127EAY22Q0012.pdf

SEE ADDENDUMIS CHECKED

CODE 18a. PAYMENT WILL BE MADE BY

CODE

FACILITYCODE

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

OFFEROR

7EAY

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

USDA-FS CSA SOUTHWEST 1

9A52 CODE 16. ADMINISTERED BYCODE

X

X

561720

SIZE STANDARD:

% FOR:SET ASIDE:UNRESTRICTED OR7EAY

RFPIFB

10. THIS ACQUISITION ISCODE

RFQ

14. METHOD OF SOLICITATION

13b. RATING

NAICS:

SMALL BUSINESS

01/14/2022 1300 ET

12/30/2021

530-685-0765TOD GOHL

(No collect calls)

INFORMATION CALL:

FOR SOLICITATION 8. OFFER DUE DATE/LOCAL TIMEb. TELEPHONE NUMBER a. NAME

4. ORDER NUMBER3. AWARD/ 6. SOLICITATION

127EAY22Q0012

5. SOLICITATION NUMBER

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS 1. REQUISITION NUMBER PAGE OF

1 28 1053237OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

TELEPHONE NO.

17a. CONTRACTOR/

ORLEANS CA 95556

PO BOX 410 HWY 96 ISHI PISHI ROAD

ORLEANS RANGER DISTRICT

USDA FORES SVC

15. DELIVER TO

ALBUQUERQUE NM 87102-3498

333 BROADWAY BLVD SE

9. ISSUED BY

7.

2. CONTRACT NO.

EFFECTIVE DATE

$19.50

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW

ISSUE DATE

DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

11.

SEE SCHEDULEX

12. DISCOUNT TERMS

THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13a.

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

8(A)

USDA-FS CSA SOUTHWEST 1

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

This is a Synopsis / Solicitation for Janitorial Services on the Orleans Ranger District - Six Rivers National Forest

There is no need to return any portion of the solicitation that is not part of the offer.

Delivery: 01/31/2023 Period of Performance: 02/01/2022 to 01/01/2023

Continued ...

(Use Reverse and/or Attach Additional Sheets as Necessary)

HEREIN, IS ACCEPTED AS TO ITEMS:

XX

DATED

TOD A. GOHL

. YOUR OFFER ON SOLICITATION (BLOCK 5),

INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE SET FORTH

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DELIVER

ARE

ARE

31c. DATE SIGNED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA

31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (Type or print)

ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY ADDITIONAL

SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4. FAR 52.212-3 AND 52.212-5 ARE ATTACHED. ADDENDA

26. TOTAL AWARD AMOUNT (For Govt. Use Only)

OFFER

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA - FAR (48 CFR) 53.212

ARE NOT ATTACHED.

ARE NOT ATTACHED.

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

30b. NAME AND TITLE OF SIGNER (Type or print)

30a. SIGNATURE OF OFFEROR/CONTRACTOR

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

25. ACCOUNTING AND APPROPRIATION DATA

29. AWARD OF CONTRACT:

REF.

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32c. DATE 32b. SIGNATURE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED:

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

40. PAID BY39. S/R VOUCHER NUMBER38. S/R ACCOUNT NUMBER

37. CHECK NUMBER

FINALPARTIAL

36. PAYMENT

FINALPARTIAL

35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER33. SHIP NUMBER

COMPLETE

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

42d. TOTAL CONTAINERS42c. DATE REC'D (YY/MM/DD)

42b. RECEIVED AT (Location)

42a. RECEIVED BY (Print)

41c. DATE41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

STANDARD FORM 1449 (REV. 2/2012) BACK

24.

AMOUNT

23.

UNIT PRICE

22.

UNIT

21.

QUANTITY

20.

SCHEDULE OF SUPPLIES/SERVICES

19.

ITEM NO.

0001 Synopsis / Solicitation for Orleans RD Janitorial

Service

Base Year February 1, 2022 to January 31, 2023

Option Years will be based on funding - FAR 52.232-19

Option Year 1 - February 1, 2023 to January 31, Option Year 2 - February 1, 2024 to January 31, 32f. TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT REPRESENTATIVE

28 2 of

(i) This is a combined synopsis/solicitation for commercial service prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued.

(ii) The solicitation number 127EAY22Q0012 is issued as a request for quotation (RFQ).

(iii) The solicitation document and incorporated provisions and clauses are those in effect through Federal Acquisition Circular 2005-97.

(iv) This is a 100% Small Business Set-aside under NAICS code 561720 Janitorial; the small business size standard is $19.5M; the Product/Service code is S201 Housekeeping / Janitorial.

(v) Multiple service areas will be applicable (see Scope of Work).

(vi) The Government is seeking to establish a purchase order contract for Janitorial Services on the Six Rivers National Forest. This may be a three-year contract (base and two option years), option years will be based on funding FAR 52.232-19.

(vii) Services provided on routine and scheduled basis. See Scope of Work.

(viii) The provision at 52.212-1, Instructions to Offerors - Commercial Items, applies to this acquisition.

The Government intends to evaluate quotes and offer an award based on the quote submission; therefore, the quote should contain the best terms from a price and technical standpoint. The following are

SUBMISSION REQUIREMENTS:

1) Solicitation Number (127EAY22Q0012)

2) Offers due 14 January 2022 / 1300hrs Eastern Standard Time

3) Contractor name, address, and DUNS number

4) Pricing on the contract statement of work to include base year and potential option years.

