certifications are not complete in SAM the offeror shall submit a completed copy of the provision at FAR 52.212-3, Offeror Representations and Certifications- Commercial Products and Commercial Services, with your offer. The full provision is available from http://www.acquisition.gov/far/.

http://www.acquisition.gov/far/

If Offeror Representations and Certifications are complete in SAM, the offeror shall complete the following:]

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this provision do not automatically change the representations and certifications in SAM.

(2) The offeror has completed the annual representations and certifications electronically in SAM accessed through http://www.sam.gov. After reviewing SAM information, the Offeror verifies by submission of this offer that the representations and certifications currently posted electronically at FAR 52.212-3, Offeror Representations and Certifications-Commercial Products and Commercial Services, have been entered or updated in the last 12 months, are current, accurate, complete, and applicable to this solicitation (including the business size standard(s) applicable to the NAICS code(s) referenced for this solicitation), at the time this offer is submitted and are incorporated in this offer by reference (see FAR 4.1201), except for paragraphs ______________.

[Offeror to identify the applicable paragraphs at (c) through (v) of this provision that the offeror has completed for the purposes of this solicitation only, if any. Write “None” if there are no changes needed to your online reps and certs.

These amended representation(s) and/or certification(s) are also incorporated in this offer and are current, accurate, and complete as of the date of this offer.

Any changes provided by the offeror are applicable to this solicitation only, and do not result in an update to the representations and certifications posted electronically on SAM.]

(End of provision)

(xi) FAR 52.212-4 Contract Terms and Conditions – Commercial Products and Commercial Services (NOV 2023)

Addenda to FAR 52.212-4:

(xii) FAR 52.212-5 Contract Terms and Conditions Required to Implement Statutes or Executive Orders – Commercial Products and Commercial Services (MAY 2024)

(a) The Contractor shall comply with the following Federal Acquisition Regulation (FAR) clauses, which are incorporated in this contract by reference, to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

(1) FAR 52.203-19, Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements (JAN 2017) (section 743 of Division E, Title VII, of the Consolidated and Further Continuing Appropriations Act, 2015 (Pub. L. 113-235) and its successor provisions in subsequent appropriations acts (and as extended in continuing resolutions)).

http://www.sam.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1060550 https://www.acquisition.gov/content/part-4-administrative-and-information-matters#i1121876 https://www.acquisition.gov/far/52.203-19#FAR_52_203_19

(2) FAR 52.204-23, Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities (DEC 2023) (Section 1634 of Pub. L. 115-91).

(3) FAR 52.204-25, Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment. (NOV 2021) (Section 889(a)(1)(A) of Pub. L. 115- 232).

(4) FAR 52.209-10, Prohibition on Contracting with Inverted Domestic Corporations (NOV 2015).

(5) FAR 52.232-40, Providing Accelerated Payments to Small Business Subcontractors (MAR 2023) (31 U.S.C. 3903 and 10 U.S.C. 3801).

(6) FAR 52.233-3, Protest After Award (AUG 1996) (31 U.S.C. 3553).

(7) FAR 52.233-4, Applicable Law for Breach of Contract Claim (OCT 2004) (Public Laws 108-77 and 108-78 (19 U.S.C. 3805 note)).

(b) The Contractor shall comply with the FAR clauses in this paragraph (b) that the Contracting Officer has indicated as being incorporated in this contract by reference to implement provisions of law or Executive orders applicable to acquisitions of commercial products and commercial services:

☐ (1) FAR 52.203-6, Restrictions on Subcontractor Sales to the Government (JUN 2020), with Alternate I (NOV 2021) (41 U.S.C. 4704 and 10 U.S.C. 4655).

☐ (2) FAR 52.203-13, Contractor Code of Business Ethics and Conduct (NOV 2021) (41 U.S.C. 3509)).

☐ (3) FAR 52.203-15, Whistleblower Protections under the American Recovery and Reinvestment Act of 2009 (Jun 2010) (Section 1553 of Pub. L. 111-5). (Applies to contracts funded by the American Recovery and Reinvestment Act of 2009.)

☒ (4) FAR 52.203-17, Contractor Employee Whistleblower Rights (NOV 2023) (41 U.S.C.

4712); this clause does not apply to contracts of DoD, NASA, the Coast Guard, or applicable elements of the intelligence community—see FAR 3.900(a).

☒ (5) FAR 52.204-10, Reporting Executive Compensation and First-Tier Subcontract Awards (Jun 2020) (Pub. L. 109-282) (31 U.S.C. 6101 note).

☐ (6) [Reserved].

☐ (7) FAR 52.204-14, Service Contract Reporting Requirements (OCT 2016) (Pub. L. 111-

117, section 743 of Div. C).

☐ (8) FAR 52.204-15, Service Contract Reporting Requirements for Indefinite-Delivery

Contracts (OCT 2016) (Pub. L. 111-117, section 743 of Div. C).

☒ (9) FAR 52.204-27, Prohibition on a ByteDance Covered Application (JUN 2023) (Section

102 of Division R of Pub. L. 117-328).

☐ (10) FAR 52.204-28, Federal Acquisition Supply Chain Security Act Orders—Federal

Supply Schedules, Governmentwide Acquisition Contracts, and Multi-Agency Contracts.

