A-11_Attachment_13_Questions_Answers_Vendors.docx

Attachment 13 Pre-Proposal Questions and Answers Grand Valley and Paonia Ranger District Roads IDIQ

1282MK18R0004

Pre-Proposal Meeting Held: April 10, 2018, 1:00 p.m. Mountain Time Location: US Forest Service, 2250 South Main Street, Delta, Colorado

Government Attendees Peggy Dobie, Contracting Officer Chris Phelps – Civil Engineering Tech.

Doug Marah – Civil Engineering Tech.

Daris Matos – Civil Engineer Grant Clark – West Zone Engineer

Vendor Attendees

ABBREVIATIONS OF TERMS:

CO: Contracting Office COR: Contracting Officers Representative IDIQ: Indefinite Delivery/Indefinite Quantity TO: Task Order

QUESTIONS DURING PRE-PROPOSAL MEETING:

During the pre-proposal meeting several questions were raised. Each question and answer is provided below:

Five Digit Numbers listed with each question refer to Section B – Schedule of Items

1. Where will the work be located? On the Grand Mesa or more on the Paonia/Electric Mountain side.

Answer: Work will be on the Grand Valley and Paonia Ranger Districts.

2. Why are there so many bonds required?

Answer: Because the task orders could be over $150,000 there were more bonds required. That has been changed and no task order will exceed $150,000. Only Payment Bonds will be required.

3. Since this is a Multiple Award Contract, will the contractors bid against each other for Task Orders?

Answer: Yes, Task orders will be bid on by the winning contractor(s).

4. How does the mobilization work?

Answer: A line item for mobilization will be added back into the Schedule of Items. Mobilization will be paid to the job site one way per task order.

5. Does the 60201 culvert Installation include the Vendor or the Government providing the culverts?

Answer: The Vendor provides the culverts. All materials are Contractor furnished unless otherwise noted in the Schedule of Items.

6. Can you identify what kind of 20701 geogrid is being requested?

Answer: Additional line items were added to the schedule of items to cover the various types of geogrid and geotextile we may be requesting.

7. Who is authorized to shut down a contractor during a project?

Answer: Only the Contracting Officer or someone designated by the Contracting Officer has the authority to shut down a contractor. All persons designated by the Contracting Officer should have a signed designation letter.

8. Explain the 15101 “power minimum or equivalent” on equipment Answer: Based on the project and work expected, we will attempt to list the equipment or equivalent that will be needed for the project to make it simpler on the contractor. Anything above that make and model is acceptable as long as you are not doing resource damage because it is too large for the job. Whatever equipment is needed to do the job.

9. Under 15801 dust control – watering for dust control – what does that entail.

Answer: Dust control would entail delivering a full truck of water. We would pay for the full truck. Normally we would provide a water source to use, but on rare occasions it may need to be brought from town. Dust control will only be rarely used.

10. What does 20101 removing vegetation 6” or greater include?

Answer: Our preference is that it be mulched. Each Task Order will have details and drawing on what is needed. If the requirement is logging out, trees will be painted. The requirement may be to limb and buck the trees and leave them for firewood or buck and deck them for commercial sale by the Forest Service.

11. When will the bond be required? Does it need to be paid at the time of Task Order award even if the Task Order period of performance will not start for a while?

Answer: The Payment Bond will be required on each Task Order over $30,000. It will be required 10 days before the Period of Performance starting date on each Task Order.

12. Will we be required to wash equipment every time we change zones or areas?

Answer: If you are working in an area and the equipment is not leaving the Forest you may not be required to wash the equipment if the area you are working in does not have noxious weed issues. The equipment must be washed if it is moving to a new Task Order or off the Forest to a different location. Equipment can be washed on site at the CORs discretion. Washing of equipment is to avoid the spread of noxious weeds, so check with your COR before moving equipment prior to washing or washing equipment on site.

13. Is the Minor Crushed aggregate in 30202 contractor furnished? How do we determine cost and size?

Answer: Yes the aggregate is contractor furnished. We will delete that line from the schedule and include a line 30101 for 3” minus aggregate

14. Should 25102 Placed Riprap include the dump truck as part of the cost?

Answer: Yes rip rap should include the cost of the contractor furnished riprap and delivery/placing as part of the costs. Equipment and operator costs are included in the cost.

15. Does 21101 What does Road Obliteration entail?

Answer: Road obliteration includes ripping, seeding and traffic control structures as per the Forest Service Specifications.

16. What is the standard seed mix and how do we give a price when costs can range from $100 to $1000 per 50 pound bag?

Answer: We have standard seed mixes. Refer to Attachment 12.

Update: Attachment 12 details the 2 seed mixes that will be used and 2 Items have been added at 62501

17. This contract is for a Base Year and 4 Option Years. What happens if fuel prices have a huge increase?

Answer: None of us can predict those things. If it happens we can have a discussion with all Vendors who have contracts.

18. Does the 20421 Armored Grade Dip include rock armoring and who provides the rocks?

Answer: The armored grade dip does include rock armoring and the contractor is responsible for providing the rocks.

19. What does 15201 Surveying and Staking include?

Answer: Will answer later.

Update: This item has been removed from the contract and the Forest Service will be responsible for more in depth staking.

20. How does pricing work for 15601 Public Traffic. How many days will each job be?

Answer: We will change the unit of issue to daily. The public traffic will include the awarded vendor developing a traffic control plan.

21. Does this contract include any cattleguard replacement?

Answer: No. If a task order will include cattleguard replacement, the Forest Service will provide the cattleguard and the awarded vendor will provide the equipment.

22. How will each Task Order be competed?

Answer: All awarded Vendors will be notified as new Task Orders are available. There will be a pre-bid meeting combined with a site visit in the field at the project location. Each Vendor will have specs available for their review.

23. Does the contractor furnish the signs and posts for 63301?

Answer: The signs, posts and tamper proof nuts and bolts will be government furnished. This item has been updated in the Schedule of Items.

24. When will the first Task Order be issued?

Answer: The first Task Order is already being put together and will be awarded prior to June 1st, 2018

OTHER INFORMATION:

Vendors should pay special attention to Sections L and M of the solicitation and the date and time responses are due.

Details and Drawings for Task Orders are not a part of the IDIQ contract, but will be added to each Task Order.

30307 Maintain One-Lane and Two-Lane Cattleguard have been removed from the Schedule. They are considered incidental to Forest Service Supplemental Specifications - Surface Maintenance 30307.