(ix) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

1) Pricing of Service to include pricing multiple service areas.

2) Pricing to include base year and two option years.

3) Service Location: Service locations closer to Orleans Ranger District will receive a higher rating because so much of the funding will not have to be based on travel time to and from sites.

4) Relevant Past Performance: Past Performance is a measure of the degree to which an offeror has satisfied its customers, complied with contract terms and conditions in addition to applicable laws and regulations. The Government may contact individuals and firms that you have performed services for, to evaluate your experience and past performance record.

(x) Responses shall submit a completed copy of 52.212-3, Offeror Representations and Certifications -- Commercial Items, unless it has an active entity registration with the certifications through the System for Award Management (SAM) website. (www.sam.gov ) http://www.sam.gov/

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address (es):

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm

(xi) The clause at FAR 52.212-4 CONTRACT TERMS AND CONDITIONS--COMMERCIAL ITEMS applies to this contract Addenda to this clause are as follows:

(xii) The clause at 52.212-5, Contract Terms and Conditions Required to Implement Statutes or Executive Orders -- Commercial Items (JAN 2018), applies to this acquisition with the following clauses checked

52.209-6 Protecting the Government’s Interest When Subcontracting with Contractors Debarred, Suspended, or Proposed for Debarment. (JUN 2020).

52.219-6, Notice of Total Small Business Set-Aside (NOV 2011) (15 U.S.C. 644).

52.222-3, Convict Labor (JUN 2003) (E.O. 11755).

52.222-19, Child Labor - Cooperation with Authorities and Remedies (JAN 2018) (E.O. 13126) 52.222-21, Prohibition of Segregated Facilities (APR 2015).

52.222-26, Equal Opportunity (SEP 2016) (E.O. 11246).

52.222-35, Equal Opportunity for Veterans (OCT 2015) (38 U.S.C. 4212).

52.222-36, Equal Opportunity for Workers with Disabilities (JUL 2014) (29 U.S.C. 793).

52.223-18, Encouraging Contractor Policies to Ban Text Messaging While Driving (AUG 2011) (E.O. 13513).

52.232-33, Payment by Electronic Funds Transfer—System for Award Management (JUL 2013) (31 U.S.C 3332).

52.222-41 Service Contract Labor Standards. (AUG 2018)

52.222-42, Statement of Equivalent Rates for Federal Hires (May 2014) (29 U.S.C. 206 and 41 U.S.C. chapter 67).

52.222-43 Fair Labor Standards Act and Service Contract Labor Standards-Price Adjustment (Multiple Year and Option Contracts). (AUG 2018).

52.222-50 Combating Trafficking in Persons 52.222-55 Minimum Wages Under Executive Order 13658.

52.222-62 Paid Sick Leave Under Executive Order 13706.

52.204-9 Personal Identity Verification of Contractor Personnel (JAN 2011) 52.204-13 System for Award Management Maintenance (OCT 2018) 52.204-18 Commercial and Government Entity Code Maintenance (AUG 2020) 52.204-21 Basic Safeguarding of Covered Contractor Information Systems (NOV 2021)

52.217-8 Option to Extend Services (NOV 1999) 52.217-9 Option to Extend the Term of the Contract (MAR 2000) 52.219-14 Limitations on Subcontracting (SEP 2021) 52.223-2 Affirmative Procurement of Biobased Products Under Service and Construction Contracts

(SEPT 2013).

52.228-5 Insurance-Work on a Government Installation. (JAN 1997) 52.242-15 Stop-Work Order. (AUG 1989) 52.252-2 Clauses incorporated by Reference (Feb 1998).

http://www.acquisition.gov/far/index.html http://www.va.gov/oamm/oa/ars/policyreg/vaar/index.cfm https://www.acquisition.gov/sites/default/files/current/far/html/52_223_226.html#wp1188603 https://www.acquisition.gov/sites/default/files/current/far/html/52_222.html#wp1153423 http://uscode.house.gov/ http://uscode.house.gov/ http://uscode.house.gov/ https://www.acquisition.gov/content/part-52-solicitation-provisions-and-contract-clauses#i1052973

(xiii) Use of Invoice Processing Platform (IPP) is Required

The "Submit Invoice-to" address for USDA orders is the Department of Treasury's Invoice Processing Platform (IPP). All invoices shall be submitted via the electronic Invoice Processing Platform. This platform is managed by the U.S. Department of Treasury and additional information is available at this website:

https://www.ipp.gov/ index .htm.

(xv) Response Due Date and Contact Information:

Offers are due on 14 January 2022 no later than 1:00 pm. Eastern Standard Time.

(xvi) Quotations can be emailed to Tod Gohl; tod.gohl@usda.gov by the date and time above. Enter the solicitation number in the subject line of emails.

Point of Contact:

Tod Gohl Purchasing Agent tod.gohl@usda.gov Phone: 530-685-0765 Northern California Acquisition Service Area

Response Form http://www.ipp.gov/index.htm

EXPERIENCE AND PAST PERFORMANCE QUESTIONNAIRE

Instructions: Please use spaces below to respond to evaluation criteria. Additional or supplementary pages may also be submitted. Please list N/A for inapplicable items.