(Dec 2023) (Pub. L. 115–390, title II)

☐ (11)(i) FAR 52.204-30, Federal Acquisition Supply Chain Security Act Orders— Prohibition (Dec 2023) (Pub. L. 115–390, title II) https://www.acquisition.gov/far/52.204-23#FAR_52_204_23 https://www.acquisition.gov/far/52.204-25#FAR_52_204_25 https://www.acquisition.gov/far/52.209-10#FAR_52_209_10 https://www.acquisition.gov/far/52.232-40#FAR_52_232_40 https://www.govinfo.gov/link/uscode/31/3903 https://www.govinfo.gov/link/uscode/10/3801 https://www.acquisition.gov/far/52.233-3#FAR_52_233_3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.233-4#FAR_52_233_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-6#FAR_52_203_6 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.govinfo.gov/link/uscode/10/4655 https://www.acquisition.gov/far/52.203-13#FAR_52_203_13 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3 https://www.acquisition.gov/far/52.203-15#FAR_52_203_15 https://www.acquisition.gov/far/52.203-17#FAR_52_203_17 https://www.govinfo.gov/link/uscode/41/4712 https://www.govinfo.gov/link/uscode/41/4712 https://www.acquisition.gov/far/3.900#FAR_3_900 https://www.acquisition.gov/far/52.204-10#FAR_52_204_10 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.204-14#FAR_52_204_14 https://www.acquisition.gov/far/52.204-15#FAR_52_204_15 https://www.acquisition.gov/far/52.204-27#FAR_52_204_27 https://www.acquisition.gov/far/52.204-28#FAR_52_204_28 https://www.govinfo.gov/link/plaw/115/public/390 https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.govinfo.gov/link/plaw/115/public/390

☐ (ii) Alternate I (Dec 2023) of FAR 52.204-30.

☒ (12) FAR 52.209-6, Protecting the Government’s Interest When Subcontracting with

Contractors Debarred, Suspended, or Proposed for Debarment. (NOV 2021) (31 U.S.C.

6101 note).

☐ (13) FAR 52.209-9, Updates of Publicly Available Information Regarding Responsibility Matters (OCT 2018) (41 U.S.C. 2313).Updates of Publicly Available Information Regarding Responsibility Matters (Oct 2018) (41 U.S.C. 2313).

☐ (14) [Reserved].

☐ (15) FAR 52.219-3, Notice of HUBZone Set-Aside or Sole-Source Award (OCT 2022) (15

U.S.C. 657a).

☐ (16) FAR 52.219-4, Notice of Price Evaluation Preference for HUBZone Small Business

Concerns (OCT 2022) (if the offeror elects to waive the preference, it shall so indicate in its offer) (15 U.S.C. 657a).

☐ (17) [Reserved] ☒ (18) (i) FAR 52.219-6, Notice of Total Small Business Set-Aside (NOV 2020) (15 U.S.C.

644).

☐ (ii) Alternate I (Mar 2020) of FAR 52.219-6.

☐ (19) (i) FAR 52.219-7, Notice of Partial Small Business Set-Aside (NOV 2020) (15 U.S.C.

644).

☐ (ii) Alternate I (Mar 2020) of FAR 52.219-7.

☐ (20) FAR 52.219-8, Utilization of Small Business Concerns (JAN 2025) (15 U.S.C.

637(d)(2) and (3)).

☐ (21) (i) FAR 52.219-9, Small Business Subcontracting Plan (JAN 2025) (15 U.S.C. 637(d)(4)).

☐ (ii) Alternate I (Nov 2016) of FAR 52.219-9.

☐ (iii) Alternate II (Nov 2016) of FAR 52.219-9.

☐ (iv) Alternate III (Jun 2020) of FAR 52.219-9.

☐ (v) Alternate IV (Jan 2025) of FAR 52.219-9.

☐ (22) (i) FAR 52.219-13, Notice of Set-Aside of Orders (MAR 2020) (15 U.S.C. 644(r)).

☐ (ii) Alternate I (MAR 2020) of FAR 52.219-13.

☐ (23) FAR 52.219-14, Limitations on Subcontracting (OCT 2022) (15 U.S.C. 637s).

[Contracting Officer check as appropriate.] ☐ By the end of the base term of the contract and then by the end of each subsequent option period; or

☐ By the end of the performance period for each order issued under the contract.

☐ (24) FAR 52.219-16, Liquidated Damages—Subcontracting Plan (SEP 2021) (15 U.S.C.

637(d)(4)(F)(i)).

☐ (25) FAR 52.219-27, Notice of Set-Aside for, or Sole-Source Award to, Service-Disabled Veteran-Owned Small Business (SDVOSB) Concerns Eligible Under the SDVOSB Program (FEB 2024) (15 U.S.C. 657f).

https://www.acquisition.gov/far/52.204-30#FAR_52_204_30 https://www.acquisition.gov/far/52.209-6#FAR_52_209_6 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title31-section6101&num=0&edition=prelim https://www.acquisition.gov/far/52.209-9#FAR_52_209_9 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title41-section2313&num=0&edition=prelim https://www.acquisition.gov/far/52.219-3#FAR_52_219_3 http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim http://uscode.house.gov/view.xhtml?req=granuleid:USC-prelim-title15-section637a&num=0&edition=prelim https://www.acquisition.gov/far/52.219-4#FAR_52_219_4 http://uscode.house.gov/browse.xhtml;jsessionid=114A3287C7B3359E597506A31FC855B3…