A-10_Attachment_8_Q&A_and_Attendees.docx

Attachment 8 Pre-Proposal Questions and Answers and Attendees & Changes to Contract Package Ouray and Norwood Ranger District Roads IDIQ

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Pre-Proposal Meeting Held: November 6, 2018 10:00 a.m. Mountain Time Location: US Forest Service, 2505 South Townsend, Montrose, Colorado

Government Attendees Peggy Dobie, Contracting Officer Chris Phelps – Civil Engineering Tech.

Grant Clark – West Zone Engineer Rob Dasey – Civil Engineering Tech.

Vendor Attendees

michelle@medvedgbl.com

ABBREVIATIONS OF TERMS:

CO: Contracting Office COR: Contracting Officers Representative IDIQ: Indefinite Delivery/Indefinite Quantity TO: Task Order

QUESTIONS DURING PRE-PROPOSAL MEETING:

During the pre-proposal meeting several questions were raised. Each question and answer is provided below:

Five Digit Numbers listed with each question refer to Section B – Schedule of Items

1. What bonding is required?

Answer: Bonding will be required on Task Orders based on the information found in the Solicitation Package under Section H, H-14 Performance and Payment Bonds.

2. Are site visits for each task order mandatory?

Answer: Yes, a site visit will be held for each task order to discuss the specifications in the task order. These visits will be mandatory to put in a bid on a task order.

3. Since this is a Multiple Award Contract, will the contractors bid against each other for Task Orders?

Answer: Yes, Task orders will be bid on by the winning contractor(s).

4. How does the mobilization work?

Answer: Mobilization will be a percentage of the contract as shown on line 15101 of the Schedule of Items. Mobilization will be paid to the job site one way per task order.

5. Is this a five year contract?

Answer: This Solicitation will result in 1 to 3 contracts. They will have a base year and 4 possible option years, for a total of 5 possible years.

6. What are the dollar limits on the contract?

Answer: The maximum per task order will be $500,000. Maximum for the contract will be $5,000,000 among all contractors over the life of the contract.

7. Refer to line item 15801 Watering for dust control – Will a water source be provided?

Answer: A water source may be provided in the task order. Pricing on the IDIQ should make the assumption that all water is being purchased and hauled from the nearest town.

8. What is the expected number of task orders per year?

Answer: The total task order per year will be solely based on funding. It is our hope that we will have a minimum of 1 to 3 per year.

9. Refer to line items 20421 e and f – Should rocks be included in armored grade dips, and approximately how many cubic yards?

Answer: Yes, offerors should Include 1 dump truck or 10 cubic yards of rocks in estimates.

10. Refer to line item 61901 a – What kind of fencing would this be?

Answer: This line item would be for 3 strand smooth wire. .

11. Refer to line item 61901 d – What kind of gate would be required?

Answer: A powder river gate will be the normal requirement.

12. Refer to line item 25102 a b c – does placed rip rap include load, haul and placing?

Answer: Yes, all items are included in placed rip rap. Pricing should reflect furthest location on the Districts.

13. Refer to 31402 – Will the placing aggregate be commercial or Forest Service source?

Answer: This Line item has been removed.

NOTE: This answer has changed from the pre-bid meeting

14. Refer to 61901 f – would the cattleguard be single or double?

Answer: Pricing should be for a single cattleguard. If a double is needed, 2 will be ordered.

15. Refer to 15601 – Should traffic control include certified traffic controllers, signs, lights, etc?

Answer: Each road will need different traffic control based on volume of traffic, etc. A traffic control plan will be needed on each task order that outline the needs and must be to ATSSA standards. Plan for maximum traffic control.

16. Refer to 21101 – Roadway Obliteration. What is the level of closure that would be required?

Answer: Maximum level would be a dozer with rippers making 2 passes at a minimum of 6 inches deep and seeding on the way out. If a berm is required we will request and pay for that service with equipment time.

OTHER INFORMATION:

Vendors should pay special attention to Sections L and M of the solicitation and the date and time responses are due.

Details and Drawings for Task Orders are not a part of the IDIQ contract, but will be added to each Task Order.

The Schedule of items numbers tie directly to FP-14/

Base IDIQ prices on the expectation that you will be going to the furthest location within the IDIQ.

Bio Based products is part of the evaluation criteria. Visit https://sftool.gov/greenprocurement/green-products/8/miscellaneous/0 for a list of green products.

A sample Task Order will be posted with this Modification.

The Forest Service has 5 levels of roads with 5’s being asphalt and 1’s being native surface, admin closed roads. Specifications of each task order will define the maintenance level.

CHANGES TO CONTRACT

Page 4 – Updates to table of contents Page 9 and 16 -Deleted Item No 31402 from both Schedule of Items There are many changes to Section C including added and changed information. Please review Section C in its entirety.

Section G

Section I

Section J -2 new attachments (8 and 9) Section M -Changes to M.1