1. Quoter's Name, Address, Email, Telephone Number & DUNS Number 2. Type of Business Name: ____ Company

____ Corporation ____ Partnership ____ Individual / Sole Proprietor / Owner- Operator

Address:

Email:

Telephone:

DUNS #:

Relevant Experience of Service Provider(s):

Past Performance References:

Reference Name and Company / Agency

Reference Contact Phone Number

Description of Services Performed

Have you ever failed to complete any work awarded to you in the time required __ YES __ NO If "yes", please specify contract and reason(s):

Location where services were provided:

Any other comments (optional) – Attach other pages as necessary if you need more room.

CERTIFICATION: Submission of this form with the quote certifies that all of the statements made above are complete and correct to the best of your knowledge and that any persons named as references are authorized to provide the Forest Service with past performance information needed to verify my capability to perform this project.

Orleans Ranger Station Janitorial Service

SCOPE OF WORK

It is the scope of this contract to secure janitorial services for government offices on the Orleans Ranger District of the Six Rivers National Forest. The contractor shall furnish all labor, equipment, supervision, transportation, supplies (except those listed under government furnished) and incidentals necessary to complete the work specified.

LOCATION AND DESCRIPTION

Work shall be performed at the following location:

Orleans Ranger District Office; 1 Ishi Pishi Road, Orleans, CA 1 – Approximately 11,500 square feet of floor space in the main district office and the adjacent fire office building with 8 bathrooms.

2 – Approximately 1,300 square feet of floor space including 2 bathrooms with showers in the conference room located near the rear entrance to the Forest Service compound.

The Ranger Station Office employees generally work five days per week, except during fires and fire season.

Personnel are engaged in office and field work. During a fire incident, the personnel count in the building may significantly increase. When this occurrence increases janitorial service demand beyond normal requirements, an ‘Emergency’ or ‘Special Event’ scenario may apply (See Emergency or Special Event Cleaning Services).

Flextime schedules and overtime requirements may cause occupancy of the buildings by Forest Service personnel during hours other than between 7:00 AM and 5:00 PM.

GOVERNMENT FURNISHED COMPONENTS

Government furnished materials will be provided at the work site prior to work commencing. Contractor shall notify Contracting Officer’s Representative of supplies needing replenishment no less than 2 weeks in advance for items to be ordered. The following are Government Furnished Materials:

- Cleaning compounds such as toilet cleaner, floor cleaner, glass cleaner, etc

- Disinfectant

- Toilet tissue, hand soap, hand towels and toilet seat covers

- Light bulbs, waste basket liners and trash receptacles

- All utilities necessary for Contractor to perform required services

- Keys & Security codes.

CONTRACTOR FURNISHED COMPONENTS

The Contractor shall provide all supervision, labor, materials, and supplies except those indicated as Government Furnished. Equipment required needs to meet the terms of the contract. All applicable Contractor-furnished equipment shall include bumpers/guards to prevent marking or scratching of fixtures or building surfaces. Such incidentals necessary for the required performance of this contract include, but are not limited to:

- Mops, rags, brushes

- Brooms

- Paper towels for cleaning

- Power Equipment as needed All electrical equipment used by the Contractor shall meet all safety requirements of this contract and shall be UL approved. This equipment shall operate using existing building circuits. It shall be the responsibility of the Contractor to prevent the operation or attempted operation of electrical equipment, or combinations of equipment, which require power exceeding the capacity of existing building circuits. Inoperable equipment is not cause for cleaning work not to be Performed. The Contractor shall furnish and use beater bar type vacuums for carpeted floors. The Contractor shall provide protective gloves, safety eyeglasses, and any other safety equipment needed to execute the contract.

TECHNICAL REQUIRMENTS:

The following shall be performed after 4:30 pm and before 6:00 am. Tuesday, Thursday and Saturday.

Service Frequency of Each Service Day

Carpeted Flooring:

Vacuumed and spot cleaned as necessary Non-Carpeted Flooring:

Vacuumed or swept clean and damp mopped Waste Baskets and Sanitary Napkin Dispensers:

Emptied into a designated container outside of the office and damp wiped clean Drinking Fountains:

Clean and sanitized Coffee Rooms:

Clean sink and countertop; scrubbed and mopped non-carpeted floors; dusted horizontal surfaces of refrigerator, microwave and cabinets All Furniture and Bookshelves:

Dusted and polished clean with treated cloth Books, Instruments, Working and Seating Surfaces:

Dusted with untreated cloth Papers, etcetera, on desks are not to be disturbed Toilet Fixtures and Traps, Seats, Urinals and Wash Basins:

Clean and sanitized, free from odors and splashing around basins and urinals Restroom Mirrors, Shelves, Dispensers and Piping:

Damp wiped and polished dry Paper Towels, Toilet Tissue, Toilet Seat Covers, Receptacle Liners, Hand Soap and Dispensers:

Replenished as necessary from supply Wall Surfaces:

Spot cleaned and free of soiled spots Telephones:

Clean and sanitized

Service Frequency of Monthly, Before the 10th of the Month

Landings and Steps to All Outside Entrances:

Swept clean Entrance Doors and Adjacent Glass (Both Sides):

