Attch 5 Pre Bid Site visist Q and A.pdf

Pre-Bid Site-Visit Questions & Responses

Project:

Pikes Peak Ranger District

Janitorial Services Date: 05/03/2022 Time: 1000-1130

Facilitator: Felix Quesada (Contracting Officer’s Representative)

Location: Pikes Peak Ranger District, 601 S. Weber Street, Colorado Springs, CO 80903

Questions/Responses

Topic: Supplies

Question: Does the Government provide any cleaning supplies other than those listed?

Response: No, the Government only provides those supplies listed on Page 7 (Equipment/Supplies) of the Request for Quotation. All cleaning products (e.g., disinfectants, carpet shampoo, floor wax, etc.) and equipment (e.g., mop, vacuum, buckets, dusters, etc.) shall be provided by the contractor. In addition, the contractor shall make use of biobased products, with a few exceptions (page 8) . See http://www.biopreferred.gov. for a list bio-based products.

Question: Does the Government have an estimate of the amount of cleaning supplies used per month under the previous contract?

Response: No

Topic: Work Schedule/Tasks

Question: Verification of work schedule of Tuesday and Friday between 6 p.m. and 6 a.m.

Response: Yes, janitorial services should generally occur on these days and between this timeframe. Friday cleanings can be performed on Saturday. Some exceptions can be made based on safety concerns, time of year, etc. with proper notice.

Question: How much time did it take for the previous contractor to perform the general cleaning service?

Response: Generally, 20-30 minutes with a crew of 2-3 and 1 -1.5 hrs. by a single person.

However, the previous cleaning specifications differ from the current solicitation.

Question: Are the monthly cleaning tasks additional service items?

Response: Yes, the monthly cleaning tasks (page 7) are additional tasks required on the last cleaning day of each month. These tasks are required in addition to the daily tasks.

Question: Are the semi-annual cleaning services performed only once in October and April? Is advance notice required?

Response: Yes, the semi-annual cleaning tasks (page 7) are required to be performed in October and April of each contract year. Advance notice is required for the Government to prepare the office space for the service.

Topic: Contract Period/Costs

Question: What is the length of the contract?

Response: The contract is likely to be awarded as a base year plus 4 option years. The period of performance for the contract will run from the date of award through 5 years (2027). However, the Government is not required to exercise option years.

Question: What was the monthly cost of the previous contract?

Response: The incumbent contractor was We’re Here (Contract 1282BH19P0010). The total amount was $22,322.00 for a base year plus 2 option years. Note: the previous cleaning specifications differ from the current solicitation.

Topic: Building Access/Employee Requirements

Question: How will the building be accessed?

Response: The contractor will be provided a building key, gate key, and an access code for the alarm system.

Question: Are there any special requirements for employees to access the building?

Response: Yes, employees will be required to go through an identity and proofing process (e.g., background investigation, fingerprinting, etc.). See page 10 (Access to Facility) of the Request for Quotation for additional details.

Additional Notes:

• Contractor is not responsible for cleaning any rooms that are locked at the time of service.

• Contractor is expected to vacuum all carpeted areas, but is not expected to move personal property, equipment, or furniture (with the exception of chairs and waste receptacles).

• Contractor is not expected to clean pictures or décor, with the exception of dusting horizontal surfaces as specified in the monthly and semi-annual cleaning specifications

(page 7).