127EAY26Q0081 Terms and Conditions.pdf

This is a Request for Quotation (RFQ) for the rental of heavy equipment for the Modoc National Forest.

The solicitation seeks rental of one CAT 420 Backhoe (or equivalent) with cab and one CAT 140 Motor Grader (or equivalent) with cab for the period of June 29, 2026 through December 31, 2026. The equipment will support road-construction activities required for compliance with the California Off-Highway Vehicle Grant. The backhoe must feature an enclosed cab with HVAC and hydraulic thumb; the motor grader must have joy stick controls, a 14-foot moldboard blade length, enclosed cab with HVAC, and a maximum weight of 46,000 pounds. All equipment must be owned by the responding firm (equipment brokers are not permitted), and the contractor is responsible for scheduled maintenance items including 1,000-hour maintenance and oil/filter changes, while the U.S. Forest Service will complete basic daily maintenance. Warranty coverage through a manufacturer-approved distribution channel is required, with parts furnished within 24 hours of notification and repairs initiated within 24 hours. Equipment rental insurance protecting against loss, damage, theft, collision, rollover, vandalism, and weather-related damage must be provided within three days of contract award.

This is a Total Small Business Set-Aside acquisition under NAICS code 532412 with a $40.0 million small business size standard. The solicitation is issued under FAR Part 12 for commercial items. Quotations must be submitted by June 22, 2026 at 11:00 AM Pacific Daylight Time to margaret.forrest@usda.gov. Questions are due by June 17, 2026 at 12:00 PM Pacific Time. The Government anticipates making one firm fixed-price award to the lowest priced, technically acceptable offer with acceptable or neutral past performance. Pricing must be provided for all line items in the Schedule of Items (Attachment 1), and offerors must provide proof of equipment ownership and demonstrate ability to meet schedule requirements. Offers must remain firm for 60 calendar days from the receipt date specified in the solicitation.