Glass surfaces clean and non-glass surfaces damp-wiped and free from smudges Desks, Venetian Blinds, Building Doors, Baseboards, Partition Trim, Windowsills, Frames, Ventilation and Return Grills:

Dusted Upholstered Furniture:

Vacuumed clean Furnace Filters:

Checked and replaced as needed

Countertops, Doors, Moldings, Baseboards, Restroom Wall Coverings and Restroom Partitions:

Washed clean High Walls and Ceiling Surfaces:

Dusted or vacuumed clean Light Fixtures and Bulbs:

Fixtures clean and bulbs/tubes replaced as needed Contractor is responsible for disposal of all fluorescent tubes at an approved disposal site Picture Glass, Clocks and Windowed Bookcases (Both Sides):

Clean Office Space Partitions:

Clean

Service Frequency of Twice Yearly:

Once between October 15 and December 1, once between April 1 and May 15 Contractor shall coordinate and schedule with COR in advance

Windows:

Outside screens clean (removed, cleaned, and replaced); window glass washed inside and out; window frames, tracks, sills and casings clean Uncarpeted Flooring:

Buffed with new non-slip wax

Service Frequency Once per Year

Carpeted Flooring:

Cleaning of all carpet surfaces in main offices

GOVERNMENT PERSONNEL AND AUTHORITIES

The Contracting Officer (CO) and Contracting Officer’s Representative (COR) are the main points of contact under this contract. In addition, Inspectors may be designated at or after contract award. The names and contact information of all government personnel designated under this contract will be provided to the Contractor after award.

The CO designates the COR, who is responsible for administering the performance of work under this contract.

In no event, however, will any understanding, agreement, modification, change order, or other matter deviating from the terms of this contract be effective or binding upon the Government unless formalized by proper contractual documents executed by the CO prior to completion of the contract. No person other than the Contracting Officer is authorized to change any clause or provision of this contract, except as provided in writing by the Contracting Officer. Changes to contracts for commercial items and services must be by mutual agreement between the Contractor and the Contracting Officer only. The Contractor is responsible to take direction only from Government officials indicated in the contract. The Government is not responsible for costs incurred during the performance of work not covered under this contract or directed by non-authorized persons. On all matters that pertain to the contract terms, the Contractor must communicate with the Contracting Officer. Whenever, in the opinion of the Contractor, the COR requests effort outside the scope of the contract, the Contractor should so advise the COR. If the COR persists and there still exists a disagreement as to proper contractual coverage, the Contracting Officer should be notified immediately, preferably in writing if time permits. Proceeding with work without proper contractual coverage could result in nonpayment or necessitate submittal of a contract claim.

CONTRACTOR REQUIREMENTS

Personnel:

All work under this contract shall be performed in a skillful and professional manner. The Contractor shall employ personnel qualified and capable to perform janitorial work and will provide a list of Contractor personnel who will be on the premises. Persons under the age of 18 are not permitted on the premises while work is performed. The Contractor shall prohibit employees from disturbing papers on desks, opening desk drawers or cabinets, using government telephones or other office equipment, leaving the Government building unlocked or using any Government employee’s property. The Contracting Officer may, in writing, require the Contractor to remove from the premises any employee the Contracting Officer deems incompetent, careless, or otherwise objectionable, or for theft, possession and/or removal of materials, supplies, equipment, or any Government property.

Insurance Requirement:

The Contractor shall provide to the Contracting Officer the following documentation within 10 calendar days of the start work date, or the contract may be terminated for default in accordance with the clause governing default (termination for cause). Offerors may include the following documentation as a part of an Offer if desired.

Worker’s Compensation Insurance: The Contractor shall provide evidence of Worker's Compensation Insurance or a written explanation as to why the Contractor is exempt from the requirement.

NOTE: The Contractor working alone is not required to carry the insurance.

Conservation of Utilities and Building Security:

Upon completion of the work at each site the contractor personnel shall ensure that (unless otherwise instructed by the Contracting Officer or COR) all lights are off, all wall windows and entrance doors are locked and the alarm system armed. If the building is occupied by the Government after normal working hours, Contractor’s personnel shall notify the Government personnel of their departure and leave the exterior doors locked. The Contractor shall not disturb papers on desks, or bulletin boards, open drawers or cabinets, or use telephones or any office equipment provided for official Government use, except for emergency calls to the Contracting Officer, police or fire department. It is the responsibility of the Contractor to secure the building upon completion of work and close and lock entry gates.

Keys/Keycards:

The Contractor will establish and implement methods to ensure that all keys/ keycards issued by the Government are kept secure in the Contractor’s possession are not used by unauthorized persons. No keys/ keycards issued by the Government are to be duplicated. It is the Contractor’s responsibility to ensure any security access codes are secured in the contractor’s possession and not to be used by unauthorized persons.

A. The Contractor will be required to reimburse the Government for replacement of locks or re-keying because of Contractor loss of keys. In the event a master key is lost or duplicated, the Government will replace all locks and keys for that system and the total cost will be deducted from the monthly payment due the Contractor.

B. The Contractor will report the occurrence of a lost key/ keycard to the Contracting Officer no later than the next duty day.

C. It is the responsibility of the Contractor to prohibit the use of keys/ keycards issued by the Government to any person other than the Contractor’s employees. It is also the responsibility of the Contractor’s employees to prohibit the opening of locked areas by Contractor’s employees to permit entrance of persons other than Contractor’s employees engaged in the performance of assigned work in those areas.

Lost and Found Property:

The Contractor shall ensure all articles of possible personal or monetary value found by the Contractor’s employees are turned into the COR or the Contracting Officer.

Subcontracting:

The Government reserves the right to approve or disapprove any subcontractors selected. Therefore, the Contractor shall obtain approval from the Contracting Officer for all subcontractors prior to entering any subcontracts for the performance of work under this contract. The Contractor’s request for approval shall be in writing and include the specific work to be accomplished by the subcontractor.

The subcontractor shall have the experience and be equipped for such work. Subcontracting any portion of the contract shall not relieve the Prime Contractor of any responsibility under this contract. Any subcontract agreement shall contain all terms and conditions of the prime contract. The Government will document, in writing, those instances where the supervisor or subcontractor have not responded to calls or are not available to meet.

Safety The Contractor shall be responsible for instructing company employees in appropriate safety measures and providing hazard communication training including the appropriate handling of chemicals. The Contractor shall provide, place, and remove appropriate warning signs for wet or slippery floor areas caused by cleaning or waxing applications. Cloths, mops, or brushes containing a residue of wax or other combustible material subject to spontaneous ignition shall not be stored inside the building. Contractor shall provide copies of Material Safety Data Sheets (MSDS) for any cleaning chemicals provided by the Contractor. Cleaning supplies, including solutions and solvents, both liquid and powders must be stored in designated areas that are locked and under the Contractor’s control. They must be stored in secure areas after every cleaning day.

Smoking Restrictions:

There are no public areas designated as smoking areas. Therefore, there is no space for the Contractor or his/her employees to smoke.

Circumstances to Be Reported:

The Contractor or the Contractor’s employees shall report to the Contracting Officer or COR any circumstances of needed repairs of the facility or unusual soiling of an area that may affect the performance of the work and unhealthy or hazardous conditions. The Contractor or the Contractor’s employees will report any vandalism, attempted break-ins, or signs of attempted break-ins.

Communication Procedures:

While a line of communication is always open to the CO, most communication is directed to the COR.

Contracting Officers and CORs are available via phone, email, or direct communication. Formal requests, reports and invoices must be submitted in writing. Communication by email is a good practice for the purposes of documentation. At times communication will occur as meetings between the Contractor and the Government.

PERFORMANCE OBJECTIVES AND STANDARDS

The Contractor shall ensure that the building presents an overall appearance of cleanliness. The front lobby is a highly visible area and will need to meet higher expectations. The Contractor shall provide sufficient supplies, materials, and equipment to adequately maintain the premises at an acceptable level of cleaning that is consistent with comparable industry standards for this type of contract. The definition of clean is for all areas, objects, and surfaces to be free of dirt, water streaks, gum, grease, tar, or any other extraneous matter in order to present an overall appearance of cleanliness.

Performance will be based on the Contractor’s success in meeting the performance and quality standards, not the method of performance. The contractor service requirements are summarized into performance objectives that relate directly to the essential services provided. The stated performance thresholds are the minimum acceptable levels of service for each stated requirement. All aspects of the contractor performance are subject to Government surveillance, and absence of any contract requirements from the Performance Objectives identified below will not detract from the enforceability, nor limit the rights or remedies of the Government under other contract clauses.

Performance Objective Performance Threshold Perform all services required in accordance with the Statement of Work on a regular basis

Not to exceed 1 valid complaint of unsatisfactory per week

Perform all services as required for periodic cleaning

Not to exceed 1 valid complaint of unsatisfactory per interval

CLEANING FREQUENCY AND SCHEDULES

Regular cleaning shall occur on a frequency of three (3) times per week. The preferred service days are Tuesday, Thursday, Saturday with weekday work being performed between the hours of 4:30 p.m. and 6:00 a.m. so as not to conflict with Forest Service work, unless otherwise agreed between the Contractor and COR.

Prior approval from the CO is required before work may be performed on a Federal holiday.

Routine tasks are those which are expected to be performed at each visit or on a weekly basis. Periodic tasks are those which are performed on other than a per-visit or weekly basis.

CONSTRAINTS AND EXEMPTED TASKS

• Items on desks and other working surfaces or Forest Service employee storage areas shall not be disturbed.

• The Contractor shall not expose electronic equipment, including computer monitors, to liquids of any kind except as directed in the contract or approved by the COR in advance.

• The Contractor is not responsible to empty or handle recycling bins.

• Any locked offices for which the Contractor has no key or areas otherwise designated as off limits are exempt from routine services except for cleaning door surfaces and emptying any trash bins placed within the Contractor’s access.

IN THE EVENT SERVICES ARE NOT PERFORMED OR REQUIRED

In the event services are not provided or required because the facility is closed due to inclement weather, unanticipated non-Federal holidays declared by the President, failure of the Congress to appropriate funds, etc., the CO shall either:

a. Direct the Contractor to perform the work contractually specified over a number of immediately subsequent day(s) equal to the duration of the shutdown, or

b. Forego the work and reduce payment due to the Contractor for work not performed. The deduction rate in dollars per day shall be equal to the per-month fixed price divided by number of service days for that month and then multiplied by the number of days services were not provided. Appropriate adjustments will be made by the CO in the event services are provided for portions of days, or c. Reschedule the work on day(s) satisfactory to both parties.

EMERGENCY OR SPECIAL EVENT CLEANING SERVICES

Any situation requiring cleaning services beyond those normally encountered in routine cleaning work will be considered “emergency”. Situations requiring emergency cleaning will be referred to the Contracting Officer or COR prior to commencing work. If the Contracting Officer determines that the situation requires extra effort on the part of the Contractor, equitable reimbursement will be provided to the Contractor for the level of effort over and above that normally required, (e.g. fire or flood damage, construction work, etc.). Residue from relocating furniture or litter left from meetings or routine gatherings are not considered emergency cleaning.

PREWORK CONFERENCE AND OTHER MEETINGS

Prior to commencement of work, a pre-work meeting may be arranged between the Contractor and the Contracting Officer to discuss the contract terms and work performance requirements. At this time, the Contracting officer will designate a Contracting Officer Representative (COR) and the Contractor shall designate, in writing, the name and phone number of the Contractor’s on-site representative/ supervisor and their responsibilities.

At any time during contract performance, a meeting may be requested by the Government or the Contractor and may be scheduled at a time and place agreeable to both parties. The purpose of the meeting shall be to address any issues preventing or endangering the successful completion of the contract requirements and to identify methods of improvement.

Quality Control Program The Contractor shall establish a complete, written Quality Control Program (QCP) to ensure the requirements of the contract are met as specified in the guidelines. The Contractor’s QCP shall be incorporated into this contract after acceptance by the Government. The QCP need not be elaborate, but shall address in writing at least the following information:

1. A checklist or plan for inspection of the services provided throughout the building that addresses all contract performance areas and ensures compliance with contract terms. It is not required to provide separate personnel for performing janitorial services and for inspection, but in the case a single person is proposed for both tasks, the QCP must explain how that person intends to ensure compliance with contract standards. If separate persons are proposed, they shall be named and their designated tasks identified.

2. A system to record inspection results and any corrective actions taken, and to ensure that the Contractor’s employees or subcontractors are notified of any efficiencies i n their area of responsibility if applicable. If the Contractor intends to utilize subcontractor(s) or employee(s) as the primary janitor(s) under this contract, the QCP must explain how the Contractor intends to ensure that the janitor(s) is/ are properly trained for the work and how they will be re-trained or replaced if necessary to correct continued or severe performance deficiencies communicated by the Government. Provide a time frame (such as a number of days) by which the Government can anticipate improved services after communicating a significant service deficiency. For minor deficiencies, performance improvement results are anticipated on the following day routine services are performed.

3. A description of actions the Contractor shall take in the event that the primary janitor(s) become unavailable to provide janitorial services for an extended period of time (longer than two consecutive routine service days).

4. A plan to ensure that all issued keys, access cards or identification items are not lost, misplaced, or used by unauthorized persons.

5. A list of the equipment proposed or available for this project that meets solicitation requirements.

The Contractor shall maintain a file of all inspections conducted by the Contractor and the corrective actions taken. This documentation is considered to be a part of the Contractor’s Quality Control Program, but does not need to be made available for review unless requested by the Government.

INSPECTION (GOVERNMENT’S QUALITY ASSURANCE SURVEILLANCE PLAN)

The Government will visually inspect the Contractor’s performance on a random basis shortly after the scheduled cleaning time or after receipt of complaint from building employee(s) under this contract to ensure compliance with contract guidelines. The COR will record inspection observations, deficiencies will be documented with a written inspection report provided to the Contractor. When unacceptable performance is observed, the COR will meet with the Contractor’s supervisor to review the inspection report and ensure that the Contractor understands the unacceptable services. The preferred method to resolve deficiencies is to allow re-performance to correct the deficiencies. The Contractor shall be provided with the opportunity to correct substandard performance within one business day or other timeframe as determined by the COR.

When substandard performance is not corrected within the specified timeframe or the Contractor refuses to re-perform the service, the unsatisfactory service is logged as a deficiency. Deductions from payment may result from deficient services.

INVOICING AND PAYMENT

Payment will be made in arrears for janitorial services that have been satisfactorily provided. Payment will be made by Electronic Funds Transfer (EFT) to the bank account designated in the Contractor’s SAM Entity at www.sam.gov. A SAM Entity of any status other than Active may delay payment processing.

The Contractor shall submit an invoice monthly or at another frequency as agreed between the COR and the Contractor. Use of the Invoice Processing Platform (IPP) at www.ipp.gov is required for all invoices under this contract. The Contractor shall also submit the completed inspection checklist for the invoiced time period from the approved Quality Control Plan. The Contractor may attach this checklist to the invoice in IPP (recommended) or may email, fax, or otherwise deliver the checklist to the COR. The Government will review the performance as compared to contract standards, the Quality Assurance Plan and the Performance Objectives. Monthly payments to the Contractor will be reduced for logged deficiencies, as described in the Inspection clause. Deductions for deficiencies shall be calculated at 1/30th of the unit price for each day the Contractor fails to correct the deficiency.

BIOBASED PRODUCT USE AND BIOBASED PROGRAM REPORTING REQUIREMENT

The Contractor shall provide and utilize expendable (chemical or material) products in the performance of this contract, to which Biobased Program requirements regarding the procurement and reporting of such products apply. See FAR Clause 52.223-2 and www.biopreferred.gov.

WAGE DETERMINATION

Wage Determination No. 2015-5673, Revision 13, dated 10/20/2021, is applicable to this contract and is attached. The full text of the Wage Determination may also be accessed electronically at www.wdol.gov or a copy may be requested from the Contracting Officer.

SOLICITATION PROVISIONS

GOVERNMENT POINTS OF CONTACT

If you have questions about the solicitation, contact Tod Gohl tod.gohl@usda.gov or 530-685-0765. To schedule a site visit, contact Jason D. Peterson at jasondpeterson@usda.gov or 530-629-4789.

EVALUATION FACTORS

The Government intends to award a firm fixed price contract resulting from this solicitation to the single responsible quoter whose technical response and price quote are believed to offer the most advantageous combination to the Government. The following factors shall be used to evaluate quotes.

Understanding of the Requirement Per FAR Clause 52.237-1, site visitation is urged and expected so that quoters understand the level of effort required to meet contract requirements before providing a quote. To respond to this factor, quoters shall describe their familiarity with the site and understanding of the level http://www.biopreferred.gov/ of effort required, and shall clearly indicate whether they visited the site or obtained information about the site through other means (and, if the latter, what other means were used.)

Relevant Experience Relevant Experience is the measure of a quoter’s experience providing the same or similar services as those desired for this solicitation. Most importantly, this refers to the relevant experience of the person(s) proposed to perform routine and periodic on-site janitorial service tasks. Secondarily, it refers to the relevant experience of the Contractor in performing supervisory and administrative services as the supervisor, employer or prime contractor for a janitorial contract. To respond to this factor, describe:

1. The relevant experience of the proposed janitorial service provider(s), and

2. The relevant experience of the Contractor in a supervisory contract role separate from performance of on-site janitorial services, if applicable.

3. If a quoter intends to perform as both service provider and supervisor, the quote should so state. Responses which do not name the specific person(s) to perform janitorial and supervisory services and which fail to list relevant experience for that person/ those persons may be considered unsatisfactory, due to an inability to evaluate. Quoters may propose the same person for both janitorial services and supervision, but should so state.

Past Performance Past Performance is a measure of the degree to which a quoter has satisfied its customers, complied with contract terms and conditions in addition to applicable laws and regulations. The Government may contact references to evaluate a quoter’s past performance record, but is not limited to the references given. The Government may gather information regarding, among other items, the quality of services, customer satisfaction, and business relations. To respond to this factor, provide:

1. A list of up to three references (from past contracts, past employment, or other projects) for whom the quoter has performed services. Provide the reference name and company/ agency name if applicable, a contact phone number, and a brief description of the services performed (what, where, when).

2. Quoters may combine Relevant Experience and Past Performance by listing references for whom they have performed the specific services described in the factor above.

3. Quoters without past performance references will still be considered and will receive a “Neutral” past performance rating if no information is otherwise available. A quoter with no past performance shall so state and explain why (i.e. ‘new to contracting’, etc.) or else the response may be considered unsatisfactory.

2 - Section 2 Clauses

4 - Section 4 Clauses

2 - Section 2

Clauses

52.212-1 Instructions to Offerors - Commercial Items. (OCT 2018)

52.212-3 Offeror Representations and Certifications-Commercial Items. (OCT 2018)

The Offeror shall complete only paragraph (b) of this provision if the Offeror has completed the annual representations and certification electronically in the System for Award Management (SAM) accessed through https://www.sam.gov. If the Offeror has not completed the annual representations and certifications electronically, the Offeror shall complete only paragraphs (c) through (u)) of this provision.

(a) Definitions. As used in this provision-

Economically disadvantaged women-owned small business (EDWOSB) concern means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States and who are economically disadvantaged in accordance with 13 CFR part 127. It automatically qualifies as a women-owned small business eligible under the WOSB Program.

Forced or indentured child labor means all work or service-

(1) Exacted from any person under the age of 18 under the menace of any penalty for its nonperformance and for which the worker does not offer himself voluntarily; or

(2) Performed by any person under the age of 18 pursuant to a contract the enforcement of which can be accomplished by process or penalties.

Highest-level owner means the entity that owns or controls an immediate owner of the offeror, or that owns or controls one or more entities that control an immediate owner of the offeror. No entity owns or exercises control of the highest level owner.

Immediate owner means an entity, other than the offeror, that has direct control of the offeror.

Indicators of control include, but are not limited to, one or more of the following: Ownership or interlocking management, identity of interests among family members, shared facilities and equipment, and the common use of employees.

Inverted domestic corporation means a foreign incorporated entity that meets the definition of an inverted domestic corporation under 6 U.S.C. 395(b), applied in accordance with the rules and definitions of 6 U.S.C. 395(c).

Manufactured end product means any end product in product and service codes (PSCs) 1000- 9999, except-

(1) PSC 5510, Lumber and Related Basic Wood Materials;

(2) Product or Service Group (PSG) 87, Agricultural Supplies;

(3) PSG 88, Live Animals;

(4) PSG 89, Subsistence;

(5) PSC 9410, Crude Grades of Plant Materials;

(6) PSC 9430, Miscellaneous Crude Animal Products, Inedible;

(7) PSC 9440, Miscellaneous Crude Agricultural and Forestry Products;

(8) PSC 9610, Ores;

(9) PSC 9620, Minerals, Natural and Synthetic; and

(10) PSC 9630, Additive Metal Materials.

Place of manufacture means the place where an end product is assembled out of components, or otherwise made or processed from raw materials into the finished product that is to be provided to the Government. If a product is disassembled and reassembled, the place of reassembly is not the place of manufacture.

Predecessor means an entity that is replaced by a successor and includes any predecessors of the predecessor.

Restricted business operations means business operations in Sudan that include power production activities, mineral extraction activities, oil-related activities, or the production of military equipment, as those terms are defined in the Sudan Accountability and Divestment Act of 2007 (Pub. L. 110-174). Restricted business operations do not include business operations that the person (as that term is defined in Section 2 of the Sudan Accountability and Divestment Act of 2007) conducting the business can demonstrate-

(1) Are conducted under contract directly and exclusively with the regional government of southern Sudan;

(2) Are conducted pursuant to specific authorization from the Office of Foreign Assets Control in the Department of the Treasury, or are expressly exempted under Federal law from the requirement to be conducted under such authorization;

(3) Consist of providing goods or services to marginalized populations of Sudan;

(4) Consist of providing goods or services to an internationally recognized peacekeeping force or humanitarian organization;

(5) Consist of providing goods or services that are used only to promote health or education; or

(6) Have been voluntarily suspended.

Sensitive technology-

(1) Means hardware, software, telecommunications equipment, or any other technology that is to be used specifically-

(i) To restrict the free flow of unbiased information in Iran; or

(ii) To disrupt, monitor, or otherwise restrict speech of the people of Iran; and

(2) Does not include information or informational materials the export of which the President does not have the authority to regulate or prohibit pursuant to section 203(b)(3) of the International Emergency Economic Powers Act (50 U.S.C. 1702(b)(3)).

Service-disabled veteran-owned small business concern-

(1) Means a small business concern-

(i) Not less than 51 percent of which is owned by one or more service-disabled veterans or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more service-disabled veterans; and

(ii) The management and daily business operations of which are controlled by one or more service-disabled veterans or, in the case of a service-disabled veteran with permanent and severe disability, the spouse or permanent caregiver of such veteran.

(2) Service-disabled veteran means a veteran, as defined in 38 U.S.C. 101(2), with a disability that is service-connected, as defined in 38 U.S.C. 101(16).

Small business concern means a concern, including its affiliates, that is independently owned and operated, not dominant in the field of operation in which it is bidding on Government contracts, and qualified as a small business under the criteria in 13 CFR Part 121 and size standards in this solicitation.

Small disadvantaged business concern, consistent with 13 CFR 124.1002, means a small business concern under the size standard applicable to the acquisition, that-

(1) Is at least 51 percent unconditionally and directly owned (as defined at 13 CFR 124.105) by-

(i) One or more socially disadvantaged (as defined at 13 CFR 124.103) and economically disadvantaged (as defined at 13 CFR 124.104) individuals who are citizens of the United States; and

(ii) Each individual claiming economic disadvantage has a net worth not exceeding $750,000 after taking into account the applicable exclusions set forth at 13 CFR 124.104(c)(2); and

(2) The management and daily business operations of which are controlled (as defined at 13.CFR 124.106) by individuals, who meet the criteria in paragraphs (1)(i) and (ii) of this definition.

Subsidiary means an entity in which more than 50 percent of the entity is owned-

(1) Directly by a parent corporation; or

(2) Through another subsidiary of a parent corporation.

Successor means an entity that has replaced a predecessor by acquiring the assets and carrying out the affairs of the predecessor under a new name (often through acquisition or merger). The term "successor" does not include new offices/divisions of the same company or a company that only changes its name. The extent of the responsibility of the successor for the liabilities of the predecessor may vary, depending on State law and specific circumstances.

Veteran-owned small business concern means a small business concern-

(1) Not less than 51 percent of which is owned by one or more veterans (as defined at 38 U.S.C. 101(2)) or, in the case of any publicly owned business, not less than 51 percent of the stock of which is owned by one or more veterans; and

(2) The management and daily business operations of which are controlled by one or more veterans.

Women-owned business concern means a concern which is at least 51 percent owned by one or more women; or in the case of any publicly owned business, at least 51 percent of its stock is owned by one or more women; and whose management and daily business operations are controlled by one or more women.

Women-owned small business concern means a small business concern-

(1) That is at least 51 percent owned by one or more women; or, in the case of any publicly owned business, at least 51 percent of the stock of which is owned by one or more women; and

(2) Whose management and daily business operations are controlled by one or more women.

Women-owned small business (WOSB) concern eligible under the WOSB Program (in accordance with 13 CFR part 127), means a small business concern that is at least 51 percent directly and unconditionally owned by, and the management and daily business operations of which are controlled by, one or more women who are citizens of the United States.

(b)(1) Annual Representations and Certifications. Any changes provided by the Offeror in paragraph (b)(2) of this…